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Item C02BOARD OF COUNTY COMMISSIONERS AGENDA ITEM SUMMARY Meeting Date: 2/20/2013 Bulk Item: Yes X No Division: DepotA, County Administrator Department: Social Services Staff Contact Person: Sheryl Graham (305)292- 4511 AGENDA ITEM WORDING: Request approval of amendment WW1WWT of the Alliance for Aging, Inc Standard Contract, Older Americans Act (OAA) Contract AA- 1329 between the Alliance For Aging, Inc. (AAA) and the Monroe County Board of County Commissioners (Social Services/In home and nutrition programs) for the current contract period of 1 / 1 / 13 to 12/31 / 13. ITEM BACKGROUND: The purpose of Amendment #001 of the Older Americans Act (OAA) contract is to increase the allocation under Title IIIB-Support Services by $31,000.00. This increase is a result of being awarded funding from 2012 ITN "Empowering Older Adults through Internet Access". This amendment also modifies the contract to add the following section, 2.7.8 Empowering Older Adults Through Internet Access to Attachment I of the original contract. PREVIOUS RELEVANT BOCC ACTION: Prior approval granted to Ratification of the Older Americans Act (OAA) Contract #AA-1329 on 1/16/13, item C4. CONTRACT/AGREEMENT CHANGES: The contract allocation is increased by $31,000.00 from the original amount of $437,760.00 to $468,760.00. STAFF RECOMMENDATIONS: Approval TOTAL COST: $468,760.00 BUDGETED: Yes X No COST TO COUNTY: $52,084.44 in kind (match required) SOURCE OF FUNDS: Grant funds REVENUE PRODUCING: Yes N/A No AMOUNT PER: MONTH: YEAR: /V////? APPROVED BY: County Atty� OMB/Purchasing DOCUMENTATION: Included X Not Required DISPOSITION: Revised 8/06 Risk Management To Follow AGENDA ITEM # I CONTRACT SUMMARY Contract with: Alliance For Aging, Inc. Contract: AA-1329 (AAA) Effective Date: I/1/2013 Expiration Date: 12/31/2013 Contract Purpose/Description: Request approval of Amendment 4001 of the Older Americans Act (OAA) Contract AA- 1329 between the Alliance for Aging, Inc. (AAA) and Monroe County Board of County Commissioners (Social Services/In Home and Nutritional Services). Contract Manager: Sheryl Graham 305-292- Social Services/Stop 1 4511 (Name) 470 (Ext.) (Department/Stop #) For BOCC meeting on 2/20/2013 Agenda Deadline: 2/5/2013 CONTRACT COSTS I Total Dollar Value of Contract: approx. $468,760.00 I Budgeted? Yes X No El County Match: $52,084.44 Additional Match: Total Match $52,084.44 Estimated Ongoing Costs: $ (Not included in dollar value above) Account Codes: /yr For: Current Year Portion: 125-6153013 - 125-615113 — - - 125-615213 125-615413 ADDITIONAL COSTS CONTRACT REVIEW Division Director Risk Management O.M.B./Purchasing I�atejn 1) 1 vi— Changes Date Out Needed -ewer 7 F1 No D Yes Z Yes 0 No L Yes 0 No County Attorney Yes _— NoXD' Comments: OMB Form Revised 2/27/01 MCP #2 7__), ORIGINAL Andment 001 CONTRACT AA-1329 Page 1 THIS AMENDMENT is entered into between the Alliance for Aging, Inc. hereinafter referred to as the "Alliance", and Monroe County Social Services. The purpose of this amendment is to increase the allocation under title IIIB by $31,000 as a result of the 2012 ITN "Empowering Older Adults through Internet Access". This amendment also modifies the provider's contract to add the following section to Attachment I of the original contract 2.7.8 Empowering Older Adults Through Internet Access Contractors funded under the Empowering Older Adults Through Internet Access ITN must submit a plan to the Alliance prior to spending funds. The plan will detail how the funds will be spent and how the effectiveness of these expenditures will be measured. The Alliance will reimburse only for expenditures that are made according to the plan. The Budget Summary by Title for the whole fiscal year (January 1-December 31, 2013) is as follows: PROGRAM TITLE FUNDING SOURCE CFDA AMOUNT Older Americans Act Administration Title IIIB — Support Services U.S. Health and Human Services 93.044 $48,360.00 Older Americans Act Administration Title IIIC I — Congregate Meals U.S. Health and Human Services 93.045 $144,746.00 Older Americans Act Administration Title III C2 — Home Delivered Meals U.S. Health and Human Services 93.045 $212,341.00 Older Americans Act Administration Title III E — Caregiver Support U.S. Health and Human Services 93.052 $63,313.00 Services TOTAL FEDERAL A WARD $468,760.00 The Alliance shall make payment to the provider for provision of services up to a maximum number of units of service and at the rate(s) stated below: Service to be Provided Service Unit Rate Maximum Units of Service Maximum Dollars Chore IIIB $22.00 391 $8,612.00 Homemaker/Personal Care IIIB $22.00 370 $8,141.00 Screening & Assessment IIIB $25.00 24 $607.00 Congregate Meals C1 $9.25 15,055 $139,258.00 Congregate Meals Screening C1 $20.00 146 $2,925.00 Nutrition Counseling C1 $47.50 40 $1,926.00 Nutrition Education C1 $0.20 3,185 $637.00 Home Delivered Meals Frozen C2 $6.00 32.063 $192,381.00 Home Delivered Meals Hot C2 $6.00 2,376 $14,257.00 Nutrition Counseling C2 $47.50 4 $190.00 Nutrition Education C2 $0.20 1,810 $362.00 Screening & Assessment C2 $25.00 206 $5,151.00 Chore IIIE $22.00 258 $5,692.00 In Home Respite IIIE $20.00 998 $19,974.00 Respite in Facility IIIE $10.50 3,486 $36,603.00 Screening & Assessment IIIE $25.00 41 $1,044.00 Material Aid (ITN) $1.00 22,800 $22,800.80 Education/Training (ITN) $409.96 20 $8,199.20.00 Total Contract $468,760.00 • 001 CONTRACT AA-1 32t, I•- All provisions in the contract and any attachments thereto in conflict with this amendment shall be and are hereby changed to conform with this amendment. All provisions not in conflict with this amendment are still in effect and are to be performed at the level specified in the contract are hereby amended to conform with this amendment. This amendment and all its attachments are hereby made a part of the contract. IN WITNESS WHEREOF, the parties hereto have caused this amendment to be executed by their undersigned officials as duly authorized. SIGNED BY: NAME: Monroe County Social Services George Neugent Mayor SIGNED BY: NAME: TITLE: DATE: ALLIANCE FOR AGING, INC. I ITJ F 7111 jai a I - a President & CEO BOARD OF COUNTY COMMISSIONERS AGENDA ITEM SUMMARY Meeting Date: 1/16/2013 Bulk Item: Yes X No Division: Deputy County Administrator Department: Social Services Staff Contact Person: Sheryl Graham (305)292- 4511 AGENDA ITEM WORDING: Ratification of the Alliance for Aging, Inc Standard Contract, Older Americans Act (OAA) Contract AA- 1329 between the Alliance For Aging, Inc. (AAA) and the Monroe County Board of County Commissioners (Social Services/In home and nutrition programs) for the current contract period of I/l/I 3 ) to 12/3 1/1 3 ). ITEM BACKGROUND: Ratification of the Older Americans Act (OAA) contract will continue to provide Respite Services, Material Aid and Educational Services, Congregate Meal and Home delivered meal Services to Monroe County's elderly and needy citizens. PREVIOUS RELEVANT BOCC ACTION: Due to a deadline with the granting agency, AAA, Deputy County Administrator executed the contract on 12/26/2012. Prior approval granted to Amendment #006 to the Older Americans Act (OAA) Contract #AA- 1229 on 12/12/2012. CONTRACT/AGREEMENT CHANGES: N/A STAFF RECOMMENDATIONS: Approval TOTAL COST: $437,760.00 BUDGETED: Yes X No COST TO COUNTY: $48,640.00 in kind (match required) SOURCE OF FUNDS: Grant funds REVENUE PRODUCING: Yes N/A No — AMOUNT PER: MONTH: YEAR: APPROVED BY: County Atty. OMB/ I ?urchasing — Risk Management DOCUMENTATION: Included X Not Required— To Follow DISPOSITION: AGENDA ITEM # C Revised 8/06 i MONROE COUNTY BOARD OF COU'NTY COMMISSIONERS CONTRACT SUMMARY Contract with: Alliance For Aging, Inc. Contract: AA-1329 (AAA) Effective Date: 1/1/2013 Expiration Date: 121131/2013 Contract Purpose/Description: Ratification of the Older Americans Act (OAA) Contract AA -I '129 between the Alliance for Aging, Inc. (AAA) and Monroe County Board of County Commissioners (Social Services/In Home and Nutritional Services), Contract Manager: Sheryl Graham 305-292- Social Services/Stop I (Name) (Ext.) (Department/Stop 4) For BOCC meeting on 1/16/20 13 ) Agenda Deadline: 1/2/201 3 ) CONTRACT COSTS Total Dollar Value of Contract: approx. $437,760.00 Current Year Portion: $ Budgeted? Yes X No Account Codes: 125-6153013 125-615113 County Match: $48,640.00 125-615211-3 Additional Match: 125-615413--- Total Match $48,640.00 ADDITIONAL COSTS j Estimated Ongoing Costs: $ lyr For: (Not included in dollar value above) (e.gMaintenanceutilities, janitorial, salaries, cte) . , Date In Division Director Risk Management O.M.B./Purchasing 13 County Attorney Comments: OMB Form Revised 2/27/01 MCP #2 CONTRACT REVIEW Changes Date Out Needed Yes Yes [' No V Yes No V/ Yes _ -No'y OAA Contract AA-1329 ALLIANCE FOR AGING, INC. STANDARD CONTRACT ORIGINAL == OLDER AMERICANS ACT PROGRAM TITLE III THIS CONTRACT is entered into between the Alliance for Aging, Inc., hereinafter referred to as the "AAA," and N-1onr- Count} Social Services. hereinafter referred to as the "Contractor", and collectively referred to as the "Parties." The ter contractor for this purpose may designate a vendor, subgrantee or subrecipient, the status to be further identified ATTACHMENT III, Exhibit-2 as necessary. WITNESSETH THAT: WHEREAS, the AAA has established through the Area Plan on Aging that it is in need of certain services as described herei and WHEREAS, the Contractor has demonstrated that it has the requisite expertise and ability to faithfully perform such servic as an independent contractor of the AAA. NOW THEREFORE, in consideration of the services to be performed and payments to be made, together with the mutua covenants and conditions hereinafter set forth, the Parties agree as follows: I. Purpose of Contract The purpose of this contract is to provide services in accordance with the terms and conditions specified in th contract including all attachments and exhibits, which constitute the contract document. 1.1 Definitions DOEA means the Florida Department of Elder Affairs. AAA means the Alliance for Aging, Inc. PSA means the Planning and Service Area corresponding to Miarni-Dade and Monroe Counties. 2. Incorporation of Documents within the Contract The contract incorporates by reference the AAA's 2012 OAA RFP, including any addenda; the Contractor application in response to the 2012 OAA RFP; and the 2011 DOEA Programs and Services Handbook. In the event c conflict in language among any of the documents referenced above, the order of preference shall be as follows: (a) This contract, including all attachments and exhibits; (b) The 2012 OAA RFP; (c) DOEA's 2011 Program and Services Handbook; and (d) The Contractor's application(s) submitted in response to the RFP. 3. Term of Contract This contract shall begin on January 1, 2013 or on the date on which the contract has been signed by the last part required to sign it, whichever is later. It shall end at midnight, local time inMiami. Florida, on December 31. 20L unless renewed or extended as provided herein. 4. Contract Amount The AAA agrees to pay for contracted services according to the terms and conditions of this contract in an amour not to exceed S 437,7k00, subject to the availability of funds. Any costs or services paid for under any othe contract or from any other source are not eligible for payment under this contract. 5. Renewals By mutual agreement of the parties, the AAA may renew the contract for five additional one year renewal period: Any renewal is subject to the same terms and conditions as the original contract and contingent upon satisfactor performance evaluations by the AAA and the availability of funds. This contract may be extended upon mutu, a,=regiment for one extension period not to exceed six months. 1 /89 (}AAContract AA- |3Z9 related subcontracts urequirement that Subcontractors performing work orproviding services pursuant tn the state contract utilize the E-verify system to verify employment of all new employees hired by the Subcontractor during the contract term. Contractors meeting the terms and conditions o[the E-VerifySys\eru are deemed tnbciucompliance with this provision. 7. Compliance with State Law 7A This cnonucC is executed and entered into in the State of Florida. and yhuU he conytrued, performed and enforced i all respects in accordance with the Florida law, including Florida provisions for conflict of laws. 7.2 The Contractor shall comply with the requirements ofy.287.058.F.S.o^amended. 7.2.8 The Contractor sbuU provide units of dr|ivcrnb|ex, including various client aervkra, and in some instances mo include rcporta. findings, and drafts, as specified in this uon{mci. which the Contract Manager must receive an accept in writing prior to payment. 7�.2 The Contractor shall submit bills for fees or other compensation for services or expenses in sufficient detail for proper pre -audit and post -audit. 7�3 Ifitemized payment for travel expenses ispermitted inthis contract, the contractor will submit bills for any kuvt expenses in accordance vviths, /12.061.F.S`ora1 such lower rates ux mxy be provided in this contract. 7�.4 The Contractor shall allow public ucccao to all documents, pupco, letters, or other public records as defined i subsection 119.011(12),F.8, made orreceived hythe contractor ioconjunction with this contract except for du/x records which are made confidential or exempt by |uvv. The Contractor's refusal to comply with this provision sbx constitute an immediate breach of contract for which the AAA may unilaterally terminate the contract. 7.3 If clients are to be transported under this contract, the Contractor abu| comply with the provisions ofChapter 42, 7.4 Subcontractors who are on the discriminatory vendor |igi may not transact huyinrxa with any ouh|io ood{y. i accordance with the provisions of s. 287, 134, F.S. 7.5 The Contractor will comply with the provisions of e. 11.062, F.3, and x. 216]47, F.S, which prohibit th expenditure of contract funds for the purpose of lobbying the legislature, Judielal branch orustate agency. 7.6 |naccordance with u.2O7.|35F.8`any contractor oothe Scrutinized Companies with Activities inSudan List ocdb Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List (Liats), created pursuant to / 215.473 F,S.. is ineligible to enter into or renew a contract funded through a DOEA contract for goods orservices C $l million or more. The Alliance may ooninu|e this contract if the Contractor is found to have xubmioed u fa|* certification ofits status on the Lists nrhas been placed on the Lists. Further. the Contractor is muNec{ tociv pcnu|hna. xttonocy'm bcex and costs and any costs for investigations that led |othe finding offalse certification. If thi contract contains $\ million or more, the Contractor shall complete and yi�o ATTACHMENT L. /�eoificodo Regarding Scrutinized Companies Lists. prior tothe execution ofthis contract. 8. Background Screening The Contractor shall ensure that, prior to providing services. all persons huviniz uoceam no vulnerable elders in. ohUdocn. their living area, funds o«personal pnopeny, or protected health information pertaining to such individuok ahu(l puam w Level [Tcrimiuu| buck8nound screening in accordance with the requirements ofu. 430,0402 and ch. 435 F.S.. as amended. These provisions shall apply to employees. subcontractors. consultants, direct service providers om volunteers. [onmcqocndy, any commitment for employment, purchase of services. orvolunteer program pmm|icipn/io/ shall he contingent upon the passing of u Level D background check. The background screening shall inc|ud employment history checks as provided in m. 435.03(|). F.8., and both |ocal and national criminal record check ()&AContract AA- l32g because of age. race. religion. color, disability, national origin. marital status or sex. /1^2 Duhniz the term of this contract, the Contractor shall complete and retain on file a tirnely, complete and accurate Civ Rights Compliance Checklist (ATTACHMENT B). 11~3 The Contractor shall establish procedures pursuant to federal |u* to handle c*mo\uio|s of discrimination iovo|vin services or benefits through this contract. These procedures will include notifying dicniy, employees, on participants of the right to file a complaint with the appropriate federal or state entity, 8.4 If this contract contains federal funds, these assurances are a condition Of Continued receipt ofmbenefit from feder dnauoiu| assistance, and are binding upon the Connactor, its succeosocx, truumbxcca, and assignees, for the peric duhoiz which such xaxio/uoce is provided. The Contractor further assures that all subcontractors, vcxdorx, o,o{be, with whom it arranges to provide services or benefits to participants or employees in connection with any of i pro -rams and activities are not discriminating against (boyc participants or employees in violation of the uho\ ytu1u1es, ogu|utionx, guidc|iney, and standards. In the event of failure to comply, the Contractor understands thoiLl /\/4A may, at its discretion, seek court order requiring compliance with the ocono of this assurance orseek o|h` appropriate judicial or administrative relief, including but n*i |i/nihcd to, |cnninubon of and denial of furth. 12. Provision of Services The Contractor shall provide services in the manner described in ATTACHMENT 8. 13. Monitorine by the AAA The Contractor shall permit persons duly authorized by the AAA to inspect and copy any records, papers,documrni facilities, goods and services of the Contractor which are rc|cvm¢ to this contract, and to interview any client employees and subcontractor employees of the Contractor to uxxurr the AAA of the xu{iuku<ory performance ofil terms and conditions of this contract. Following such review, the AAA will deliver to the Contractor written repo of its findings and request for dcve|npmrni, by the Cou{mcior, a corrective action plan whore appropriate. Tl- Coniruc{*rhereby agrees to timely correct all deficiencies identified in the corrective action plan. 14. Coordinated Monitorim with Other Auncies If the Cnnkzckv receives funding from one or more of the State of Florida human service agencies, in addition | AAA funding, then ajoint monitoring visit including Such other agencies may be scheduled. For the purposes of th conirxc{, and pursuant to u. 287.0575. F.S. as umcxdcd. Florida's human service agencies shall include d Department of Children and Families, the Department of Bcu|{h. the Agency for Persons with Disabilities, U Department of Veterans /\Kaim. and the Department of Elder Affairs. Upon notification and the auhxcque/ scheduling o[such u visit by the designated agency's lead administrative coordinator. the Contractor shall comp] and cooperate with all monitors, inspectors, and/or investigators. 15. Indemnification The Contractor shall indemnify, save. defend, and hold harmless the AAA and its agents and employees from anyar all claims. demands. mtionu, causes of action of whatever nature or character, arising out of or by rcuonn o[d execution of this agreement or performance of the services provided for herein. It is understood and agreed that d Contractor is not required to indemnify the AAA for claims, demands. actions or causes of action arising solely Out 15.1 Except to the extent permitted by s. 76828. F.8, or other Florida |m*. Paragraph 15 is not applicable to contruc executed between the AAA and state agencies or subdivisions defined in s. 768.28(2), ES, 16. Insurance and Bondin 16.1 The Contractor shall provide Continuous xJxquuu liability insurance coverage duhnathe existence ofthis cnn|na OAA Contract AA- 1329 22.1 As required by s. 286.25, F.S., if the Contractor is a non -governmental organization which sponsors a progra financed wholly or in part by state funds, including any funds obtained through this contract, it shall, in publicilin advertising, or describing the sponsorship of the program, state: `'Sponsored by (Contractor's name), the State Florida Department of Elder Affairs and the Alliance for Aging, Inc." If the sponsorship reference is in writte material, the words - State of Florida, Department of Elder Affairs" and "Alliance for Aging, Inc." shall appear in least the same size letters or type as the name of the organization. 22.2 The Contractor shall not use the words "The State of Florida Department of Elder Affairs" or "Alliance for Agin. Inc." to indicate sponsorship of a program otherwise financed, unless specific authorization has been obtained by tf AAA prior to use. 23. :assignments 23.1 The Contractor shall not assign the rights and responsibilities under this Contract without the prior written approv, of the AAA, which shall not be unreasonably withheld. Any sublicense, assignment, or transfer otherwise, occurrin without prior written approval of the AAA will constitute a material breach of the contract. 23.2- The AAA shall at all times be entitled to assign or transfer, in wholeor part, its rights, duties, or obligations undt this contract to another agency upon giving prior written notice to the Contractor. In the event the AAA approvt transfer of the Contractor's obligations, the Contractor remains responsible for all work performed and all expense incurred in connection with the contract. 23.3 This contract shall remain binding upon the successors in interest of either the Contractor or the AAA. 24. Subcontracts 24.1 The Contractor is responsible for all work performed pursuant to this contract and the service provider application i response to the 2012 OAA RFP, whether actually furnished by the Contractor or its subcontractors. Any subcontract shall be evidenced by a written document and subject to any conditions of approval the AAA deems necessary. Th Contractor further agrees that the AAA shall not be liable to the subcontractor in any way or for any reason. Th Contractor, at its expense, shall defend the AAA against any such claims. 24.2 The Contractor shall promptly pay any subcontractors upon receipt of payment from the AAA or other sponsorin agency. Failure to make payments to any subcontractor in accordance with s. 287.0585, F.S., unless otherwise state in the contract between the Contractor and subcontractor, will result in a penalty as provided by statute. 25. Independent Capacity of Contractor It is the intent and understanding of the Parties that the Contractor, or any of its subcontractors, are independer contractors and are not employees of the AAA and shall not hold themselves out as employees or agents of the AAz without specific authorization from the AAA. It is the farther intent and understanding of the Parties that the AA,, does not control the employment practices of the Contractor and shall not be liable for any wage and hour employment discrimination, or other labor and employment claims against the Contractor or its subcontractors. A. deductions for social security, withholding taxes, income taxes, contributions to unemployment compensation fund and all necessary insurance for the Contractor shall be the sole responsibility of the Contractor. 26. Payment Payments will be made to the Contractor pursuant to s. 215.422. F.S., as services are rendered and invoiced by th Contractor. The AAA's Contract Manager will have final approval of the invoice for payment, and will approve th invoice for payment only if the Contractor has met all terms and conditions of the contract. unless the bit specifications, purchase order, or this contract specify otherwise. The approved invoice will be submitted to th• AAA's fiscal section for budgetary approval and processing. Disputes arising over invoicing and paymentsvi1l b= resolved in accordance with the provisions of s. 215.422 F.S. 7189 {)&A.Contract AA- l3Z9 � oodyorservices ooapub|�cnhty� may not submit xbid. propnyuiorreply onacon�uotwith npublic eubiyfor U coou/ruchnnnrrepair nfapublic building orpublic work; may not Submit bids, proposals. nrreplies onlease's nfnc property to a public entity; may not be awarded or perform work as a contractor, Supplier. Subcontractor. or consulta Linder contract with any public entity; and may not transact business with any public entity in csccms nfd threshold amount provided in a. 287.017. F.8.. for CATEGORY TWO for aperiod nf]6 months following the date, being placed nnthe convicted vendor list. 32. Blank 33. Patents. Comriaht& Royalties V this contract is awarded state funding and if any discovery. invention or oopyriohtuh/c material is drve/opu produced orfor which ownership was purchased inthe Course oforxsuresult ofwork orservices performed uncb this contract, the Contractor ohu/| otcr the discovery, invention or material to the AAA to be referred to d Deportment ofState. Any and all patent rights or copyrights accruing uuder this contract are hereby reserved to U State m[Florida in accordance with Chapter 286, F.S. Pursuant to s. 287.8571 (5) (k) | and 2 as amended, the on| exceptions (othis provision xbu/| be those that are clearly expressed and reasonably valued in the contract. 33.1 If the primary purpose of this contract is the creation of intellectual property, the State of Florida abu|| retain a unencumbered right to use such property, notwithstanding any agreement made pursuant to Paragraph 33. 33.2 If this contract is uvvurdcd solely with federal funding, the Lcouu and conditions are governed by 2 [FR 215.36 34. Erneruenev Preparedness and Continuity of Operations 341 D the tasks to be performed pursuant to this contract include the physical cure and control of clicmts, or dh administration and coordination of services necessary for client health, safety orwelfare, the Contractor ohuU. wi(hi thirty (30) calendar days of the execution of this contract, aohmit to the Contract Manager verification of u emergency preparedness plan (Continuity Of Operations Plan.) In the event ofan emergency, the Contractor whu no/ifvrhcAAAofcmcrgcncypnoviaiono. 34.2 In the event, usituation results inucessation of services bvaSubcontractor, the Contractor will retain osponaihUk for performance under this contract and must follow procedures to ensure continuity of operations vvitboL interruption. 35. State of Florida, Department of Management Services yDR 100 Form is hereby incorporated by reference. In /b event of any conflict between the PUR 1000 Form and any terms or conditions of this contract the terms orcondition ofthis contract shall take precedence over the 9DG|O00Form. However, i[the conflicting terms orconditions in/h 9U9 1000 Form are required by any section of the Florida Statutes, the terms or conditions contained in the PLS |OOOForm shall take precedence, 36. Use of State Funds to Purchase or Improve Real Propertv Any state funds provided for the purchase of or improvements to real property are contingent upon the Contractor o political Subdivision granting to the state a security interest in the property at least to the amount of state fund provided for at least 5 years from the date of purchase or the completion of 'the improvements or as further reqUirei by law, 37. Dispute Resolution OAA Contract AA- 1329 cancellation of the contract at the discretion of the AAA. 48. Final Invoice The Contractor shall submit the final invoice for payment to the AAA as specified in Paragraph 3.3.4. (date for fill, request for payment) of ATTACHMENT 1. If the Contractor fails to Submit final request for payment by tl deadline, then all rights to payment may be forfeited and the AAA may not honor any requests submitted after tl­ aforesaid time period. Any payment due under the terms of this contract may be withheld until all reports due fro the Contractor and necessary adjustments thereto have been approved by the AAA, 49. Renegotiations or :Modifications Modifications of the provisions of this contract shall be valid only when they have been reduced to writing and dui signed by both parties. The rate of payment and the total dollar amount may be adjusted retroactively to reflect pric level increases and chan-es in the rate of payment when these have been established through h the appropri atior process and subsequently reflected in the AAA's contract with DOEA pursuant to which the AAA administei funding under this contract. 50. Termination 50.1 This contract may be terminated by either party without cause upon no less than thirty (30) calendar days notice i writing to the other party unless a sooner time is mutually agreed upon in writing. Said notice shall be delivered b U.S. Postal Service or any expedited delivery service that provides verification of delivery or by hand delivery to th Contract Manager or the representative of the Contractor responsible for administration of the contract. 50.2 In the event funds for payment pursuant to this contract become unavailable, the AAA may terminate this contra( upon no less than twenty-four (24) hours notice in writing to the Contractor. Said notice shall be delivered by U.� Postal Service or any expedited delivery service that provides verification of delivery or by hand delivery to th Contract Manager or the representative of the Contractor responsible for administration of the contract. The AA, will be the final authority as to the availability and adequacy Of funds. In the event of termination of this contract, th Contractor will be compensated for any work satisfactorily completed prior to the date of termination. 50.3 This contract may be terminated for cause by the AAA upon no less than twenty-four (24) hours notice in writing t the Contractor. Waiver of breach of any provisions of this contract shall not be deemed to be a waiver of any othc breach and shall not be construed to be a modification of the terms and conditions of this contract. The provision herein do not limit the AAA's or the Contractor's rights to remedies at law or in equity. Z� 50.4 Failure to have performed any contractual obligations with the AAA in a manner satisfactory to the AAA will be sufficient cause for termination. To be terminated as a contractor under this provision. the Contractor must have ( I previously failed to satisfactorily perform in a contract with the AAA, been notified by the AAA of the unsatisfactory performance and failed to correct the unsatisfactory performance to the satisfaction of the AAA; or (2) had a contras terminated by the AAA for cause. Electronic Records and Signature The AAA authorizes, but does not require. the Contractor to create and retain electronic records and to use electronic signatures to conduct transactions necessary to carry out the terms of this Contract. A contractor that creates and retains electronic records and uses electronic signatures to conduct transactions shall comply with the requirements contained in the Unfi)rm Electronic Transaction Act, s. 668.50. Fla. Stat. All electronic records must be fully auditable. are subject to Florida's Public Records Law. ch. 119, Fla. Stat.. Must comply with section 28. Data Inte'ariry and Safegmarding lnti)rmati on; must maintain all confidentiality, as applicable, and must he retained and maintained by the Contractor to the same extent as non -electronic records are retained and maintained as required by this Contract. OAA Contract AA- 1329 53. All Terms and Conditions Included This contract and its Attachments, f through X. A, B, D, E. F, G, H, J. K, L and any exhibits referenced in sai attachments, together with any documents incorporated by reference, contain all the terms and conditions agreed UP0 by the Parties. There are no provisions, terms, conditions, or obligations other than those contained herein, and thi contract shall Supersede all previous communications, representations or agreements, either written or verbal betwee the Parties. By signing this contract, the Parties agree that they have read and agree to the entire contract. IN WITNESS THEREOF, the Parties hereto have caused this 13 page contract, to be executed by their undersigned official as duty authorized. M I onroe County Social Services. ALLIANCE FOR AGING, INC. SIGNED BY. NAME: SIGNED BY: NAME: MAX B. ROTHMAN, JD, LL.M. TITLE: kA#N-�sis-[Y�TITLE: PRESIDENT AND CEO DATE: ATE: -- - r Y NT—HFA—L—. 74A L —L ASSESACTTCOUNTY ATTORNEY Date 13/89 O\AAContuut AA-|329 ATTACHTMENT --77- ATTACHMENT DESCRIPTION PAGE ATTACHMENTI STATEMENT OF WORK 15-29 ATTACHMENT 11 CERTIFICATION REGARDING LOBBYING 31 ATTACHMENT III FINANCIAL COMPLIANCE AUDIT ATTACHMENT 3-3-57-1 ATTACHMENT III EXHIBIT I FEDERAL RESOURCES AWARDED PURSUANT TO THIS AGREEMENT - - ------ 37 ---------- ATTACHMENT III EXHIBIT 2 AUDIT REPLATIONSHIP DETERMINATION 39 ATTACHMENf_lV CERTIFICATION REGARDING DATA INTEGRITY COMPLIANCE 41 ATTACHMENT V CERTIFICATION REGARDING DEBARMENT, SUSPENSION, INELIGIBILITY AND VOLUNTARY EXCLUSION _43 ATTACHMENT VI ASSURANCES - NON -CONSTRUCTION PROGRAMS 45-46 ATTACHMENT VII CONTRACT BUDGET SUMMARY BY SERVICE AND TITLE 47 ATTACHMENT VIII OLDER AMERICANS ACT CONTRACT REPORT CALENDAR 49 ATTACHMENT IX REQUEST FOR PAYMENT __�5 -I ATTACHMENT X, EXHIBIT 2 RECEIPTS AND EXPENDITURES, TITLE 11113, IIICI, AND IlIC2 53 ATTACHMENT X, EXHIBIT 3 RECEIPTS AND EXPENDITURES, TITLE HIE ATTACHMENT A DEPARTMENT OF ELDER AFFAIRS' PROGRAMS &SERVICES HANDBOOK (ON ALLIANCE FOR AGING, INC. INTERNET SITE) _57 ATTACHMENT B DEPARTMENT OF ELDER AFFAfRS'CIV`fL RIGHTS COMPLIANCE CHECKLIST AND INSTRUCTIONS 59-64 ATTACHMENT D PROVIDER'S STATE CONTRACTS LIST 65 ATTACHMENT E DEPARTMENT'S COMPUTER USE POLICY AND ITS SOCIAL MEDIA POLICY, PROVIDED ON CD INSTRUCTIONS 67 ATTACHMENT F INTENTIONALLY OMITTED. ATTACHMENT G BACKGROUND SCREENING - AFFIDAVIT OF COMPLIANCE 69 ATTACHMENT H VERIFICATION OF EMPLOYMENT STATUS CERTIFICATION 71 ATTACHMENT J BUSINESS ASSOCIATE AGREEMENT 73-79 ATTACHMENT K ADRC POLICY AND PROCEDURES FOR OUTSOURCED FUNCTIONS 81-87 ATTACHMENT L CERTIFICATION REGARDING SCRUTINIZED COMPANIES LIST 89 (4/8q OAA Contract AA- 1329 1.2 ALLIANCE FOR AGING, INC. MISSION STATEMENT The Alliance for Aging Inc.'s mission is to promote and advocate for the optimal quality of life for older adults and their families. 1.3 GENERAL DESCRIPTION 1.3.1 General Statement The OAA Program is a federal program initiative that provides assistance to older persons and caregivers and is th only federal supportive services program directed solely toward improving the lives of older people. The prograr provides a framework for a partnership among the different levels of government and the public and private se—ctot with a common objective, improving, the quality of life for all older individuals by helping them to remai independent and productive. The primary purpose of the OAA program is to foster the development an implementation of comprehensive and coordinated systems to serve older individuals. The OAA program use these systems to assist older individuals to attain and maintain maximum independence and dignity in a hom environment and allows for the capability of self -care with appropriate supportive services. 1.3.2 Authority The relevant references authority governing the OAA program are: (1) Older Americans Act of 2006, as amended; (2) Rule 58A-1, Florida Administrative Code; and (3) Section 430.101, Florida Statutes. 1.3.2.1 Incorporation of Reference Memoranda In accordance with the AAA's Contract with DOER, the following Florida Department of Financial Services, Chie Financial Officer Memoranda, are provided for informational purposes and incorporated by reference: (1) CFO Memo No. 02: Release date, August 20,2010; (2) CFO Memo No. 03: Release date, June 29,2010; and (3) CFO Memo No. 06: Release date, June 30,2010. 1.3.3 Scope of Service The Contractor is responsible for providing the services as required by this contract and as described in the Contractor's application(s) submitted in response to the 2012 OAA RFP. The services shall be provided in a manner consistent with and described in the current Department of Elder Affairs Programs and Services Handbook . 1.3.4 Major Program Goals The major goals of the OAA program are to improve the quality of life for older individuals, preserve their independence and prevent or delay more costly institutional care. These a )als are achieved through the implementation of a comprehensive and coordinated service system that provides a continuum of service alternative that meet the diverse needs of elders and their caregivers. 1.4 INDIVIDUALS TO BE SERVED 1.4.1 Eligibility (Title III Programs) 1.4.1.1 OAA Title 111, General Consumers shall not be dually enrolled in an OAA program and a Medicaid cipitated long-term care program, 1.4.1.2 OAA Title IIIB, Supportive Services Eligibility for OAA Title IIIB, Supportive Services, are as follows: sm OAA Contract AA- 1329 (4) For respite and supplemental services, a family caregiver must be providing care for an older individual who meets the definition of the term "frail" in OAA, Section 102 Paragraph 22. 1.4.2 Targeted Groups Preference shall be given to those with the greatest economic and social needs, with particular attention to low- income older individuals, including those that are low-income minorities, have limited English proficiency, and older individuals residing in rural areas. SECTION 11 —MANNER OF SERVICE PROVISION 2.1 SERVICE TASKS In order to achieve the goals of the OAA program, the Contractor shall ensure the following tasks are performed: I (1) Client eligibility determination, (2) Targeting and screening of service delivery for new clients; (3) Delivery of services to eligible clients; (4) Use of volunteers to expand the provision of available services; (5) Monitoring the performance of its subcontractors; and (6) Information and Referrat/Assistance Access Services (Elder Helplines). 2.1.1 Client Eligibility Determination as listed in ATTACHMENT 1, Paragraph 1.4. 2.1.2 Targeting and Screening of Service Delivery for New Clients The Contractor shall develop and implement policies and procedures consistent with OAA targeting and screening criteria. 2.1.3 Delivery of Services to Eligible Clients The Contractor shall provide a continuum of services that meets the diverse needs of elders and their caregivers. The Contractor shall perform and report performance of the following services in accordance with ATTACHMENT A. The services funded pursuant to this contract are in accordance with the OAA, Title 111, sections 321, 331, 336, and 373 as follows: (1) Section 321, Title 11113 Supportive Services; (2) Section 331, Title IIIC I Congregate Nutrition Services; (3) Section 336, Title IIIC2 Home Delivered Nutrition Services; and Section 373, Title IIIE Caregiver Support Services. sm OAA Contract AA- 1329 (6) Screening/Assessment; 2.1.3.5 Caregiver Support Supplemental Services (IIIES Program): At least 10 percent, but no more than 20 percent, of the total Title IIIE funds shall be used to provide supplemental support services. The following services are provided to complement the care provided by caregivers: (1) Chore Services. (2) Housing Improvement; (3) Material Aid; and (4) Specialized Medical Equipment, Services and Supplies. 2.1.3.6 Caregiver Support Grandparent Services (IIIEG Program): At least 5 percent, but no more than 10 percent, of the total Title IIIE funds shall be used to provide support services to grandparents and older individuals who are relative caregivers. Services for grandparents or older individuals who are relative caregivers designed to help meet their caregiving obligations include the following;_ (1) Caregiver Train 1 ng/S upport; (2) Sitter. 2.1.4 Use of Volunteers to Expand the Provision of Available Services 2.1.4.1 Use of Volunteers to Expand the Provision of Available Services The Contractor shall make use of trained volunteers in providing direct services delivered to older individuals and individuals with disabilities needing such services. If possible, the Contractor shall work in coordination with organizations that have experience in providing training, placement, and stipends for volunteers or participants (such as organizations carrying out Federal service programs administered by the Corporation for National and Community Service), in community service settings. 2.1.4.2 The Contractor shall submit a quarterly report of volunteer activities and services electronically on the internet in a format provided by the Department's Office of Volunteer and Community Services. The quarterly report schedule is as follows: Report Period Report Due Date January I - March 31 April 30, 2013 April 1- June 30 July 30, 2013 July I- September 30 October 3 t, 2013 October I - December 31 January 31. 2014 11.5 Monitoring the Performance of Subcontractors The Contractor shall conduct at least one monitoring per year of each subcontractor. The Contractor shall perform fiscal, administrative and programmatic monitoring of each subcontractors to ensure contractual compliance, fiscal accountability. programmatic performance, and compliance with applicable state and federal laws and regulations. 2.1.7 Subcontractor Outreach Reporting Requirements The Contractor shall document its performance of outreach activities, by Submitting a uniform reporting format provided by the Alliancee that includes the following: number and type of provider events or activities; date and location; total number of participants at each event or activity; individual service needs identified. and referral sources or information provided. The Contractor shall complete and submit this report on outreach activities at least 20/i 9 O AA Contract AA-132r3 (ownership) will vest in the Contractor, subject to the conditions of 2 CFR Part 215 Administrative Requirements (formerly OMB Circular A-110), Subpart C, Paragraph 34. Equipment purchased Linder these thresholds is considered supplies and is not subject to property standards. Equipment purchased with funds identified in the budget attachments to agreements covered by this contract, or identified in the sub -agreements with sub -contractors (not included in a cost methodology), is subject to the conditions of Chapter 273, F. S. and 60A-1.0017, F. A. C. or Title 45 CFR Part 74. 2.3.5 The Contractor shall not dispose of any equipment or materials provided by the AAA, or purchased with funds provided through this contract without first obtaining the approval of the AAA's Contract Manager. When disposing of property or equipment the Contractor must submit a written request for disposition instructions to the respective Contract Manager. The request should include a brief description of the property, purchase price, funding source, percentage of state or federal participation, acquisition date and condition of the property. The request should also indicate the Contractor's proposed disposition (i.e., transfer or donation to another agency that administers federal programs, offer the items for safe, destroy the items, etc.). 2.3.6 The AAA's Contract Manager will issue disposition instructions. If disposition instructions are not received within 120 days of the written request for disposition, the Contractor is authorized to proceed as directed in 2 CFR Part 215 Administrative Requirements (formerly OMB Circular A-1 10). 2.3.7 Real property means land (including land improvements), buildings, structures and appurtenances thereto, but excludes movable machinery and equipment. Real property may not be purchased with state or federal funds through agreements covered under this contract. Real property purchases from Older Americans Act funds are subject to the provisions of Title 42, Chapter 35, Subchapter III, Part A., Sec. 3030b United States Code (USC). 2.3.8 Any permanent storage devices (e.g.: hard drives, removable storage media) must be reformatted and tested prior to disposal to ensure no confidential information remains. 2.3.9 Information technology resources (ITR) may not be purchased with funds provided under this Contract absent approval by AAA. Any approved purchase of ITR by the Contractor must comply with DOEA's ITR procedures and standards including completion of an ITR worksheet for any computer related item costing S 1,000 or more. 2189 OAA Contract AA- 131-9 2.5.5 Surplus Recapture. In accordance with its surplus/deficit management policies, in order to maximize available funding and mininuz zr the time that potential clients must wait for services, the AAA in its sole discretion can reduce funding awards if th Contractor is not spending according to monthly plans and is projected to incur a surplus at the end of the year, 2.5.6 Blank 1 5 5.7 Blank 2.5.8 Background Screening Affidavit of Compliance To demonstrate compliance with section 8 of the Standard Contract, the Contractor shall Submit ATTACHMEN' G, Background Screening Affidavit of Compliance annually, by January 15ti, 2.6 RECORDS AND DOCUMENTATION The Contractor will ensure the accurate collection and maintenance of client and service information on a monthl basis from the CIRTS or any such system designated by the AAA. Maintenance includes valid exports and backup of all data and systems according to AAA standards. 2.6.1 Each Contractor and subcontractor, among other requirements, Must anticipate and prepare for the loss c information processing capabilities. The Contractor shall maintain written policies and procedures for compute system backup and recovery and shall have the same requirement in its contracts and/or agreements wit subcontractors. These policies and procedures shall be made available to the AAA upon request. 2.7 PERFORMANCE SPECIFICATIONS 2.7. 1 Outcomes (1) The Contractor shall maintain a record of all reports described in ATTACHMENT 1, Paragraph 2.: REPORTS. The Contractor shall timely submit to the AAA all information described in ATTACHMENT I. Paragrap] 2.6 RECORDS AND DOCUMENTATION. (3) The Contractor shall ensure services in this contract are in accordance with ATTACHMENT A. 2.7.2 The performance of the Contractor in providing the services described in this contract shall be measured by th, current Area Plan strategies for the following criteria: (1) Percent of most frail elders who remain at home or in the community instead of going into a nursing home, (2) Percent of Adult Protective Services (APS) referrals who are in need of immediate services to prevent fUrthe harm who are served within 72 hours; (3) Percent of elders assessed with high or moderate risk environments who improved their environment score; (4) Percent of new service recipients with high -risk nutrition scores whose nutritional status improved: (5) Percent of new service recipients whose ADL assessment score has been maintained or improved-. (6) Percent of new service recipients whose IADL assessment score has been maintained or improved; (7) Percent of family and family -assisted caregivers who self -report they are very likely to provide care, 1 9 (8) Percent of carei-zivers whose ability to continue to provide care is maintained or improved after one year o service intervention (as determined by the caregiver and the assessor): Z_ I 24/89 OAA Contract AA- 132 9 Contractor to maintain a contractual or commercial relationship that is not carried Out to implement Title 111, 2.9 AAA RESPONSIBILITIES 2.9.1 Program Guidance and Technical Assistance The AAA will provide to the Contractor guidance and technical assistance as needed to ensure the Successful fulfillment of the contract by the Contractor. 2.9.2 Program/Contract Monitoring The AAA will review and evaluate the performance of the Contractor under the terms of this contract. Monitoring shall be conducted through direct contact with the Contractor through telephone, in writing, or an on -site visit. The AAA's determination of acceptable performance shall be conclusive. The Contractor agrees to cooperate with the AAA in monitoring the progress of completion of the service tasks and deliverables. The AAA may use, but is not limited to, one or more of the following methods for monitoring: (1) Desk reviews and analytical reviews; (2) Scheduled, unscheduled and follow-up on -site visits; (3) Client visits; (4) Review of independent auditor's reports; (5) Review of third -party documents and/or evaluation; (6) Review of progress reports; (7) Review Of customer satisfaction surveys; (8) Agreed -upon procedures review by an external auditor or consultant; (9) Limited -scope reviews; and (10) Other procedures as deemed necessary. 2.9.3 Contract Monitoring The AAA shall, at its own discretion, conduct monitoring concerning any aspect of the contractor's performance of this contract. SECTION III: METHOD OF PAYMENT 3.1 General Statement of Method of Payment The method of payment for this contract includes advances, and fixed rate for services. The Contractor shall ensue fixed rates for services include only those costs that are in accordance with all applicable state and federal statute and regulations and are based on audited historical costs in instances where an independent audit is required. Tl-., Contractor shall consolidate all requests for payment from Subcontractors and expenditure reports that SUPPO requests for payment and shall submit to the AAA on forms 106A (ATTACHMENT IX), 105A, (ATTACHMENT X, EXHIBIT 1), 105AS (ATTACHMENT X. EXHIBIT 2). and 105AE (ATTACHMENT EXHIBIT 3), 3.1.1 The Contractor agrees to implement the distribution Of funds as detailed in ATTACHMENT VIL Budg( Summary. An amendment is required to change any amount. unit cost. or number Of units by scrvicc. O AA Contract AA-1, 329 The Contractor shall maintain documentation to support payment requests that shall be available to the AAA authorized individuals, such as Department of Financial Services, upon request. 3.4.1 The Contractor must enter all required data following- DOEA's CIRTS Policy Guidelines for clients and services the CIRTS database. Data must be entered into CIRTS before the Contractors submit their request for payment a expenditure reports. 3.4.2 The Contractor shall run monthly CIRTS reports and verify that client and service data in CIRTS is accurate. T� report must be submitted to the AAA with the monthly request for payment and expenditure report and must reviewed by the AAA before the Contractor's request can be approved by the AAA. 3.5.1 Remedies for Nonconforming Services The Contractor shall ensure that all goods and/or services provided under this contract are delivered time completely and commensurate with required standards of quality. Such goods and/or services will only be deliver to eligible program participants. If the Contractor fails tomeet the prescribed quality standards for -services, such services will not be reimburs under this contract. In addition, any nonconforming goods (including home delivered meals) and/or services n meeting such standards will not be reimbursed under this contract. The Contractor's signature on the request f payment form certifies maintenance of supporting documentation and acknowledgement that the Contractor sh., solely bear the costs associated with preparing or providing nonconforming goods and/or services. The Allian requires immediate notice of any significant and/or systemic infractions that compromise the quality, security continuity of services to clients 3.5.2 Financial Consequences The Contractor shall ensure the provision of services to the projected number of clients in accordance with d Service Provider Application and within the contract amount. The Contractor shall ensure expenditure of 100% the contract amount budgeted for services to clients at the unit rates established in this contract. In the event tl Contractor has a surplus of l% or more at the end of the contract term, the Alliance will reallocate this surplus other provider agencies found to be serving clients to the fullest extent of their allocated budgets. If, or to the exter there is any conflict between this paragraph and paragraphs 38 and 38.1 of the standard contract, this paragral shall have precedence. 3.5.3 Consequences for Noncompliance The Contractor shall ensure 100% of the deliverables identified in Section 1.3.3 Scope of Services are performe pursuant to contract requirements, as described in Sections and subsections 2.3., 2.4, 2.5, 2.6 and 2.7 which ai hereby identified as major deliverables on this contract. If at any time the Contractor is notified by the Alliance's Contract Manager that it has failed to correeti, completely, or adequately perform these major deliverables, the Contractor will have 10 days to submit a Correctiv Action Plan ("CAP") to the Contract Manager that addresses the deficiencies and states how the deficiencies will h remedied within a time period approved by the Contract Manager. The Alliance shall assess a )~inanci� Consequence for Non -Compliance on the Contractor for each deficiency identified in the CAP which is nc corrected pursuant to the CAP. The Alliance may also assess a Financial Consequence for failure to timely submit CAP. In the event Contractor fails to correct an identified deficiency within the approved time period specified in th CAP, the Alliance shall deduct, from the payment for the invoice of the following month for each day the deficiency is not corrected. I1;( of the monthly value of the portion of the. reimbursement that is identified as "Management an, General Costs- and "Facilities and Maintenance Costs" in the Contractor's unit rate methodology contained in th, Service Provider Application or, in the case of a for -profit provider that did not submit a unit rate methodology, thi 2S/89 OAA Contract AA- 1329 THIS PAGE INTENTIONALLY LEFT BLANK 10/89 OAA Contract AA- 13 29 THIS PAGE INTENTIONALLY LEFT BLANK S9 OAA Contract AA- 1329 submitted within the earlier of 30 days after receipt of the audit report or 9 months after the end of the provider's fiscal yea end. J PART I1. STATE FUNDED This part is applicable if the provider is a nonstate entity as defined by Section 215.97(2). Florida Statutes In the event that the provider expends a total amount of state financial assistance equal to or in excess of $500,000 in an fiscal year of such provider (for fiscal years ending September 30. 2004 or thereafter), the provider must have a State singly or project -specific audit for such fiscal year in accordance with Section 215.97, Florida Statutes; applicable rules of th, Department of Financial Services; and Chapters 10.550 (local govermnental entities) or 10.650 (nonprofit and for- profi organizations), Rules of the Auditor General. EXHIBIT I to this agreement indicates state financial assistance awarder through the Department of Elder Affairs or the Alliance for Aging, Inc. by this agreement. In determining the state financia assistance expended in its fiscal year, the provider shall consider all sources of state financial assistance, including statf financial assistance received from the Department of Elder Affairs or the Alliance for Aging, Inc., other state agencies, an( other nonstate entities. State financial assistance does not include Federal direct or pass -through awards and resource; received by a nonstate entity for Federal program matching requirements. In connection with the audit requirements addressed in Part II, paragraph I; the provider shall ensure that the audit complies with the requirements of Section 215.97(8), Florida Statutes, This includes submission of a financial reporting package a< defined by Section 21597(2), Florida Statutes, and Chapter 10.550 (local governmental entities) or 10.650 (nonprofit and for. profit organizations), Rules of the Auditor General. If the provider expends less than $500,000 in state financial assistance in its fiscal year (for fiscal years ending September 30, 2004 or thereafter), an audit conducted in accordance with the provisions of Section 21597, Florida Statutes, is not required. In the event that the provider expends less than $500,000 in state financial assistance in its fiscal year and elects to have an audit conducted in accordance with the provisions of Section 215.97, Florida Statutes, the cost of the audit must be paid from the nonstate entity's resources (i.e., the cost of such an audit must be paid from the provider resources obtained from other than State entities). An audit conducted in accordance with this part shall cover the entire organization for the organization's fiscal year. Compliance findings related to agreements with the Department of Elder Affairs or the Alliance for Aging Inc. shall be based on the agreement's requirements, including any applicable rules, regulations, or statutes. The financial statements shall disclose whether or not the matching requirement was met for each applicable agreement. All questioned costs and liabilities due to the Department of Elder Affairs or the Alliance for Aging, Inc. shall be fully disclosed in the audit report with reference to the Department of Elder Affairs or the Alliance for Aging Inc. agreement involved. If not otherwise disclosed as required by Rule 69I-5.003, Fla. Admin. Code, the schedule of expenditures of state financial assistance shall identify expenditures by agreement number for each agreement with the Department of Elder Affairs or the Alliance for Aging, Inc. in effect during the audit period. Financial reporting packages required under this part must be submitted within 45 days after delivery of the audit report, but no later than 12 months after the provider's fiscal year end for local governmental entities. Non-profit or for -profit organizations are required to be submitted within 45 days after delivery of the audit report, but no later than 9 months after the provider's fiscal year end. Notwithstanding the applicability of this portion, the Department of Elder Affairs or the Alliance for Aging, Inc. retains all right and obligation to monitor and oversee the performance of this agreement as outlined throughout this document and pursuant to law, PART III: REPORT SUBMISSIO Copies of reporting packages for audits conducted in accordance with OMB Circular A-133, as revised, and required by PART I of this agreement shall be submitted, when required by Section .320 (d), OMB Circular A-133, as revised, by or oil behalf of the provider directly to each of the following: The Alliance for Aging, Inc,: Alliance for Aging, Inc. Attn: Carlos Lahitte 760 N'W 107`' Avenue, Suite 214 Miami, FL 33172-3155 34t89 OAA Contract AA- 1329 THIS PAGE INTENTIONALLY LEFT BLANK 36/89 OAA Contract AA- 1329 THIS PAGE INTENTIONALLY LEFT BLANK 38/89 OAA Contract AA- 1329 THIS PAGE INTENTIONALLY LEFT BLANK 40/89 OAA Contract AA- 1329 THIS PAGE INTENTIONALLY LEFT BLANK OAA Contract AA- 1329 THIS PAGE INTENTIONALLY LEFT BLANK 44/89 OAA Contract AA-1329 10. Will comply, il'applicable, with flood insurance purchase requirements of Section 102(a) of the Flood Disaster Protection Act of 1973 (P.L. 93-1-34) which requires recipients in a special flood hazard area to participate in the program and to purchase flood insurance i1 the total cost of insurable construction and acquisition is $10,000.00 or more. 1 I. Will comply with environmental standards which may be prescribed pursuant to the following: (a) institution of environmental quality control measures under the National Environmental Policy Act of 1969 (P.L. 91-190) and Executive. Order (EO) 1 1514; (b) notification of violating facilities pursuant to EO 11738; (c) protection of wetlands pursuant to EO 1 1990: (d) evaluation of flood hazards in floodplains in accordance with EO 11988; (e) assurance of project consistency with the approved State management program developed under the Coastal Zane Management Act of 1972 (16 U.S.C. . 1451 et seq.); (f) conformity of Federal actions to State (Clear Air) Implementation Plans under Section 176(c) of the Clear Air Act of 1955, as amended (42 U.S.C. 7401 et seq.), (g) protection of underground sources of drinking water under the Safe Drinking Water Act of 1974, as amended, (P.L. 93 s23): and ; h) protection of endangered species under the Endangered Species Act of 1973, as amended, (P.L. 93-205). I2 Will comply with the Wild and Scenic Rivers Act of 1968 (16 U.S.C. 1721 et seq.) related to protecting components or potential components of the national wild and scenic rivers system. 13. Will assist the awarding agency in assuring compliance with Section 106 of the National Historic Preservation Act of 1966, as amended (16 U.S.C. 470), EO 11593 (identification and protection of historic properties), and the Archaeological and Historic Preservation Act of 1974 (16 U.S.C. 469a- I et seq.). 14. Will comply with P.L. 93-348 regarding the protection of human subjects involved in research, development, and related activities supported by this award of assistance. 15. Will comply with the Laboratory Animal Welfare Act of 1966 (P.L. 89-544, as amended, 7 U.S.C. 2131 et seq.) pertaining to the care, handling, and treatment of warm blooded animals held for research, teaching, or other activities supported by this award of assistance. 16. Will comply with the Lead -Based Paint Poisoning Prevention Act (42 U.S.C. �_�4801 et seq.), which prohibits the use of lead- based paint in construction or rehabilitation of residence structures. 17. Will cause to be performed the required financial and compliance audits in accordance with the Single Audit Act Amendments of 1996 and OMB Circular No. A-133. Audits of States, Local Governments, and Non -Profit Organizations. 18. Will comply with all applicable requirements of all other Federal laws, executive orders, regulations and policies governing this program. SIGNATURE OF AUTHORIZED CERTIFYING OFFICIAL I TITLE drV APPLICANT ORGANIZATION DATE SUBMITTED u i-AAACNIN 1 e- f NTHIA 1t . HALL ASSIST T Ct NTH' ATT' Date ` 46/89 OAA Contract AA- 1329 THIS PAGE INTENTIONALLY LEFT BLANK 48/89 OAA Contract AA- (3'9 THIS PAGE INTENTIONALLY LEFT BLAND 50/89 OAA Contract AA- 1329 THIS PAGE INTENTIONALLY LEFT BLANK OAA Contract AA- 131-9 THIS PAGE INTENTIONALLY LEFT BLANK 54089 OAA Contract AA- 1329 THIS PAGE INTENTIONALLY LEFT BLANK 56/89 OAA Contract AA- 1329 THIS PAGE INTENTIONALLY LEFT BLANK 58/89 K\ACunkudk/\ 1329 9. Are e|igib|htyrequirements hxaem�eoapp|�dhzclients and appUoan(swithout regard k/ ' NA YES NO 10. Are all bene@s, services and fac|itieeava|!sbleUzappUcen(oondparticpankx/nanoquaUyeMeudwemannerregsdleesoy rece, sex, color, age, national origin, religion o/disability? If NA or NO, explain. NA YESNO 1'iFor in -patient services, are room assignments made without regard bonace color, NO, explain, ' or mx YES NO ------- 12. Is the program/facility accessible to non-English speaking clients? If NA or NO, explain, 13. Are employees, applicants and participants informedofUheirprohaohonagein,tdiac/mi�----- If yes, how? Verbal [_3 Written '�q Poster I-- j If NA or NO, explain, 14, Give the number and current status of any discrimination empmyment�|edagainst the p,ogram/�c/Uty. regarding services `" 15. /s the physically accessible to mobility. heonng, and sight-impa`rod individuals? ifNAor NO, explain- mA vem wo PART III, [HE FOLLOWING QUESTIONS APPLY rOPROGRAMS AND FACmnE3WITH vn0nMORE EMPLOYEES 1BHes a ae|4ev3|ua/ion beenoonducted |o :denUfyanybamem (o aerw(ngd|sab|ad individuals,and �o make necessarymod/Ucabun$? |�N{3, emp/am y "o0 OAA Contract AA- 1329 AAA USE ONLY Reviewed By In Compliance: YES 0 NO' 0 Program Office *Notice of Corrective Action Sent Date Telephone Response Due [On -Site ❑ Desk Review ❑ Response Received DOER Form 101 A Revised May 2008 Page 2 of 2 62/89 OAA Contract AA- 1329 program accessibility may include the employment of bilingual staff. In other areas, it is sufficient to have a policy or plan for service, such as a current list of names and telephone numbers of bilingual individuals who will assist in the provision of services, 45 CFR 80.3 (a). 13. Programs/facilities must make information regarding the nondiscriminatory provisions of Title VI available to their Zn - - participants, beneficiaries or any other interested parties. This should include information on their right to file a complaint of discrimination with either the Florida Department of Elder Affairs or the U.S. Department of HHS. The information may be supplied verbally or in writing to every individual, or may be supplied through the use of an equal opportunity policy poster displayed in a public area of the facility. 45 CFR 80.6 (d). 14. Report number of discrimination complaints filed against the program/facility. Indicate the basis, e.,,,, race, color, creed, sex, age, national origin, disability, retaliation, the issues involved, e.g., services or employment, placement, termination, etc. Indicate the civil rights law or policy alleged to have been violated along with the name and address of the local, state or federal agency with whom the complaint has been filed. Indicate the current status, e.g., settled, no reasonable cause found, failure to conciliate, failure to cooperate, under review, etc. 15. The program/facility must be physically accessible to disabled individuals. Physical accessibility includes designated parking areas, curb cuts or level approaches, ramps and adequate widths to entrances. The lobby, public telephone, restroom facilities, water fountains, information and admissions offices should be accessible. Door widths and traffic areas of administrative offices, cafeterias, restrooms, recreation areas, counters and serving lines should be observed for accessibility. Elevators should be observed for door width, and Braille or raised numbers. Switches and controls for light, heat, ventilation, fire alarms, and other essentials should be installed at an appropriate height for mobility impaired individuals. 16. Section 504 of the Rehabilitation Act of 1973 requires that a recipient of federal financial assistance conduct a self -evaluation to identify any accessibility barriers. Self -evaluation is a four step process: With the assistance of a disabled individual/organization, evaluate current practices and policies which do not comply with Section 504, Modify policies and practices that do not meet Section 504 requirements. Take remedial steps to eliminate any discrimination that has been identified. Maintain self -evaluation on file. (This check -list may be used to satisfy this requirement if these four steps have been followed.), 45 CFR 84.6. 17, Programs or facilities that employ 15 or more persons must adopt grievance procedures that incorporate appropriate due process standards and provide for the prompt and equitable resolution of complaints alleging any action prohibited by Section 504.45 CFR 84.7 (b), is. Programs or facilities that employ 15 or more persons must designate at least one person to coordinate efforts to comply with Section 504.45 CFR 84.7 (a). 19. Continuing steps Must be taken to notify employees and the public of the program/facility's policy of nondiscrimination on the basis of disability. This includes recruitment material, notices for hearings, newspaper ads, and other appropriate written communication, 45 CFR 84.8 (a). -)0. Programs/facilities that employ 15 or more persons must provide appropriate auxiliary aids to persons with impaired sensory, manual or speaking skills where necessary. Auxiliary aids may include, but are not limited to, interpreters for hearing impaired individuals, taped or Braille materials, or any alternative resources that can be Z� used to provide equally effective services, (45 CFR 84.52 (d). 21. Programs/facilities with 50 or more employees and $50,000 in federal contracts must develop, implement and Z� - maintain a written affirmative action compliance program in accordance with Executive Order 11246, 41 CFR 60 and Title VI of the Civil Rights Act of 1964, as amended. 64189 OAA Contract AA- 1329 THIS PAGE INTENTIONALLY LEFT BLANK 66/89 OAA Contract AA-1329 THIS PAGE INTENTIONALLY LEFT BLANK 68/8 3 OAA Contract AA- 1329 THIS PAGE INTENTIONALLY LEFT BLANK 110/89 OAA Contract AA- 1329 THIS PAGE INTENTIONALLY LEFT BLANK {}AA[ouiouct AA-1329 2�9 Electronic Protected Hemhhinfurmmtiomn.(ePHU Health information as specified io45CFR §160103(1)(i)o, (1)(4), limited to the information created or received by Business Associate from oronbehalf cdCovered Entity. 2.10 H|TBCH.The Health Information Technology for Economic and Clinical Health Act (2009) 2A1 Information System. An interconnected set of information resources under the same direct management control that shares common functionality. Aoya1um normally includes hardvvore, moftwure, in/ormation, data, applications, communications, and people. 2.12 Integrity. The property that data urinformation have not been altered or destroyed inanunauthorized manner. 2.13 Malicious software. Software, for example, avirus, designed tudamage or disrupts asystem. 2.14 Port|. Part |— Improved Privacy Provisions and Security provisions located a1 42United States Code (U.S.0 §§ 17831 and 17834(2010). 2.15 Password. Confidential authentication information composed ofustring of characters. 2.16 Physical Safeguards. The physical measures, policies, and procedures 1u protect acovered entity's electronic information systems and related buildings and equipment, from natural and environmental hazards, and unauthorized intrusion. 2.17 Privacy Rule. The Standards for Privacy of Individually Identifiable Health Information at4SCFRPart 1SOand Part 1S4.subparts Aand E 2.18 Protected Health Information. (PH/) Health information eadefined in45CFR §160.103, limited to the information created or received by Business Associate from oronbehalf ofCovered Entity. 2.19 Required ByLaw. Has the same meaning aothe term "required bylaw" in 45CFR§ 164.183. 220 Secretary. The Secretary ofthe Department of Health and Human Services or his orher designee. 2.21 Security incident. The attempted ursuccessful unauthorized access, use, disclosure, modification, or destruction of information or interference with system operations inaninformation system. 2.22 Security or Security measures. All of the administrative, physical, and technical safeguards |neninformation system. 2.23 Security Rule. The Security Standards for the protection of Electronic Protected Health Information at4GCFRpart 1G4.subpart C.and amendments thereto. 2.24 Technical Safeguards. The technology and the policy and procedures for its use that protect electronic protected health information and control access to it, 2�25 Unsecured PHI, Protected health information that is not secured through the use of technology ormethodo|ogyspeoiMadbythe Secretary inguidance issued 74/8g 0AAContrau AA-l32g (b) Business Associate agrees tomake any emendmente)toPHI ina Designated Record Set that the Covered Entity directs oragrees to pursuant to4GCFR§1G4.528skthe request ofCovered Entity uran Individual within 10 business days of receiving the request. 18 Business Associate agrees b)make internal practices, books, and records, including policies and procedures and PHI, relating to the use and disclosure of PHI received from, or created or received by Business Associate on behalf of Covered Entity, available to the Covered Entity or to the Secretary upon request of either for purposes of determining Covered Entity's compliance with the Privacy Rule. 3.9 Business Associate agrees to document such disclosures of PHI and information related to such dom|uaurea as would be required for Covered Entity to respond toerequest byan individual for en accounting ofdisclosures of PHI in accordance with 45CFR§1S4.S28. 110 Business Associate agrees to provide to Covered Entity oranindividual, upon request, information collected in accordance with Paragraphs h and i above, to permit Covered Entity to respond to a request by an Individual for an accounting of disclosures of PHI in accordance with 45CFR§164.528and ARRA§l3404. 3.11 Business Associate specifically agrees touse security measures that reasonably and appropriately protect the confidentiality, integrity, and availability ofPHI in electronic or any other form, that it creates, receives, maintains, or transmits on behalf ufthe Covered Entity. 312 Business Associate agrees toimplement security measures tosecure passwords used tuaccess ePH|that daccesses, maintains, ortransmits uapart ufthis Agreement from malicious software and other man-made and natural vulnerabilities to assure the availability, integrity, and confidentiality of such 3.13 Business Associate agrees to implement security measures to safeguard ePHI that itaccesses, meintaino, or transmits as part of this agreement from malicious software and other man-made and natural vulnerabilities tuassure the availability, integrity, and confidentiality of such information. 314 Business Associate agrees tocomply with: (a) ARRA§13404 (Application of Knowledge Elements Associated with (b) ARRA§134O5(Restrictions onCertain Disclosures and Sales ofHealth Information); and (o) ARRA§1348G(Conditions onCertain Contacts aoPart cdHealth Care Operations). 4.0 Permitted Uses and Disclosures byBusiness Associate. Except as otherwise limited inthis Agreement orany related agreement, Business Associate may use or disclose PHI to perform functions, activities, or services for. oronbehalf of, Covered Entity easpecified inany and all contracts with Covered Entity provided that such use or disclosure would not violate the Privacy Rule ifdone byCovered Entity orthe minimum necessary policies and procedures ofthe Covered Entity. 5,0 Specific Use and Qimo|oeunm Provisions. 5.1 Except asotherwise limited in this agreement many related agreement, 76/89 OAAContract AA- H29 effective the later ofFebruary 17.2O10urthe effective date o/the earliest contract entered into between covered entity and business associate that involves the use ofPHI orePHL 82 Termination for Cause. Upon Covered Entity's knowledge ofamaterial breach byBusiness Associate, Covered Entity shall either: (a) Provide anopportunity for Business Associate tVcure the breach cxend the violation and terminate this agreement ifBusiness Associate does not cure the breach urend the violation within the time specified by Covered Entity; (b) Immediately terminate this agreement |fBusiness Associate has breached amaterial term ofthis Agreement and cure is not possible; or (o) |fneither termination nor cure iafeasible, Covered Entity shall report the violation to the Secretary. 83 Effect mfTermination. Except aaprovided insubparagraph (b)(fthis section, upon termination of this agreement, for any reason, Booinooe Associate shall return all PHI and uPH| received from Covered Entity, or created urreceived by Business Associate onbehalf ofCovered Entity. (a) This provision shall apply toPHI and ePH|that iointhe possession of subcontractors uragents ofBusiness Associate. Business Associate shall retain nocopies of the PHI and ePH|. (b) |nthe event that Business Associate urCovered Entity determines that returning the PHI mePH|is infeasible, notification of the conditions that make return ofPHI oroPH|infeasible shall beprovided tuthe other party. Business Associate shall extend the protections ofthis Agreement 10such retained PHI and uPH|and limit further uses and disclosures of such retained PHI and oPH|, fora minimum of six years and so long as Business Associate maintains such PHI and uPH|.but nuless than six (G) years after the termination of this agreement. 9.0 Regulatory References. Areference in this agreement tousection in the Privacy Rule orSecurity Rule means the section then ineffect oruomay bu emended in the future. 10.0 Amendment. The Parties agree totake such action uoionecessary toamend this agreement from time to time uaisnecessary for Covered Entity to comply with the requirements /f the Privacy Rule, the Security Rule and the Health Insurance Portability and Accountability Act of 1996, Pub. L. No. 104-191. 11.8 Survival. Any term, condition, covenant cvobligation which requires performance byeither party hereto subsequent Uothe termination ufthis agreement shall remain enforceable against such party subsequent tosuch 12.0 Interpretation. Any ambiguity inthis agreement shall boresolved topermit Covered Entity to comply with the Privacy Rule and Security Rule. 1I0 Incorporation byreference. Any future new naquinemenVs).changes or deletion(s) enacted in federal law which create new or different obligations with respect toH|PAAprivacy and/or security, shall beautomatically incorporated by reference to this Business Associate Agreement on the respective effective date(s). 7N/89 OAA Contract AA- 1329 THIS PAGE INTENTIONALLY LEFT BLANK 80/89 ()A}\Contract AA- \329 Alliance for Aging, Inc. Aging and Disability Resource Center/Elder He!p|ine Policy and Procedure for Outsourcedfunction 'Screening Creation Date: March G.20O8 Revision Date: May 2012 Objective: To ensure that a comprehensive list of clients in need of services is maintained in CIRTS by appropriate funding source and that the ADRC is thereby able to effectively gauge the level of elder service need in Miami -Dade and Monroe Counties. Policy: To obtain necessary information from clients inorder to assist in determining level of need and eligibility for DOEA funded services Procedure: 1ADRC Contracted Providers will collect information from callers and conduct a 701A uaoaaamon. Altemativo|y, ifu701B assessment already exists uria provided from another source (ie. CARES)the information from the 701 B can be utilized. 2. Based on the information provided via the 701A(B) uoouaomunt the ADRC Contracted Provider will make a determination as to the services that the caller is in need of receiving . 3. The ADRC Contracted Provider will determine the appropriate funding mmrce(s)that provides the needed services. 4. If the caller is in need of a service(s) that is not provided by the ADRC Contracted Provider, the ADRC Contracted Provider will refer caller 8u the ADRC Elder Helz|ino utilizing the ADRC Referral Form and/or to an ADRC Contracted Provider that provides the needed service. 5. The caller will bnprovided with gemond information regarding the ADRC uawell uothe ADRC Elder Helpline contact number. 6 The caller will be informed of the services and funding sources that they are being placed on the wait list for in CIRTS. T ADRC Contracted Provider will create a client record in C|RTS (if there is no existing record) and enter the services needed for the caller by funding source and service. [if there is an existing record in CIRTS, the appropriate fields will be updated]. & U the ADRC Contracted Provider determines that the caller may qualify for more than one funding 0AACnntrac AA- l329 Alliance for Aging, Inc. Aging and Disability Resource Centmr/E|derHe|pUne Policy and Procedure for C)utsourcedfunction 'Triage Revision Date: May2O12 Objective: To ensure that clients in need of DOEA funded services receive services based on the highest level of need, first, as funding becomes available. Policy: To assist clients in obtaining DOEA funded services as funding becomes available, based on levelo/ need as determined by a CIRTS priority score. Procedure: 1' ADRC Contracted Provider will conduct periodic follow-up calls (or home visit in case of active client) to check on client status based on DOEA Wait List Reassessment Stanclards �h ADRC Contracted Provider will 2. Based on the information provided �a�u7D1A(E) assessment, the update the client information in C|RTS specifically as i1pertains tolevel ofneed for services byfunding source. 3. The ADRC Contracted Provider will ensure that the C|RTS prioritization score is accurately maintained, according toDOEAStandards. 4� If the caller is in need of a service(s) that is not provided by the ADRC Contracted Provider, the ADRC Contracted Provider will refer caller to the ADRC Elder Helpline utilizing the ADRC Referral Form and/or to anADRC Contracted Provider that provides the needed service. 5. The caller will be informed of the services and funding sources that they remain on the wait list fovand/u/ have been removed from the wait list for. G. ADRC Contracted Provider will advise client ofany change in theirC|RTS priority score based on thE updated information. 7, ADRC Contracted Provider will remind client ofthe ADRC Elder Help Line contact number and Uocontac the ADRC Elder Help Line with any questions orconcerns. 8. As funding becomes available, ADRC Contracted Provider will run C|RTS Prioritization Report an' activate clients according to DOEA Standards (refer to ADRC Client Activation Policies and Procedures) The Contracted Provider will apply targeting oriteria, as approphate, to prioritized clients to ensun activations meet programmatic requirements. 0AA Contract AA- |329 Alliance for Aging, Inc. Policy and Procedure for Termination From Wait List — Clients/Services Revision Date: Ma� 'i Objective: Tuensure that the comprehensive list ofclients inneed ofservices inC|RTSisappropriately maintained by funding source and that the ADRC is thereby able to effectively gauge the current level ufelder service need in Miami -Dade and Monroe Counties. Policy: ADRCwill maintain anaccurate and current list ofclients hnneed ufelder services inMiami-Dade and Monroe Counties with the assistance ofthe ADRCContracted Providers. Procedure: ADFIC Contracted Provider will re -screen clients which the ADFIC Contracted Providerinitially placed on the C|RTSwait list for services based unDOEAReassessment Standards, 2. The re -screening may be in the form of a phone screening or a home visit depending on the clients status (i.e. active/pending) 3. AORC Contracted Provider will determine if the client is no longer in need (or eligible) for any uf the services they were wait -listed for, 4. AORC Contracted Provider will terminate the client from the wait list (entirely or by specific service) using the appropriate CIRTS termination code for any services or funding source for which the client is determined to no longer be eligible for or no longer in need of. 5. ADRC Contracted Provider will inform the client of any services/funding source that they are being removed from the wait list for. Ei ADRC Contracted Provider will inform client of their ability to be re -added to the wait list if their level of need should change. 7. ADRC Contracted Provider will inform client to contact the ADRC Elder Helpline if they have any questions orconcerns regarding their wait list status. Ei Reference DOEANotice cdInstruction: Assessed Priority Consumer List#�OG2Q0G-1'/{}VCSesapplicable. OAA Contract AA- 1329 THIS PAGE INTENTIONALLY LEFT BLANK S81189 County of Monroe The Florida Keys MONROE COUNTY SOCIAL SERVICES I 100 SINIONTON STREET, SUITE 190 KEY WEST, FLORIDA 33040 12/26/12 ALLIANCE FOR AGING INC ATT: HORACIO SOBERON-FERRER VICE PRESIDENT OF FINANCE 760 NW 107r" AVE, SUITE 214 MIANII, FLORIDA 33172 Dear Horacio, BOARD OF COUNTY CC MIMSSIONER ',,Ia% or ()'eort-)e Netjient, District 2 � 4 Mawr Pro Fein, Heather Carruthers, District 3 Danny L. Kolhav District I David Rice, District 4 Sylvia J. NfUrphV, District 5 Attached please find one original authorized copy of the OAA 2013 contract 4AA- 13219 for processing. This contract will be ratified at the next Board of County Commission meeting on 1/ 16/13, however due to time constraints it was signed by our Deputy County Administrator, Debbie Fredericks. Sincerely, �Kim Wi es -Wean Sr. Grants Coordinator