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Item C08BOARD OF COUNTY COMMISSIONERS AGENDA ITEM SUMMARY Meeting Date: February 20, 2013 Division: Budget & Finance Bulk Item: Yes X No — Department: Purchasing Staff Contact Person/Phone #: Gay Curry x4464 AGENDA ITEM WORDING: Approval to renew Buccaneer Courier Contract for 5h and 6'h year of original 6 year Contract and approval to amend Exhibit A of the Contract to include the monthly , rate/stop. This renewal will cover the period from March 16, 2013 thru March 15, 2015. ITEM BACKGROUND: On January 28, 2009, the BOCC awarded the Courier Service Contract to Buccaneer Courier, for a period of 6 years with 2 renewal options of 2 years each period. This contract went thru a sealed bid process. PREVIOUS RELEVANT BOCC ACTION: The original contract with Buccaneer Courier was approved by the BOCC on January 28, 2009. The BOCC approved the first 2 year renewal option on April 20, 2011. CONTRACT/AGREEMENT CHANGES: The contract change is on Exhibit A, Courier Stop List. The monthly rate of $190.00/stop has been included to the List. STAFF RECOMMENDATIONS: Approval TOTAL COST: $72,960.00 INDIRECT COST: BUDGETED: Yes X No COST TO COUNTY:- $66,120.00 SOURCE OF FUNDS: Ad Valorem Cost to Health Department: $6,840.00 Source of Funds: State REVENUE PRODUCING: Yes o X AMOUNT PER MONTH Year y APPROVED BY: County Att -�OMB/Purchasing— Risk Management 4 DOCUMENTATION: Included Not Required DISPOSITION: Revised 1/09 AGENDA ITEM # MONROE COUNTY BOARD OF COUNTY COMMISSIONERS CONTRACT SUMMARY Contract with: Bucaneer Courier Contract # Effective Date: March 16, 2013 Expiration Date: March 15, 2015 Contract Purpose/Description: Final Renewal of Courier Service Contract for 5h and 6 th year of original 6 year contract and Amendment to Exhibit A of the Contract to include monthly rate per stop. Contract Manager: - Gay Curry 4464 Purchasing Stop #1 (Name) (Ext.) (Department/Stop #) for BOCC meeting on 2/20/13 Agenda Deadline: 2/5/13 CONTRACT COSTS Total Dollar Value of Contract: $ $72,960.00 Current Year Portion: $ 36,480.00 Budgeted? YesM No F1 Account Codes: 001-06030-530-340- Grant: $ County Match: $ ADDITIONAL COSTS Estimated Ongoing Costs: $ yr For: (Not included in dollar value above) (eg. maintenance, utilities, janitorial, salaries, etc, CONTRACT REVIEW Division Director Risk Management DZ1e In J f )L ' A At Changes Needed ;vie --' YesF NoEEj"-1'( Yes F Date Out O.M.B./Purchasing County Attorney YesF No® YesF No ja L -3 1 -'13 T t 13 Comments: uivin rQTM Kevisea /-/ 1 Imi ivit-r fF/ F*1 X40101 11 • D10 PLY1,11 MAIN 1ff.11041 D11611 1101 THIS SECOND RENWAL AND AMENDMENT TO CONTRACT is entered into this 20th day of February, 2013, A.D., by and between MONROE COUNTY, FLORIDA, (hereafter also referred to as ("owner"), and Buccaneer Courier, (hereafter referred to as '.contractor"); and WHEREAS, the parties entered into a Contract for Courier Service dated January 28, 2009 commencing March 16, 2009 and expiring March 15, 2011; and WHEREAS, Section 3.04 TERM OF CONTRACT/RENEWAL of Contract provides the option to renew this contact for two (2) additional two (2) year periods; and WHEREAS, the County desires to exercise its final option to extend the contract for one (1) additional two (2) year period; NOW THEREFORE, in consideration of the mutual promises contained herein, the parties hereby agree to renew and extend the existing contract as follows: I. The Contract shall be extended for one (1) additional two (2) year period to commence March 16, 2013, and ending March 15, 2015. 2. Exhibit A, attached hereto, has been amended to include the courier rate; $190.00/stop/month. 3. In all other respects, the Contract entered into on January 28, 2009, and renewed on April 20, 2011, not inconsistent herewith shall remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have executed this Second Renewal to Contract on the day and date first written above in four (4) counterparts, each of which shall, without proof or accounting for the other counterparts, be deemed an original contract. (SEAL) BOARD OF COUNTY COMMISSIONERS Attest: AMY HEAVLIN, CLERK OF MONROE COUNTY, FLORIDA By: By: Deputy Clerk Mayor George Neugent ZT1ey forgot to heir bags st night! Courier Stop List EXHIBIT A (34 Courier Stops, $190.00/Stop/month) Monroe County I forgot the stop number... 00 I Monroe County Coun*er Service Stovs I The Historic Gato Cigar Factory CAD County Administrator 1100 Simonton Street SAF Safety Office The Mail Room ART Monroe Council of the Arts Key West, Florida 33040 GRIP Group Insurance WKC Workers Compensation PER Personnel Office OMB Budget Office PUR Purchasing Office GRT Grants Office OUT TO KEY WEST 10:45 AM and 2:30 PM EXS Extension Services OUT TO KEYS NORTH SSD Social Services Dept. 5:00 PM PWD Public Works Division from Keys North to Key West PMD Project Management 8:00 AM ENG Engineering Department SWM Solid Waste Management ART Monroe Council of the Arts STOP #2. Monroe County Health Dept. DOH Department Of Health The Historic Gato Cigar Factory 1100 Simonton Street, I't Floor Key West, Florida 33040 STOP #2 A DOH Department Of Health Monroe County Health Care Center 3435 Northside Drive Key West, Florida 33040 FXHIRITA (34 Courier Stops, $190.00/Stop/month) STOP #2 B w DOI-I Department Of Health Monroe County Roosevelt Sands Center Olivia Street Key West, Florida 33040 1201 White Street, Suite 102 TDC Tourist Development Council Key West, Florida 33040 3583 S. Roosevelt Blvd. FMS Fleet Management Service Key West, Florida 33040 PFM Public Facility Maintenance RDS Road Department STOP #5, 3491 S. Roosevelt Blvd. ARK Airport Director's Office Key West, Florida 33040 Ar The Harvey Govt. Center TSD located in the Historic Truman Building VAD 1200 Truman Avenue TAX Key West, Florida 33040 LAT man= Technical Services Dept. Veteran Affairs Dept. Tax Collector, I" floor Land Authority 700 Fleming Street LIB Key West Library Key West, Florida 33040 EXHIBITA (34 Courier Stops, $190.00/Stop/nj()nth) = -a F911M 502 Whitehead Street Key West, Florida 33040 Monroe County Courthouse 500 Whitehead Street Key West, Florida 33040 5:10 PM Monroe County Bayshore Manor 5200 College Road Key West, FL 33040 Fiff; WINE' 5:10 PM Juvenile Justice Building 5503 College Road Key West, FL 33040 5:40 PM Cudjoe Key Transfer Station MM #21.5 Blimp Road Cudjoe Key, Florida 33042 CAY County Attorney WIG Commissioner Wigington CAR Commissioner Carruthers CTA Court Administrator CLK Clerk of the Courts PAO Property Appraiser Office FIN Finance Department PAY Payroll Department SOE Supervisor of Elections STA State Attorney SSB Bayshore Manor SIIF Sheriff Dept. BLD Building Dept. (RM #2030) NDF New Detention Facility CDF Code Enforcement GAL Guardian Ad Litem PTS Pre -Trail Services HAZ Hazardous Waste Transfer Station EX111111TA (34 Courier Stops, $190.00/Stop/nionth) STOP #10-A (last stop on way back) #25 Ships Way Big Pine Key, FL 33043 6:00 PM Big Pine Key Library Big Pine Key Shopping Center 213 Key Deer Blvd. Big Pine Key, FL 33043 areffl, &wsa 6:30 PM Monroe County Regional Service Ctr. 2798 Overseas Highway, MM 47.5 (gulf) Marathon, Florida 33050 NXIM 11,P] 7j 6:35 PM Marathon Sheriffs Office 3 101 Overseas Highway, MM 48 (ocean) Marathon, Florida 33050 NUG Commissioner Neugent LIB Big Pine Key Library FIR Big Pine Key Fire Rescue MRD Marine Resources EVR Environmental Resources CDF Code Enforcement PFM Facility Maint. ( Bldg.Super.) PAO Property Appraiser Office PLN Planning Department GMD Growth Management BLD Building Department GIs GIs Department SHF Sheriffs Department CTH Courthouse TAX Tax Collector CLK Clerk STOP #13 6:40 PM Marathon Library LIB 3251 Overseas Highway, MM 48 (ocean) Marathon, Florida 33050 Marathon Library EXHiBITA /' I (34 Courier Stops, $190.00/Stop/niontb) /� I a 3-01297AFF 6:50 PM Marathon Government Annex 490 63rd Street (ocean) Marathon, Florida 33050 7:00 PM Marathon Airport 9000 Overseas Highway, MM 51.5 Marathon, Florida 33050 7:10 PM Marathon Public Works 10600 Aviation Blvd. Marathon, Florida 33050 7:35 PM Long Key Transfer Station MM 68 U.S. #1 (gulf) Long Key, Florida 33001 7:50PM FMD Fire Marshall EMS Emergency Medical Services EMG Emergency Management FRD Fire Rescue SSD Social Services VAD Veteran Affairs TRS Translator SOE Supervisor of Elections APM Airport Manager's Office DIG Commissioner DiGennaro RDS Road Department PFM Facility Maintenance ENG Engineering FMS Fleet Management Service Transfer Station only Islamorada Library LIB Islamorada Library MM 81.5 U.S. #1 (gulf) EXII I RITA (34 Courier Stops, $ 190.00/Stoplmontli1 Islamorada, Florida 33036 8:10 PM Plantation Key Public Works PWD 186 Key Heights Dr, MM, 88-89 (gulf) EMG Plantation Key, Florida 33070 FMS ENG SSD Public Works Emergency Management Fleet Management Service Engineering Social Services 8:15 PM Ellis Building 88800 Overseas Hwy, MM 88-89 (gulf) TAX Tax Collector Plantation Key, Florida 33070 PAO Property Appraiser Office DRG Drug Court 30-111 Aw'; 8:20 PM Plantation Government Center 88820 Overseas Hwy, MM, 88-89 (gult) Plantation Key, Florida 33070 a 8:35 PM Key Largo Volunteer Ambulance Corp. KLV 98600 Overseas Hwy, MM 98.6 (median) UKT Key Largo, Florida 33037 8:45 PM Tradewinds Plaza LIB 101485 Overseas Hwy, MM 101.485 (ocean)TAX Key Largo, Florida 33037 CLK Clerk of Court Key Largo Volunteer Amb. Upper Keys Trauma Center Key Largo Library Tax Collector's Office EXHIBITA (34 Courier Stops, $190.00/Stophnonth) �/,° /, -; IIr"WA RMPF—ho 9:00 PM Key Largo Transfer Station 1180 State Road 905 (gulf) Key Largo, Florida 33037 9:15 PM Cardsound Toll Bridge County Road 905 A US#AIA 9:40 PM Murray E Nelson Govt & Cultural Center 102050 Overseas Highway Key Largo, FL 33037 Approx. 11:00 PM STOP # 27 Ruth Ivins Clinic 3333 Overseas Hwy Marathon, Florida 33050 Transfer Station only CDS Card Sound Bridge MUR Commissioner Murphy EXS Extension Service VAD Veterans Affairs SOE Supervisor of Elections CDF Code Enforcement BLD Building Department PLN Planning Department DOH Environmental Health PMD Project Management DOH Department of Health Health Dept. DOH Department of Health Roth Building 50 High Point Road Tavernier, Florida 33070 EXHIBIT A (34 Courier Stops, $190.00/Stop/month) 'M DATE (MMIDD/YYYY) L _ CERTIFICATE OF LIABILITY INSURANCE 08/01/2012 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CER IMPORTANT: If the certificate holder is an ADDIT NAL INS �7i�) must be ndorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain poll ies may require an endor ent. A stat ment on this certificate does not confer rights to the certificate holder in lieu of such endorsement s . NTACT PRODUCER Hull & Company, Inc. NAME: 800 Carillon Parkway, Suite 150 AUG 3 PHIA . TTFdx - E-MAIL St. Petersburg FL 33716 ADDRESS: . _- _ 1MRIIREjRA: Colon Insurance Comoanv 39993 INSURED Buccaneer Courier P O Box 430763 Big Pine Key FL 33043 COVERAGES CERTIFICATE NUMBER- RFVISInN NtIMRFR- THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INS= LTR TYPE OF INSURANCE ADDL SUBR POLICY NUMBER POLICY EFF MM/DDNYYY POLICY EXP MM/DD/YYYY _. LIMITS GENERAL LIABILITY ( EACH OCCURRENCE $ 1,000,000 X, COMMERCIAL GENERAL LIABILITYDAMAGETORENTED TY PREMISES tEa occurrencg)... $ 50,000 I CLAIMS -MADE [XI OCCUR ,I _ �MEO EXP An one person) $ 5,000 A GL3573903-3 07/29/12 07/29/13 ---- -- PERSONAL & ADV INJURY $ 1000,000 GENERAL AGGREGATE $ 1,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: PRODUCTS - COMP/OP AGG $ 1,000,000 ! POLICY PRO- LOC JECT $ AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT ANY AUTO QA BODILY INJURY (Per person) $ ALL OWNED SCHEDULED 1 AUTOS AUTOS ' WAIN BODILY INJURY (Per accident) $ HIRED AUTOS NON -OWNED AUTOS .... u PROPERTY DAMAGE-.._. Per Ap n(�$. C4- $ OCCUR UMBRELLA LIAB±]_CLAIMS-MA I �U(� j y EACH OCCURRENCE $ _.._-.. EXCESS LIAB�� DEI _ .._---.....-11 AGGREGATE $ -- W - DED I RETENTION $ WORKERS COMPENSATION WC STATLI OTH- AND EMPLOYERS' LIABILITY Y ! N ---IOBYUWT ANY PROPRIETORIPARTNERIEXECUTIVE E.L. EACH ACCIDENT i $ OFFICERIMEMBER EXCLUDED? ❑ NIA ------ - ---- - (Mandatory In NH) If yes, describe under E.L. DISEASE - EA EMPLOYE $ ..� _._._.._. DESCRIPTION OF OPERATIONS below E.L. DISEASE - POLICY LIMIT $ DESCRIPTION OF OPERATIONS I LOCATIONS 1 VEHICLES (Attach ACORD 101, Additional Remarks Schedule, if more space is required) Courier Service Additional insured for the above insured Buccaneer Courier t.t w11l-ir:n I H1it I1Mw . A-- MONROE COUNTY BOARD OF COUNTY COMMISSIONERS 1100 SIMONTON ST. y KEY WEST, FL. 33040 /" /) SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. / AUTHORIZED REPRESENTATIVE Surplus Lines Agent #A30541 O 1988-2010 ACORD CORPORATION. All rights reserved. ACORD 25 (2010/05) The ACORD name and logo are registered marks of ACORD T AD. tST RENEWAL To CO "oa►ner") and Wtwem M..j. , CO "RIDS intro this 20a' ' ��. � (1�einafter A' (��, also 'mil, 2011, mred to as "cam). and wed to as 2009 coma"d4 Mahe 1 entered into a Contras for 2009 and expo �sarch 15, 2011; andW Service wed January 28, the option'w t1us Section 3.0'4 TERM OF CONTRACT/RSNEyV contract far two (2) tonal two (2) Y� �- of the Cow Provides ��� Prods; and Period, the County dares to exercise its option to Mendd omract f additional two (2) Y�r P ' T"RMRE, in considea�n of "to and the 0Olollo : or one (1) ,the This Contract ice on 1 1 aU be "tended for one (1) additional two 2 Wmimfin on A�larch 1S, 2013. () yew Per yyod to 2. In all other respects, the Contract entered into oa Jmuary 28, 2Q09 steal! full hm and effect remain in WI1TTF,S3 VVE[EREOF the Parties 1 o have ad &ft 6ret written above in four (4) W this First Renewal to Mich of w or acoat n* for the odic. Mmkr arts, be deemed Bich shall, DWo Clerk Dste: 20, loll (SEAL) Attest: W. By: i'474-rds 9-of V vr,y FimR=vwat tD Cameo Bwc==cuucisr qml BOARD OF COUNTY COMMMONERS OF MONROE C IiNW, FLORWA By: +ems Tide: Gvo —n r APPROVED i Z TO PORT` is HP�18S�T1E N., \xA6EAZ 9A��s A8818TANT COUN'CY ATTOFN_Y Oats API 0 =Theyf Courier, StoPstLi I forgot the stop number... 1 EXHIBIT A (34 Courier Stops) Monroe County Courier Service Stops 3117H it", The Historic Gato Cigar Factory CAD County Administrator 1100 Simonton Street SAF Safety Office The Mail Room ART Monroe Council of the Arts Key West, Florida 33040 GRP Group Insurance WKC Workers Compensation PER Personnel Office OMB Budget Office PUR Purchasing Office GRT Grants Office OUT TO KEY WEST 10:45 AM and 2:' )0 PM EXS Extension Services OUT TO KEYS NORTH SSD Social Services Dept. 5:00 PM, PWD Public Works Division from Keys North to Key West PMD Project Management 8:00 AM ENG Engineering Department SWM Solid Waste Management ART Monroe Council of the Arts I 's 61"1�10 Monroe County Health Dept. DOH Department Of Health The Historic Gato Cigar Factory 1100 Simonton Street, I't Floor Key West, Florida 33040 STOP #2 A DOH Department Of Health Monroe County Health Care Center 3435 Northside Drive Key West, Florida 33040 EX"IBIT A (34 Courier Stops) STOP #2 B DOH Department Of Health Monroe County Roosevelt Sands Center Olivia Street Key West, Florida 33040 1201 White Street, Suite 102 TDC Tourist Development Council Key West, Florida 33040 STOP ##4 3583 S. Roosevelt Blvd. FMS Fleet Management Service Key West, Florida 33040 PFM Public Facility Maintenance RDS Road Department STOP #5, 3491 S. Roosevelt Blvd. APK Airport Director's Office Key West, Florida 33040 The Harvey Govt. Center TSD located in the Historic Truman Building VAD 1200 Truman Avenue TAX Key West, Florida 33040 LAT Technical Services Dept. Veteran Affairs Dept. Tax Collector, I't floor Land Authority 700 Fleming Street LIB Key West Library Key West, Florida 33040 EXHIBIT A (34 Courier Stops) I A, 502 Whitehead Street Key West, Florida 33040 Monroe County Courthouse 500 Whitehead Street Key West, Florida 33040 I a I aus MIMI 5: 10 PM Monroe County Bayshore Manor 5200 College Road Key West, FL 33040 5-10PM Juvenile Justice Building 5503 College Road Key West, FL 33040 5:40 PM Cuc�joe Key Transfer Station MM 421.5 Blimp Road Cudioe Key, Florida 33042 CAY County Attorney WIG Commissioner Wigington CAR Commissioner Carruthers CTA Court Administrator CLK Clerk of the Courts PAO Property Appraiser Office FIN Finance Department PAY Payroll Department SOE Supervisor of Elections STA State Attorney SSB Bayshore Manor SHF Sheriff Dept. BLD Building Dept, (RM #2030) NDF New Detention Facility CDF Code Enforcement GAL Guardian Ad Litern PTS Pre -Trail Services HAZ Hazardous Waste Transfer Station EXHIBITA (34 Courier Stops) STOP ##lo-A (Last pp on way back #25 Ships Way Big Pine Key, FL 33043 6:00 PM Big Pine Key Library Big Pine Key Shopping Center 213 Key Deer Blvd. Big Pine Key, FL 33043 6:30 PM Monroe County Regional Service Ctr. 2798 Overseas Highway, MM 47.5 (gulf) Marathon, Florida 33050 6:35 PM Marathon Sheriff s Office 3 101 Overseas Highway, MM 48 (ocean) Marathon, Florida 33050 6:40 PM Marathon Library 3251 Overseas Highway, MM 48 (ocean) Marathon, Florida 33050 NUG Commissioner Neugent LIB Big Pine Key Library FIR Big Pine Key Fire Rescue MRD Marine Resources EVR Environmental Resources CDF Code Enforcement PFM Facility Maint. ( Bldg.Super.) PAO Property Appraiser Office PLN Planning Department GMD Growth Management BLD Building Department GIS GIS Department SHF Sheriffs Department CTH Courthouse TAX Tax Collector CLK Clerk LIB Marathon Library EXHIBIT (34 Courier Stops) 6:50 PM Marathon Government Annex 490 63rd Street (ocean) Marathon, Florida 33050 ��r 7:00 PM Marathon Airport 9000 Overseas Highway, MM 51.5 Marathon, Florida 33050 7:10 PM Marathon Public Works 10600 Aviation Blvd, Marathon, Florida 33050 7:35 PM Long Key Transfer Station MM 68 U.S.# I (gult) Long Key, Florida 33001 STOP #18 7:50PM Islamorada Library MM 81.5 U.S, #1 (gulf) FMD Fire Marshall EMS Emergency Medical Services EMG Emergency Management FRD Fire Rescue SSD Social Services VAD Veteran Affairs TRS Translator SOE Supervisor of Elections APM Airport Manager's Office DIG Commissioner DiGennaro RDS Road Department PFM Facility Maintenance ENG Engineering FMS Fleet Management Service Transfer Station only Islamorada Library EXHIBIT (34 Courier Stops) Islamorada, Florida 33036 8:10 PM Plantation Key Public Works PWD 186 Key Heights Dr, MM 88-89 (gulf) EMG Plantation Key, Florida 33070 FMS ENG SSD 8:15 PM Ellis Building 88800 Overseas Hwy, MM 88-89 (gulf) Plantation Key, Florida 33070 Office 8:20 PM Plantation Government Center 88820 Overseas Hwy, MM 88-89 (gulf) Plantation Key, Florida 33070 8:35 PM Key Largo Volunteer Ambulance Corp. 98600 Overseas Hwy, MM 98.6 (median) Key Largo, Florida 33037 Is Public Works Emergency Management Fleet Management Service Engineering Social Services TAX Tax Collector PAO Property Appraiser WKNO KLV UKT 8:45 PM Tradewinds Plaza LIB 101485 Overseas Hwy, MM 101.485 (ocean)TAX Key Largo, Florida 33037 [on Drug Court Clerk of Court Key Largo Volunteer Amb. Upper Keys Trauma Center Key Largo Library Tax Collector's Office EXHIRITA (34 Courier Stops) r► im Fa Jumr--Im" 9:00 PM Key Largo Transfer Station 1180 State Road 905 (gulf) Key Largo, Florida 33037 9:15 PM Cardsound Toll Bridge County Road 905A US #AlA 9:40 PM Murray E Nelson Govt & Cultural Center 102050 Overseas Highway Key Largo, FL 33037 Approx. 11:00 PM STOP # 27 Ruth Ivins Clinic 3333 Overseas Hwy Marathon, Florida 33050 I MIKEWW61119 Health Dept. Health Roth Building Transfer Station only CDS Card Sound Bridge MUR Commissioner Murphy EXS Extension Service VAD Veterans Affairs SOE Supervisor of Elections CDF Code Enforcement BLD Building Department PLN Planning Department DOH Environmental Health PMD Project Management DOH Department of Health "s Department of EXHIBIT A (34 Courier Stops) 50 High Point Road Tavernier, Florida 33070 EXHIBITA (34 Courier Stops) CONTRACT THIS AGREEMENT, made and entered into this 28th day of January 2009, A.D., by and i I between MONROE COUNTY, FLORIDA, (hereinafter also referred to as "owner"), and I Buccaneer Courier, (hereinafter referred to as "contractor"). WITNESSED: That the parties hereto, for the consideration hereinafter set forth, mutually agree as follows: 3.01 THE CONTRACT DOCUMENTS The contract documents consist of this agreement, the RFP, and any addenda issued hereafter, any other amendment hereto executed by the parties hereafter, together with the bid proposal and all required insurance documentation. 3.02 SCOPE OF THE WORK The Contractor shall provide courier service as specified below. A. The locations to be serviced are attached in Exhibit A. B. Times specified in Exhibit A for pick up and deliveries by Contractor are approximate with the exception of the locations in Key West which remain firm. C. Deliveries- Deliveries to Stop #1 made will include opening the bags and distributing mail in department mail boxes in the Mailroom. Pick up and delivery is required Monday through Friday with the exception of holidays. A list of holidays will be provided to the Contractor and the Contractor will be notified should changes to the list occur. Deliveries to all location en route from the Key Largo area west (south) to Key West Gai,o Building and including Monroe County Courthouse and Harvey Government Building, Key West will be made prior to 8:00 AM daily. Daily service will be available when needed from Key Largo to Key West with delivery in the afternoon. D. Materials to be transported. Contractor will be required to transport mail, cast, computer printouts, office supplies, etc. contained in colored courier bags and general office supplies so long as they are boxed sealed and weigh no more than 50 pounds per box. Boxes being used for the transportation of copy machine paper and general office supplies may be no longer than 18" wide, 15" deep and 10" high. E. Provision of L i ock Boxes. Lock boxes for the purpose of temporarily storing items until such time as they are picked up by the Contractor will be installed at each location. Exceotions: Stop #1 through Stop #8 will not need a lock box as they are services during normal office hours. Owner will be responsible for the purchase of Lock Boxes to be installed at each location serviced, and such purchases will be made in accordance with Monroe County Purchasing Policies and Procedures, Lock Boxes will be a minimum of 24" wide, 17" deep and 48" high. Page I of 7 Contract Bucanner CouiiLr BOCC 1/28/09 F. Provision of mail bags. Mail bags are to be used as the transportation media of choice and are to be provided by Owner. Mail bags being used for transportation may be no larger than 18" wide, 5" deep and 30" high. 3.03 THE CONTRACT SUM The County shall pay to the Contractor for the faithful performance of said service on a per month in arrears basis on or before the 30a' day of the following month in each of twelve (12) months. The Contractor shall provide an invoice to the County on a monthly basis for services render in accordance with the rates in Exhibit A. 3.03.1 CONTRACTOR'S ACCEPTANCE OF CONDMONS A. All specifications have been read and carefully considered by the Contractor, who understands the same and agrees to their sufficiency for the work to be done. Under no circumstances, conditions, or situations shall this Contract be more strongly construed against the Owner than against the Contractor. B. Any ambiguity or uncertainty in the specifications shall be interpreted and construed by the Owner, and his decision shall be final and binding upon all parties, C. The passing, approval and/or acceptance by the Owner of any of the services furnished by the Contractor shall not operate as a waiver by the Owner of strict compliance with the terms of this Contract and specifications covering the services. Failure on the part of the Contractor, immediately after Notice to Correct shall entitle the Owner, if it sees fit, to correct the same and recover the reasonable cost of such replacement and/or repair from the Contractor, who shall in any event be jointly and severally liable to the Owner for all damage, loss and expense caused to the Owner by reason of the Contractor's breach of this Contract and/or his failure to comply strictly and in all things with this Contract and with the specifications. 3.04 TERM OF CONTRACT/RENEWAL A. This contract shall be for a period of two (2) years, commencing March I e 2009 and terminating March 15'h 2011, unless the option to renew is exercised by the Owner and Contractor. B. The County shall have the option to renew this agreement for two (2) additional two (2) year periods, The Contract amount agreed to herein may be adjusted annually in accordance with the percentage change in the Consumer Price Index for all urban consumers (CPI-U) for the most recent twelve (12) months available. 3.05 HOLD HARMLESS The Contractor covenants and agrees to indemnify and hold harmless Monroe County Board of County Commissioners from any and all claims for bodily injury (including death), personal injury, and property damage (including property owned by Monroe County) and any other losses, damages, and expenses (including attorney's fees) which arise out of, in connection with, or by reasons of services provided by the Contractor or any of its Subcontractor(s) in any tier, occasioned by the negligence, errors, or other Page 2 of 7 Contract Bucanner Courier BOCC 1128/09 wrongful act of omission of the contractor or its subcontractor in any tier, their employees or agents. In the event that services are delay or suspended as a result of the Contractor's failure to purchase or maintain the required insurance, the Contractor shall indemnify the County from any and all increased expenses resulting from such delay. The first ten dollars ($10,00) of the remuneration paid to the Contractor is for the indemnification provided for above. The extent of liability is in no way limited to, reduced or lessened by the insurance requirements contained elsewhere within this agreement. 3.06 INDEPENDENT CONTRACTOR At all times and for all purposes under this agreement the Contractor is an independent contractor and not an employee of the Board of County Commissioners for Monroe County. No statement contained in this agreement shall be construed so as to find the Contractor or any of his/her employees, contractors, servants, or agents to be employees of the Board of County Commissioners for Monroe County. 3.07 ASSURANCE AGAINST DISCREWINATION The Contractor shall not discriminate against any person on the basis of race, creed, color, national origin, sex, age, or any other characteristic or aspect which is not job related, in its recruiting, hiring, promoting, terminating, or any other area affecting employment under this agreement or with the provision of service or goods under this agreement. The Contractor agrees that there will be no discrimination against any person, and it is expressly understood that upon a determination by a court of competent jurisdiction that discrimination has occurred, this agreement automatically terminated without any further action on the part of any party, effective the date of the court order. The Contractor agree to comply with all Federal and Florida statutes, and all local ordinances, as applicable, relating to nondiscrimination. These include but are not limited to: 1) Title VH of the Civil Rights Act of 1964 (PL 88-352) which prohibits discrimination on the basis of race, color or national origin; 2) Title IX of the Education Amendment of 1972, as amended (20 USC ss. 1681-1683, and 1685-1686), which prohibits discrimination on the basis of sex; 3) Section 504 of the Rehabilitation Act of 1973, as amended (20 USC s. 794), which prohibits discrimination on the basis of handicaps; 4) The Age Discrimination Act of 1975, as amended (42 USC ss. 6101-6107) which prohibits discrimination on the basis of age; 5) The Drug Abuse Office and Treatment Act of 1972 (PL 92-255), as amended, relating to nondiscrimination on the basis of drug abuse; 6) The Comprehensive Alcohol Abuse and Alcoholism Prevention, Treatment and Rehabilitation Act of 1970 (PL 91- 616), as amended, relating to nondiscrimination on the basis of alcohol abuse or alcoholism; 7) The Public Health Service Act of 1912, ss. 523 and 527 (42 USC ss. 690dd-3 and 290ee-3), as amended, relating to confidentiality of alcohol and drug abuse patent records; 8) Title VIII of the Civil Rights Act of 1968 (42 USC s. et seq.), as Page 3 of 7 Contrad Bucarmer Courier BOCC Y28/09 amended, relating to nondiscrimination in the sale, rental or financing of housing; 9) The Americans with Disabilities Act of 1990 (42 USC s. 1201 Note), as maybe amended from time to time, relating to nondiscrimination on the basis of disability; 10) Any other nondiscrimination provisions in any Federal or state statutes which may apply to the parties to, or the subject matter of, this Agreement. 3.08 ASSISGNMENT/SUBCONTRACT The Contractor shall not assign or subcontract its obligations under this agreement, except in wiring and with the prior written approval of the Board of County Commissioners for Monroe County and Contractor, which approval shall be subject to such conditions and provisions as the Board may deem necessary. This paragraph shall be incorporated by reference into any assignment or subcontract and any assignee or subcontractor shall comply with all of the provisions of this agreement. Unless expressly provided for therein, such approval shall in no manner or event be deemed to impose any obligation upon the board in addition to the total agreed -upon price of the services/goods of the contractor. 3.09 COMPLIANCE WITH LAW In providing all services/goods pursuant to this agreement, the contractor shall abide by all statutes, ordinances, rules and regulation pertaining to, or regulating the provisions of such services, including those now in effect and hereinafter adopted. Any violation of said statutes, ordinances, rules and regulations shall constitute a material breach of this agreement and shall entitle the Board to terminate this contract immediately upon delivery of written notice of termination to the Contractor. The ' Contractor shall possess proper licenses to perform work in accordance with these specifications throughout the term of this contract. 3.10 INSURANCE Prior to the execution of this agreement, the contractor shall furnish the Owner Certificates of Insurance indicating the minimum coverage limitation as indicated by an "Y" on the attached forms identified as INSCKLST 1-5, as further detailed on forms WC1, GLI, and VLl, each attached hereto and incorporated as part of this contract document and all other requirements found to be in the best interest of Monroe County as may be imposed by the Monroe County Risk Management Department. 3.11 FUNDING AVARABELITY In the event that funds from Purchasing Office Contractual Services are partially reduced or cannot be obtained or cannot be continued at a level sufficient to allow for the purchase of the services/goods specified herein, this agreement may then be terminated immediately at the option of the Board of County Commissioners by written notice of termination delivered in person or by mail to the Contractor. The Board shall not be obligated to pay for any services provided by the contractor after the contractor has received written notice of termination. Page 4 of 7 Contract Bucanner Courier BOCC 1/28/09 3.12 PROFESSIONAL RESPONSIBILITY The Contractor warrants that it is authorized by law to engage in the performance of the activities encompassed by the services herein described, subject to the terms and conditions set forth in these contract documents. The Contractor shall at all time exercise independent professional judgment and shall assume professional responsibility for the services to be provided. Continued funding by the Owner is contingent upon retention of the appropriate local, state and/or federal certification and or licensure of contractor. 3.13 NOTICE REQUIREMENT Any notice required or permitted under this agreement shall be in writing and hand delivered or mailed, postage prepaid, to the other party by certified mail, returned receipt requested, to the following: FOR COUNTY: FOR CONTRACTOR: Monroe County Purchasing Office Buccaneer Courier 1100 Simonton Street, Suite 1-213 P. O. Box 430763 Key West, FL 33030 Big Pine Key, FL 33043 3.14 GOVERNING LAWS This agreement is governed by the law of the State of Florida. Venue for any litigation arising under this agreement must be in Monroe County, Florida. In the event of any litigation, the prevailing party is entitled to attorney's fees and costs, 3.15 CANCELLATION A. The County may cancel this contract for cause with seven (7) days notice to the Contractor. Cause shall constitute a breach of the obligations of the Contractor to perform the services enumerated as the Contractor's obligations under this contract, B. Either of the parties may cancel this agreement without cause by giving the other party sixty (60) days written notice of its intention to do so. 3.16 CONTINGENCY STATEMENT Monroe County's performance and obligation to pay under this contract is contingent upon an annual appropriation by the Monroe County Board of County Commissioners. 3.17 RECORDS AND PUBLIC ACCESS The Contractor shall maintain all books, records, and documents directly pertinent to performance under this Agreement. Each party to this Agreement or their authorized representatives shall have reasonable and timely access to such records of each other party to this Agreement for public records purposes during the term of the Agreement and for four years following the termination of this Agreement. Page 5 of 7 Contract Bucanner Courier BOCC U28/09 3.18 ATTORNEY'S FEES AND COSTS The county and the Contractor agree that in the event any cause of action or administrative proceeding is initiated or defended by any party relative to the enforcement or interpretation of this Agreement, the prevailing party shall be entitled to reasonable attorney's fees, court costs, investigative, and out-of-pocket expenses, as an award against the non -prevailing party, and shall include attorney's fees, courts costs, investigative, and out-of-pocket expenses in appellate proceedings. Mediation proceedings initiated and conducted pursuant to this Agreement shall be in accordance with the Florida Rules of Civil Procedure and usual and customary procedures required by the circuit court of Monroe County. 3.19 NO PERSONAL LIABILITY No Covenant or agreement contained herein shall be deemed to be a covenant or agreement of any member, officer, agent or employee of Monroe County in his or her individual capacity, and no member, officer, agent or employee of Monroe County shall be liable personally on this Agreement or be subject to any personal liability or accountability by reason of the execution of this Agreement. 3.20 NON-WAIWR OF ]IMMUNITY Notwithstanding the provision of See. 768.28, Florida Statutes, the participation of the County and the Contractor in this Agreement and the acquisition of any commercial liability insurance coverage, self-insurance coverage, or local extent of liability coverage, nor shall any contract entered into by the County be required to, contain any provision for waiver. 3.21 ADJUDICATION OF DISPUTES OR DISAGREEMENTS The County and the Contractor agree that all disputes and disagreements shall be attempted to be resolved by meet and confer sessions between representatives of each of the parties. If no resolution can be agreed upon within 30 days after the first meet and confer session, the issue or issues shall be discussed at a public meeting of the Board of County Commissioner. If the issue or issues are still not resolved to the satisfaction of the parties, then any party shall have the right to seek such relief or remedy as may be provided by this agreement or by Florida law. In the event any administrative or legal proceeding is instituted against either party relating to the formation, execution, performance, or breach of this agreement, County and the Contractor agree to participate, to the extent required by the other party, in all proceedings, hearings, processes, meetings, and other activities related to the substance of this agreement or provision of the services under this agreement. The County and the Contractor specifically agree that no party to this agreement shall be required to enter into any arbitration proceedings related to this agreement. Page 6 of 7 Contract Bucanner Courier BOCC 1/28/09 IN WITNESS WHEREOF the parties hereto have executed this Agreement on the day and date first written above in four(4) counterparts, each of which shall, without proof or accounting for the,pther counterparts, be deemed an original contract. BOARD OF COUNTY COMMISSIONERS NNY L. K LHAGE, CLERK OF M0 �>ROE COUNTY,FLORIDA y* By: Avg B I Deputy C erk AN 2 8 2009 Mayor/Chairman Date: (SEAL) Attest: By: Witness By: 105 Vie-Tvre-,- 6, NY(4 V tt-c y All By: Title MONROE COUNTY ATTORNEY eeAPPROVE D AS TO FORM: AAQ RISTINE M. LIMBERT-BARROWS ASSISTANT COUNTY ATTORNEY Date yqcq Page 7 of 7 Contract Bucamier Courier BOCC 1/28/09 They forgot to put their bags out last night! P EXHIBIT A (32 Courier Stops) Akonroe County I forgot the stop number... VIA Monroe County Courier Service Stops The Historic Gato Cigar Factory CAD County Administrator 1100 Simonton Street SAF Safety Office The Mail Room ART Monroe Council of the Arts Key West, Florida 33040 GRP Group Insurance VVXC Workers Compensation PER Personnel Office OMB Budget Office PUR Purchasing Office GRT Grants Office CDF Code Enforcement OUT TO KEY WEST CSD Community Service Division 10:45 AM and 2:30 PM EXS Extension Services OUT TO KEYS NORTH SSD Social Services Dept. 5.-00 PM PWD Public Works Division from Keys North to Key West CMD Construction Management 8:00 AM ENG Engineering Department SWM Solid Waste Management ART Monroe Council of the Arts Monroe County Health Dept. DOH Department Of Health The Historic Gato Cigar Factory 1100 Simonton Street, I' Floor Key West, Florida 33040 S rNi DOH Department Of Health Monroe County Health Care Center (Depoo Hospital) Kennedy Drive Key West, Florida 33040 E, IBIT A (32 Courier Stops) STOP #2 B— DOH Department Of Health Monroe County Roosevelt Sands Center Olivia Street Key West, Florida 33040 1201 White Street, Suite 102 TDC Tourist Development Council Key West, Florida 33040 Sr,po-W% #A 3583 S. Roosevelt Blvd. FMS Fleet Management Service Key West, Florida 33040 PFM Public Facility Maintenance RDS Road Department 3491 S. Roosevelt Blvd. APK Airport Director's Office Key West, Florida 33040 The Harvey Govt. Center TSD located in the Historic Truman Building VAD 1200 Truman Avenue TAX Key West, Florida 33040 LAT Technical Services Dept. Veteran Affairs Dept, Tax Collector, V floor Land Authority 700 Fleming Street LIB Key West Library Key West, Florida 33040 EXHIBIT A (32 Courier Stops) 502 Whitehead Street Key West, Florida 33040 Monroe County Courthouse 500 Whitehead Street Key West, Florida 33040 5: 10 PM Monroe County Bayshore Manor 5200 College Road Key West, FL 33040 fir& 5-10PM Juvenile Justice Building 5 503 College Road Key West, FL 33040 5:40 PM Cudjoe Key Transfer Station MM #21.5 Blimp Road CudJoe Key, Florida 33042 CAY County Attorney RSK Risk Management WIG Commissioner Wigington CAR Commissioner Carruthers CTA Court Administrator CLK Clerk of the Courts PAO Property Appraiser Office FIN Finance Department PAY Payroll Department SOE Supervisor of Elections STA State Attorney SSB Bayshore Manor SHF Sheriff Dept. BLD Building Dept. (RM #2030) NDF New Detention Facility WC Marine Projects (RM #2024) GAL Guardian Ad Litern PTS Pre -Trail Services 61M Hazardous Waste Transfer Station STOP #10-A (last stop on way back) #25 Ships Way Big Pine Key, Fl, 33043 6:00 PM Big Pine Key Library Big Pine Key Shopping Center 213 Key Deer Blvd. Big Pine Key, FL 33043 6:3 0 PM Monroe County Regional Service Ctr. 2798 Overseas Highway, MM 47.5 (gulf) Marathon, Florida 33050 NUG Commissioner Neugent LIB Big Pine Key Library FIR Big Pine Key Fire Rescue GMD Growth Management BLD Building Dept. PLN Planning Dept. MRD Marine Resources EVR Environmental Resources CDF Code Enforcement PFM Facility Maint. (Bldg. Super.) PAO Property Appraiser Office EXS Extension Service EMC Emergency Communications Marathon Sheriffs Office SHF 3 101 Overseas Highway, MM 48 (ocean) CTH Marathon, Florida 33050 TAX CLK Marathon Library LIB 3251 Overseas Highway, MM 48 (ocean) Marathon, Florida 33050 EXHIBIT A (32 Courier Stops) Sheriffs Department Courthouse Tax Collector Clerk Marathon Library 6:50 PM Marathon Government Annex 490 63rd Street (ocean) Marathon, Florida 33050 7:00 PM Marathon Airport 9000 Overseas Highway, MM 51.5 Marathon, Florida 33050 7:10PM Marathon Public Works 10600 Aviation Blvd. Marathon, Florida 33050 7-35 PM Long Key Transfer Station MM 68 U.S. #I (gulf) Long Key, Florida 33001 7:50PM Islamorada Library MM 81.5 U.S. #1 (gulf) Islamorada, Florida 33036 FMD Fire Marshall EMS Emergency Medical Services EMG Emergency Management FRD Fire Rescue SSD Social Services VAD Veteran Affairs TRS Translator SOE Supervisor of Elections APM Airport Manager's Office PSD Public Safety Division Office BRS Health Department RIC Commissioner DiGennaro RDS Road Department PFM Facility Maintenance ENG Engineering FMS Fleet Management Service MI-1-1 Transfer Station only Islamorada Library 8: 10 PM Plantation Key Public Works 186 Key Heights Dr, MM 88-89 (gulf) Plantation Key, Florida 33070 HRS 8:15 PM Ellis Building 88800 Overseas Hwy, MM 88-89 (gulf) Plantation Key, Florida 33070 PAO 8:20 PM Plantation Government Center 88820 Overseas Hwy, MM 88-89 (gulf) Plantation Key, Florida 33070 SOE PWD Public Works EMG Emergency Management Health Department FMS Fleet Management Service ENG Engineering BLD Building Dept TAX Tax Collector Property Appraiser Office PLN Planning Dept. SSD Social Services VAD Veteran Affairs Supervisor of Elections CDF Code Enforcement CLK Clerk of Court Key Largo Volunteer Ambulance Corp. KLV 98600 Overseas Hwy, MM, 98.6 (median) UKT Key Largo, Florida 33037 Key Largo Volunteer Amb. Upper Keys Trauma Center 8:45 PM Tradewinds Plaza LIB Key Largo Library 101485 Overseas Hwy, MM 101,485 (ocean)TAX Tax Collector's Office Key Largo, Florida 33037 E XIIIBIT A (32 Courier Stops) 9:00 PM Key Largo Transfer Station Transfer Station only 1180 State Road 905 (gulf) Key Largo, Florida 33037 7- 9:15 PM Cardsound Toll Bridge CDS Card Sound Bridge County Road 905A US AAlA i 5 Damaron Building MUR Commissioner Murphy 99198 Overseas Highway, Suite 11 EXS Extension Service Key Largo, FL 33037 Approx. 11:00 PM EXHIBIT A (32 Courier Stops)