Item C26County of Monroe
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BOARD OF COUNTY COMMISSIONERS
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Mayor David Rice, District 4
IleOI1da Keys
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Mayor Pro Tem Sylvia J. Murphy, District 5
Danny L. Kolhage, District 1
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George Neugent, District 2
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Heather Carruthers, District 3
County Commission Meeting
May 16, 2018
Agenda Item Number: C.26
Agenda Item Summary #4185
BULK ITEM: Yes DEPARTMENT: Airports
TIME APPROXIMATE: STAFF CONTACT: Donald DeGraw (305) 809 -5200
none
AGENDA ITEM WORDING: Approval to extend the contract with Jayne's Cleaning Service, Inc.
on a month to month basis, for terminal cleaning services at the Florida Keys Marathon International
Airport in the amount of $1,900.00 per month, until a new contract is executed with a cleaning
service provider.
ITEM BACKGROUND: The existing contract with Jayne's Cleaning Service, Inc. expires on May
31, 2018. A Request for Bids was advertised on April 11, 2018 and the bid opening is scheduled for
May 17, 2018. The month to month agreement will allow the existing contractor to provide cleaning
services until a new contract is approved and executed.
PREVIOUS RELEVANT BOCC ACTION:
On June 11, 2014, the BOCC awarded the bid and contract with Jayne's Cleaning Service, Inc. in the
amount of $22,800/yr. On May 18, 2016, the contract was renewed for two years, and on January
17, 2018, the BOCC granted approval to advertise for new bids.
CONTRACT /AGREEMENT CHANGES:
Extends existing contract on a month to month basis.
STAFF RECOMMENDATION: Approval.
DOCUMENTATION:
Jaynes Cleaning Services
FINANCIAL IMPACT:
Effective Date: 5/16/2018
Expiration Date: TBD
Total Dollar Value of Contract: $1,900.00 /month.
Total Cost to County: $0.00
Current Year Portion:
Budgeted: Yes
Source of Funds: MTH Operating Fund 403
CPI:
Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing: No If yes, amount:
Grant:
County Match: N/A
Insurance Required:
Additional Details:
REVIEWED BY:
Beth Leto
Completed
04/30/2018 11:24 AM
Pedro Mercado
Completed
05/01/2018 10:08 AM
Budget and Finance
Completed
05/01/2018 10:27 AM
Maria Slavik
Completed
05/01/2018 12:19 PM
Donald DeGraw
Completed
05/01/2018 1:01 PM
Kathy Peters
Completed
05/01/2018 1:05 PM
Board of County Commissioners
Pending
05/16/2018 9:00 AM
MONTH TO MONTH RENEWAL AGREEMENT
JAYNE'S CLEANING SERVICE, INC.
FLORIDA KEYS MARATHON INTERNATIONAL AIRPORT
THIS MONTH TO MONTH RENEWAL agreement is entered into this 16
day of May 2018, by and between Monroe County, a political subdivision of the State
of Florida, (hereafter "County "), whose address is 1100 Simonton Street, Key West,
Florida, 33040 and Jayne's Cleaning Service, Inc., a Florida Corporation (hereafter
Contractor), whose address is P.O. Box 431439 Big Pine Key, Florida 33043. The
parties hereto, for the considerations herein set forth, mutually agree as follows:
WHEREAS, on the 11th day of June, 2014, the parties entered into a Contract
For Cleaning Services at the Florida Keys Marathon International Airport, hereafter
original agreement; and
WHEREAS, on the 18 day of May, 2016 the parties renewed the original
agreement for 2 years; and
WHEREAS, the renewal term expires on May 31, 2018: and
WHEREAS, the county issued a Request For Proposals in accordance with the
county's purchasing and procurement policy; and
WHEREAS, the county will not have enough time to select and award and
execute a new contract prior to the expiration of the current contract; now, therefore,
IN CONSIDERATION of the mutual promises and covenants set forth below,
the parties agree as follows:
1. Paragraph 3 of the original agreement is amended to read:
3. CONTRACT SUM.
The County shall pay to the Contractor for the faithful
performance of said service on a per month in arrears basis on
or before the 30 day of the following month in each of twelve
(12) months. The Contractor shall invoice the County monthly
for services rendered in accordance with Exhibit A. The
contract amount shall be calculated as follows: $1,900.00 per
month. Contractor shall submit to County invoices with
supporting documentation acceptable to the Clerk, on a monthly
schedule in arrears. Acceptability to the Clerk is based on
generally accepted accounting principles and such laws, rules and
regulations as may govern the Clerk's disbursal of funds.
County's performance and obligation to pay under this agreement,
is contingent upon annual appropriation by the Board of County
Commissioners.
2. Paragraph 5 of the original agreement is amended to read:
5. TERM OF CONTRACT.
This Contract shall be on a month to month basis commencing
on May 31, 2018. The County may terminate this contract upon
30 days written notice.
3. Except as set forth in paragraphs one and two of this Month to Month Renewal
Agreement, in all other respects, the terms and conditions of the original agreement remain
in full force and effect.
IN WITNESS WHEREOF, the parties hereto have set their hands and seals the
day and year first above written.
(SEAL) BOARD OF COUNTY COMMISSIONERS
ATTEST: KEVIN MADOK OF MONROE COUNTY, FLORIDA
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Deputy Clerk
Mayor David Rice
JAYNE' S CLEANING SERVICES, INC.
By
JAe/N4 JJ 4 itle
Print Name
Witnesses:
This Contract will be for labor, equipment and materials; the Contractor shall provide cleaning
equipment, including floor buffer, and materials as needed to complete the assigned duties. The
Airport shall provide all paper towels, hand soap for dispensers, trash bags, toilet paper and air
fresheners for restr•• ms. A daily log shall be completed and available upon request.
2. All sinks and water fountains outside the restroorn areas are to be cleaned daily. Water
fountains are to be polished periodically.
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1. Buff terrazzo floors, using appropriate equipment.
2. Wash all I" floor and 2 d floor glass windows and doors inside and out.
1. Maintain inventories of supplies and paper products. Coordinate ordering wi
airport manager's office.
2. Shampoo 2
• floor carpets and stairway as needed.
3. Water outdoor & indoor plants, as directed. I
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