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Item H20BOARD OF COUNTY COMMISSIONERS AGENDA ITEM SUMMARY Meeting Date: September 16, 2015 Department: Building Bulk Item: Yes X No Staff Contact Person/Phone #. Christine Hurley, 289-2517 Ed Koconis, 453-8727 AGENDA ITEM WORDING: Approval of a resolution of the Monroe County Board of County Commissioners adopting Monroe County "Elevation Certificate Review Policy" dated October 1, 2015 as required pursuant to Monroe County Code Section 122-2(c). ITEM BACKGROUND: Chapter 122 of the Monroe County Code "Floodplain Management" includes rules for interpreting flood hazard issues. The building official shall be guided by the current edition of FEMA's 44 CFR, and FEMA's interpretive letters, policy statements and technical bulletins as adopted from time to time by the board of county commissioners. FEMA's Technical Bulletins ("bulletins") provide guidance concerning the building performance standards of the National Flood Insurance Program (NFIP), which are contained in Title 44 of the U.S. Code of Federal Regulations. The bulletins are intended for use primarily by State and local officials responsible for interpreting and enforcing NFIP regulations and by members of the development community, such as design professionals and builders. New bulletins, as well as updates to existing bulletins, are issued periodically as needed. The bulletins do not create regulations; rather they provide specific guidance for complying with the minimum requirements of existing NFIP regulations. Adopting these documents as well as internal County policies would serve to allow the County to not only remain in the NFIP as stated in Section 122-1(b), but also to move forward with the intent of becoming eligible to enter FEMA's Community Rating System (CRS). The proposed resolution would adopt Monroe County "Elevation Certificate Review Policy" dated October 1, 2015 as required pursuant to Monroe County Code Section 122-2(c). PREVIOUS RELEVANT BOCC ACTION: January 18, 1994 — BOCC approved Ordinance No. 002-1994 adding the language "as adopted by resolution from time to time by the Board of County Commissioners" to the rules for interpreting flood hazard issues. July 15, 2015 -- BOCC rejected proposed ordinance amending Section 122-2(c) and directed staff to continue proposing resolutions for adoption of both new and amended documents to be used by the building official for guidance on floodplain management. CONTRACT/AGREEMENT CHANGES: NIA STAFF RECOMMENDATION: Approval TOTAL COST: NIA INDIRECT COST: NIA BUDGETED: Yes No NIA DIFFERENTIAL OF LOCAL PREFERENCE: NIA COST TO COUNTY: NIA SOURCE OF FUNDS: NIA REVENUE PRODUCING: Yes _ No NIA AMOUNT PER MONTH NIA Year APPROVED BY: County Atty XS `J OMB/Purchasing Risk Management _ DOCUMENTATION: Included X Not Required_ DISPOSITION: AGENDA ITEM # 1 2 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 MONROE COUNTY, FLORIDA MONROE COUNTY BOARD OF COUNTY COMMISSIONERS RESOLUTION NO. -2015 A RESOLUTION OF THE MONROE COUNTY BOARD OF COUNTY COMMISSIONERS ADOPTING MONROE COUNTY "ELEVATION CERTIFICATE REVIEW POLICY" DATED OCTOBER 11, 2015 AS REQUIRED PURSUANT TO MONROE COUNTY CODE SECTION 122-2(C) WHEREAS, Monroe County is currently a participating community in the National Flood Insurance Program (NFIP) and is working on internal County policies to improve upon its interpretation of NFIP regulations; and WHEREAS, Monroe County desires to become eligible to enter FEMA's Community Rating System (CRS); and WHEREAS, Monroe County Code Section 122-2(c), in part, requires that in interpreting other provisions of this chapter, the building official shall be guided by the current edition of FEMA's 44 CFR, and FEMA's interpretive letters, policy statements and technical bulletins as adopted by resolution from time to time by the board of county commissioners; NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF MONROE COUNTY, FLORIDA: Section 1. Pursuant to Monroe County Code Section 122-2(c), the Board hereby adopts Monroe County "Elevation Certificate Review Policy" dated October 1, 2015, a copy of which is attached hereto. Section 2. The Clerk of the Board is hereby directed to forward one (1) certified copy of this Resolution to the Building Department. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 PASSED AND ADOPTED by the Board of County Commissioners of Monroe County, Florida, at a regular meeting held on the 161h of September, 2015. Mayor Danny L. Kolhage Mayor pro tem Heather Carruthers Commissioner Sylvia Murphy Commissioner George Neugent Commissioner David Rice BOARD OF COUNTY COMMISSIONERS OF MONROE COUNTY, FLORIDA MM (SEAL) ATTEST: AMY HEAVILIN, CLERK Deputy Clerk Mayor Danny L. Kolhage MONROE COUNTY ATTORNEY JORPROVED AS FORM: STEVEN T. WILUAMS� ASSISTANT CQUl�fTY ATTORNEYS Date . P/.24/. County of Monroe Growth Management Division Buildins Department Murray E. Nelson Government Center 102050 Overseas Highway Key Largo, Florida 33037 Voice: (305) 853-8800 FAX: (305) 853-8818 We strive to be caring, professional, and fair. Date: October 1, 2015 To: Growth Management Staff From: Wes Maltby, Interim Monroe County Building Official Re: Elevation Certificate Review Policy Monroe Countv Land Development Code Section 122-3(e) Board of County Commissioners Mayor Danny L. Kolhage. Dist. 1 Mayor Pro'Tem Heather Carruthers, Dist. 3 George Neugent, Dist. 2 David Rice. Dist. 4 Sylvia Murphy, Dist. 5 "Within 21 calendar days of establishment of the lowest floor elevation, or upon placement of the lowest horizontal structural members of the lowest floor, whichever is applicable, it shall be the duty of the permit holder to submit to the building official a certification of the elevation of the lowest floor within A zones or the lowest portion of the lowest horizontal structural members of the lowest floor within V zones, whichever is applicable, as built in relation to mean sea level. Such certification shall be prepared by or under the direct supervision of a registered land surveyor or professional engineer and certified by the same. When floodproofing is used for a building within A zones, the certification shall be prepared by or under the direct supervision of a professional engineer or architect and certified by same. Any work done within the 21-day period and prior to submission of the certification shall be at the permit holder's risk. The building official shall review the floor elevation survey data submitted. Deficiencies detected by such review shall be corrected by the permit holder immediately and prior to further progressive work being permitted to proceed. Failure to submit the survey or failure to make the corrections required hereby shall be causes to issue a stop -work order for the project." In addition to the required elevation certificate above, a Finished Construction elevation certificate must be submitted and approved by the Building Department prior to the issuance of a Certificate of Occupancy or closing a permit. Elevation Certificate Review Policy/Page 1 of 4 Elevation Certificates must be fully completed and signed by a licensed land surveyor. In the instances where an Architect or Engineer prepares the certificate, the survey from which the elevations were derived must be submitted as an attachment to the Elevation Certificate. Florida Building Code 2014 1612.5 Flood hazard documentation. The following documentation shall be prepared and sealed by a registered design professional and submitted to the building official: l . For construction in flood hazard areas other than coastal high hazard areas: 1.2. The elevation of the lowest floor, including basement, as required by the foundation inspection and the final inspection in Section 110.3. 1.2. For fully enclosed areas below the design flood elevation where provisions to allow or the automatic entry and exit of floodwaters do not meet the minimum requirements in Section 2.6.2.1 of ASCE 24, construction documents shall include a statement that the design will provide for equalization of hydrostatic flood forces in accordance with Section 2.6.2.2 of ASCE 24, 1.3. For dry floodproofed nonresidential buildings, construction documents shall include a statement that the dry floodproofing is designed in accordance with ASCE 24. 2. For construction in coastal high hazard areas: 2.1. The elevation of the bottom of the lowest horizontal structural member as required by the foundation inspection and the final inspection in Section 110.3. 2.2. Construction documents shall include a statement that the building is designed in accordance with ASCE 24, including that the pile or column foundation and building or structure to be attached thereto is designed to be anchored to resist flotation, collapse and lateral movement due to the effects of wind and flood loads acting simultaneously on all building components, and other load requirements of Chapter 16. 2.3. For breakaway walls designed to have a resistance of more than 20 psf (0.96 kN/m—) determined using allowable stress design, construction documents shall include a statement that the breakaway wall is designed in accordance with ASCE 24. Elevation Certificate Review Policy/Page 2 of 4 Guidelines to assist in completing an Elevation Certificate. The following outline suppliments the NFIP's 'Instructions for Completing the Elevation Certificate' and includes additional Monroe County Building Department's elevation certificate submital requirements. Additional documentation may be required as determined by the Building Official. SECTION A —PROPERTY INFORMATION A2 & A3 Complete street address and property description. Please include the Real Estate (RE) number in the property description. A5 Use the point at the center of the front of the building as the coordinate location. When using decimal degrees the Lat. is a positive number and the Long. is negative. When using Degrees, Minutes, Seconds Lat. includes an `N' and Long. includes a `W'. A6 Provide color photographs that show each side of the structure clearly enough that one can infer the diagram number of the structure. If the structure has flood vents, include a close up photograph of a typical vent. All photographs must be labeled and include the date taken. Photographs must be provided for both `Building Under Construction' and `Finished Construction' certificates. A7 Building diagram 1B should be used for raised slab or backfilled stemwall construction. A8.a,b,c Enclosure and crawl space information for buildings that are building diagram number 6, 7, 8, or 9. If there is no crawlspace or enclosure, enter "NIA". A9.a,b,c Attached garage information. If there is no attached garage, enter "NIA" in all three spaces. If there is an attached garage and there are no openings, the correct entry is "zero," even if the garage is above the BFE. A8 &A9.a Enter the actual area of the opening of the flood vents, even if engineered vents are used. A8 &A9.d If the square footage of the crawlspace, enclosure or garage is larger than the square inches of net area of the openings AND "(d) Engineered flood openings" is checked ``yes," you must attach a certification by a registered design professional or a copy of the ICC Evaluation Service report for the make and model engineered flood vent installed. Remember to check the attachments box in Section D and in the Comments section please include the make, model number and the square feet of venting that the engineered vents are certified to provide. SECTION B—FLOOD INSURANCE RATE MAP (FIRM) INFORMATION B 1 Community number: 125129 B2 Monroe County, unincorporated area. B4 Map AND panel number. B5 Panel number suffix is currently'K.' B6 & B7 FIRM index and panel effective/revised date is currently 2-18-2005. B8 If the building is located in both flood zones, AE and VE, list both zones. B9 If the building crosses multiple base flood elevations, list them all. Use whole numbers (no decimals) if source of the elevation data was the FIRM. 1310 The source of the base flood elevation data entered in B9. Elevation Certificate Review Policy/Page 3 of 4 B 11 The elevation datum used for the base flood elevation in B9 is currently NGVD29. B 12 Whether or not the building is located in a Coastal Barrier Resources System area or Otherwise Protected Area, as well as the designation date is found on the FIRM. SECTION C—BUILDING ELEVATION INFORMATION (when a survey is required) C 1 Basis for building elevations: "Finished Construction" elevation can only be checked is the building is completely finished, all machinery and equipment is installed and final grading is complete. C2 Elevations: The benchmark utilized and vertical datum entries must be completed. Provide the PID or other information to accurately identify the official benchmark used. C2.a)-h): None of these should be blank. Either provide elevations, rounded to the nearest tenth or enter "NIA" in the fields that do not apply. Every certificate will have an elevation in a), f), and g). For items f) and g) enter the elevation of the ground, patio slab or sidewalk immediately next to the building. If there is an attached garage (A9), an elevation must be entered for item C2.d), otherwise the entry is "NIA." If there is an elevator on the property the bottom of the pit is most often C2.a). SECTION D—CERTIFICATION BY A REGISTERED DESIGN PROFESSIONAL Note: Section D starts at the bottom of page and ends at the top of page 2 of the Elevation Certificate. Page 1 Do not leave any lines blank. Provide certif er's signature, seal, and date in the box in the lower right of the page. "Check here if attachments": Do not check this box if your submittal is only FEMA Form 086-0-33 pages 1 4. Page 2 Complete the property address information at the top of the page. "Comments": If C2.e) is completed then the machinery/equipment type and its general location on or in the structure must be indicated. If the latitude and longitude in Section A on page 1 was provided by a licensed land surveyor indicate the method used to obtain the latitude and longitude. Include elevation of the bottom of the electric meter box/disconnect. Conclusion Monroe County, following the National Flood Insurance Program requirements, has the responsibility to determine if the Finished Construction Elevation Certificate is completed according to the National Flood Insurance Program Elevation Certificate Instructions on a form prescribed by FEMA and the Monroe County Land Development Code Section 122- 3(c). This policy will become effective October 1, 2015. Elevation Certificate Review Policy/Page 4 of 4 BOCC AGENDA ROUTING SLIP BUILDING DEPARTMENT Agenda Item Subject: Resolution adopting Monroe County "Floodproofing Non -Residential Structures Permitting and Inspection Requirements Policy" Date: August 21, 2015 Prepared By: Ed Koconis, AICP, Permit Manager Agenda Deadline: August 20, 2015 BOCC meeting date: September 16, 2015 # Reviewer ***Internal Deadline to Teresa:*** Notes Initials Date Permit Manager �l- Senior Director of Building County Attorney �.�� Deadline: y1mil Assistant County Administrator Deadline: FINAL review by legal X Bulk Approval Time Approximate Requested Type of Proceeding: Ad (Ad map, if applicable) Public Hearing Yes Legislative Deadline Surrounding Property Owner Notice: Deadline NIA Discussion Time Quasi -Judicial Publish Date ***Reminder*** Once your item is complete and includes all corrections, email all final word documents to Teresa Smith.