Item N1County of Monroe
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BOARD OF COUNTY COMMISSIONERS
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Mayor David Rice, District 4
IleOI1da Keys
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Mayor Pro Tem Sylvia J. Murphy, District 5
Danny L. Kolhage, District I
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George Neugent, District 2
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Heather Carruthers, District 3
County Commission Meeting
April 19, 2018
Agenda Item Number: N.1
Agenda Item Summary #4021
BULK ITEM: Yes DEPARTMENT: County Clerk of Court
TIME APPROXIMATE: STAFF CONTACT: Pamela Hancock (305) 292 -3314
N/A
AGENDA ITEM WORDING: Approval of minutes from the Regular Meetings of January 17,
2018 and February 21, 2018.
ITEM BACKGROUND:
PREVIOUS RELEVANT BOCC ACTION:
CONTRACT /AGREEMENT CHANGES:
N/A
STAFF RECOMMENDATION: Approval.
DOCUMENTATION:
1.January 17
2.February 21
FINANCIAL IMPACT:
Effective Date:
Expiration Date:
Total Dollar Value of Contract:
Total Cost to County:
Current Year Portion:
Budgeted:
Source of Funds:
CPI:
Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing:
Grant:
County Match:
Insurance Required:
Additional Details:
If yes, amount:
N/A
REVIEWED BY:
Kevin Madok
Bob Shillinger
Kathy Peters
Board of County Commissioners
Skipped
Skipped
Completed
Pending
03/19/2018 12:45 PM
03/19/2018 12:45 PM
03/19/2018 12:56 PM
04/19/2018 9:00 AM
MINUTES
OF THE MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS
Regular Meeting
Board of County Commissioners
Wednesday, January 17, 2018
Marathon, Florida
A regular meeting of the Monroe County Board of County Commissioners convened at 9:00 a.m.
at the Marathon Government Center. Present and answering to roll call were Commissioner Heather
Carruthers, Commissioner Danny Kolhage, Commissioner Sylvia Murphy, Commissioner George
Neugent and Mayor David Rice. Also present at the meeting were Roman Gastesi, County
Administrator; Bob Shillinger, County Attorney; Kevin Madok, Clerk of Court; Pamela Hancock, Deputy
Clerk; county staff, members of the press and radio; and the general public.
ADDITIONS, CORRECTIONS, DELETIONS
AI Bob Shillinger, County Attorney, requested that Item 03 be deleted from the agenda and that
Item JI scheduled for 9:35 a.m. be moved to the 2:00 p.m. time approximate. Motion was made by
Commissioner Murphy and seconded by Commissioner Kolhage granting approval of the Additions,
Corrections and Deletions to the agenda. Motion carried unanimously.
BULK APPROVALS
Motion was made by Commissioner Kolhage and seconded by Commissioner Neugent granting
approval of the following items by unanimous consent:
C2 Board adopted the following Resolution authorizing Holly Steele to act as an authorized agent
of Animal Control to enforce Chapter 4, Monroe County Code, and Chapter 828, Florida Statutes, to
issue citations for violations of the Monroe County Code, and /or attend Court.
RESOLUTION NO. 001 -2018
Said Resolution is incorporated herein by reference.
C3 Board adopted the following Resolution of Florida Department of Transportation (FDOT)
Local Agency Program (LAP) agreement for Pigeon Key Ramp Rehabilitation Construction Project
(ramp from Old Seven Mile Bridge to Pigeon Key Island); in the amount of $2,075,000.00 (including
$225,000.00 for Construction Engineering and Inspection Services). The project is federally funded and
is programmed in the FDOT District VI 2018 through 2022 Five Year Work Program.
RESOLUTION NO. 002 -2018
Said Resolution is incorporated herein by reference.
C4 Board adopted the following Resolution adopting the Monroe County 2017 Comprehensive
Emergency Management Plan (CEMP).
RESOLUTION NO. 003-2018
Said Resolution is incorporated herein by reference.
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C5 Board granted approval and authorized execution of an Agreement for On Call Professional
Engineering Services with CSA Central, Inc. for a period of four (4) years with an option to renew for
one (1) additional year. CSA Central, Inc. was one of the top nine (9) ranked respondents to the
solicitation.
C6 Board granted approval and authorized execution of an Agreement for On Call Professional
Engineering Services with HDR Engineering, Inc. for a period of four (4) years with an option to
renew for one (1) additional year. HDR Engineering, Inc. was one of the top nine (9) ranked
respondents to the solicitation.
C7 Board granted approval and authorized execution of an Agreement for On Call Professional
Engineering Services with Keith and Schnars, P.A. for a period of four (4) years with an option to renew
for one (1) additional year. Keith and Schnars, P.A. was one of the top nine (9) ranked respondents to
the solicitation.
C8 Board granted approval and authorized execution of an Agreement for On Call Professional
Engineering Services with Kisinger Campo & Associates, Corp. for a period of four (4) years with an
option to renew for one (1) additional year. Kisinger Campo & Associates, Corp. was one of the top nine
(9) ranked respondents to the solicitation.
C9 Board granted approval and authorized execution of an Agreement for On Call Professional
Engineering Services with Mathews Consulting for a period of four (4) years with an option to renew
for one (1) additional year. Mathews Consulting was one of the top nine (9) ranked respondents to
the solicitation.
C10 Board granted approval and authorized execution of an Agreement for On Call Professional
Engineering Services with RS &H, Inc. for a period of four (4) years with an option to renew for one
(1) additional year. RS &H, Inc. was one of the top nine (9) ranked respondents to the solicitation.
C11 Board granted approval and authorized execution of an Agreement for On Call Professional
Engineering Services with T.Y. Lin International for a period of four (4) years with an option to renew
for one (1) additional year. T.Y. Lin International was one of the top nine (9) ranked respondents to
the solicitation.
C12 Board granted approval and authorized execution of an Agreement for On Call Professional
Engineering Services with WSP USA, Inc. for a period of four (4) years with an option to renew for
one (1) additional year. WSP USA, Inc. was one of the top nine (9) ranked respondents to the solicitation.
C13 Board granted approval and authorized execution of an Addendum to Yard Waste Processing
Agreement with Brownie Companies, LLC to incorporate inadvertently omitted contractual provisions.
C14 Board granted approval and authorized execution of Fiscal Year 18 Clerk's Drug Abuse Trust
Fund Agreements, totaling $58,696.00. Agreements are with Florida Keys Children's Shelter
(515,110.00); Key Bridge ($6,500.00); and, Samuel's House ($37,086.00) for Substance Abuse
Treatment and Prevention programs. The Substance Abuse Policy Advisory Board (SAPAB)
recommended the programs to be funded by the Clerk's Drug Abuse Trust Fund.
C16 Board granted approval to purchase, through Florida Sheriff's Association Contract (FSA -16-
VEF- 12.0), an ETR 2017 Ford F -550 Custom Type 1 Rescue Ambulance, and approval to purchase
options from the manufacturer through Florida Sheriff's Association Contract (FSA- I6 -VEF -12.0) at a
price of $208,598.00; and approval for the Fire Chief to execute all necessary documentation.
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C17 Board granted approval and authorized execution of Jacobs Project Management Co.'s Task
Order No. 12/15 -21 for design of the Departure Hall Renovations- Restroom and Pet Relief Station
project at the Key West International Airport, PSO 421 in the amount of $218,382.00, to be funded
100% by Passenger Facility Charge (PFC 417).
C18 Board adopted the following Resolution authorizing the rescission of Resolution 015 -2005 and
Amendment 1 to the Interlocal Agreement of 1993, releasing the Monroe County Housing Authority
from its duties and responsibilities for the administration of the Monroe County State Housing
Initiative Partnership (SHIP) Program and designating the Sr. Director of Social Services of Monroe
County as SHIP Program Administrator.
RESOLUTION NO. 003A -2018
Said Resolution is incorporated herein by reference.
C19 Board granted approval and authorized execution of Amendment 4001 to Alzheimer's Disease
Initiative (ADI) Program Contract KZ -1797 between the Alliance for Aging, Inc., (AAA) and Monroe
County BOCC /Social Services /In -home Services for the Contract Year 2017 -2018 in the amount of
$189,458.40. This amendment increases funding by $24,810.60.
C21 Board granted approval to negotiate a Contract with WSP USA, Inc., the highest ranked
respondent, for Construction Engineering and Inspection (CEI) Services for Scenic Highway Overlooks
at the Big Pine Water Observation Platform and Reynolds Street Pier. If negotiations are not successful,
approval to negotiate with next ranked respondents in the order they were ranked.
C23 Board granted approval and authorized execution of Jacobs Project Management Co.'s Task
Order No. 12/15-22, PSO 422, for design through construction services for Faraldo Circle and Curbside
Improvements at the Key West International Airport, in the amount of $349,386.00, to be funded 90%
($314,447.40) by FAA (pending); 5% FDOT ($17,469.30); and, 5% Airport Operating Fund
404 /PFC ($17,469.30).
C24 Board granted approval of the Fiscal Year 2019 Budget Timetable. Said timetable is attached
hereto.
C25 Board granted approval to issue a bid solicitation for custodial services at the Florida Keys
Marathon International Airport.
C26 Board granted approval of the report of monthly Change Orders for the month of December,
reviewed by the County Administrator /Assistant Administrator. Said report is incorporated herein by
reference.
C27 Board granted approval to reject all bids received for Medical and Prescription Drug (RX) Stop
Loss Insurance distributed August 2017. Purchasing Stop Loss Medical and RX at this time would
not be cost effective to Monroe County as our premiums would be much higher than our
recoveries, resulting in added cost. In addition, the vendors "lasered out" (excluded) our highest
claimant, meaning they would not assume that case.
C28 Board granted approval and authorized execution of Change Orders 6 and 7 with OAC Action
Construction Corp., increasing contract time by 167 days for the Key West Airport Customs Facility
Phase II project with no increase in price.
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C29 Board granted approval to advertise a Public Hearing for the February 21, 2018 BOCC meeting
to be held in Key West. The Public Hearing is to satisfy public input grant application requirements
and to consider approval of Grant Award FTA Section 5310 - Year 43 (FFY 2018) Capital Assistance
Grant for the purpose of purchasing a maximum of four (4) para- transit vehicles (buses) to serve the
transportation needs of the transportation disadvantaged, elderly, and persons with disabilities
throughout Monroe County.
C30 Board granted approval to apply for a Florida Department of Transportation (FDOT) FTA
Section 5310 Program Federal Fiscal Year (43) 2018 Capital Assistance Grant for the purpose of
purchasing a maximum of four (4) para transit vehicles to serve the transportation needs of the
transportation disadvantaged, elderly, and persons with disabilities throughout Monroe County.
C31 Board granted approval of the ratification of Standard Contract 4 AA -1829, Older Americans
Act between the Alliance for Aging, Inc., and the Monroe County Board of County
Commissioners/Monroe County Social Services /In -Home Services and Nutrition Programs for the
contract period of January 1, 2018 through December 31, 2018 in the amount of $628,937.57.
C32 Board adopted the following Resolutions for the Transfer of Funds and for the Receipt of
Unanticipated Revenue:
Receipt of Unanticipated Funds (OMB Schedule Item No. 1).
RESOLUTION NO. 004 -2018
Said Resolution is incorporated herein by reference.
Transfer of Funds (OMB Schedule Item No. 2).
RESOLUTION NO. 005 -2018
Said Resolution is incorporated herein by reference.
Transfer of Funds (OMB Schedule Item No. 3).
RESOLUTION NO. 006 -2018
Said Resolution is incorporated herein by reference.
Receipt of Unanticipated Funds (OMB Schedule Item No. 4).
RESOLUTION NO. 007 -2018
Said Resolution is incorporated herein by reference.
Receipt of Unanticipated Funds (OMB Schedule Item No. 5).
RESOLUTION NO. 008 -2018
Said Resolution is incorporated herein by reference.
Transfer of Funds (OMB Schedule Item No. 6).
RESOLUTION NO. 009 -2018
Said Resolution is incorporated herein by reference.
Receipt of Unanticipated Funds (OMB Schedule Item No. 7).
RESOLUTION NO. 010 -2018
Said Resolution is incorporated herein by reference.
Receipt of Unanticipated Funds (OMB Schedule Item No. 8).
RESOLUTION NO. 011 -2018
Said Resolution is incorporated herein by reference.
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Receipt of Unanticipated Funds (OMB Schedule Item No. 9).
RESOLUTION NO. 012 -2018
Said Resolution is incorporated herein by reference.
Rescinding Resolution No. 239 -2017 (OMB Schedule Item No. 10).
RESOLUTION NO. 013 -2018
Said Resolution is incorporated herein by reference.
Transfer of Funds (OMB Schedule Item No. 11).
RESOLUTION NO. 014 -2018
Said Resolution is incorporated herein by reference.
Receipt of Unanticipated Funds (OMB Schedule Item No. 12).
RESOLUTION NO. 015 -2018
Said Resolution is incorporated herein by reference.
Receipt of Unanticipated Funds (OMB Schedule Item No. 13).
RESOLUTION NO. 016-2018
Said Resolution is incorporated herein by reference.
Receipt of Unanticipated Funds (OMB Schedule Item No. 14).
RESOLUTION NO. 017 -2018
Said Resolution is incorporated herein by reference.
Receipt of Unanticipated Funds (OMB Schedule Item No. 15).
RESOLUTION NO. 018 -2018
Said Resolution is incorporated herein by reference.
Receipt of Unanticipated Funds (OMB Schedule Item No. 16).
RESOLUTION NO. 019 -2018
Said Resolution is incorporated herein by reference.
C33 Board granted approval of the ratification of Amendment 4003 to Older Americans Act Contract
AA -1729 between the Alliance for Aging, Inc., and Monroe County Board of County
Commissioners/Monroe County Social Services to de- obligate funding by $45,000.00 for the 2017
Contract Period (January 1, 2017 - December 31, 2017). This amendment changes the total contract
funding from $639,103.68 to $594,103.68.
C34 Board granted approval of the ratification of Nutrition Services Incentive Program Contract US-
851 between the Alliance for Aging, Inc., and Monroe County Board of County Commissioners,
Social Services /In -Home Services for the Contract Year 2018 (January 1, 2018 - December 31, 2018) in
the amount of $32,486.47.
C35 Board granted approval and authorized execution of an Agreement for On Call Professional
Engineering Services with EAC Consulting, Inc. for a period of four (4) years with an option to
renew for one (1) additional year. EAC Consulting, Inc. was one of the top nine (9) ranked
respondents to the solicitation.
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HURRICANE IRMA RECOVERY
D2 Board granted approval to ratify and authorized execution of Addendum 1 to the Agreement for
Disaster Response and Recovery Services between Monroe County and DRC Emergency Services, LLC.
D3 Board granted approval of a gift Bill of Sale transferring a 2014 Kawasaki Utility Vehicle
(Model 4KAF400B and VIN# JKIAFEB13EB525940) from the Monroe County Sheriff's Office to
Monroe County for use at the Florida Keys Marathon International Airport.
D5 Board adopted the Resolution accepting the proposal of PNC Bank, N.A. to provide the County
with a revolving Line of Credit (LOC) in the amount of not to exceed $40 million, to finance and
refinance various extraordinary improvements, repairs and other expenditures resulting from recent
hurricane damage within the County and approving the form of a Line of Credit agreement to be used
with the lender; authorization to negotiate the final terms with the lender for the LOC; and
authorization for County Administrator to sign all necessary documents for issuance of the RFP.
RESOLUTION NO. 020 -2018
Said Resolution is incorporated herein by reference.
D6 Board granted approval of the request for conflict waiver from the law firm of Bryant Miller
Olive (BMO), to allow BMO to represent PNC Bank for purpose of negotiating a $40 million Line of
Credit with the County if PNC is selected as the lender; and authority for the County Attorney or his
designee to sign the conflict waiver letter.
D7 Board granted approval to ratify and authorized execution of a Task Order with Tetra Tech,
Inc. to provide Hurricane Debris Monitoring and Disaster Related Services for Hurricane Irma.
D8 Board granted approval to ratify and authorized execution of Task Order One and Task Order
Two with DRC Emergency Services, LLC for Disaster Response and Recovery Services.
TOURIST DEVELOPMENT COUNCIL
E1 Board granted approval and authorized execution of an Agreement with Pigeon Key Foundation,
Inc. for the Pigeon Key Roof Replacement - Assistant Bridge Tenders Quarters Project in an amount not
to exceed $60,000.00 from DAC III FY 2018 Capital Resources.
E2 Board accepted the Report of County Projects Funded by Tourist Development Council for Fiscal
Year 2018. Said report is incorporated herein by reference.
E3 Board granted approval of the Fiscal Year 2019 Fishing Event Funding Application. Said
application is incorporated herein by reference.
E4 Board granted approval and authorized execution of an Agreement with City of Marathon for the
Amphitheater Improvements project in an amount not to exceed $15,000.00 from DAC III Fiscal Year
2018 Capital Resources.
E5 Board granted approval and authorized execution of an Assignment of Agreement for the
Tennessee Williams Birthday Celebration Cultural Event in February - April 2018 from Tennessee
Williams Key West Exhibit, Inc. to Key West Art and Historical Society, Inc.
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E6 Board granted approval and authorized execution of an Amendment to Agreement with
Florida Keys Community College and the Letters "FKCC" for the Tennessee Williams Theatre -
Stage Improvements Project to revise Exhibit A of the Agreement which outlines Scope of Services and
reduce the grant amount to 5137,500.00.
PLANNING & ENVIRNOMENTAL, BUILDING & CODE
COMPLIANCE DEPARTMENTS
I1 Board granted approval and authorized execution of an Agreement between the Monroe County
Property Appraiser and the Monroe County Board of County Commissioners to acquire aerial
photography of a six inch (6 ") resolution and oblique photos of a four inch (4 ") resolution, at a
cost of $11,482.00 to the County.
12 Board granted approval of the selected contractor, Dot Palm Landscaping, Inc., and authorized
execution of a Contract in the amount of $85,000.00 for the removal of invasive exotic plants from
Monroe County Conservation Lands — Initial Treatment.
I3 Board granted approval of the selected contractor, Earthbalance Corporation, and authorized
execution of a contract in the amount of $95,000 for the removal of invasive exotic plants from Monroe
County Conservation Lands — Maintenance Treatment.
I5 Board granted approval to add one (1) full-time equivalent (FTE) position for a Biologist,
replacing the M.T. Causley Inc. contracted position with a Monroe County BOCC employee which
will result in an annual savings of approximately $60,000.00 per year.
I6 Board granted approval of a waiver of approximately $30,418.06 in building permit fees for six
affordable housing units for the Henderson building project to be built at a property located on Big Pine
Key, Florida, having real estate number 00111560- 000000, contingent on final deed restrictions on the
units not to exceed 120% of the median annual adjusted gross income consistent with County Code,
Section 6 -108. (Item was re- opened later in the meeting to add and adopt a Resolution approving the
reservation of six affordable housing dwelling allocations.)
I7 Board granted approval and authorized execution of an amendment to Agreement for Professional
Services between Bender Consulting Services, Inc. and Monroe County related to review and public
presentations of new Flood Zone Mapping, changing term from October 19, 2016 — October 19, 2017 to
end date of December 31, 2020.
COMMISSIONERS' ITEMS
Kl Board granted approval of Mayor Rice's reappointment of Sandra Higgs to the Sheriffs
Shared Asset & Forfeiture Fund Advisory Board as the District 4 representative, with a term expiring
February 19, 2020.
K2 Board granted approval of Mayor Rice's appointment of Laurie Oestriecher to the Duck Key
Security District Advisory Board, replacing Tom Neville whose term will expire February 2018, with a
term expiring February 17, 2021.
K3 Board granted approval of Mayor Rice's appointment of Katie Scott to the Library Advisory
Board as the District 4 representative, replacing Mimi Young whose term has expired, with a term
expiring January 17, 2022.
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K4 Board granted approval of Commissioner Neugent's reappointment of Nicholas Mulick to the
Shared Asset Forfeiture Fund Advisory Board, with a term expiring January 17, 2020.
K7 Board granted approval of Commissioner Carruthers reappointment of Alexsandra Corsi Leto
to the Shared Asset Forfeiture Fund Advisory Board, with a term expiring January 17, 2020.
COUNTY CLERK
L1 Board granted approval of the Board of County Commissioner minutes from the regular
meeting of August 16, 2017; budget meetings of September 5, 2017 and September 27, 2017; special
meeting of September 27, 2017; regular meeting of October 18, 2017; regular meeting of November 14,
2017; and special meeting of November 29, 2017.
L2 Board granted approval of FKAA invoices $50,000.00 or over for the Fiscal Year (to include
salaries), relating to the Cudjoe Regional Wastewater System Project. Said list is incorporated herein by
reference.
L3 Board granted approval of FKAA invoices for the Fiscal Year (to include salaries), relating to the
Cudjoe Regional Wastewater System Project. The invoices under $50,000.00 are being provided for
information only. Said list is incorporated herein by reference.
L4 Board granted approval of Tourist Development Council expenses for the Month of December
2017, as follows: Advertising, in the amount of $1,546,461,10; Bricks & Mortar Projects, in the
amount of $71,220.11; Events, in the amount of $285,496.93; Office Supplies & Operating Costs, in
the amount of $33,155.44; Public Relations, in the amount of $199,391.62; Sales & Marketing, in the
amount of $96,912.67; Telephone & Utilities, in the amount of $15,921.44; Travel, in the amount of
$11,834.89; Visitor Information Services, in the amount of $99,779.36.
L5 Board granted approval BOCC Warrants (Including Payroll) for the Month of December
2017, 10030833- 10031878(AP), 50003702 - 50003798 (PR), 3088632 - 3089303 (PR Voucher), 22789 -22896
(WC), as follows: 001 General Fund, in the amount of $2,427,086.63; 100 Affordable Housing
Program, in the amount of $3,137.71; 101 Fine & Forfeiture Fund, in the amount of $7,375,296.96; 102
Road & Bridge Fund, in the amount of $512,695.67; 115 TDC District Two Penny, in the amount of
$548,679.30; 116 TDC Admin & Promo 2 Cent, in the amount of $1,732,404.92; 117 TDC District 1,3
Cent, in the amount of $177,359.25; 118 TDC District 2,3 Cent, in the amount of $16,751.80; 119 TDC
District 3,3 Cent, in the amount of $54,063.51; 120 TDC District 4,3 Cent, in the amount of $28,226.21;
121 TDC District 5,3 Cent, in the amount of $20,702.46; 125 Gov Fund Type Grants, in the amount of
$1,281,952.13; 130 Impact Fees /Roadways, in the amount of $15,158.04; 131 Impact Fees /Parks, in the
amount of $6,031.75; 132 Impact Fees /Library, in the amount of $9,939.20; 133 Impact Fees /Sold Waste, in the
amount of $955.56; 134 Impact Fees /Police, in the amount of $1,371.12; 135 Impact Fees/Facilities, in the amount
of $1,039.26; 136 Impact Fees /Employee Fair Share Housing, in the amount of $351.21; 141 Fire & Amb Dist
1 L &M Keys, in the amount of $1,457,347.96; 144 Upper Keys Health Care, in the amount of $321.14;
147 Uninc Svc Dist Parks &Rec, in the amount of $178,019.59; 148 Plan, Build, Zoning, in the amount
of $489,417.35; 149 Municipal Policing, in the amount of $627,213.24; 150 E911 Enhancement Fund, in
the amount of $491.11; 152 Duck Key Security Dist, in the amount of $16,230.51; 153 Local Housing
Assistance, in the amount of $62,734.40; 157 Boating Improvement Fund, in the amount of $35,341.91;
158 Misc Special Revenue Fund, in the amount of $59,442.61; 160 Environmental Restoration, in the
amount of $46,419.65; 162 Law Enforcement Trust Fund 600, in the amount of $8,972.35; 163 Court
Facilities, in the amount of $47,543.69; 164 Drug Facilities Fees, in the amount of $662.24; 166 Marathon
Municipal Service, in the amount of $22.48; 168 Bay Point Wastewater MSTU, in the amount of $351.98; 169
Big Coppitt Wastewater, in the amount of $4.85; 170 Key Largo Wastewater, in the amount of $234.09; 171
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Stock Island Wastewater, in the amount of $20,757.98; 174 Conch Key MSTU, in the amount of $3.84;
175 Long Key Wastewater, in the amount of $3,000.89; 176 Duck Key MSTU, in the amount of
$1,369.65; 180 Building Funds, in the amount of $376,074.51; 207 2003 Revenue Bonds, in the amount
of $9,145,845.98; 304 1 Cent Infra Surtax, in the amount of $507,647.62; 306 Clerk's Revenue Note,
Capital, in the amount of $2,828.56; 308 Infrastructure Sales Tax Revenue Bond, in the amount of
$238.27; 310 Big Coppitt Wastewater, in the amount of $4,494.40; 311 Duck Key Wastewater, in the
amount of $9,685.03; 312 Cudjoe Regional WW Proj, in the amount of $191,072.12; 314 Series 2014
Revenue Bonds, in the amount of $248,412.70; 315 Long Key WW Project, in the amount of $2,418.20;
316 Land Acquisition, in the amount of $620,209.34; 401 Card Sound Bridge, in the amount of
$129,893.55; 403 Marathon Airport, in the amount of $283,302.16; 404 Key West Intl Airport, in the
amount of $632,154.65; 406 PFC & Operating Restrictions, in the amount of $296,268.12; 414 MSD
Solid Waste, in the amount of $7,263,617.39; 501 Worker's Compensation, in the amount of
$645,200.93; 502 Group Insurance Fund, in the amount of $2,290,117.88; 503 Risk Management Fund,
in the amount of $155,061.82; 504 Fleet Management Fund, in the amount of $181,725.07; 610
Fire /EMS LOSAP Trust Fund, in the amount of $15,167.17.
L6 Board granted approval to dispose of items declared surplus. Said list is incorporated herein by
reference.
L7 Board granted approval to dispose of BOCC accounts receivable records, bank reconciliations,
Fiscal Years 2007, 2008, 2009, 2010, 2011 and Abandoned Property Records Fiscal Years 2005, 2006,
2007 and 2008. Said list is incorporated herein by reference.
COUNTY ADMINISTRATOR
M5 Board granted approval to terminate Task Order 43 for Procurement and Permitting Services
for the 4 canals for augmented aeration, under the On -Call Contract with Amec Foster Wheeler, Inc. for
Category B canal infrastructure engineering services.
M7 Board granted approval and authorized execution of the Florida Audit Contract with Cherry
Bekaert LLP for external auditing services for Fiscal Year 2017 and Fiscal Year 2018, with the option to
extend the agreement for a third year at the sole election of the County.
M8 Board granted approval and authorized execution of an Amendment of Agreement with
Statewide Guardian Ad Litem Office for Reimbursement of Child Advocate Manager services to
provide funding for Child Advocate Manager position, for time period July 1, 2017 through June 30,
2018 (State Fiscal Year 2017 - 2018).
COUNTY ATTORNEY
N2 Board granted approval of the semi - annual examination of Public Official Bonds for County
Commissioners and Constitutional Officers pursuant to F.S. 137.05 and § 2 -28 of the Monroe
County Code and finding that all current bonds and /or insurance policies are adequate.
N5 Board granted approval to issue a Request for Proposals for law firms interested in
representing the County in potential litigation against parties involved in the manufacture and
distribution of opioid medications to recoup the costs expended by the County on public services
utilized to address the epidemic.
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COUNTY ADMINISTRATOR
RI Board adopted the following Resolution in support of legislation (HB 53 /SB 232) establishing a
Protective Conservation Area and Management Plan for the Southeast Florida Reef Tract, the portion of
the coral reef tract that extends from Miami -Dade to Martin Counties.
RESOLUTION NO. 021 -2018
Said Resolution is incorporated herein by reference.
R4 Board adopted the following Resolution opposing the expansion of oil drilling leases in the
Eastern Gulf of Mexico, the Florida Straits and the South Atlantic as recently proposed by the
Bureau of Ocean Energy Management for its new oil and gas leasing program for 2019 -2024.
RESOLUTION NO. 022 -2018
Said Resolution is incorporated herein by reference.
R5 Board granted approval of the Notice of Release of the Gulf Consortium's draft Florida State
Expenditure Plan related to the RESTORE Act.
Motion carried unanimously.
MISCELLANEOUS BULK APPROVAL
C1 Board adopted the following Resolution naming the three members of the County
Commission designated by the Board to represent Monroe County on the Board of Governors of Fire
and Ambulance District 1 for 2018 as required by Ordinance No. 045 -1988. (The appointment of
Commissioner Kolhage, Commissioner Neugent and Mayor Rice were made at the December 13, 2017
BOCC meeting, Item N5).
RESOLUTION NO. 023 -2018
Said Resolution is incorporated herein by reference.
The Board of County Commissioners meeting adjourned for the Board of Governors, Fire &
Ambulance District 1, meeting.
FIRE & AMBULANCE DISTRICT 1
BOARD OF GOVERNORS
The Board of Governors for the Fire & Ambulance District 1 convened. Present and answering
to roll call were Commissioner Kolhage, Commissioner Neugent, Mayor Rice, Councilman Bruce Halle
and Mayor Norman Anderson.
James Callahan, Fire Chief, requested that the Board make the two additional appointments for
the Board of Governors from Layton. Chief Callahan also invited the Board and the public to the grand
opening of the Joe London Training Academy on Grassy Key at noon today. The academy services the
keys county wide from Ocean Reef to Key West.
Motion was made by Mayor Rice and seconded by Commissioner Neugent to appoint
Councilman Bruce Halle and Mayor Norman Anderson to the Board of Governors for the Fire &
Ambulance District 1 Board of Governors and to appoint Councilwoman Katie Scott as an alternate.
Motion carried unanimously.
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H1 Motion was made by Mayor Rice and seconded by Councilman Anderson to adopt the following
Resolution of the Board of Governors of Fire and Ambulance District 1 (BOG) electing Commissioner
Neugent as the Chairperson and Mayor Rice as the Vice - Chairperson of the BOG for 2018, as
required by Ordinance No. 045 -1988. Motion carried unanimously.
RESOLUTION NO. 024 -2018
Said Resolution is incorporated herein by reference.
Councilman Anderson advised the Board that there is an opportunity to purchase property next
door to the Layton Fire Station, which is three more lots, for a new fire station. He advised the Board that
an item will be brought back to the Board, at a future meeting, for consideration. Chief Callahan
addressed the Board.
The Board of Governors, Fire & Ambulance District 1, adjourned. The Board of County
Commissioners meeting reconvened with all commissioners present.
MISCELLANEOUS BULK APPROVALS
C15 Chief Callahan and Christine Hurley, Assistant County Administrator, addressed the Board
concerning approval to issue a Request for Proposal (RFP) for installation of Fire Hydrants in Monroe
County. After discussion, motion was made by Commissioner Kolhage and seconded by Commissioner
Carruthers granting approval of the RFP. Motion carried unanimously.
Motion was made by Commissioner Carruthers and seconded by Commissioner Kolhage granting
approval and authorizing execution of the following two items (C20 & C22):
C20 Approval of the recommendations by the Substance Abuse Policy Advisory Board
(SAPAB) to award the annual FDLE Byrne /JAG grant funding allocation, subject to the availability of
federal funds to the Guidance /Care Center, for the "Woman's Jail In -House Program ", in the amount
of $43,380 and the Heron, "Assisted Living Prevents Recidivism Program ", in the amount of
$28,587.00 for 2017 -2018, totaling $71,967.00; and adopted the following Resolution whereby the
Monroe County Board of County Commissioners agree to serve as the coordinating unit of
government in the distribution of $71,967.00 in federal program funds in Monroe County, authorizing
submission of the applications to FDLE; and approval to authorize the Mayor to execute acceptance
of award and related documents, provided funds become available, and to execute the grant funding
distribution letter with FDLE for Fiscal Year 2017 -2018.
RESOLUTION NO. 025-2018
Said Resolution is incorporated herein by reference.
C22 Approval of Amendments to Fiscal Year 2018 Agreements with Guidance /Care Center, as
follows: Amendment 1 to the Agreement for transportation services is needed to reflect a corrective
change in Section 1 AMOUNT OF AGREEMENT and Amendment 1 to the Agreement for
Substance Abuse and Mental Health (SAMH) services is needed to incorporate an amendment to the
agreement between South Florida Behavioral Health Network and Guidance /Care Center to
incorporate Attachment II that was previously omitted in their contract.
Roll call vote carried unanimously, with Mayor Rice abstaining due to a conflict.
111Pa g e 0 1 1 7 2
HURRICANE IRMA RECOVERY
D4 Mayte Santamaria, Sr. Director Planning & Environmental Resources; Mr. Shillinger and Ms.
Hurley, addressed the Board concerning direction on the potential donation of used travel trailers
(utilized by displaced households after Hurricane Irma) from FEMA to the State and the State would
provide them to the County. The Board took no official action.
PLANNING & ENVIRNOMENTAL, BUILDING & CODE
COMPLIANCE DEPARTMENTS
I4 Ms. Santamaria addressed the Board regarding a BOCC Impact Meeting (public meeting)
regarding a proposal to amend the Monroe County Land Development Code Section 139 -1,
Affordable and Employee Housing; Administration, to specify that when calculating density,
affordable housing density shall be excluded from calculations of cumulative hotel /motel density on
parcel (operating as a density bonus for the development of affordable /employee housing on
properties with a hotel /motel). The following individuals addressed the Board: Bart Smith, applicant,
representing Longstock II, LLC; Dotti Moses, Deb Curlee, representing Last Stand; Donna Bosold,
representing Critical Concern Consultants; Barbara Mitchell, and Mark Harmon, representing Partner's
Resort. The Board took no official action.
MISCELLANEOUS ITEM
Captain David Dipre, Florida Fish & Wildlife Conservation Commission (FWC), advised the
Board that all vessels that could legally be removed, either a hazard to navigation or an environmental
hazard, have been removed. FWC continues to maintain storage sites and are continuing the investigations
on the boats stored at these sites. Boats are being returned to the owners or are being destroyed after they
have been turned over to the FWC. Captain Dipre advised the Board that the FWC has had discussion with
the County and FHP commanders to determine how to handle the boats that are considered found or
abandoned property along the highway.
COMMISSIONERS' ITEM
K6 Mr. Shillinger addressed the Board concerning direction to staff regarding a request from
Pigeon Key Foundation (PKF) for a lease extension of 20 years. The following individuals addressed
the Board: Donna Bosold, Bert Bender, Daniel Samess, representing the Marathon Chamber of
Commerce; Bettye Chaplin, representing Pigeon Key Foundation Friends of Old 7; Bob Buda,
representing Extreme Steam Science Kids; and, Kelly McKinnon, Executive Director of Pigeon. Roman
Gastesi, County Administrator, addressed the Board. Board directed staff to come up with an extension
that will take the lease through 2043, that will upgrade and update the terms of the lease, that will clarify
that there is to be no demolition of the structures without the express consent of the Board, and that will
incorporate their (PKF) plan as performance measures, as well as a review plan (a sustainability issue),
and bring it back before the Board for review.
HURRICANE IRMA RECOVERY
D 1 David Manz, representing the Florida Chapter of the American Academy of Matrimonial
Lawyers, made a presentation of a hurricane relief donation, in the amount of $7,500.00, to Monroe
County Social Services Department to help those citizens of Monroe County most affected by Hurricane
Irma.
......:..:
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Maria Alvarez, representing Legal Services of Greater Miami, Inc., addressed the Board. Ms.
Alvarez advised the Board that her organization's recovery unit is assisting individuals that have been
denied FEMA benefits, as well as insurance issues, landlord /tenant assistance, foreclosure assistance,
disability work, predatory lending, divorce work, etc. Ms. Alvarez advised the Board that there are kiosks
at the Key Largo, Marathon and Key West Public Libraries that individuals can apply for services through
the kiosk, or they can apply online or by phone.
SOUNDING BOARD
Q Frank Pla, addressed the Board concerning Work Force Housing. The Board took no official
action. Mr. Shillinger addressed the Board.
CLOSED SESSION
Jl Mr. Shillinger requested that the Board continue the Attorney -Client Closed Session in the matter
of Denenberg v. Marine Mammal Conservancy, Inc., et al., Circuit Court Case 14 -CA -364 -P to next
month's meeting since there was no auction today. Motion was made by Commissioner Murphy and
seconded by Commissioner Neugent to continue the item to next month's meeting in Key West (February
21, 2018). Motion carried unanimously.
COUNTY ATTORNEY
N4 Mr. Shillinger advised the Board that Item N4, discussion and direction regarding the Marine
Mammal Conservancy, Inc. ( "MMC ") Property, could also be deleted from the agenda.
HURRICANE IRMA RECOVERY
D9 Mr. Shillinger addressed the Board concerning direction to request the County's legislative
delegation seek legislation that would amend the Florida Building Code to authorize local governments
in an area of critical state concern to adopt local amendments regulating the specific types of roofing
materials. Lisa Tennyson, Legislative Affairs Director, addressed the Board. After discussion, motion was
made by Commissioner Carruthers and seconded by Commissioner Neugent granting approval to ask the
County's legislative delegation and lobbying team to introduce and /or support legislation that would
provide local governments located in an area of critical state concern with the authority to regulate by local
Ordinance the use of certain types of building materials provided that the local regulations are more
stringent then the Florida Building Code. Motion carried unanimously.
STAFF REPORTS
F1 Ms. Tennyson advised the Board that Tallahassee is in week 2 of the 2018 session; that
committees have begun to work on their budget; home rule and preemptions are a big issue; Florida's
Constitutional Revision Commission (CRC) is considering proposals that erode local home rule powers;
any amendments placed on the ballot (from the CRC) in November 2018 (general election) would have to
secure a 60% vote to be added to the constitution. Monroe County's appropriations requests are: water
quality for $20M; land acquisition for $5M; pump out program for $0.5M; EOC for S15M; and affordable
housing hurricane relief for $20M; the county is working to support the Governor and the Florida
Housing Finance Commission's recommendations for addition SAIL and tax credit funding for the Keys.
Vacation rentals are again being considered by legislators. SB1400 is a total preemption bill that would
abolish the existing grandfathered ordinances and proponents for vacation rentals are highly
organized. Re Florida Forever, SB370 appropriates $100M from the Land Acquisition Trust Fund for
Florida Forever passed all Senate stops, but the House Bill hasn't moved. The decertification report on
judgeships was found and reports a reduction of 13 judges, with 2 here in Monroe County. Last year, the
Governor signed into law SB 10 for additional water storage in the EAA and implementation of that is
131Pa g e 0 1 1 /° 2
ongoing (a progress report on SB 10 was provided to the BOCC prior to the meeting). Ms. Tennyson gave
the Board a brief update on the federal budget. Ms. Tennyson advised that Florida Keys Day is scheduled
for February 7, 2018, and the FAC Legislative Days are scheduled for February 7 -8, 2018.
F2 Ms. Hurley advised the Board that there is a special meeting schedule for February 7, 2018 in the
Big Pine area to go over permitting and housing issues. The meeting will be held at the Lord of the Keys
Lutheran Church, 250 Key Deer Boulevard, at 6:00 p.m. The first bulk mailing of substantial damage
letters have been mailed and another grouping will be mailed in a couple of weeks. Ms. Hurley advised
the Board that over a million dollars in permit fees for emergency permitting have been waived.
F3 Mr. Wilson gave the Board an update on the STEP Program. He reminded everyone that the final
pass has started in the MM16 -MM28 range and that the final pass through for MM28 -40 range hasn't
started yet. He advised the public that Public Works and Solid Waste will try to support neighborhood
cleanups that are put together and provided his phone number for coordination (305) 797 -1547. Mr.
Wilson advised the Board that when the contractors are done with the cleanup, any debris that is left on
the side of the road will be cleanup by the County.
Mr. Wilson advised the Board that he needed approval for single source purchasing, which is in
the policy. The Board gave their approval.
Mr. Wilson advised the Board that the Sheriff Ramsay approached him regarding signage at the
entrance to the Sheriff's Office on College Road. An item will be brought forth at next month's meeting
for the Board's approval. In the interim, staff will put up some temporary no parking signs.
COMMISSIONERS' ITEM
K5 Mr. Wilson addressed the Board concerning the Conch Key trap storage area referencing
Department of Transportation lease with Monroe County and Memorandum of Understanding with
Monroe County and Commercial Fisherman. The property located on the south side of US -1 was
washed out and presently is in dire need of fill before it can be used. There is a request for
assistance. Mr. Wilson advised the Board that staff is working on this issue. The Board took no official
action.
PUBLIC HEARING
01 A Public Hearing was held concerning a request for a Development Agreement between Monroe
County and Quarry Partners, LLC. The requested agreement relates to the proposed development of 208
attached residential dwelling units designated as affordable housing units at a proposed density of 17.3
units per buildable acre. No structures will be higher than 35 feet. The subject property is described as a
parcel of land in Section 21, Township 67 South, Range 26 East, Big Coppitt Key, Monroe County,
Flori da, having Real Estate Numbers 00120940- 000100, 00120940 - 000201 and 00120940 - 000302. (File
4 2016 -215). Kevin Bond, Planning & Development Review Manager; Ms. Hurley, Mr. Shillinger, Ms.
Santamaria and Mr. Gastesi addressed the Board. The following individuals addressed the Board: Bart
Smith, representing Quarry Partners, LLC; Ed Swift, Dotti Moses, representing Last Stand; Robert
Lockwood, representing Monroe County Public Defender; David Clay, representing Lower Keys Medical
Center; Mike Morawski, Virginia Panico, representing the Key West Chamber of Commerce; Barbara
Napoles, Mila deMiez, Jon Conroy, Gary Dunick, Keith Nye, Kehaulani Murray, Jeff Tomita and
Deborah Aeschliman. After discussion, motion was made by Commissioner Kolhage and seconded by
Commissioner Neugent to adopt the following Resolution and approving the Development Agreement as
it's been drafted, with the following conditions: (1) The County agrees to pay up to $950,000.00 towards
the construction of the roadway that will provide access from the project to a public road; (2) The County
141 Page 0 1 1 7 2
agrees to pay $936,000.00 in Monroe County Land Authority funds, if legally permissible, to be paid
towards the wastewater capacity reservation fees, and if said use of Land Authority funds is not
permissible at the time payment is due, the County agrees to pay that same amount out of another
lawfully available source of funds including but not limited to the County's general fund; (3) Subsection
III M shall be amended as proffered by the applicant(Years 0 -50 Low (60 %) from 43- to 62 and Moderate
(120 %) from 1 -3 to 114); (4) Subsection III M be amended that in the second 50 years of the agreement
the rentals to new tenants be confined to employees in Monroe County, people who make 70% of their
income or more in Monroe County.
And with the addition /correction to page 8, (iv) C. The amount remaining to complete the Road Work up
to $316,667.00, upon Monroe County's receipt 4r- easanab e eel4 ;, f am toe ° 4 - eea .a�
of the certification by the Engineer of Record that the Road
Work is complete, meets County standards and is read, f�peration and dedication to the Coun1y as a
public road and acceptance by the County. Upon certification, the County will timely accept the
conveyance of the road. Roll call vote was taken with the following results:
Commissioner Carruthers Yes
Commissioner Kolhage Yes
Commissioner Murphy No
Commissioner Neugent Yes
Mayor Rice Yes
Motion carried.
RESOLUTION NO. 025A -2018
Said Resolution is incorporated herein by reference.
PLANNING & ENVIRNOMENTAL, BUILDING & CODE
COMPLIANCE DEPARTMENTS
I6 Motion was made by Commissioner Neugent and seconded by Commissioner Kolhage to re -open
the agenda to reconsider approval of a waiver of approximately $30,418.06 in building permit fees for
six affordable housing units for the Henderson building project to be built at a property located on Big
Pine Key, Florida, having real estate number 00111560- 000000, contingent on final deed restrictions on
the units not to exceed 120% of the median annual adjusted gross income consistent with County Code,
Section 6 -108. Motion carried unanimously. Motion was made by Commissioner Carruthers and
seconded by Commissioner Kolhage to adopt the following Resolution approving the reservation of six
(6) affordable housing dwelling unit allocations for employee housing. Motion carried unanimously.
RESOLUTION NO. 026 -2018
Said Resolution is incorporated herein by reference.
I8 Motion was made by Commissioner Murphy and seconded by Commissioner Kolhage granting
approval of a waiver of approximately $615,519.32 in building permit fees for 208 affordable housing
units for the Quarry Apartments project to be built at a property located on Big Coppitt, Monroe County,
Florida, having real estate numbers 00120940 - 000100, 00120940 - 000302, and 00120940 - 000201;
contingent on final deed restrictions on the units not to exceed 120% of the median annual adjusted gross
income consistent with County Code, Section 6 -108. Roll call vote carried unanimously.
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PUBLIC HEARINGS
02 A Public Hearing was held to consider adoption of an Ordinance amending Monroe County Code
Chapter 8 ( "Code Enforcement "), Article IL ( "Special Magistrate System "), Section 8- 27(e), to authorize
the Code Compliance Special Magistrate to have jurisdiction over any matter brought forth by the Code
Compliance Department which alleges a violation of the Monroe County Code of Ordinances, a violation
of the Monroe County Land Development Code, or a violation of the Monroe County Comprehensive
Plan. There were no public speakers. Mr. Williams addressed the Board. After discussion, motion was
made by Commissioner Neugent and seconded by Commissioner Murphy to adopt the following
Ordinance. Motion carried unanimously.
ORDINANCE NO. 001 -2018
Said Ordinance is incorporated herein by reference.
04 A Public Hearing was held to consider adoption of a proposed Ordinance for the Property
Assessed Clean Energy (PACE) program; and providing for an effective date. The following individuals
addressed the Board: Terry Stark, representingYgrene Energy Fund; Natalie Schneider, representing
Renew Financial; Erin Deady, representing the PACE Industry; Conrad DeSantis, representing Florida
PACE Funding Agency. Rhonda Haag, Sustainability Director; and Mr. Shillinger addressed the Board.
After discussion, the item was continued to the February meeting.
05 A Public Hearing was held to consider adoption of an Ordinance amending Chapter 26 of the
Monroe County Code of Ordinances, deleting the Idle Speed/No Wake zone for Manmade Waterbodies,
and adding language to create a Slow Speed /Minimum Wake zone for all man -made canals less than 75'
in width. There were no public speakers. Rich Jones, Sr. Administrator Marine Resources, addressed the
Board. After discussion, motion was made by Commissioner Murphy and seconded by Commissioner
Kolhage to adopt the following Ordinance. Roll call vote carried unanimously.
ORDINANCE NO. 002 -2018
Said Ordinance is incorporated herein by reference.
Ms. Santamaria addressed the Board concerning the following two items (06 & 07). There were
no public speakers. Motion was made by Commissioner Kolhage and seconded by Commissioner
Carruthers to approve the following two items:
06 A Public Hearing was held to consider adoption of an Ordinance by the Monroe County Board of
County Commissioners amending the Monroe County Future Land Use Map from Residential High (RH)
to Mixed Use /Commercial (MC), for property located at 5713 First Avenue, South Stock Island, mile
marker 5, legally described as Block 34, Lots 11, 12, 13, 14, and 15, McDonald's Plat of Stock Island
(Plat Book 1, Page 55), Stock Island, Monroe County, Florida, having real estate number
00124700.000000, as proposed by Standard Marine Supply Corp; providing for severability; providing
for repeal of conflicting provisions; providing for transmittal to the State Land Planning Agency and the
Secretary of State; providing for inclusion in the Monroe County Comprehensive Plan and for
amendment to the Future Land Use Map; providing for an effective date.
ORDINANCE NO. 003 -2018
Said Ordinance is incorporated herein by reference.
07 A Public Hearing was held to consider adoption of an Ordinance by the Monroe County Board of
County Commissioners amending the Monroe County Land Use District (Zoning) Map From Urban
Residential - Mobile Home (URM) to Mixed Use (MU), for property located at 5713 First Avenue, South
161Page 0 1 1 /° 2
Stock Island, mile marker 5, legally described as Block 34, Lots 11, 12, 13, 14, and 15, McDonald's Plat
of Stock Island (Plat Book 1, Page 55), Stock Island, Monroe County, Florida, having Real Estate
400124700.000000, as proposed by Standard Marine Supply Corp; providing for severability; providing
for repeal of conflicting provisions; providing for transmittal to the State Land Planning Agency and the
Secretary of State; providing for amendment to the Land Use District (Zoning) Map; providing for an
effective date.
ORDINANCE NO. 004 -2018
Said Ordinance is incorporated herein by reference.
Motion carried unanimously.
COMMISSIONERS' ITEM
K8 Mr. Shillinger addressed the Board concerning direction to staff to develop a policy for
lots /parcels acquired for density reduction purposes. The item was continued to the February meeting.
COUNTY ADMINISTRATOR
MI Mr. Gastesi referred the Board to the County Administrator's Monthly Report. He advised the
Board that he will be visiting each Commissioner with Tina Boan to start talking about the budget for
next year. He also advised the Board that the County has a hiring freeze and an austerity program in
place.
M2 Motion was made by Commissioner Murphy and seconded by Commissioner Neugent granting
approval and authorizing execution of Change Order 41 to the $1.5 million grant from the Department
of Environmental Protection as part of the Keys Stewardship program for canal restoration projects, to
authorize 5147,168.00 of existing funds towards canal skimming services in lieu of the augmented
aeration projects. Roll call vote was taken with the following results:
Commissioner Carruthers Yes
Commissioner Kolhage No
Commissioner Murphy Yes
Commissioner Neugent Yes
Mayor Rice Yes
Motion carried.
M3 Motion was made by Commissioner Murphy and seconded by Commissioner Neugent granting
approval and authorizing execution of Task Order 4A for a 9 month time extension for Task Order
44 for General Project Management Services under the On -Call Contract with Amec Foster
Wheeler, Inc. for Category A services; plus an additional $15,000.00 of new funds for FEMA
reimbursable services related to Irma; funded by unused funds remaining from a previous AMEC Task
order that are being reallocated. Roll call vote was taken with the following results:
Commissioner Carruthers Yes
Commissioner Kolhage No
Commissioner Murphy Yes
Commissioner Neugent Yes
Mayor Rice Yes
171 Page 0 1 1 7 2
Motion carried.
M4 Ms. Haag addressed the Board concerning approval of Task Order 45 for General Project
Management Services under the On -Call Contract with Amec Foster Wheeler, Inc. for Category A
canal master planning services to provide engineering evaluation and creation of a new prioritized
canal list for canal restoration projects in unincorporated Monroe County. Greg Corning, P.E., Senior
Engineer with Amec Foster Wheeler, Inc., made a Power Point Presentation. After discussion, motion was
made by Commissioner Carruthers and seconded by Commissioner Murphy to delay the item until after
the canals have been cleaned from Hurricane Irma. Roll call carried unanimously.
COUNTY ADMINISTRATOR
R3 The following individual addressed the Board concerning approval of a Resolution approving the
expenditure of up to $100,000.00 in available RESTORE Local Pot funds for permitting of a canal
restoration project in unincorporated Monroe County: Stuart Schaffer, representing Sugarloaf Shores
Property Owner's Association. Ms. Haag made a Power Point Presentation. The Board took no official
action.
R2 Ms. Haag made a Power Point Presentation. Motion was made by Commissioner Neugent and
seconded by Commissioner Carruthers granting approval and authorizing execution of a Contract with
Adventure Environmental Inc. for a demonstration project for canal skimming and hauling services for
the Key Largo area, and potentially for other areas of unincorporated Monroe County, not to exceed
5147,168.00 funded by DEP Stewardship Grant LP44073. Roll call vote was taken with the following
results:
Commissioner Carruthers
Commissioner Kolhage
Commissioner Murphy
Commissioner Neugent
Mayor Rice
Motion carried.
Yes
No
Yes
Yes
Yes
COUNTY ATTORNEY
N1 Mr. Shillinger referred the Board to the County Attorney Report for January 2018. Said report is
incorporated herein by reference.
N3 Mr. Shillinger requested to hold an Attorney -Client Closed Session in the matter of Board of
County Commissioners ofMonroe County, Florida v. Jerome Pfahning, Case No. 15 -CA -214 -K at the
regularly scheduled BOCC meeting on February 21, 2018 in Key West, FL at 1:30 p.m. or as soon
thereafter as may be heard and read the required language into the record. Motion was made by
Commissioner Murphy and seconded by Commissioner Neugent to hold the closed session. Motion
carried unanimously.
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There being no further business, the meeting of the Board of County Commissioners was
adjourned.
Kevin Madok, CPA, Clerk
and ex- officio Clerk to the
Board of County Commissioners
Monroe County, Florida
191Page 0 1 1 /7 2
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
BUDGET CALENDAR, FISCAL YEAR 2019
Date 2018, Day
RESPONSIBLE PARTY
REQUIRED ACTIVITY
REQUIREME
Approval of the FY19 Budget Timetable.
January 17, Wednesday
Board of County Commissioners
Regular BOCC meeting Marathon
County Administrator, Senior
January 17, Wednesday
Management Team
Budget instructions to departments.
Section 129.02;
February 7, Wednesday
Legislative Day - Florida Association of Counties
OMB deadline for submission- budget requests for
Senior Management Team, TDC
all Internal Service Funds, Capital and departments
March 23, Friday
Executive Director
including TDC, GAL and Medical Examiner.
County Administrator's internal budget review with
County Administrator, Senior
Departments and OMB. Capital Planning will be
April 9 -April 11, Monday - Wednesday
Management Team, OMB
scheduled with Project Management.
Senior Management Team, TDC
Executive Director, State Attorney,
Deadline for County Administrator changes of
Housing Authority, Judicial, and
budgets to OMB from departments following internal
April 27, Friday
Health Department
budget review.
May 13 -18, Sunday- Friday
Governor's Hurricane Conference www.flghc.org
May 23, Wednesday
Board of County Commissioners
Special Budget Meeting 10am -4pm Marathon
Submission of budget requests to the County
On or before June 1, Friday
Constitutional Officers
Administrator.
Section 129.031
This is the last date to receive input from the Human
June, TBD
Human Service Advisory Board
Service Advisory Board.
June 26 -June 29, Tuesday- Friday
FAC 2018 Annual Conference & Exposition
The Property Appraiser certifies, to each taxing
authority, the taxable value within the jurisdiction of
July 1, Sunday
Property Appraiser
the taxing authority on Form DR -420.
Section 129.031
Tentative budget to be delivered to BOCC.
On or before July 10, Tuesday
Board of County Commissioners
No Meeting Required
Section 129.031
National Association of Counties (Naco) Annual
July 13 -16, Friday- Monday
Conference www.naco.org
Special Meeting for discussion of Budget and Capital
Improvement Plan. Announcement of Proposed
Millage Rates and selection of dates, times and
places for public hearings. Approval to advise the
Property Appraiser of proposed millage rates.
Sections 129.0,
July 31, Tuesday
Board of County Commissioners
10 A.M. Key West
200.065(2)(b) F
Last day to advise the Property Appraiser of the
Proposed Millage Rates, current year rolled -back
rate and the date, times and place of the Tentative
Section 200.06;
August 4, Saturday
Office of Management and Budget
Budget Hearing.
Statutes
Property Appraiser mails out the Notice of Proposed
Property Taxes to each taxpayer listed on the
Sections 200.0E
No later than August 24, Thursday
Property Appraiser
current year assessment roll. (TRIM Notices)
Florida Statutes
First Public Hearing Adoption of Tentative Budget
and Millage Rate.
Sections 129.0,
September 4, Tuesday
Board of County Commissioners
5:05 P.M. Key Largo
and 200.065(2)
Budget Ad to be published in newspaper for final
Section 200.06;
September 6, Thursday
Office of Management and Budget
budget hearing.
Statutes
Special Budget Meeting.
Not Required- C
September 6, Thursday
Board of County Commissioners
5:05 P.M. Marathon
service.
Final Public hearing Adoption of Final Budget and
Millage Rate
Sections 129.0,
September 10, Monday
Board of County Commissioners
5:05 P.M. Key West
and 200.065(2)
Notify the Sheriff, in writing, of the specific action
taken on the proposed fiscal year 2018 -2019 budget
MINUTES
OF THE MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS
Regular Meeting
Board of County Commissioners
Wednesday, February 21, 2018
Key West, Florida
A regular meeting of the Monroe County Board of County Commissioners convened at 9:00 a.m.
at the Harvey Government Center. Present and answering to roll call were Commissioner Heather
Carruthers, Commissioner Danny Kolhage, Commissioner Sylvia Murphy, Commissioner George
Neugent and Mayor David Rice. Also present at the meeting were Roman Gastesi, County
Administrator; Bob Shillinger, County Attorney; Kevin Madok, Clerk of Court; Pamela Hancock, Deputy
Clerk; county staff, members of the press and radio; and the general public.
ADDITIONS, CORRECTIONS, DELETIONS
Al Motion was made by Commissioner Neugent and seconded by Commissioner Carruthers granting
approval of the Additions, Corrections and Deletions to the agenda. Motion carried unanimously.
PRESENTATION OF AWARDS
B1 Presentation of "Employee of the 4th Quarter" and "Employee of the Year" to Firefighter /EMT
David Reeves.
BULK APPROVALS
Motion was made by Commissioner Murphy and seconded by Commissioner Carruthers granting
approval of the following items by unanimous consent:
Cl Board granted approval and authorized execution of a Task Order with RS &H, Inc. for
Construction Engineering and Inspection Services (CEI) for the Key Largo II Roadway and Drainage
Improvement Project. This task order is being awarded under the RS &H, Inc. Contract for CEI Services
for the Monroe County Roadway and Drainage Improvement Program in the maximum not to exceed
amount of $182,442.95.
C2 Board granted approval and authorized execution of a Contract for $5,000.00 with Lucy Paige for
public art at Bernstein Park recommended by the Art in Public Places Committee and the Florida Keys
Council of the Arts. This will be funded by the one -cent infrastructure tax.
C3 Board granted approval and authorized execution of a Contract for $22,000.00 with Stephanie
Jaffe Werner, d /b /a ESplanade 7, Inc., for public art at Bernstein Park recommended by the Art in Public
Places Committee and the Florida Keys Council of the Arts. This will be funded by the one -cent
infrastructure tax.
C4 Board granted approval and authorized execution of a Contract for $22,000.00 with J.H. Allen for
public art at Bernstein Park recommended by the Art in Public Places Committee and the Florida Keys
Council of the Arts. This will be funded by the one -cent infrastructure tax.
......:..:
C5 Board adopted the following Resolution of the Board of County Commissioners of Monroe
County, Florida approving and establishing the 2018 Wellness Program which includes health and
wellness events (lunch and learns, health and wellness fairs, exercise and nutrition classes), Health
Designs, Inc. /Wellness Consultant, wellness exam and age- appropriate screenings with a participation
incentive that now includes a tobacco cessation plan, community organized event reimbursement (walks,
runs, bikes, swims), and purchases of related goods (gym equipment and sit -stand workstations); and
approval of the 2018 Wellness expenditures which are consistent with the items described in the 2018
Wellness Program.
RESOLUTION NO. 027-2018
Said Resolution is incorporated herein by reference.
C6 Board adopted the following Resolution to amend Section 7.01 C of the Personnel Policies and
Procedures Manual, to increase the vacation hours (annual leave) accrual maximum from 40 days /320
hours to 60 days /480 hours.
RESOLUTION NO. 028 -2018
Said Resolution is incorporated herein by reference.
C7 Board granted approval to advertise a Request for Proposals for Self - Insured Medical Plans
through Third Party Administrator (without Pharmacy Benefits), including Claims Administration, Case
Management and Utilization Review Services, Disease Management (DM), Network Management,
Wellness Programs, and other Related Services.
C8 Board granted approval to purchase switches required to support the VOIP Telephone
Replacement Project in the amount of $66,420.31 from Presidio.
C9 Board granted approval and authorized execution of a Fourth Amendment to the Agreement for
Professional Services with Currie Sowards Aguila Architects, Inc. for the design through construction
administration of the Plantation Key Judicial Courthouse and Detention Facility, in the amount of
$57,750.00. This is funded by the one -cent infrastructure tax.
C10 Board granted approval to renew existing Contract with Dion Fuels LLC for the first additional
one -year term beginning March 15, 2018.
C11 Board granted approval to advertise for sealed bids for the project, Modify Access Road at, the
Key West International Airport. The project consists of re- aligning Faraldo Circle to two full lanes for
through traffic and providing more curbside for passenger pickup. The award of bid /contract for this
project is contingent upon the anticipated receipt of an FAA Grant (90 %) with 10% match from Airport
Operating Fund 404.
C12 Board granted approval to advertise for sealed bids for the Key West Insulation Program - Key
West by the Sea Building B Floors 3 -6. This project consists of construction improvements to reduce
interior noise levels in thirty-four (34) Key West by the Sea (Building B) residential units. The award of
bid /contract for this project is contingent upon the anticipated receipt of an FAA Grant (90 %) with 10%
match from PFC 417.
C13 Board granted approval and authorized execution of the 2nd Amendment to Contract with
Cliffhanger Janitorial, Inc., for janitorial services at Key West International Airport, renewing the
agreement for one (1) year and increasing annual contract amount from $403,294.92/year to
$411,764.11 /year for annual CPI adjustment of 2.1 %.
C14 Board granted approval and authorized execution of the First Amendment to Lease Agreement
with Susan Wallace d /b /a Jet Lag, KW, LLC, to clarify language in the lease regarding annual rent
adjustments for their gift shop space at the Key West International Airport.
C15 Board granted approval and authorized execution of Amendment No. 1 to the Master Agreement
for Professional Services with Jacobs Project Management Co. for General Consulting Services for both
Monroe County Airports, adding certain federal contract provisions to the master agreement.
C16 Board granted approval and authorized execution of Change Orders 8, 9, 10, 11, 12 and 13 with
OAC Action Construction Corp., increasing contract time by 84 days and contract sum by 5111,193.37
for the Key West International Airport Customs Facility Phase II project, funded by FDOT grant (50 %)
and Fund 404 Operating (50 %).
C17 Board granted approval and authorized execution of an Interlocal Agreement (ILA) between the
Village of Islamorada and Monroe County. The purpose of the ILA is to establish the division of
responsibilities, capital and operating costs of the Sanitary Wastewater Connection of the County's Public
Library which is shared with the Village Fire Station and Park System.
C18 Board granted approval and authorized execution of Amendment 2 to Task Order with CDM
Smith, Inc., for engineering design and permitting services for the Key Largo II Roadway and Drainage
Improvements Project to add plan review and revision activities, as required, due to Florida Department
of Transportation award of Small County Outreach Program grant funds for construction of the project.
The additional services in the amount of $11,000.00 will result in a net increase of $3,500.00 due to a
credit of $7,500.00 on unused balance on the project for a total revised contract amount of $316,216.00.
C19 Board granted approval and authorized execution of the First Amendment to the Second
Amended and Restated Agreement with Aramark Uniform Services. This amendment deletes a delivery
location and a service item, adds a lost article payment schedule, increases payment amounts by the CPI -
U of 2.1 %, and exercise the first of two optional one year renewals.
C20 Board granted approval and authorized execution of a Grant Agreement with Florida Boating
Improvement Program in the amount of $50,000.00 for the Harry Harris Boat Ramp Refurbish Project.
C21 Board granted approval of the Issuance (renewal) of a Class A Certificate of Public Convenience
and Necessity to Monroe County Fire Rescue for the operation of an ALS transport ambulance service for
the period April 1, 2018 through March 31, 2020.
C22 Board granted approval of an Agreement with FAST Solutions (Fastenal Automated Supply
Technology) to provide (at no cost to Monroe County) twenty 12 -door locker units to maintain inventory
control in Fire Stations, and authorization for the Fire Chief to execute all necessary documents.
C23 Board granted approval of the ratification of Resolution No. 003 -2018 adopting the Monroe
County 2017 Comprehensive Emergency Management Plan (CEMP), providing additional
documentation.
C24 Board granted approval and authorized execution of an annual Agreement with the Monroe
County Sheriff's Office to provide 320 square feet of office space at the Murray E. Nelson Government
and Cultural Center in Key Largo, Florida.
C25 Board granted approval and authorized execution of a Grant Agreement with Florida Boating
Improvement Program in the amount of $100,000.00 for the Gulf View Boat Ramp Repair and Dock
Restoration Project.
C26 Board granted approval to increase rate of independent contractor's compensation from
$40.00/hour to $45.00 /hour for off -duty Sheriff Deputy patrol and security services at various County
locations.
C27 Board accepted the report of monthly Change Orders for the month of January, reviewed by the
County Administrator /Assistant Administrator. Said report is incorporated herein by reference.
C28 Board adopted the following Resolution providing support for submission of grant applications
by Project Management for funding of two projects in the amount of $200,000.00 each from the Florida
Boating Improvement Program (FBIP) and affirming the County's ability to provide local match funding.
The projects are installation of a boat dock and parking lot repairs at the Geiger Key Boat Ramp and
installation of educational and safety kiosks at all Monroe County boat ramps. The FBIP grants will
provide 75% funding with Monroe County providing 25% matching funds on each.
RESOLUTION NO. 029 -2018
Said Resolution is incorporated herein by reference.
C29 Board granted approval to advertise a Request for Proposals (RFP) for Higgs Beach Concessions
and granted approval and authorized execution of an Eighth Amendment to Lease Agreement with
Tropical Watersports, LLC, the current water sports equipment rental vendor on Higgs Beach, to extend
its current lease on a month -to -month basis, not to exceed six (6) months, pending the RFP and award of a
contract, and abatement of rent as noted for September 2017 due to Hurricane Irma.
C30 Board granted approval of revisions to the Monroe County Purchasing Policy. Said revisions are
incorporated herein by reference.
C31 Board adopted the following Resolutions for the Transfer of Funds and for the Receipt of
Unanticipated Revenue:
Amendment Resolution No. 007 -2018 (OMB Schedule Item No. 1).
RESOLUTION NO. 030 -2018
Said Resolution is incorporated herein by reference.
Transfer of Funds (OMB Schedule Item No. 2).
RESOLUTION NO. 031 -2018
Said Resolution is incorporated herein by reference.
Receipt of Unanticipated Funds (OMB Schedule Item No. 3).
RESOLUTION NO. 032 -2018
Said Resolution is incorporated herein by reference.
Receipt of Unanticipated Funds (OMB Schedule Item No. 4).
RESOLUTION NO. 033 -2018
Said Resolution is incorporated herein by reference.
......:..:
Receipt of Unanticipated Funds (OMB Schedule Item No. 5).
RESOLUTION NO. 034 -2018
Said Resolution is incorporated herein by reference.
Receipt of Unanticipated Funds (OMB Schedule Item No. 6).
RESOLUTION NO. 035 -2018
Said Resolution is incorporated herein by reference.
Receipt of Unanticipated Funds (OMB Schedule Item No. 7).
RESOLUTION NO. 036 -2018
Said Resolution is incorporated herein by reference.
Receipt of Unanticipated Funds (OMB Schedule Item No. 8).
RESOLUTION NO. 037 -2018
Said Resolution is incorporated herein by reference.
Receipt of Unanticipated Funds (OMB Schedule Item No. 9).
RESOLUTION NO. 038 -2018
Said Resolution is incorporated herein by reference.
Amending Resolution No. 260 -2017 (OMB Schedule Item No. 10).
RESOLUTION NO. 039 -2018
Said Resolution is incorporated herein by reference.
Amending Resolution No. 261 -2017 (OMB Schedule Item No. 11).
RESOLUTION NO. 040 -2018
Said Resolution is incorporated herein by reference.
Amending Resolution No. 264 -2017 (OMB Schedule Item No. 12).
RESOLUTION NO. 041 -2018
Said Resolution is incorporated herein by reference.
Amending Resolution No. 263 -2017 (OMB Schedule Item No. 13).
RESOLUTION NO. 042 -2018
Said Resolution is incorporated herein by reference.
Receipt of Unanticipated Funds (OMB Schedule Item No. 14).
RESOLUTION NO. 043 -2018
Said Resolution is incorporated herein by reference.
Amending Resolution No. 271 -2017 (OMB Schedule Item No. 15).
RESOLUTION NO. 044 -2018
Said Resolution is incorporated herein by reference.
Amending Resolution No. 272 -2017 (OMB Schedule Item No. 16).
RESOLUTION NO. 045 -2018
Said Resolution is incorporated herein by reference.
Amending Resolution No. 273 -2017 (OMB Schedule Item No. 17).
RESOLUTION NO. 046 -2018
Said Resolution is incorporated herein by reference.
Amending Resolution No. 274 -2017 (OMB Schedule Item No. 18).
RESOLUTION NO. 047 -2018
Said Resolution is incorporated herein by reference.
Amending Resolution No. 276 -2017 (OMB Schedule Item No. 19).
RESOLUTION NO. 048 -2018
Said Resolution is incorporated herein by reference.
Amending Resolution No. 278 -2017 (OMB Schedule Item No. 20).
RESOLUTION NO. 049 -2018
Said Resolution is incorporated herein by reference.
Transfer of Funds (OMB Schedule Item No. 21).
RESOLUTION NO. 050 -2018
Said Resolution is incorporated herein by reference.
Receipt of Unanticipated Funds (OMB Schedule Item No. 22).
RESOLUTION NO. 051 -2018
Said Resolution is incorporated herein by reference.
Amending Resolution No. 285 -2017 (OMB Schedule Item No. 23).
RESOLUTION NO. 052 -2018
Said Resolution is incorporated herein by reference.
Amending Resolution No. 287 -2017 (OMB Schedule Item No. 24).
RESOLUTION NO. 053 -2018
Said Resolution is incorporated herein by reference.
Amending Resolution No. 288 -2017 (OMB Schedule Item No. 25).
RESOLUTION NO. 054 -2018
Said Resolution is incorporated herein by reference.
Receipt of Unanticipated Funds (OMB Schedule Item No. 26).
RESOLUTION NO. 055 -2018
Said Resolution is incorporated herein by reference.
Receipt of Unanticipated Funds (OMB Schedule Item No. 27).
RESOLUTION NO. 056 -2018
Said Resolution is incorporated herein by reference.
Receipt of Unanticipated Funds (OMB Schedule Item No. 28).
RESOLUTION NO. 057 -2018
Said Resolution is incorporated herein by reference.
Receipt of Unanticipated Funds (OMB Schedule Item No. 29).
RESOLUTION NO. 058 -2018
Said Resolution is incorporated herein by reference.
Receipt of Unanticipated Funds (OMB Schedule Item No. 30).
RESOLUTION NO. 059 -2018
Said Resolution is incorporated herein by reference.
Receipt of Unanticipated Funds (OMB Schedule Item No. 31).
RESOLUTION NO. 060 -2018
Said Resolution is incorporated herein by reference.
Amending Resolution No. 349 -2017 (OMB Schedule Item No. 32).
RESOLUTION NO. 061 -2018
Said Resolution is incorporated herein by reference.
Amending Resolution No. 284 -2017 (OMB Schedule Item No. 33).
RESOLUTION NO. 062 -2018
Said Resolution is incorporated herein by reference.
Rescinding Resolution No. 344 -2017 (OMB Schedule Item No. 34).
RESOLUTION NO. 063 -2018
Said Resolution is incorporated herein by reference.
Receipt of Unanticipated Funds (OMB Schedule Item No. 35).
RESOLUTION NO. 064 -2018
Said Resolution is incorporated herein by reference.
Receipt of Unanticipated Funds (OMB Schedule Item No. 36).
RESOLUTION NO. 065 -2018
Said Resolution is incorporated herein by reference.
Transfer of Funds (OMB Schedule Item No. 37).
RESOLUTION NO. 066-2018
Said Resolution is incorporated herein by reference.
Rescinding Resolution No. 235 -2017 (OMB Schedule Item No. 38).
RESOLUTION NO. 067 -2018
Said Resolution is incorporated herein by reference.
Rescinding Resolution No. 236 -2017 (OMB Schedule Item No. 39).
RESOLUTION NO. 068 -2018
Said Resolution is incorporated herein by reference.
Rescinding Resolution No. 238 -2017 (OMB Schedule Item No. 40).
RESOLUTION NO. 069 -2018
Said Resolution is incorporated herein by reference.
Rescinding Resolution No. 241 -2017 (OMB Schedule Item No. 41).
RESOLUTION NO. 070 -2018
Said Resolution is incorporated herein by reference.
Rescinding Resolution No. 242 -2017 (OMB Schedule Item No. 42).
RESOLUTION NO. 071 -2018
Said Resolution is incorporated herein by reference.
Rescinding Resolution No. 243 -2017 (OMB Schedule Item No. 43).
RESOLUTION NO. 072-2018
Said Resolution is incorporated herein by reference.
Rescinding Resolution No. 246 -2017 (OMB Schedule Item No. 44).
RESOLUTION NO. 073 -2018
Said Resolution is incorporated herein by reference.
Rescinding Resolution No. 247 -2017 (OMB Schedule Item No. 45).
RESOLUTION NO. 074 -2018
Said Resolution is incorporated herein by reference.
Rescinding Resolution No. 248 -2017 (OMB Schedule Item No. 46).
RESOLUTION NO. 075 -2018
Said Resolution is incorporated herein by reference.
Amending Resolution No. 250 -2017 (OMB Schedule Item No. 47).
RESOLUTION NO. 076 -2018
Said Resolution is incorporated herein by reference.
Amending Resolution No. 255 -2017 (OMB Schedule Item No. 48).
RESOLUTION NO. 077 -2018
Said Resolution is incorporated herein by reference.
Amending Resolution No. 256 -2017 (OMB Schedule Item No. 49).
RESOLUTION NO. 078 -2018
Said Resolution is incorporated herein by reference.
Amending Resolution No. 259 -2017 (OMB Schedule Item No. 50).
RESOLUTION NO. 079 -2018
Said Resolution is incorporated herein by reference.
Amending Resolution No. 258 -2017 (OMB Schedule Item No. 51).
RESOLUTION NO. 080 -2018
Said Resolution is incorporated herein by reference.
Receipt of Unanticipated Funds (OMB Schedule Item No. 52).
RESOLUTION NO. 081 -2018
Said Resolution is incorporated herein by reference.
Transfer of Funds (OMB Schedule Item No. 53).
RESOLUTION NO. 082 -2018
Said Resolution is incorporated herein by reference.
Receipt of Unanticipated Funds (OMB Schedule Item No. 54).
RESOLUTION NO. 083 -2018
Said Resolution is incorporated herein by reference.
Receipt of Unanticipated Funds (OMB Schedule Item No. 55).
RESOLUTION NO. 084 -2018
Said Resolution is incorporated herein by reference.
Transfer of Funds (OMB Schedule Item No. 56).
RESOLUTION NO. 085 -2018
Said Resolution is incorporated herein by reference.
Receipt of Unanticipated Funds (OMB Schedule Item No. 57).
RESOLUTION NO. 086 -2018
Said Resolution is incorporated herein by reference.
HURRICANE IRMA RECOVERY
D1 Board approved the ratification of Lease of temporary office trailers for the Monroe County
Sheriffs Office Administration Building and Detention Center on Stock Island. The building was
damaged by Hurricane Irma. Purchase follows Emergency Procurement Policy and FEMA Guidelines.
D2 Board granted approval to ratify and authorized execution of Task Order Three with DRC
Emergency Services, LLC for Disaster Response and Recovery Services which outlines the locations of
final disposal sites for hurricane debris.
D5 Board approved the ratification of a Contract with EE &G Construction and Electrical LLC in the
amount of $71,400.00 to perform mold remediation in the Big Pine Community Park and the Big Pine
Key Library. Both facilities were damaged by Hurricane Irma.
D6 Board granted approval to waive rent and utilities fees in the amount of $15,435.48 for tenants of
the Marathon Storage Hangars (Marathon Flying Club, Inc., Dr. Steve Strobbe, and Robert Carew) from
September 1, 2017 through January 21, 2018, due to the inability to occupy the facility after Hurricane
Irma. The County determined that the hangar doors were unsafe for use and denied access to the tenants
until the doors were repaired.
D9 Board adopted the following Resolution to accept funds from The Miami Foundation which will
serve as matching funds for a Federal Grant Application with the U.S. Economic Development
Administration. This grant will fund a Local Disaster Recovery Director position and associated travel,
equipment and supplies.
RESOLUTION NO. 087 -2018
Said Resolution is incorporated herein by reference.
TOURIST DEVELOPMENT COUNCIL
E1 Announcement of one vacant position on the Tourist Development Council District IV Advisory
Committee for one "At Large" appointment.
E2 Announcement of one vacant position on the Tourist Development Council District I Advisory
Committee for one "At Large" appointment.
E3 Board granted approval to advertise a Request for Applications for Fiscal Year 2019 Destination
and Turnkey Event Funding.
E4 Board granted approval to advertise a Request for Applications for Fiscal Year 2019 Capital
Project Funding.
E5 Board adopted the following Resolution to provide for additional advance registration, booth
related expenses and travel related expenses and for trade shows for Fiscal Year 2019 to be paid from
TDC funds in Fiscal Year 2018.
RESOLUTION NO. 088 -2018
Said Resolution is incorporated herein by reference.
E6 Board granted approval and authorized execution of an Amendment to Agreement with Upper
Keys Community Pool, Inc. for the Orange Bowl Winter Training and Swim Classic Turnkey Event to
revise scope of service for the event.
E7 Board granted approval and authorized execution of an Amendment to Agreement with Village of
Islamorada for the Anne's Beach Boardwalk Replacement and Repair Project to extend the completion
date to September 30, 2018.
E8 Board granted approval to revise Section II of the Tourist Development Council Operations
Manual which references Acceptable Event Marketing Expenses for events to allow reimbursement for
social media promoted posts.
PLANNING & ENVIRONMENTAL, BUILDING & CODE
COMPLIANCE DEPARTMENTS
J2 Board granted approval of the 2017 U.S. I Arterial Travel Time and Delay Study. Said study is
incorporated herein by reference.
J3 Board granted approval to re- appoint Mr. Rudolph Krause, CBC048885, to one additional three
year term to the Contractors' Examining Board beginning January 21, 2018.
J4 Board adopted the following Resolution of the Monroe County Board of County Commissioners
renouncing and disclaiming any right of the County and public in and to that portion of the easement
between lots 8 and 9, Block 2, Sunrise Cay, Ocean Reef Plat No. 15, according to the Plat Book 7, Page
20, of the public records of Monroe County, Florida.
RESOLUTION NO. 089 -2018
Said Resolution is incorporated herein by reference.
J7 Board granted approval and authorized execution of Work Order 4003 for AECOM to perform an
Origin- Destination Study of the traffic impacting Monroe County, in the amount of $107,551.52 under
the Transportation Planning Services Contract with AECOM Technical Services, Inc. Contract funded at
87.5% ($94,107.58) through a Joint Participation Agreement from the Florida Department of
Transportation. The County's share for this work order is 513,443.94.
J8 Board granted approval to advertise a Request for Qualifications for vendors to participate in the
removal and disposal of derelict vessels, non - derelict vessels, floating structures, off - premises signs and
marine debris through 2021, with provision for a two year extension.
J9 Board granted approval and authorized execution of an Amendment to the Joint Participation
Agreement AQN -53 with the Florida Department of Transportation (FDOT) for the County's
Transportation Planning Program to waive the 12.5% Monroe County match requirement of the contract,
resulting in FDOT covering 100% of the eligible costs incurred after execution of the revision.
101Page 02 2 1 20 18
J10 Board granted approval and authorized execution of an Agreement for Professional Services
between Mayte Santamaria and Monroe County.
COMMISSIONER'S ITEMS
M2 Board granted approval of Mayor Rice's appointment of Timothy Root as an Elected Official
appointment to the Tourist Development Council, replacing Mayor Craig Cates, with a term expiring
February 21, 2022.
M5 Board granted approval of Commissioner Neugent's appointment of Carol Borland to the Library
Advisory Board, replacing Linda Douville, with a term expiring July 20, 2020.
M7 Board granted approval to move the scheduled April 18, 2018 regular Board of County
Commissioners Meeting to Thursday, April 19, 2018.
M8 Board granted approval of Commissioner Carruther's appointment of Caroline Horn to the
Climate Change Advisory Committee, replacing Perry Johnston who recently resigned, with a term
expiring February 21, 2020.
COUNTY CLERK
N1 Board granted approval of the minutes from the Special Meetings of December 4, 2017 and
December 19, 2017; and, the Regular Meeting of December 13, 2017.
N2 Board granted approval of FKAA invoices $50,000.00 or over for the Fiscal Year (to include
salaries), relating to the Cudjoe Regional Wastewater System Project. Said list is incorporated herein by
reference.
N3 Board granted approval of FKAA invoices for the Fiscal Year (to include salaries), relating to the
Cudjoe Regional Wastewater System Project. The invoices under $50,000.00 are being provided for
information only. Said list is incorporated herein by reference.
N4 Approval of Tourist Development Council expenses for the month of January 2018, as follows:
Advertising, in the amount of $2,249,793.53; Bricks & Mortar Projects, in the amount of $27,889.19;
Events, in the amount of $87,042.24; Office Supplies & Operating Costs, in the amount of $54,702.51;
Personnel Services, in the amount of $211,061.36; Public Relations, in the amount of $173,438.44;
Sales & Marketing, in the amount of $102,144.79; Telephone & Utilities, in the amount of $16,927.66;
Travel, in the amount of $28,520.90; Visitor Information Services, in the amount of $79,509.36.
N5 Approval of BOCC Warrants (Including Payroll) for the month of January 2018, 10031878-
10033188 (AP), 50003799 - 50003880 (PR), 3090465 - 3091591 (PR Voucher), 22897 -23016 (WC), as follows:
001 General Fund, in the amount of $5,203,200.94; 101 Fine & Forfeiture Fund, in the amount of
$8,632,646.92; 102 Road & Bridge Fund, in the amount of $579,007.84; 115 TDC District Two Penny,
in the amount of $363,346.04; 116 TDC Admin & Promo 2 Cent, in the amount of $2,342,199.70; 117
TDC District 1,3 Cent, in the amount of $188,143.69; 118 TDC District 2,3 Cent, in the amount of
$17,257.08; 119 TDC District 3,3 Cent, in the amount of $14,166.46; 120 TDC District 4,3 Cent, in the
amount of $62,664.67; 121 TDC District 5,3 Cent, in the amount of $46,129.52; 125 Gov Fund Type
Grants, in the amount of $697,976.04; 141 Fire & Amb Dist 1 L &M Keys, in the amount of
$1,157,892.35; 147 Uninc Svc Dist Parks &Rec, in the amount of $122,748.50; 148 Plan, Build, Zoning,
in the amount of $517,471.90; 149 Municipal Policing, in the amount of $1,111,359.51; 150 E911
Enhancement Fund, in the amount of $124,243.43; 152 Duck Key Security Dist, in the amount of
111Pa g e 02 2 1 20 18
$7,247.48; 157 Boating Improvement Fund, in the amount of $39,981.64; 158 Misc Special Revenue
Fund, in the amount of $15,908.76; 160 Environmental Restoration, in the amount of $8,338.37; 162
Law Enforcement Trust Fund 600, in the amount of $2,894.90; 163 Court Facilities, in the amount of
$15,017.80; 164 Drug Facilities Fees, in the amount of $1,000.00; 171 Stock Island Wastewater, in the
amount of $1,540.68; 175 Long Key Wastewater, in the amount of $401.25; 180 Building Funds, in the
amount of $559,675.45; 207 2003 Revenue Bonds, in the amount of $300.00; 304 1 Cent Infra Surtax, in
the amount of $901,808.78; 308 Infrastructure Sales Tax Revenue Bond, in the amount of $794.46; 310
Big Coppitt Wastewater, in the amount of $608.68; 311 Duck Key Wastewater, in the amount of
$480.28; 312 Cudjoe Regional WW Proj, in the amount of $10,312.34; 314 Series 2014 Revenue Bonds,
in the amount of $150,892.61; 316 Land Acquisition, in the amount of $116.62; 401 Card Sound Bridge,
in the amount of $263,903.50; 403 Marathon Airport, in the amount of $190,312.11; 404 Key West Intl
Airport, in the amount of $1,479,307.85; 406 PFC & Operating Restrictions, in the amount of
$1,383,428.96; 414 MSD Solid Waste, in the amount of $3,445,033.15; 501 Worker's Compensation, in
the amount of $213,388.88; 502 Group Insurance Fund, in the amount of $1,922,388.61; 503 Risk
Management Fund, in the amount of $71,102.52; 504 Fleet Management Fund, in the amount of
$195,830.29; 610 Fire /EMS LOSAP Trust Fund, in the amount of $2,655.00.
N7 Board granted approval to declare Fire- Rescue vehicles surplus and allow them to be advertised
for sale (see attached list). Said list is incorporated herein by reference.
COUNTY ADMINISTRATOR
02 Board confirmed the appointment of Gary Johnson as Director, Veterans Affairs, as department
head.
COUNTY ATTORNEY
P4 Board granted authorization to initiate litigation against Mark H. Schofield and the property
located at 114 W. Avenue A., Key Largo Florida, to seek compliance with the County Codes and enforce
a lien arising from Code Compliance Case Number CE10040067.
P5 Board granted approval and authorized execution of the Unity of Title which consolidates
Monroe County's two parcels into a single lot with one legal description. This is the County owned
property to be used for the development of a park at Rowell's Marina.
P6 Board adopted the following Resolution authorizing execution of a Quitclaim Deed transferring
land to the Florida Board of Trustees of the Internal Improvement Trust Fund to remove a cloud on the
title and allow the land to be managed by the Department's Division of Recreation and Parks as part of the
Bahia Honda State Park.
RESOLUTION NO. 090 -2018
Said Resolution is incorporated herein by reference.
P7 Board granted approval and authorized execution of an Amendment of Professional Services
Agreement with Stearns Weaver Miller Weissler Alhadeff & Sitterson, P.A. (Stearns Weaver) for legal
services.
P8 Board granted approval to advertise draft Ordinance authorizing the use of electronic signatures
and electronic records.
121 Page 02 2 1 20 18
ASSISTANT COUNTY ADMINISTRATOR
RI Board granted approval of four full -time equivalent positions for Monroe County Hurricane Irma
Recovery, pending receipt of grants, endowments or donations from FEMA coordinated philanthropic
organizations and other grant - giving entities and need; approval to apply for and accept such grants,
endowments and donations and for the Mayor or County Administrator to sign all necessary
documentation; authorization for the Mayor to sign letter requesting support to fund or partially fund
these positions and long term recovery jump start. If funding is not received from external organizations,
staff will bring agenda items back to the Board of County Commissioners for consideration of funding by
County.
R2 Board granted approval of the ratification of First Modification to the STEP (Sheltering and
Temporary Essential Power) grant extending the time period for acquisition of the Right of Entry forms
required to qualify applicants for the program.
PLANNING & ENVIRONMENTAL, BUILDING & CODE
COMPLIANCE DEPARTMENTS
R3 Board adopted the following Resolution, by the Monroe County Board of County
Commissioners, allowing the placement of temporary emergency housing at mobile home parks and RV
parks for the temporary occupancy by residents displaced by Hurricane Irma, pursuant to the Planning
Director and Building Official approving the locations for the temporary emergency housing, for an
additional 180 days to end of August 31, 2018; initially adopted via BOCC Resolution No. 218 -2017 for
180 days, pursuant to Section 103 -1(b) of the Monroe County Land Development Code.
RESOLUTION NO. 091 -2018
Said Resolution is incorporated herein by reference.
R4 Board granted approval of the confirmation of Assistant County Administrator Christine Hurley,
AICP, as Planning and Environmental Resources Director pursuant to F.S. 125.74(l)(k), until a
permanent replacement for Mayte Santamaria is hired and confirmed by the Board.
COUNTY ADMINISTRATOR
R5 Board granted approval to advertise an Ordinance approving payment for hotel rooms used by
Monroe County employees and employees of the Mosquito Control District and Sheriff's Office during
Hurricane Irma at the Hilton Garden Inn, 24 North and Playa Largo; providing for severability; and
providing for filing and an effective date.
WASTEWATER ISSUES
R6 Board granted approval of the ratification of Amendment 6 to the Cudjoe Regional Wastewater
State Revolving Fund Loan Agreement. The amendment extends the project completion deadline to
December 2018 and the start of repayment until June 2019.
Motion carried unanimously.
COUNTY ADMINISTRATOR/SHERIFF'S OFFICE
R7 Chief James Callahan and Bob Shillinger, County Attorney, addressed the Board concerning the
purchase of a new helicopter. Motion was made by Commissioner Kolhage and seconded by
131Pa g e 02 2 1 20 18
Commissioner Neugent to add an item on the agenda concerning the purchase of a new helicopter.
Motion carried unanimously. Mike Rice, Administrative Bureau Chief with the Sheriff's Office; and Tina
Boan, Sr. Director Budget and Finance, addressed the Board. After discussion, motion was made by
Commissioner Murphy and seconded by Commissioner Neugent to approve $3 million from Fund 304 be
transferred to the Sheriff to purchase a helicopter, and to return any unspent funds to the County in the
event the purchase comes in under budget. Motion carried unanimously.
PLANNING & ENVIRONMENTAL, BUILDING & CODE
COMPLIANCE DEPARTMENTS
JI Rich Jones, Sr. Administrator, Marine Resources; and, Lisa Tennyson, Director of Legislative
Affairs & Grants Acquisition, addressed the Board. Danielle H. Irwin, Director Coastal Systems
International, Inc. made a Power Point Presentation on the October 2017 Monroe County Boca Chica
Mooring Field Detailed Feasibility Study. Board directed staff to proceed with the mooring field plan.
WASTEWATER ISSUES
Kevin Wilson, Assistant County Administrator; Stephanie Bruno, Construction Contracts
Administrator with FKAA; and, Ms. Boan addressed the Board concerning the following two items (LI &
L2):
LI Report on status of construction and added funding requested by FKAA for Cudjoe regional
wastewater system (CRWS) completion. Presentation of reasons for funding additions and
discussion and direction of options to fund added scope.
L2 Approval for staff to request an increase of up to $7.2 million in the state revolving fund
loan or apply for a separate clean water revolving fund loan to cover these added costs for the
Cudjoe regional wastewater system; authorization for the Mayor or County Administrator to submit
the application and sign all necessary documents, if the loan is approved.
After discussion, motion was made by Commissioner Murphy and seconded by Commissioner
Neugent granting approval of an increase of $7,167,198.46 to the state revolving fund loan. Motion
carried unanimously. (This item was reconsidered later in the meeting and increased to $7.2 million).
COUNTY ATTORNEY
P3 Steve Williams, Assistant County Attorney; and, Mr. Shillinger addressed the Board. Nancy
Stroud, Esquire, representing Lewis Stroud & Deutsch, PL, addressed the Board regarding the existing
Monroe County Sign Code (Chapter 142 SIGNS). After discussion, motion was made by Commissioner
Carruthers and seconded by Commissioner Murphy to proceed with the amendments to the Sign Code.
Motion carried unanimously.
MISCELLANEOUS BULK APPROVAL
C32 Motion was made by Commissioner Carruthers and seconded by Commissioner Kolhage granting
approval and authorizing execution of Amendment 1 to the Fiscal Year 2018 Agreement with
Guidance /Care Center, for the operation of The Heron, a state licensed Assisted Living Facility, under
the Human Service Organization funding, to amend Attachment C to include funding for repairs
and maintenance. Roll call vote carried unanimously, with Mayor Rice abstaining due to a conflict.
......:..:
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HURRICANE IRMA RECOVERY
Mayte Santamaria, Sr. Director Planning & Environmental Resources; and Ms. Boan addressed
the Board concerning the following two items (D4 & D12):
D4 Report on the issuance of building permits for temporary housing (travel trailers / RVs)
after Hurricane Irma.
D12 Discussion and direction on the potential donation of used travel trailers (utilized by
displaced households after Hurricane Irma) from FEMA to the State and the State would provide
them to the County.
After discussion, Board directed staff to schedule a meeting, in the Sunshine, with the County, the
State and FEMA to discuss the issues.
ENGINEERING
Il Judith Clarke, Director Engineering Services /Roads & Bridges; and Mr. Wilson made a Power
Point Presentation concerning setting the toll rate for the Card Sound Toll to be effective upon
implementation of all electronic tolling (AET) system in June, 2018. After discussion, Board directed
staff to increase the toll by increments, to $2.00, and to have specific advertising notifying the public that
the Board is about to implement the toll. Staff will bring the item back to the Board, at the March
meeting, in Key Largo.
CLOSED SESSIONS
K1 Mr. Shillinger announced an Attorney- Client Closed Session in the matter of Denenberg v.
Marine Mammal Conservancy, Inc., et al., Circuit Court Case 14 -CA -364 -P and read the required
language into the record pursuant to F.S. 286 - 011(8). Mr. Shillinger advised that the following persons
would be present at the meeting: the County Commissioners, County Administrator Roman Gastesi,
County Attorney Bob Shillinger, Assistant County Attorney Steve Williams and a certified court reporter.
Mayor Rice declared the open session of the meeting closed. After the closed session, the
meeting was re- opened.
K2 Mr. Shillinger announced an Attorney- Client Closed Session in the matter of Board of County
Commissioners of Monroe County, Florida v. Jerome Pfahning, Case No. I5-CA -214 -K and read the
required language into the record pursuant to F.S. 286- 011(8). Mr. Shillinger advised that the following
persons would be present at the meeting: the County Commissioners, County Administrator Roman
Gastesi, County Attorney Bob Shillinger, Assistant County Attorney Steve Williams and a certified court
reporter.
Mayor Rice declared the open session of the meeting closed. After the closed session, the
meeting was re- opened.
HURRICANE IRMA RECOVERY
D3 Christine Hurley, Assistant County Administrator, made a Power Point Presentation concerning
the approval of sites for "Tiny Home" /Code Compliant Small Modular Units as an affordable
alternative housing solution on scattered sites throughout Monroe County. The following individual
addressed the Board: Craig Vanderlaan, representing Crisis Housing Solutions. After discussion, motion
151Pa g e 02 2 1 20 18
was made by Commissioner Carruthers and seconded by Commissioner Neugent to proceed with an RFP
for multiple providers for three specific lots, Breezeswept Stairway to Heaven (Site 2, Ramrod); parcel
behind the Sheriff on Cudjoe (Site 4, Cudjoe); and, the parcel behind the Big Coppitt Fire Station (Site 5,
Big Coppitt). Motion carried unanimously.
COMMISSIONERS' ITEMS
M4 Board discussed the remaining use of Bayshore Manor Assisted Living Facility as a
development site for the KOTS Program. The remaining residents of Bayshore Manor would then be
provided the use of the new "Frank P. Toppino Poinciana Gardens Senior Living" facility: The
following individuals addressed the Board: Sloan Bashinsky, Mimi Stafford, Peter Batty, Joan Higgs,
Jany Coyle, representing Poinciana Gardens; Manuel Castillo, representing Key West Housing Authority;
James Nichols, representing Poinciana Gardens Senior Living; John Gish, Helen Garcia, Sam Kaufman,
Mayor Craig Cates, representing City of Key West; Frank Toppino, representing Key West Housing
Authority; Louis LaTorre, representing AARP; and, Margaret Romero. The Board took no official
action.
PUBLIC HEARING
QI A Public Hearing was held to consider adoption of a proposed Ordinance for the Property
Assessed Clean Energy (PACE) program; and providing for an effective date. Pedro Mercado,
Assistant County Attorney, addressed the Board. The following individuals addressed the Board: Mel
Montague, representing FIRM; Erin Deady, Natalie Schneider, representing Renew Financial; Conrad
DeSantis, representing Florida PACE Funding Agency; Mike Antheil, representing Renovate America;
and Terry Stark, representing Ygrene Energy Fund. Board directed staff to replace the language on page
4 line 28, to the Sarasota statute language, as follows: (10) Prepayment. (a) The PACE local government
that provide to the eligible participant information as to any accrued interest that may be due upon early
payment. (b) No prepayment penalties may be charged or allowed on residential projects. PACE local
government shall provide a mechanism for re- amortization of PACE assessments for partial pre - payment
particularly for application of tax credits, rebates or other incentives. (c) For non - residential properties
prepayment penalties may be charged or imposed to the extent as permitted by law, as negotiated with
property owner, and providing all financial impacts if such penalties are clearly disclosed and agreed to
by the property owner in writing. And to include the language with regard to the threshold amount so
that the consumer protection apply to non - residential property where PACE funding is less than
$75,000.00. After discussion, motion was made by Commissioner Carruthers and seconded by
Commissioner Kolhage to continue the item to next month's meeting. Motion carried unanimously.
HURRICANE IRMA RECOVERY
D7 Motion was made by Commissioner Kolhage and seconded by Commissioner Carruthers granting
approval to pay an invoice for Category B (Emergency protective measures) base camps services
provided during Hurricane Irma response by Ashbritt Environmental Inc. in the amount of
$6,470,410.00 and direction to County Attorney, upon presentation of documentation acceptable to the
Clerk to support the expenditure, to advise the Clerk to release payment upon receipt of release of all
relevant claims. Motion carried unanimously.
D8 Ms. Hurley gave a report on emergency building permit fee waivers of S 1,267,8 10.00 between
September 25, 2017 — January 31, 2018 resulting from Hurricane Irma, with current expiration date of
fee waivers set for March 24, 2018. Board directed the PIO to create a very clear press release on the
permit fee waiver.
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DIO Ms. Boan referred the Board to the written report of Hurricane Irma finance activity by the
Office of Management and Budget. Said report is incorporated herein by reference.
DI I Cynthia Hall, Assistant County Attorney; and, Rhonda Haag, Sustainability Director, addressed
the Board concerning ratification of a Memorandum of Understanding and Mutual Aid Agreement
with the Florida Department of Environmental Protection (DEP) for $6 million for clearing marine
debris from canals and other navigable waterways within unincorporated Monroe County, to be
reimbursed by the County to DEP, retroactive to the last date executed by the parties. After
discussion, motion was made by Commissioner Kolhage and seconded by Commissioner Carruthers
granting approval of the item. Motion carried unanimously.
STAFF REPORTS
FI Ms. Boan gave the Board an update on County revenues. She pointed out that while bed tax
revenues are down 20 %, sales tax revenue is only down about 13 %. Ms. Boan advised the Board that it's
a little early to forecast how the year is going to end up, since we only have information through
November. She will need a few more months of data to be able to provide a meaningful forecast.
F2 T.J. Henderson, Assistant Director of Airports, made a Power Point Presentation on the
Environmental Assessment at the Marathon Airport. Mr. Henderson advised the Board that the FAA
requires a distance from the center line of Runway 7/25 to the centerline of taxiway Alpha of 240', but
that there is currently a separation distance of 200'. Future FAA airport improvement grant funding is
contingent on meeting the FAA standard. Mr. Henderson advised the Board that the airport has drafted a
letter to the FAA stating that they will comply with all local land development regulations and local
statutes as it pertains to this project and will request text amendments to the 2030 Comprehensive Plan as
it pertains to this project. After discussion, motion was made by Commissioner Kolhage and seconded by
Commissioner Neugent for staff to send the letter to the FAA and to move forward on text amendments to
the 2030 Comprehensive Plan. Motion carried unanimously.
F3 Ms. Tennyson gave the Board a legislative update. She advised the Board that Florida Forever
has been funded for $150 million in the Senate and $8 million in the House. One major policy bill is to
facilitate more land buying, and state land buying in the Keys, and to give the Land Authority additional
flexibility to utilize its funds for the construction and related development costs for affordable housing.
Vacation rental preemption is still being considered as well as judgeship decertification. The tourist
development (TD) tax bill expands the eligible uses of funds, but TDC money comes with significant
requirements and has to have some objective analysis. TD expenditures have to be recommended by the
TDC and approved by the Board. Ms. Tennyson advised the Board of $5 million in tax cuts and of a bill
that reduces the aviation fuel tax.
F4 Mr. Wilson asked for clarification on Item L2, approval for staff to request an increase of up to
$7.2 million in the state revolving fund loan or apply for a separate clean water revolving fund loan
to cover these added costs for the Cudjoe regional wastewater system; authorization for the Mayor
or County Administrator to submit the application and sign all necessary documents, if the loan is
approved. After discussion, motion was made by Commissioner Kolhage and seconded by Commissioner
Neugent to request an increase of up to $7.2 million. Motion carried unanimously.
Mr. Wilson addressed the Board concerning the waived tipping fees for residents at the transfer
stations. After discussion, motion was made by Commissioner Carruthers and seconded by
Commissioner Neugent that March 24, 2018 is the last day to do anything free. Motion carried
unanimously.
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Mr. Wilson advised the Board that a press release is sent out weekly for residents to call Solid
Waste, or him, to arrange for neighborhood cleanups with the clam truck.
F5 Ms. Hurley advised the Board that they are working towards establishing a full permitting and
plan review office in Stock Island. This will eliminate having to courier plans and applications from
Stock Island to Marathon and then back to Stock Island. This service will not be available for
commercial at this time. Board discussed the volunteer organization recovery efforts.
PLANNING & ENVIRONMENTAL, BUILDING & CODE
COMPLIANCE DEPARTMENTS
J5 Ms. Santamaria addressed the Board concerning direction on amending the Monroe County
Land Development Code to create an inclusionary housing requirement to address nonresidential and
transient development. Board directed staff on processing the amendments on the application of potential
inclusionary requirement for nonresidential and transient development, as follows:
1. Develop a nonresidential inclusionary requirement? Yes.
2. Should the inclusionary requirement apply to new development? Yes.
3. Should the inclusionary requirement apply to the repair or development of the same use with no
eaansion/enlargement? No.
4. Should the inclusionary requirement apply to the repair or redevelopment of the same use that is
expanded /enlarged? Yes.
5. Should the inclusionary requirement apply to the repair or redevelopment with a new use with no
expansion /enlargement Yes.
6. Should the inclusionary requirement apply to the repair or redevelopment with a new use that is
expanded /enlarged Yes.
7. Should the inclusionary requirement apply to the demo /redevelopment or substantial
improvement of the same use with no expansion /enlargement? No.
S. Should the inclusionary requirement apply to the demo /redevelopment or substantial
improvement of the same use that is expanded /enlarged? Yes.
9. Should the inclusionary requirement apply to the demo /redevelopment or substantial
improvement with a new use with no eUansion/enlargement? Yes.
10. Should the inclusionary requirement apply to the demo /redevelopment or substantial
improvement with a new use that is expanded /enlarged Yes
J6 Ms. Santamaria addressed the Board concerning direction on amending the Monroe County
Land Development Code regarding the inclusionary housing requirement for residential development
after the impacts from Hurricane Irma. Board directed staff to prepare a list of options of potential code
amendments. Board also directed staff to prepare a Resolution for the waiver that is subject to hurricane
issues.
ill Motion was made by Commissioner Kolhage and seconded by Commissioner Carruthers granting
approval of the ratification of Resolution 025A -2018 approving the Development Agreement between
Monroe County and Quarry Partners, LLC and the approved Development Agreement for the proposed
development of 208 attached residential dwelling units designated as affordable housing units on
parcels of land in Section 21, Township 67 South, Range 26 East, Big Coppitt Key, Monroe County,
Florida, having Real Estate Numbers 00120940 - 000100, 00120940 - 000201 and 00120940 - 000302.
Roll call vote was taken with the following results:
181Page 02 2 1 20 18
Commissioner Carruthers
Commissioner Kolhage
Commissioner Murphy
Commissioner Neugent
Mayor Rice
Motion carried.
Yes
Yes
No
Yes
Yes
COMMISSIONERS' ITEMS
Mr. Shillinger addressed the Board concerning the following two items (M1 & M2):
M1 Discussion and direction to staff to develop a policy for lots /parcels acquired for density
reduction purposes.
M3 Discussion and direction for use of affordable housing permits moving forward post - Hurricane
Irma.
Board continued the two items (M1 & M2) to next month's meeting with a time approximate, to
be determined.
M6 Bryan Cook, Director Employee Services; and Ms. Hurley addressed the Board concerning
direction on converting 1 or 2 existing holidays (e.g. Good Friday, Columbus Day and President's Day)
to floating vacation days. After discussion, motion was made by Commissioner Neugent and seconded
by Commissioner Carruthers to eliminate Good Friday as a holiday (in 2019), but give an employee eight
hours of additional time off. Motion carried unanimously.
M9 Motion was made by Commissioner Murphy and seconded by Commissioner Kolhage to adopt
the following Resolution urging the U.S. Congress and Florida Legislature to consider legislation to
improve our mental health laws to create a comprehensive system for investigating and reporting potential
violent acts to law enforcement, provide additional funding for mental health programs, and consider
legislation that protects the rights and safety of citizens, with removal of Section 3. The State Legislal-
Amend r g 411- abidi eitizens while ri,.,king all n me .: ea*s saf During discussion of the
item, Commissioner Murphy excused herself from the remainder of the meeting. Roll call vote carried
unanimously, with Commissioner Murphy not present.
RESOLUTION NO. 092-2018
Said Resolution is incorporated herein by reference.
COUNTY CLERK
N6 Motion was made by Commissioner Neugent and seconded by Commissioner Kolhage granting
approval to declare fixed assets as surplus and allow for disposal (see attached list). Said list is
incorporated herein by reference. Motion carried unanimously.
COUNTY ADMINISTRATOR
01 Mr. Gastesi referred the Board to the County Administrator's Monthly Report. Said report is
incorporated herein by reference.
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COUNTY ATTORNEY
P1 Mr. Shillinger referred the Board to the County Attorney Report for February 2018. Said report
is incorporated herein by reference.
P2 Mr. Shillinger requested approval to hold an Attorney- Client Closed Session in the matters of
AshBritt, Inc. v. Monroe County, FL and Florida Department of Transportation, Case No. CA -K -17-
802 at the regularly scheduled BOCC meeting on March 21, 2018 in Key Largo, FL at 1:30 p.m. or as
soon thereafter as may be heard and read the required language into the record. Motion was made by
Commissioner Kolhage and seconded by Commissioner Carruthers to hold the closed session. Motion
carried unanimously.
There being no further business, the meeting of the Board of County Commissioners was
adjourned.
Kevin Madok, CPA, Clerk
and ex- officio Clerk to the
Board of County Commissioners
Monroe County, Florida c
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