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Item K2BOARD OF COUNTY COMMISSIONERS AGENDA ITEM SUMMARY Meeting Date: Februga 20 2013 Division: Monroe County Sheriff's Office Bulk Item: Yes X No _ Department: Grants Staff Contact Person/Phone #:_ Tamara Snider / 292-7092 AGENDA ITEM WORDING: Approval of First Amendment to the Memorandum of Understanding dated April 18, 2012, regarding FY 2010 Urban Area Security Initiative ("UASI") funds, to grant the Monroe County Sheriff's Office $156,720.50, in addition to the $156,720.49 that was approved by the BOCC on April 18, 2012. The total UASI Grant amount of $313,440.99 will be used to purchase emergency management equipment, as well as, other equipment approved by the granting agency. ITEM BACKGROUND: Transaction will be reported on FY2012 financials for both the Sheriff and the BOCC PREVIOUS RELEVANT BOCC ACTION: On January 4, 2012 the BOCC entered into a Memorandum of Agreement with the City of Miami in order to receive funds from the Urban Area Security Initiative (UASI) Grant Program for FY 2010. The BOCC met on February 15, 2012 and approved the grant document. On April 18, 2012 the BOCC entered into a MOU with Sheriffs Office and for the transfer of one half of the grant funds, or $156,720.49. CONTRACT/AGREEMENT CHANGES: None STAFF RECOMMENDATIONS: Approval TOTAL COST: $313.440.99 BUDGETED: Yes X No COST TO COUNTY: 0.00 SOURCE OF FUNDS: FY 2010 UASI REVENUE PRODUCING: Yes —No X AMOUNT PER MONTH Year APPROVED BY: CountyAtty v OMB/Pu chasing Risk Management DOCUMENTATION: Included X Not Required DISPOSITION: AGENDA ITEM # Revised 11/06 MONROE COUNTY BOARD OF COUNTY COMMISSIONERS CONTRACT SUMMARY Contract with: Monroe County Sheriff Effective Date: 10/01/2010 Expiration Date: 04/30/2013 Contract Purpose/Description: First Amendment to MOU between Monroe County and Monre County Sheriff's Office to share funds from FY UASI 2010 program, to increase amount of funds awarded to Sheriff's Office from 50% of funds received by Monroe County to 100% of funds received by Monroe County ($313,440.99) as well as to update contact information. Funds from the grant will be used to purchase emergency management radio equipment, as well as, other equipment approved by the granting agency. Contract Manager: Tamara Snider (Name) for BOCC meeting on: February 20, 2013 6065 Monroe County Sheriff's Office (Ext.) (Department) Aeenda Deadline: February 5, 201.3 CONTRACT COSTS Total Dollar Value of Contract: $313,440.99 Current Year Portion: $313,440.99 Budgeted? Yes X No Account Codes: 125-_ J_gs 3�- c� -Iafi 1A05 -X X Grant: $313,440.99 County Match: $0.00 ADDITIONAL COSTS Estimated Ongoing Costs: $0.00 For: Staff support -filing reports, oversight (Not included in dollar value above) e.. Maintenance, utilities, janitorial, salaries, etc. CONTRACT REVIEW Changes Date Out Date In Needed a .ewer Division Director l3 Yes[] No© !3 Risk Management a Yes[:] No&3"" I O.M.B./Purchasing 5113 Yes❑ No[aLj iz f. County Attorney � �3 Yes[] No[� -L /� Comments: OMB Form Revised 9/11/95 MCP #2 FIRST AMENDMENT TO MEMORANDUM OF UNDERSTANDING BETWEEN MONROE COUNTY BOARD OF COUNTY COMMISSIONERS AND MONROE COUNTY SHERIFF'S OFFICE (FY 2010 UASI GRANT) THIS FIRST AMENDMENT ("First Amendment") TO THE MEMORANDUM OF UNDERSTANDING dated April 18, 2012 ("MOU") by and between Monroe County Board of County Commissioners (hereinafter, "COUNTY") and Monroe County Sheriff's Office (hereinafter, "SHERIFF") regarding the FY 2010 Urban Area Security Initiative ("UASI") grant is made and entered into this day of , 2013. WITNESSETH WHEREAS, on January 4, 2012 the COUNTY entered into an agreement with the City of Miami on January 4, 2012, by which the City of Miami sub -granted the sum of three hundred thirteen thousand four hundred forty dollars and ninety-nine cents ($313,440.99), of which one hundred fifty-six thousand seven hundred twenty dollar and 49 cents ($156,720.49) was to be given to Monroe County Sheriff's Office for the purchase of equipment approved by the granting agency as well as other items, with the balance to be used by the COUNTY for similar items; and WHEREAS, on April 18, 2012 the COUNTY entered into a MOU in order to grant use of $156,720.49 from FY 2010 UASI funds to the SHERIFF pursuant to the terms of the agreement between the County and the City of Miami; and WHEREAS, the COUNTY has determined that the public would be best served by providing the SHERIFF's office an additional one hundred fifty-six thousand seven hundred twenty dollar and fifty cents ($156,720.50) in funding to purchase law enforcement and emergency management radio equipment, as well as, other equipment approved by the granting agency; and WHEREAS, the SHERIFF has agreed to purchase emergency management radio equipment, as well as other equipment approved by the granting agency in accordance with the COUNTY'S agreement with the City of Miami; and WHEREAS, it is also necessary to amend paragraph 8 of the MOU in order to update the contact information for the SHERIFF; and NOW THEREFORE, in consideration of the mutual understandings and agreements set forth herein, the COUNTY and the SHERIFF agree as follows: Paragraph 4 of the MOU is amended to read as follows: 4. FUNDS - The total project budget to be expended by the SHERIFF in performance of the services set forth in this agreement shall be the total sum of $313,440.99. The total sum represents federal grant support in the amount of $313,440.99 and matching funds in the amount of $0.00. All funds shall be expended in accordance with the grant agreement. 2. Paragraph 8 of the MOU is amended to read as follows: Monroe County Sheriffs Office — First Amendment to MOU UASI FY 2010 Page 1 of 2 8. NOTICES - Whenever either party desires to give notice unto the other, it must be given by written notice, sent by registered United States mail, with return receipt requested, and sent to: FOR COUNTY Monroe County Administrator 1100 Simonton Street Key West, FL 33040 And Director Monroe County Emergency Management 490 63" St., Suite 150 Marathon, FL 33040 FOR PROVIDER Monroe County Richard A. Ramsay 5525 College Road Key West, FL 33040 Either of the parties may change, by written notice as provided above, the addresses or persons for receipt of notices. 3. All other terms and conditions of the MOU between the parties dated April 18, 2012 remain in full force and effect. IN WITNESS WHEREOF, the parties to this Agreement have caused their names to be affixed hereto by the proper officers thereof for the purposes herein expressed at Monroe County, Florida, on the day and year first written above. (SEAL) BOARD OF COUNTY COMMISSIONERS ATTEST: AMY L. HEAVILIN, Clerk OF MONROE COUNTY, FLORIDA By: Deputy Clerk Witness MO OE COUNTY ATTORNEY P RO ED At T F M: Y YNT IA L. AL ASSIS ANT COUNTY ATTORNEY Date By: Mayor/Chairman MONROE COUNTY SHERIFF'S OFFICE By.- Title:P�, D�r'�eaN d�T n��S�n�-1,0►-, MONROE COU HERIFPS OFFICE APP ED O FORM: ICK J. McCULLAH NERAL COU14SEL DATE: Monroe County Sheriffs Office — First Amendment to MOU UASI FY 2010 Page 2 of 2