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Item C24BOARD OF COUNTY COMMISSIONERS AGENDA ITEM SUMMARY Meeting Date: February 20, 2013 Division: Public Works/Engineering _ Bulk Item: Yes X No Department: Project Management Staff Contact Person/Phone #: Jerry Bamett X4416 AGENDA ITEM WORDING: Receipt of monthly report on change orders reviewed by the County Administrator's Office. ITEM BACKGROUND: There was one change order considered and approved by the County Administrator and/or Deputy Administrator for the period beginning January 1 2013, and ending January 31, 2013 for $3,893.00. There were no change orders denied. PREVIOUS RELEVANT BOCC ACTION: On September 9, 1998, Ordinance No. 026-1998 was adopted in order to provide that the County Administrator may approve separate, non -cumulative change orders for construction projects and professional service contracts in amounts not to exceed $25,000.00 or 5% of the original contract price, whichever is greater. The BOCC requested a monthly report of all change orders considered by the County Administrator. CONTRACT/AGREEMENT CHANGES: N/A STAFF RECOMMENDATIONS: NIA TOTAL COST: N/A Indirect Costs BUDGETED: Yes N/A No _ DIFFERENTIAL OF LOCAL PREFERENCE: N/A COST TO COUNTY: N/A SOURCE OF FUNDS: N/A REVENUE PRODUCING: Yes No X AMOUNT PER MONTH Year APPROVED BY: County Atty OMB/Purchasing Risk Management DOCUMENTATION: Included X Not Required DISPOSITION: AGENDA ITEM # Revised 7/09 CHANGE ORDERS CONSIDERED BY THE COUNTY ADMINISTRATOR'S OFFICE FOR THE PERIOD 01/01/13 — 01/31/13 PROJECT CO# AMOUNT DESCRIPTION DATE CONSIDERED CAUSE Freeman Justice Center Drug Court Offices #1 $3,893.00 Re -plumb the waste drain lines, and cut and remove the concrete slab edge down to grade to be able to connect to the city tap. *01/14/13 The sewer lines to connect to the sanitary system were not low enough in the ground to connect to the sanitary system with the new slab elevation. Total $3,893.00 * Approved CONTRAC` CHANGE ORDER PROJECT TITLE: Construction of Freeman Justice Center Drug Court otttces Key West, Florida TO CONTRACTOR: D.L Porter Constructor's Inc. 6674 Palmer Park Circle Sarasota, FL 34238 The Contract is changed as folows: CHANGE ORDER NO -'I INITIATION DATE: January 7, 2013 CONMCT DATE: October 17, 2012 The original (Contract Sum] (Guaranteed Maxirrnun Price)............................................$503,600.00 Net change by p wAously allftFked Change Orders .......... . ..............................$ 0.00 . . .... ..... The (Contract sum) (Guaranteed Maximum Price) prim to this Change order was ............. $ 503,6W.00 The (Contract Sum) (Guaranteed Maximum Price) will be e9 (decreased} (unchanged) by this Change Order ....... $ 3.893.00 The new (contract Sum] (Quarmnteed Ma dmurn Price) including this Change Order Is ....... $ 501,493.00 The Contract Time will be Q cn reasg� (decreased) (unchanged) by- ...... --------- _---------------- 5 Days The date of Substantial Completion as of the date of this Change Order Is ................. June 1, 2013 Detailed description of change order and justification: This change Order is 7% of the original Wnk= 0110e ARCHITECT: CONTRACTOR COURTADMINIST DIRECTOR MEN DIRECTOR PROJE COUNTYIDEPUTY —kjlw-- 1/9/2013 Currie Sowards Aquila Archifteots Date Change Order Attachment per Ordinance No. 004-1999 • Change Order was not Included in the original contract specifications. Yes ® No ❑ if Yes, explanation: Revisions were needed to connect the swMmy system becom the stab oWnflon cgdh t aitow enough f V to connect to the oxistlng dean out • Change Order was Included in the original specifications. Yes ❑ No If Yes, explanation of increase in price: • Change Order exceeds W5,010 or 5% of contrad price twhichever is greater. Yes 0 No If Yes, emanation as to why it Is not subject for a calling for bft • Project wd*W approves the orange order. Yes ® No ❑ If no, explanation of why: a Change Ordei r is oorreding an error or ornisslon to design document. Yes ONO Should a daim under the applicable professional labft policy be made? Yes ❑ No Explain: D.L. Porter Constructors, Inc. January 7, 2013 Via E-mail: Nalepa-Mike@monroecounty-fl-gov C. Michael Nalepa CIP Administrator and Inspector Project Management Dept. Historic Gato Cigar Factory 1100 Simonton St., Suite 2 216 Key West, FL 33040 RE: Freeman Justice Center —Drug Court Offices Dear Mike: Innovation on a Solid Foundation As was discussed during various meetings, we were unable to connect to the existing sanitary system as shown because, with the new slab elevation, there would not have been enough fail to connect to the existing clean out. After further discussion, it was decided to connect to an existing clean out recently uncovered by OMI. That connection will also require the removal of a portion of the thickened edge of the slab down to the grade beam to create a channel to the. tap. Of course the jackhammer and sanitary tie-in work will need to be done at night or over the weekend to avoid any conflict with the Courthouse operation. Attached are copies of Tidwell Plumbing's proposal toreplumb the existing sanitary system as required to make the system operational. Based on their proposal, the change order would be as follows: Tidwell Plumbing Iabor & material $3,660 DL Porter's OH & P 193 Bond 1.3% 50 Total Change request $3,893 Since this issue first came up around 12/20/12 and because of the conflicts associated with everyone's holiday schedule, this was not resolved until 1/3/13, we would also request that five (5) additional days be added to the contract time. Should you have any questions please let me know. Sincerely submitted, D.L. PORTER CONSTRUCTORS, INC. C. C. Marshall White Vice President CMW/Pj 6574 Palmer Park Circle, Sarasota, Florida 34238 ; L� Office (941) 929-9400 Fax (941) 929-9500 dlporter.com SowtkWimd Tick �.'IYitiw�Il -� POOLS Cast" suilt- Shotmete PIUMbIng, Inc. New PoolsStReoairs (3002947"5 p6 (305) % 4133 fax Hate: Customer Instaiiathm Ad&Tsw Mailing Addresm Change Order jMzary4,2013 e/o M Parter .Freeman Justice Cat% New Drug Court Offices Phone: (94t) 929-9400 (OfB w) Mobile: F= RwaM- mausda0ttbitporteroam This foray when properly executed by both parties and their agents, eonsflhites a contract between Terry L. Ttdweil Plumbing and the Owner me designated below, at tlse price, terms and com&&m berets set f4xtlt. This Change Order is considered an extension to the Coatrad already In place between both parties. • Re -plumb lowevwasiddrain tines to get the cornett pitch for new plumbing C=&*cI*rPespomI*Fan&&MAW& &Lab=WdkTMAb*nSped6a0msFwMWSmoft $,TKSD Payment Schedule as hollows: • TER SaI cited bys wry L_ 1it+ft Mnhlgg.Inc, And Soa#h Wind Pools TWIs ChaageOrder may be withdrawn If notacmpted widdh30 !&,days. Acceptance of Order As stated in the above spedficatlwA the costa,, materials, wod Wecl m tons are oar and are hereby wwpted. I autiradae the oonhw* x to perform the work as spedBed ad payments wiilbe made as onnma deed above. Cush m" 84"tum. Data Terry L Ildwdl = FOOLS Cfttm Buflt - Shotcrete Plumbing, Inc New Pooh & lteodm (30MN1-76"1* (306)W"133fax Change Carder Date: Rmary4y2013 Phase: (941)924-940(1(Qffiioe} Customer: c/oDI.Porter Mobile: InotaltatumAddress: Fr juobmC *w NL- ►DragcouitOffoes Fax: Mailing Address: Email: nwmhdWdIportetica m This ferny when propedy executed by both patties and their ages* comalbtutes a contract between Terry L Tu w l Plumbing and the Owner as designated below, at the price, terms and conditions hereinad forth. This Change Order is considered as extension to the Contract already in place between both parries. JU o1(eb 1sl • Cut and remove concrete slab edge down to grade been to create a dk mnel for building sewer to connect to city tap. i .1 1, ft Proposes to PawAsh Mate&b & LAM M& The AbWe SpedtbaH*ns PwWW Sum ob $Mt)M Payment Schedule as Ponoww • TBD This OwAVe Ordw may bewitbdrawnif not meeepted within 30 MMO day& AeoepEastee of CbRW Order As stated in the W*ve spedfimftm the costa, mat eriak and spedfications are satisfi0my and are hereby aempte& I autlmdke the cmiradar to perform the wo& as spec ied and payments will be made ash abom C:amme r Signstdret Date: 4 . MEMORANDUM TO: Board of County Commissioners From: Debbie Frederick Deputy County Administrator Date: January 11, 2013 RE: Change Orders Attached is a proposed change order for D.L. Porter Constructor's Inc. (Change Order #1 for the Construction of Freeman Justice Center — Drug Court Offices is for an increase of $3,893.00. This is the sewer lines to connect to the sanitary system were not low enough in the ground to connect to the sanitary system with new slab elevation. Contractor needs to re -plumb lower/wasteldrain lines for new plumbing, and make adjustments to the concrete slab to connect to city tap.) According to Ordinance 026-1998 adopted by the Board of County Commissioners, proposed change orders are to be presented to members of the Board of County Commissioners prior to approval, assuming they are within the Administrator's prescribed limits. Change orders not within the Administrator's authority are placed on the BOCC agenda. The Administrator/Deputy Administrator intends to approve this change order on Monday, January 14, 2013. is Frederick Deputy County Adminlstrator DF/ac Campo-Abra From: Campo-Abra Sew Friday, January 11, 2013117 PM To: County Commissioners and Aides Subject Change Order - Freeman. Justice Center Drug Court Offices Attachments: Change Order.pdf Please review the attached Change Order #1 submitted by D.L. Porter Constructor's Inc. for the FJC Drug Court Offices. if you have any questions, please refer them to Ann Riger at extension 4439. Abm Campo Sr. Administrab" Assistant Office of Monroe Couty Administrator The Historic Gato Cigar Fafty 1100 Simbnbon StnaEt, Suite 2-205 Key West, FL 33040 Office: 305.292.4441 Fax: 305.292.4544 gh Please cortsider the environment before printing this email. KEASE NOTE: Florida has a very broad public records law. Most written communications to or from the County regarding County business are public record, available to the public and media upon request. Your e-mail communication may be subject to public dbdosure.