Item C46BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: September 16, 2015 Division: Public Works & Engineering
Department: Unin. Parks & Beaches
Bulk Item: Yes X No
Staff Contact Person: Kevin G. Wilson/305-797-1547
AGENDA ITEM WORDING: Approval of a resolution to waive M.C.0 section 18-25(b)(1), which
prohibits possession of alcoholic beverages at Higgs Beach, on December 5, 2015 for the 6h Annual
Multirace, LLC, Key West Triathlon and Expo.
ITEM BACKGROUND: Multirace, LLC (formerly TRIKW, LLQ Would like to hold their Annual
Key West Triathlon and Expo at Higgs Beach December 2-5, 2015. They would like to serve alcohol to
the race participants on Saturday December 5, 2015 during closing ceremonies. In addition Multirace,
LLC has obtained liquor liability insurance naming Monroe County BOCC as an additional insured, as
required under M.C.C. sec. 18-25(b)(2) in order to qualify for a waiver of the prohibition against
possession of alcohol at Higgs Beach.
9
similar request for the BPK Rotary for their Annual Independence Day celebration at Big Pine
Community Park.
■
TOTAL COST: N/A
[-.1111if , 3
•
REVENUE PRODUCING: Yes o X AMOUNT PER MONTH: YEAR
APPROVED BY: County Atty OMB/Purchasing OIU)Risk Management 4�r
DOCUMENTATION: Included X Not Required,__
DISPOSITION: AGENDA ITEM #
RESOLUTION NO. -2015
A RESOLUTION BY THE MONROE COUNTY BOARD OF
COUNTY COMMISSIONERS WAIVING THE PROH113ITION
AGAINST ALCOHOL CONSUMPTION AT HIGGS BEACH IN
SUPPORT OF THE SIXTH ANNUAL KEY WEST TRIATHLON
AND EXPO.
WHEREAS, Multirace, LLC is hosting the 6h Annual Key West Triathlon =4
Expo; and
W"HEREAS, Monroe County desires to support events put forth for purposes of
community recreation and entertainment, and
WHEREAS, The Sixth Annual Key West Triathlon and Expo will be held on
December 2-5, 2015; and
WHEREAS, Multirace, LLC has requesfed a waiver of the county's prohibition
igainst possessing alcohol on Higgs Beach; and
WHEREAS, Monroe County Code section 18-25(b)(2) authorizes the Monroe
Countv Board of Cou:-rw-Qtwwjq.%j
101$rato_:�
NOW THEREFORE BE IT RESOLVED BY THE BOARD OF COUNTY
COMMISSIONERS OF MONROE COUNTY, FLORIDA, that the Monroe County
Board of County Commissioners finds that Multirace, LLC has obtained liability
insurance naming Monroe County as an additional insured, all as required under M.C.C.
sec, 18-25(b)(2), and hereby waives the prohibition against alcohol possession At Higgs
Beach as defined in M.C.C. sec. 18-25(a) on December 5, 2015.
PASSED AND ADOPTED by the Board of County Commissioners of Monroe
County, Florida, at a regular meeting held on the 16th day of September, 2015.
1,Tiayor Danny L. Kothage
Mayor Pro Tern Heather Carruthers
Commissioner Sylvia Murphy
Commissioner George Neugent
Commissioner David Rice
ATTEST: AMY HEAVILIN, CLERY.
m
Y:
Daimy L. Kolhage, Mayor
M��,OE- COIL
TY AT�. Ul NE-Y
PIVED S 0 O� irH
PCD.io J. I A
ASS NTY
AT-TO)iN
Is a 1 9 we I It
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10ARDTIM
Name of Contact and organization: Doug Bradshaw, Multirace, LLC (formerly TRIKW, LLC)
Address & Telephone number 4081 SW 47" Avenue, its # 7, Davie, FL 33314. 305-797-8361
Email: dougtrikw*gmAil.com
Specific County property or meeting room requested: Higgs Beach Park Area: parking lot on east side of
Salute, parking lot next to Astro City, Atlantic Blvd between Salute and White Street, parking lot on cast
side of West Martello, and the portion of beach on east side of West Martello
Intended use: 61h Annual Key West Triathlon and Expo
Date(s) needed: 12/2/15 to 12/5/15 Time: from 8:00 AM on 12/2/15 to 2:00 PM on 12/5/15: See attached
schedule
Official Monroe County Government Use: Yes F-1 No M
Number of participants: 800
MENEWEE-07
N 0
USE OF COUNTY PROPERTY ONLY
Clean up provisions, assurances, and state if any improvements are to be to facility:
Contracting with Waste Management for additional trash cans, recycle bins, and port -a -johns
Coordination with: Sheriff Dept: Yes 0 NoE]
Security: Yes No
Public Works: Yes No ❑
NEWS,
USE OF MEETING ROOMS ONLY
Special Audio Visual Equipment needed: Yes [:] No
Describe:
Public Address System: Yes E] NoH
Arrangement of Room:
Fees are listed on pages 7, 8 and 9 of the Poliryfor Public Facilities, Roads, Bridges, & County Meeting
Rooms and are NON-REFUNDABLE. Checks or Money Orders are to be made payable to Monroe County
Board of County Commissioners.
COUNTY USE ONLY
Scheduled Date:
Insurance /Hold Harmless Requirements:
LU'A-� V, 4-
t
Approved: Yes[Z/No 0 By: jj'��
Fees:
Remarks:
PW 10/12
Wednesday, Dee 2,2015
■ All parking lots and roadway will remain open
• Begin mobilizing by staging small utility trailer and medal barricades
• Coordinate for use of power with County/Keys Energy
• Install 20s:40 tent on Higgs Beach east side of West Martello
• Post signage that parking lot on east side of Salute will be closed beginning Dee 3 at 5:00 PM
until Dec 5 at 2:00 PM
Thursday, Dee 3, 2015
• All parking lots and roadway will remain open except for parking lot on east side of Salute will be
closed beginning at 5:00 PM
• Tables and chairs will be set up under large tent
• Install three l2s: 12 tents on Higgs each east side of West Martello
Friday, ❑cc 4, 2015
■ All parking lots and roadway will remain open except for parking lot on east side of Salute will be
closed
Saturday, Dee 5, 2015
Beginning at 4:00 AM, Atlantic Blvd between Salute and White Street as well as all parking lots in
same area will be closed.
• Detour and roadway signage will be ■ in place
• Parking lot on west side of Salute will remain open
• Roadway and parking lot will be opened by 2:00 PNI
t�'.T T•
5 T
J
sRoad and Parking Areas Close
during race on Saturday from :
AM to 2:00 PM (Play Ground~
Areas to remain open)
A. 1-�-�:.:�==
* y Shaded Area:
a Expo/Finish Line Area
{Friday/Saturday}
Parking Area Closed for use as ,
Race Setup Area on Thursday from
5:00 PM to Saturday 2:00 PM
61"WIM01110"EM
That for and in consideration of the understanding hereinafter set forth the parties do agree
covenant as follows: 1
1. That in and for the consideration of permission to use certain public roads or other public
property, more particularly described as follows: Higgs Beach Park for the purpose of
conducting a t - riath - ton ' and e�Lp - o -, more particularly described as follows Sprint and Olympic
Distant Triathlon. event with thetransition area in parking lot to the east side of Salute, race on
Atlantic Blvd between Salute and White Street and an expo and finish line on Hi t-- Ls Beach to the
east of the West Martello beginning on the 2nd day of December 2015, at 8:00 am and ending on
the 5th day of December 2015, at 2:00 pm, the EVENT SPO R does hereby agree to
indemnify the COUNTY in to for any and all claims or liabilities that may arise out of the above
described event.
2. That, in addition to indemnification described in Paragraph One, the EVENT SPONSOR
does hereby agree to hold the COUNTY harmless in all respects concerning the event described
in Paragraph One and will defend any and all causes of action or claims and will, further, pay the
cost of any attorney's fees incurred by the COUNTY arising out of the event described in
Paragraph One.
-------�anization
CEO
Of the above and duly authorized to
execute this agreement.
State of Florida
County of _ P`100�1 - ODCIC-
SUESCRIBED AND SWORN to (or affirmed before me) on G d Of -1 W-4- . 20 I'S
By (Event Contact Person), hey el� rsonally k-no to me or has
4;��
produced (type of identification) as identification.
FIMMARY MENGUIRIA
N 7�AO u b lk My COMMISSION I FF 156425
EXPIRES: September 3,2018
BMW Thru W Notary Senims
ESIA 3 LLC
d/b/a Entertainment & Sports Insurance eXperts (ESIX)
44�2-gAtp-424AMI%�z
2727 Paces Ferry Road, Building Two, Suite 1500
Atlanta, GA 30339
678-324-3300 (Telephone)
678-324-3303 (Facsimile)
USA Triathlon of Colorado Douglas Bradshaw
5825 Delmonico Drive
Colorado Springs CO 80919-2401
CERTIFICATE NUMBER: 20141202301382
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY ANIF
NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW.
INSURER A: Everest National Insurance Company
INSURER B: Everest National Insurance Company
EVENT INFORMATION:
Tri Key West (12/6/2014 - 12/6/2014)
POLICY/COVERAGE INFORMATION:
THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY
REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE
INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. AGGREGATE
LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
INS TYPE OF INSURANCE: POLICY NUMBER(S): EFFECTIVE: EXPIRES: LIMITS:
A GENERAL LIABILITY
X Occurrence S18ML00212-141 12/1/2014 1211/2015 GENERAL AGGREGATE (Applies Per Event) $2,000,000
12:01 AM 12:01 AM
X Participant Legal Liability EACH OCCURRENCE $1,000,000
DAMAGE TO RENTED PREMISES (Each Occ.) $1,000,000
MEDICAL EXPENSE (Any one person) EXCLUDED
PERSONAL & ADV INJURY $1,000,000
PRODUCTS-COMP/OP AGG $2,000,000
B UMBRELLA/EXCESS LIABILITY
X Occurrence S18EX00179-141 12/112014 12/11/2015 AGGREGATE $10,000,000
12:01 AM 12:01 AM
EACH OCCURRENCE $10,000,000
Coverage applies to the USA Triathlon sanctioned or approved event specified on this certificate.
The certificate holder is an additional insured as per form ECG20600: Additional Insured - Automatic Status When Required in a Written Agreement.
The General Liability policy is primary as per CG0001.
The General Liability policy contains a Waiver of Subrogation provision as required by written agreement per Form ECG04626.
Liquor Liability is included in the amount of $1,000,000. VE Y SK MlANAGEMENT
Eiyn DATE --
WAIVER N/A�r YES ---
CERTIFICATE HOLDER: NOTICE OF CANCELLATION:
Monroe County BOCC Should any of the above described policies be cancelled before the expiration date thereof,
1100 Simonton Street notice will be delivered in accordance with the policy provisions,
Key West FL 33040 AUTHORIZED REPRESENTATIVE:
Multirace, LLC
4081 SIN 47"1 Avenue, Suite # 7, Davie, FL 33314
WWW.TRIKW.COM
Monroe County
Deputy County Administrator
1100 Simonton Street
Key West, FL 33040
RE: Partial Waiver of Fees- Key West Triathlon and Expo- December 2-5,2015
Dear Madam/Sir,
Multirace, LLC has requested use of County property at Higgs Beach to hold the December 2-5,
2015 Key West Triathlon and Expo. We will be setting up starting on December 2, 2015. It is our
understanding that the County requires a $2.00 per person fee for use of the property as well as a
clean up fee. Multirace, LLC is requesting that the County reduce the per person charge to $1 .00 and
waiver of the cleaning fee. The event is expected to draw approximately 800 participants so we
propose a usage fee of $800. The event organizers will be utilizing Waste Management for supply of
port-u-johns and trash cans. Additionally, the organizers will utilize volunteers to clean up and retain
the site to pre -event conditions.
Thank you in advance for considering this request. If you have Rather questions or need additional
information, please do not hesitate to call me at 305-797-8361.
Doug Bradshaw
Race Director
69VMF�-
From: Hancock -Pamela
Sent: Friday, September 04, 2015 12:03 PM
To: Slavik-Maria
Subject: FW: Use of Higgs Beach
Attachments: 2015 Key West Triathlon.pdf; AIS KW Triathalon.cloc; Reso KW Triathlon Higgs waiver of
alcohol consumption.doc
Importance: High
Pv •a r i a,
PP'�:ase setbek)w reqgardinv
From: Doug Bradshaw [n - iail - t - c):cti)i-�icistiaw(Li��ygfkeyv��st-fl.gov]
Sent: Monday, July 13, 2015 10:49 AM
To: Collins-Chrissy
Subject: RE: Use of Higgs Beach
Attached is our application for the 2015 Key West Triathlon. It is very similar to what we have submitted in the
past, Very few changes. The insurance that is attached expires on Dec 1, 2015 but a new one that covers the
event days will be issued a few days before that one expires. We run into this situation each year. Please let me
know what else you need.
t.lr n
Please note my new Email Address and updat��-'�%00�'- r t2ontact inffl"- rniaE'� o'
(d 1) radshaw((DcRtypf keywe s. t - (J -g ov),
Doug Bradshaw
Director Port and Marine Services
City of Key West
201 William Street
Key West, FL 33040
305-809-3792
From: Collins-Chrissy [m-,iiito:Collins--Ciii-issy(iDIVIoiicoeCOLIt'ity-F[-.Ci;o
Sent: Monday, July 06, 2015 8:14 AM
To: Doug Bradshaw
Subject: RE: Use of Higgs Beach
Yes, please send the paperwork to me.
0
-r h --] I'R it
chrissy
From- Doug Bradshaw
Sent: Wednesday, July 01, 2015 3:31 PM
To: Collins-Chrissy
Subject: Use of Higgs Beach
Checking to see if you are the person I know send my application to for use of Higgs Beach area for the Key
West Triathlon. We have held it for the past 4 years at Higgs Beach the first week of December. Is the
application unchanged from last year?
Please note my new Email Address and update your contact information
Doug Bradshaw
Director Port and Marine Services
City of Key West
201 William Street
Key West, FL 33040
305-809-3792