Item D4County of Monroe
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BOARD OF COUNTY COMMISSIONERS
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Mayor David Rice, District 4
IleOI1da Keys
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Mayor Pro Tem Sylvia J. Murphy, District 5
Danny L. Kolhage, District I
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George Neugent, District 2
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Heather Carruthers, District 3
County Commission Meeting
April 19, 2018
Agenda Item Number: D.4
Agenda Item Summary #4101
BULK ITEM: Yes DEPARTMENT: Budget and Finance
TIME APPROXIMATE: STAFF CONTACT: Julie Cuneo (305) 292 -4460
N/A
AGENDA ITEM WORDING: Report of Hurricane Irma finance activity by the Office of
Management and Budget
ITEM BACKGROUND:
PREVIOUS RELEVANT BOCC ACTION:
CONTRACT /AGREEMENT CHANGES:
N/A
STAFF RECOMMENDATION:
DOCUMENTATION:
Hurricane Irma Project Update April 2018 REVISED 4 9 18
FINANCIAL IMPACT:
Effective Date:
Expiration Date:
Total Dollar Value of Contract:
Total Cost to County:
Current Year Portion:
Budgeted:
Source of Funds:
CPI:
Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing:
Grant:
County Match:
Insurance Required:
Additional Details:
If yes, amount:
NONE
REVIEWED BY:
Kathy Peters Completed 04/03/2018 6:09 PM
Board of County Commissioners Pending 04/19/2018 9:00 AM
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Tina Boan, Sr. Director I Monroe County Budget and Finance
Projects Submitted to FEMA as of 3/30/18
Total Category A: $5,157,54200
Total Category B: $12,293,552.60
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Date Uploaded to
Project Cost
Project Cost
Project ID
FEMA Portal
Description of Project
Submitted
Obligated
MC-B-003
FEMA5072 PW 22
11/14/2017
Force Account Labor 100% Cost Share
$2,701,506.15
$2,667,613.65
MC-B-018
FEMA9657 PW 41
12/1/2017
Temporary Sanitary Facilities 100% Cost Share
$62,005.00
$60,949.50
MC-B-019
FEMA8880 PW 39
12/1/2017
Fire /Rescue Medical Supplies 100% Cost Share
$110,477.79
$106,465.29
MC-B-020
FEMA9376 PW48
12/1/2017
Temporary Fencing 100% Cost Share
$25,008.00
$23,507.50
MC-B-021
FEMA9386
12/1/2017
Satellite Systems 100% Cost Share
$102,586.00
MC-B-010
FEMA11613 PW 164
1/13/2018
Force Account Vehicle & Equipment 100% Cost Share
$611,817.33
$524,114.82
MC-A-023
FEMA11667
1/13/2018
Higgs Beach Sand Cleanup 100% Cost Share
$65,188.00
MC-B-015
FEMA16549
1/13/2018
Emergency Repairs of Roads and Bridges 100% Cost Share
$11,780.00
Temporary Road Repair 75% Cost Share (labor, road signs,
MC -B -025
1/25/2018
orange cones, barricades, asphalt and rock)
$66,303.00
MC -B -035
Emergency Operations Center 100% Cost Share (materials,
FEMA16038
2/16/2018
contracts, rentals)
$222,859.79
FEMA16035
2/16/2018
Base Camp 100% Cost Share
$6,593,062.05
MC-A-002
FEMA9400
2/16/2018
Contract Debris Removal 90% Cost Share
$5,092,359.00
FEMA32556
2/16/2018
Temporary Repairs 100% Cost Share
$447,721.08
FEMA 16162
3/22/2018
Sheltering and Evacuation 100% Cost Share
$546,943.22
FEMA 37290
3/21/2018
lEmergency Operations Support 100% Cost Share
$791,483.19
$17,451,099.60
$3,382,650.76
Total Category A: $5,157,54200
Total Category B: $12,293,552.60
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Note -- estimates are preliminary and do not include mitigation and Marathon Airport
Items in blue are new or updated estimates. Category E includes the addition of Key West International Airport.
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Preliminary Cost Estimates by
Category as of
3/30/18
>_
Total Estimate
County Portion
Category A
Debris Removal- -Land 90/5/5 Cost Share
$5,092,359
$254,618
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Category A
Debris Removal- -Land 75/12.5/12.5 Cost Share
$20,995,466
$2,624,433
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Category A
Debris Removal -- Marine 75/12.5/12.5 Cost Share FEMA
$6,000,000
$750,000
Category A
Debris Removal -- Marine 75/25 Cost Share NRCS
$31,712,006
$7,928,001
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Category A
Debris Removal Monitoring -- Marine 100/0 Cost Share
$2,378,400
$0
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Category B
Emergency & Protective Measures 100 /0 /0 Cost Share
$12,688,886
$0
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Category B
Emergency & Protective Measures 75/12.5/12.5 Cost Share
$1,716,303
$214,538
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Category C
Roads & Bridges FEMA 75/12.5/12.5 Cost Share
$2,195,187
$274,398
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Category D
Water Control Facilities FEMA 75/12.5/12.5 Cost Share
$3,870,000
$483,750
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Category E
Buildings & Equipment FEMA 75/12.5/12.5 Cost Share
$7,215,371
$901,921
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Category G
Parks, Recreational Facilities & Other Items FEMA 75/12.5/12.5 Cost
Share $9,825,112
$1,228,139
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$103,689,090
$14,659,799
Note -- estimates are preliminary and do not include mitigation and Marathon Airport
Items in blue are new or updated estimates. Category E includes the addition of Key West International Airport.
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Expenses by Fund as of 3/30/18
Hurricane Irma Activity by Fund
FY17
FY18
Actual
Actual
Actual
Total
Grant Fund - Fund 125
125
0459110
Personnel
$2,509,179
$490,878
$3,000,057
125
0459110
Operating
$3,470,917
$8,064,208
$11,535,124
125
0459110
Capital
$46,642
$2,545
$49,187
Total
$6,026,738
$8,557,631
$14,584,368
Marathon
Airport - Fund 403
403
635102
Personnel
$30,116
$7,988
$38,105
403
635102
Operating
$3,505
$175,940
$179,444
403
635102
Capital
$0
$0
$0
Total
$33,621
$183,928
$217,549
Key West
Airport - Fund 404
404
630191
Personnel
$77,258
$1,094
$78,352
404
630191
Operating
$28,516
$83,817
$112,333
404
630191
Capital
$0
$5,026
$5,026
Total
$105,773
$89,937
$195,710
MSD Solid Waste - Fund 414
414
40003
Personnel
$49,396
$1,883
$51,279
414
40003
Operating
$1,326,521
$11,932,730
$13,259,250
414
40003
Capital
$0
$0
$0
$1,375,916
$11,934,613
$13,310,530
Total
TOTAL
$7,542,048
$20,766,109
$28,308,157
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Estimated Damages Submitted to Insurance as of 3/30/18
Buildings:
Citizen's Property Insurance
Wright National Flood Insurance
Lloyd's of London
Total After Deductibles
Proceeds Received
Estimated Balance
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$4,338,904
$1,477,316
$6,598,140
$12,414,360
$ 613,602
$11,800,758
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Estimated Damages Submitted to Insurance as of 3/30/18
Fire Apparatus and Portable Equipment for Fire Rescue:
Volunteer Firemen's Insurance Service, Inc.
Total After Deductibles
Proceeds Received
Estimated Balance
Vehicles:
Florida League of Cities Total After Deductible:
Proceeds Received
Progressive Insurance Total After Deductible:
Proceeds Received:
Estimated Balance:
$417,535
$ 290 9 794
$126,741
$41,194
$0
$1,272
$ 1 9 272
$41,194
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Insurance Proceeds Received by Category as of 3/30/18
$905,668
Fire Apparatus and Portable
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Vehicles
$1,272
ngs
602
■ Buildings - Fire Apparatus and Portable Equipment for Fire Rescue
Vehicles
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Project Management's Top 12 Work Projects
Project
FEMA Site Inspection Date
Estimated Cost
Big Pine Key Community Park & Sheriff's House
4/3/2018 r/
$2,800,000
B Dino SeRinr GeRter Watson Field*
4/13/2018
$42808 $350,000
Blue Heron Park & Community Center
4/4/2018
$300,000
Harry Harris Park
4/6/2018
$3,250
Higgs Beach Park
4/23/2018
$1,000
Key West Historic Courthouse
4/27/2018
$100
Marathon Government Annex
4/16/2018
$200
Marathon Tax Collector
4/11/2018
$250,000
Monroe County Sheriff Headquarters
4/18/2018
$1,500
Stiglitz Community Center at Watson Park
4/9/2018
$250
Tavernier Fire Station
4/20/2018
$200,000
West Martello
4/25/2018
$1,250
$11,225,000 $11,450,000
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Marine Debris Cost Estimates as of 3/30/18 NRCS Only M
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Marathon
County Islamorada
Mobilization and Demobilization including pre - removal assessments and post verification =
using side scan sonars $1,200,000 $300,000 co
Operation of Temporary Debris Management Area (TDMA)
Marine debris removal from waterway and transport for a prescribed distance from
offload to TDMA
Transport of Reduced Marine Debris from TDMA to final disposal site
Tipping fees at final disposal site
Monitoring Services
Derelict Vessels
Estimated Total:
$2,000,000 $500,000
$25,063,500 $11,690,720
$1,372,429 $640,161
$2,076,077 $968,350
$2,378,400 $761,544
$0 $0
$34,090,406 $14,860,775
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Monroe County Hazard Mitigation Grant Program as of 3/30/1P
Total Potential Funding Sought - $452,912,280
Project Title
Preliminary Project Cost Description
County -Wide Emergency Back -up
Provides emergency back -up generators, additional fuel capacity, and redundancy improvements at 39
Power Enhancements for Critical
sites within the County. Protects 911, Communications Towers, Fire Departments, Marathon Airport,
Facilities
$6,000,OOOand County Facilities.
Consists of the purchase and installation of impact- resistant windows to protect against failure due to
high winds and debris. Will also protect against rain -water intrusion during high -wind events. Protects
Wind- Retrofit of County Facilities
$8,837,28OCounty Operational Buildings MCSO HO DJJ and several others.
This project is the implementation phase of the Pilot Program developed by the Sustainability and
Twin Lakes and Sands Subdivision -
Engineering /Roads Departments. It proposes to achieve a minimal and consistent elevation of roads in
Road Elevation and Draingage
two of the most susceptible areas of the County to reduce anticipated tidal flooding and the blockage of
Improvements SLR Pilot
$3,900,OOOthe roads during King Tide, Storm Tide, and other atypical tidal flooding events.
This project is proposed as a follow -up project to the Pilot Program. The Project would expand the road
County-Wide Road Elevation and
elevation process to a maximum of 68 miles of road within the County that would be vulnerable to
Drainage Improvements Phase 1 of 2
$367,200,000 inundation expected by SLR within 30 years.
FEMA 361 will provide federal funding to construct a "Saferoom" that provides near absolute protection
Saferoom Enhancements for County
from high winds. In the context of a to -be- constructed facility, if program requirements are met, FEMA
EOC Phase 1 of 2
$10 000 000 ill potentially reimburse a significant portion of design and construction costs for the facility.
This project proposes to undertake the required 5 -year update of the Local Mitigation Strategy
Local Mitigation Strategy Update
$700 document. It also includes various Sustainability initiatives that are consistent with the LMS document.
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Monroe County Hazard Mitigation Grant Program as of 3/30/18
Project Title
Preliminary Project Cost
Description
West Martello Seawall
The County is proposing to install a wave - deflecting mechanism that would reduce the
Improvements
$500,000
currently experienced erosion of sand behind the seawall.
This project is proposing to permanently install three (3) "Cellular on Wheels" ('COWS ")
systems and associated signal equipment at the three main County governmental buildings
Emergency Communications and
(MEN, MGC, & HGC). The towers act to boost cellular communication after it is disabled by
Warning Upgrades
$600,OOOsome
event or cause.
This project would seek to upgrade communications capabilities at all required County facilities
Phone System /Communications
by bringing the phone systems to a higher, and internally consistent, level of service during
Upgrades
$400,000
disaster and peace-time operations.
To provide opportunities to those homeowners whose homes were flooded, or who have non -
Elevate Buildings Located within
compliant structures at risk of flooding, to apply to elevate a home in order to eliminate risk to
Flood roneAreas
$5,225,000
he National Flood Insurance Program.
To provide opportunities to those homeowners whose homes were destroyed, or those who
have non -compliant structures at risk of flooding or wind damage, to apply to reconstruct a
Residential Mitigation
code -compliant home in order to eliminate risk to the National Flood Insurance Program and to
Reconstruction Project
$22,500,000
wind insurers.
To provide post - disaster hazard mitigation residential wind retro- fitting opportunities to
homeowners' homes that have non -compliant windows, roofing, gable end walls, vents and
Residential Wind Retrofitting
soffits, and exterior wall coverings so that they may reduce or eliminate long-term risks to
Project
$1,925,000
hemseIves and their homes from future disasters.
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Monroe County Hazard Mitigation Grant Program as of 3/30/18
Project Title
Preliminary Project Cost
Description
Trailer Park Acquisition and
Replace 16 ground level mobile homes with 16 elevated new structures that meet current height above
Reconstruction Site A
$4,800,00013FE
requirements and are rated for 180 mph wind loading for roofs, windows, and doors.
Replace 7 ground level mobile homes with 7 elevated new structures that meet current height above
BFE requirements and are rated for 180 mph wind loading for roofs, windows, and doors. The
Trailer Park Acquisition and
remaining 29 units would be transferred off site. The off site units will likely be sold to construct
Reconstruction Site B
$3,025,000additional
affordable housing that meets all building code requirements.
Trailer Park Acquisition and
Replace 8 ground level mobile homes with 8 elevated new structures that meet current height above
Reconstruction Site C
$2 100 OOOBFE
requirements and are rated for 180 mph wind loading for roofs windows and doors.
Replace 12 ground level mobile homes with 12 elevated new structures that meet current height above
BFE requirements and are rated for 180 mph wind loading for roofs, windows, and doors. The
Trailer Park Acquisition and
remaining 5 transient units would be transferred off site. The off site units will likely be sold to
Reconstruction Site D
$3,900,000
construct additional affordable housing that meets all building code requirements.
Trailer Park Acquisition and
Replace 16 ground level mobile homes with 16 elevated new structures that meet current height above
Reconstruction Site E
$5 500 OOOBFE
requirements and are rated for 180 mph wind loading for roofs windows and doors.
Trailer Park Acquisition and
Replace 16 ground level mobile homes with 16 elevated new structures that meet current height above
Reconstruction Site F
$5 OOOBFE
requirements and are rated for 180 mph wind loading for roofs windows and doors.
Total Potential Funding Sought - $452,912,280
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