1st Amendment 05/16/2018J 4 GOURTB \l`
Kevin Madok CPA
(lw Clerk of the Circuit Court & Comptroller — Monroe County, Florida
�Il R OE C01N�
DATE: May 21, 2018
TO: Breanne Erickson
Engineering Services
FROM: Sally M. Abrams, D.C.
SUBJECT: May 16 BOCC Meeting Approved Agenda Item
Attached is an electronic copy of the executed agenda item listed below for your handling.
C24 -Approval of Amendment 1 to the Agreement for Engineering Design & Permitting
Services with EAC Consulting Inc. for the Stock Island 11 Roadway Improvement Project.
The amendment to the agreement is for additional design and permitting services for a
landscape median for a not to exceed cost of $32,898.00. The addition of landscaping is
consistent with the Intro- Island Corridor Enhancement Plan released November 30,
2005 and public input for Maloney Avenue and MacDonald Avenue on Stock Island
Please contact me at extension 3550 with any questions.
cc: County Attorney
Finance
File
KEY WEST
500 Whitehead Street
Key West, Florida 33040
305 - 294 -4641
MARATHON
3117 Overseas Highway
Marathon, Florida 33050
305 - 289 -6027
PLANTATION KEY
88820 Overseas Highway
Plantation Key, Florida 33070
305 - 852 -7145
PK/ROTH BUILDINC
50 High Point Road
Plantation Key, Florida
305 - 852 -7145
AMENDMENT 1 TO THE AGREEMENT FOR ENGINEERING DESIGN AND
PERMITTING FOR THE STOCK ISLAND II ROADWAY IMPROVEMENT
PROJECT
THIS AMENDMENT 1 to the Agreement for Engineering Design and Permitting for
Stock Island II Roadway Improvement Project dated November 22, 2016 IS ENTERED
INTO this day of 2018, by and between Monroe County, whose
address is 1100 Simonton Street, Room 2 -216 Key West, Florida 33040, hereafter the
"County ", and EAC Consulting, Inc. a Corporation of the State of Florida, whose
address is 5959 Blue Lagoon Drive, Suite 410, Miami, Florida 33126, hereinafter
referred to as "CONSULTANT ",
WHEREAS, The County and Consultant entered into an Agreement for Engineering
Design and Permitting for the Stock island II Roadway Improvement Project ( "Project ")
on November 22, 2016 ( "Agreement "); and
WHEREAS, the scope of the Project is being revised to include Engineering Design and
Permitting for Landscape Median for an additional lump sum amount of $32,898.00; and
WHEREAS, the Consultant's address has changed and needs to be revised to reflect to
their new address;
NOW, THEREFORE, in consideration of the mutual promises, covenants and
agreements stated herein, and for other good and valuable consideration, the sufficiency
of which is hereby acknowledged, COUNTY and CONSULTANT agree as follows:
1. Attachment A- SCOPE OF WORK to the Agreement shall be amended to add the
additional Engineering Design and Permitting for Landscape Median as described
in Exhibit "A" Proposal for Landscape Median attached hereto and incorporated
by reference. The service's as described in Exhibit "A" are for a Lump Sum fee
not to exceed $32,898.00.
2. The Consultant's address is amended to read as: 5959 Blue Lagoon Drive, Suite
410, Miami, Florida 33126 and under Paragraph 2.3 Notice Requirement for
CONSULTANT.
3. Force and Effect. In all other respects the Contract dated November 22, 2016, as
amended herein, remains in full force and effect.
J
In WITNESS WHEREOF each party hereto has caused this contract to be executed by its
duly authorized representative.
(SEAL)
Attest: KEVIN M1A,,D-OK, CLERK
By: f Vl ,
Deput Clerk
BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY, FLORIDA
By:
Mayor /C man
Date: OS• 1 b - IQu
(SEAL)
Attest:
By: C- �&
Titie Chief Financial Officer
Date: April 26, 2018
Date: ns'lo'It
Date: April 26, 2018
MONROE COUNTY ATTORNEY
CHRISTINE LIMBERT- BARROWS
ASSISTANT C TTORNEY
DATE:
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EXHIBIT "A"
PROPOSAL FOR LANDSCAPE MEDIAN
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EAC Consulting, Inc.
April 24, 2018
Mr. Clark Briggs
Sr. Project Administrator
Monroe County Engineering Services
1100 Simonton Street
Key West, Florida 33040
Re: Engineering Design and Permitting for Stock Island II Roadway Improvement Project
Additional Services: Supplemental No. 1 — Landscape Median
Dear Mr. Briggs,
EAC Consulting Inc. (EAC) is pleased to submit this fee proposal to provide civil engineering services
in reference to the County's request to provide a proposed median.
Background & Scope of Services:
EAC will perform the necessary design modifications to provide a proposed median along MacDonald
Avenue from the begin project limits to just west of the intersection of 3rd Street. The County's
preference is to have low maintenance landscaping in the median.
Scope of Work
Our scope of works will include the following:
TASK 1 - GENERAL PROJECT TASK
Task 1A - Project Management
EAC will provide project management services that will consist of contract administration, coordination
of project staff, developing and monitoring the project schedule and monitoring project costs.
An amended project schedule will be provided to the County within 10 calendar days of receiving an
approved supplemental services.
Task 1 B — Meetings
This task includes the following:
• One meeting with the County to discuss the layout of the median.
• Two meetings with the FDOT District 6:
• Coordinate the design change of tying the proposed median with existing median just
east of the intersection of Overseas Highway and MacDonald Avenue
• Coordinate the design changes which may prompt an additional Electronic Review
Comments (ERC) by them. They performed a review of the 60% submittal which did not
include the median.
Task 1C — Quality Assurance /Quality Control (QA /QC)
Implement thorough QA /QC to confirm the construction documents meet the applicable standards and
codes
TASK 2 — PRE - DESIGN SERVICES — N/A
5959 BLUE LAGOON DRIVE SUITE 410 MIAMI, FL 33126 305.265.5400 eaCC.Or1SLA.COn1
Ar-IL&M
EAC Consulting, Inc.
TASK 3 - DESIGN SERVICES
EAC will perform the following as part of the analysis and design to modify the design plans:
TASK 3A — Roadway Analyses, Design and Plans
The following will be modified:
a. Typical Section and Details
b. Roadway plan and profile
c. Cross sections
d. Temporary Traffic Control Notes and Plans
e. Utility coordination and adjustments of existing utility manholes and /or valve covers
f. Summary of quantities
TASK 3B - Drainage Analyses, Design and Plans
The following will be modified:
a. Stormwater Management Systems, such as location of inlets as well as the adjustment of
existing manholes located within the median
b. Summary of drainage structures table
c. Stormwater Pollution Prevention Plans and Erosion Control Plans
d. Drainage Documentation report
TASK 3C — Signing and Pavement Marking Analyses, Design and Plans
The following will be modified:
a. Revise signing and pavement markings per the Manual on Uniform Traffic Control Devices
(MUTCD) to accommodate the median in lieu of on- street parking.
TASK 3D — Landscape Design and Plans
EAC will retain the services of Sandra Walters Consultants, Inc. (SWC) to perform landscape design
services. This is a new task that will include the following
a. Planting Design Plans
b. Planting Details and Notes
c. Quantities and cost estimate
d. Field review(s)
e. Coordination meetings with the County and /or stakeholders regarding the landscape design
TASK 4 — Permitting
It is assumed that there will be no environmental impacts associated with the modifications to the
design plan. The following will be provided in this task:
a. One meeting with SFWMD to coordinate the design changes and compliance with the already
issued permit exemption dated December 19, 2017 (Application No. 1710207 -220; Exemption
No. 44- 100052 -P).
b. Amend permit exemption document
TASK 5 — Bid and Award & Construction Services — N/A
5959 BLUE LAGOON DRIVE SUITE 410 MIAMI, FL 33126 305.265.5400 ePGCV'1g�J�.,:D l
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EAC Consulting, Inc.
Our fee proposal is summarized as follows:
Task No.
Description
Fee
Task 1
General Project Tasks
1A
Project Management
$500.00
1B
Meetings
$500.00
1C
QA /QC
$2,190.00
Task 2
Pre - Design Services - N/A
Task 3
Design Services
3A
Roadway Analyses, Design and Plans
$12,257.20
3B
Drainage Analyses, Design and Plans
$3,730.80
3C
Signing and Pavement Marking Analyses, Design and Plans
$3,750.00
3D
Landscape Design and Plans - SWC
$9,120.00
Task 4
Permitting
$850.00
Task 5
Bid and Award & Construction Administration — N/A
Total
$32,898.00
Deliverables:
EAC will provide to the County, upon project completion, the following:
• 2 sets of 11 "x17" signed and sealed Record Drawings
• 1 set of final CADD files on CD
The aforementioned scope of services assumes that:
1. No utility relocation design is included in this supplemental.
2. Anticipated permitting fees have been included as part of the reimbursables in the original
approved contract. In the event that permit and reimbursables exceeds the budgeted amounts,
then the County will approve a supplemental to reimburse EAC for additional direct expenses.
Sincerely,
EAC Consulting, Inc.
Rodney C. Devera, P.E.
Project Manager
cc. File, Rick Crooks, P.E. — EAC, Daniel Greenberg P.E. — EAC and Jazmin Cruz - EAC
5959 BLUE LAGOON DRIVE SUITE 410 MIAMI, FL 33126 305.265.5400 eaCCO11S1.IIl. (YI)