Item C23BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: February 20, 2013 Division: Public WorksJEnginee na
Bulk Item: Yes X No _ Department: Project Management
Staff Contact Person/Phone #: Jerry Barnett X4416
AGENDA ITEM WORDING: Approval to request an extension of a State -Funded Subgrant Agreement, with
BOCC confirmation, with the State of Florida Division of Emergency Management for the purpose of
constructing a new County Emergency Operations Center (EOC). Total funding from the grant is $2,845,883 of
which $849,317 has been spent towards the design phase. The construction phase is estimated at approximately
$11.6 million.
ITEM BACKGROUND: Monroe County and the State of Florida Division of Emergency Management (DEM)
currently have an Agreement to which the State provides a subgrant of $2,845,833 for the purpose of constructing
a new EOC. This Agreement will expire on June 30, 2013. The $2,845,833 consists of $1,029,547 in state
funds, and $1,816,336 in federal funds. The design of the EOC is complete, utilizing $779,351 in state funds,
and $69,966 in federal funds. The State of Florida DEM requested BOCC confirmation of the comity's plan to
build a new EOC, and they may extend the sub grant Agreement upon request accompanied by a detailed project
timeline.
PREVIOUS RELEVANT BOCC ACTION: On June 20, 2007, the BOCC approved to execute a State
Funded Subgrant Agreement with the Florida DEM toward design and construction of a new EOC in Marathon.
On January 16, 2008, the BOCC approved Modification #1 adding Federal (Hazard Mitigation Phase 1) funding
to the Subgrant Agreement. On May 20, 2009, the BOCC approved Modification #2 extending the Period of
Performance date (POP) for federal funding from May 8, 2009 to December 7, 2009 and state funding from June
30, 2009 to June 30, 2010. On June 16, 2010 the BOCC approved Modification #3 extending the POP State
funding to June 30, 2013. On December 15, 2010 the BOCC approved Modification #4 increasing the total
funding by an additional $1,746,370 of federal funds, and extending the POP to August 18, 2011. On August 17,
2011 the BOCC approved Modification #5 to the Agreement extending the POP for federal funding from August
18, 2011 to August 18, 2012, and on July 18, 2012, the BOCC approved Modification #6 extending the POP for
federal funding from August 18, 2012 to June 30, 2014.
CONTRACT/AGREEMENT CHANGES: N/A
STAFF RECOMMENDATIONS: Approval as stated above.
TOTAL COST: N/A INDIRECT COST: N/A BUDGETED: Yes N/A No _
DIFFERENTIAL OF LOCAL PREFERENCE: N/A
COST TO COUNTY: N/A SOURCE OF FUNDS: N/A
REVENUE PRODUCING: Yes X No AMOUNT PER MONTH Year
APPROVED BY: County Atty _ OMB/Purchasing Risk Management
DOCUMENTATION: Included Not Required X
DISPOSITION: AGENDA ITEM #
Revised 7/09