Item C05BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: February 20, 2013 Division: County Administrator
Bulk Item: Yes Department: Airports
Staff Contact Person/Phone #: Peter Horton, 809-5200
AGENDA ITEM WORDING: Approval of contract renewal agreement with Gardens of Eden of the
Florida Keys, Inc. for landscaping services at the Key West International Airport.
ITEM BACKGROUND: The Gardens of Eden contract requires a renewal agreement each year.
PREVIOUS RELEVANT BOCC ACTION: May 19, 2010 - Item C-4 - approval of award of bid; January
19, 2011 -item C-16 -approval of contract.; approval of Is' amendment January2012.
CONTRACT/AGREEMENT CHANGES: renewal agreement.
STAFF RECOMMENDATION: Approval.
TOTAL COST: $113,815.00 INDIRECT COST: NA BUDGETED: Yes
DIFFERENTIAL OF LOCAL PREFERENCE: NA
COST TO COUNTY: None SOURCE OF FUNDS: ooperating
COST TO AIRPORT: $113,815.
COST TO PFC: None
REVENUE PRODUCING: Yes No X AMOUNT PER YEAR: NA
t
APPROVED BY: County Attorney X OMB: Purchasing Risk Management
DOCUMENTATION: Included X Not Required
DISPOSITION: AGENDA ITEM #
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract #
Contract with: Gardens of Eden of the Florida Keys, Inc. Effective Date: January 19, 2013
Expiration Date: January 18, 2014
Contract Purpose/Description: Landscaping services at Key West International Airport.
Contract Manager: Peter Horton # 5200 Airports - Stop # 5
(name) (Ext.) (Department/ Stop)
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for BOCC meeting on: ", 2013 Agenda Deadline: Jaaaafy=
CONTRACT COSTS
Total Dollar Value of Contract: $113,815.00 (NTE) Current Year Portion: $80,985.00
Budgeted? Yes Account Codes: 404-63001-530340
Grant: No
County Match: n/a
ADDITIONAL COSTS
Estimated Ongoing Costs: n/a For:
(not included in dollar value above) (eg. maintenance, utilities, janitorial, salaries, etc.)
CONTRACT REVIEW
Changes
Date In
Airports Director P�/ J / 1
Risk Management L/a/.
O.M.B./Purchasing X / 5 /I
County Attorney 1—/ �6�
Comments:
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2012
Date Out
LANDSCAPING SERVICES RENEWAL AGREEMENT
GARDENS OF EDEN
KWIA
THIS LANDSCAPING SERVICES RENEWAL agreement is entered into this 20°i day
of February 2013, by and between Monroe County, a political subdivision of the State of
Florida, (hereafter "County"), whose address is 1100 Simonton Street, Key West, Florida,
33040 and Gardens Of Eden of the Florida Keys, a Florida Corporation (hereafter
Contractor), whose address is 92 Bay Drive Key West, Florida 33040. The parties hereto, for
the considerations herein set forth, mutually agree as follows:
WHEREAS, on the 19"' day of January, 2011, the parties entered into a Contract For
Landscaping Services at Key West International Airport, hereafter original agreement, copy of
which is attached to this renewal agreement and made a part of it; and
WHEREAS, the tern of the original agreement began on January 19, 2011 and expired
on January 18, 2012; and
WHEREAS, the original agreement was renewed for the first of the additional three one
year renewal options on January 19, 2012 and expired on January 18, 2013 but the parties desire
to renew the original agreement for a second one year period; and
WHEREAS, the Landscaping Services Agreement has been mutually beneficial to both
parties; now, therefore,
IN CONSIDERATION of the mutual promises and covenants set forth below, the parties
agree as follows:
Paragraph 2 of the original agreement is amended to read:
2. CONTRACT SUM. The County shall pay the Contractor for the faithful
performance of said service on a per week in arrears basis during the term of the Contract. The
Contractor shall invoice KWIA weekly for landscaping services perfonned under the
Specifications contained herein. The total Contract amount shall not exceed $104,545 (which is
the amended contract amount of $101,500 adjusted by 3.0%, the percentage increase in the CPI
for urban consumers for the preceding calendar year, as per paragraph 4 b) of the original
contract). Contractor shall submit to County invoices with supporting documentation acceptable
to the Clerk, on a weekly schedule in arrears. Acceptability to the Clerk is based on generally
accepted accounting principles and such laws, rules and regulations as may govern the Clerk's
disbursal of funds. County's performance and obligation to pay under this agreement, is
contingent upon annual appropriation by the Board of County Commissioners.
2. Paragraph 4 a) of the original agreement is amended to read:
4. TERM OF CONTRACT/RENEWAL.
a) This Contract shall be for a period of one year commencing on
January 19, 2013 and tenninating on January 18, 2014.
3. Paragraph 4 c) of the original agreement is amended to read:
4. TERM OF CONTRACT/RENEWAL.
c) Should additional services be required at KWIA on a pennanent
basis, the additional specific tasks, and costs for these tasks, will be
mutually agreed upon in writing, and approved by the Airport
Manager and by the Contractor. Included in the last amendment
(which expired on January 19, 2013), two additional services were
required on a regular and permanent basis, and are as follows: 1.
Mowing county parking, East Martello, Teen Center, area adjacent to
DMV - $350.00 monthly; and 2. Mowing of new land area at
western end of runway created by removal and relocation of salt
pond and weed whacking around new hillside and rim created around
perimeter of relocated salt pond - $400.00 monthly.
The total cost of the services included in this paragraph shall be
invoiced to the County at a not -to -exceed amount (adjusted by 3.0%,.
the percentage increase in the CPI for urban consumers for the
preceding calendar year), of $772.50 monthly ($9,270.00 yearly), and
is IN ADDITION to the contract sum referenced in amended
paragraph 2 of this renewal agreement.
4. Except as set forth in paragraphs one, two, three and four of this Landscaping Services
Renewal Agreement, in all other respects, the teens and conditions of the original agreement
remain in full force and effect.
IN WITNESS WHEREOF, the parties hereto have set their hands and seals the day and
year first above written.
(SEAL)
ATTEST: AMY HEAVILIN
BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY, FLORIDA
Clerk Mayor George Neugent
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