Item C32County of Monroe
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BOARD OF COUNTY COMMISSIONERS
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Mayor David Rice, District 4
IleOI1da Keys
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Mayor Pro Tem Sylvia J. Murphy, District 5
Danny L. Kolhage, District I
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George Neugent, District 2
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Heather Carruthers, District 3
County Commission Meeting
May 16, 2018
Agenda Item Number: C.32
Agenda Item Summary #4219
BULK ITEM: Yes DEPARTMENT: Social Services
TIME APPROXIMATE: STAFF CONTACT: Sheryl Graham (305) 292 -4510
N/A
AGENDA ITEM WORDING: Approval of Modification 43 to Low Income Home Energy
Assistance Program ( LIHEAP) Subgrant Agreement 417EA- OF- 11 -54 -01 -019 between the
Department of Economic Opportunity and Monroe County BOCC /Monroe County Social Services
for the contract period of 4/01/2017 through 09/30/2020 to increase funding by $185,543 which will
increase the total contract amount from $275,817.00 to $461,360.
ITEM BACKGROUND: LIHEAP funding allows Monroe County Social Services to provide
assistance to eligible low- income households with meeting the costs of home cooling and heating.
This is a reoccurring cost reimbursement agreement.
PREVIOUS RELEVANT BOCC ACTION: LIHEAP Modification 42 to Subgrant 17EA- 01
54-01 -019 was BOCC approved on 3/21/2018.
CONTRACT /AGREEMENT CHANGES:
To Increase Funding
STAFF RECOMMENDATION: Approval
DOCUMENTATION:
Modification 4003
Backup
FINANCIAL IMPACT:
Effective Date: 04/01/2018
Expiration Date: 09/30/2020
Total Dollar Value of Contract: $461,360.00
Total Cost to County: 10% Cash Match from 001 -61501
Current Year Portion:
Budgeted:
Source of Funds: Grant
CPI:
Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing: No If yes, amount:
Grant: Yes
County Match: 10% Cash Match from Welfare
Insurance Required: No
Additional Details:
03/21/18 NEW COST CENTER ADDED
125- 6153517
h]11 /1 Hollis
$185,543.00
Sheryl Graham
Completed
05/01/2018 4:58 PM
Pedro Mercado
Completed
05/01/2018 5:01 PM
Budget and Finance
Completed
05/02/2018 8:16 AM
Maria Slavik
Completed
05/02/2018 9:38 AM
Kathy Peters
Completed
05/02/2018 9:49 AM
Board of County Commissioners
Pending
05/16/2018 9:00 AM
Docu5ign Envelope ID: 78995858- DD2C4478- 918E- C78FO9181E7C
MODIFICATION NUMBER THREE OF AGREEMENT BETWEEN THE
FLORIDA DEPARTMENT OF ECONOMIC OPPORTUNITY
IFFY 2017 LOW - INCOME HOME ENERGY ASSISTANCE PROGRAM (LIHEAP) AND
MONROE COUNTY, FLORIDA
CFDA Number: 93.568 Agreement Number:17EA- OF- 11 -54 -01 -019
FEDERALLY FUNDED SUBGRANT AGREEMENT
THIS MODIFICATION Number Three is entered into between the State of Florida, Department of Economic
Opportunity, with headquarters in Tallahassee, Florida, hereinafter referred to as "DEO," and Monroe County, Florida,
hereinafter referred to as "Subrecipient" (each Individually a "Party" and collectively "the Parties ").
WHEREAS, Paragraph (4)(b) of the Agreement provides that "[m]odiflcations to this Agreement must be in writing,
on DEO- approved forms, as applicable, and duly signed by the Parties "; and
WHEREAS, DEO and Subrecipient have entered into Agreement Number 17EA -OF -11 -54-01 -019, in which DEO
awarded Subrecipient Two Hundred Severalty -Five Thousand Eight Hundred Seventeen Dollars and Zero Cents
($275,817.00) in Low - Income Home Energy Assistance Program (LIHEAP) funds ( "the Agreement"); and
WHEREAS, LIHEAP Federal Fiscal Year 2018 funds are available to increase the amount of funding granted to
Subrecipient.
NOW, THEREFORE, in consideration of the mutual promises of the Parties contained herein, the Parties agree as
follows:
1. Subparagraph (18)(a), FUNDING /CONSIDERATION, is hereby deleted in its entirety and replaced with the
following:
"(a) This is a cost - reimbursement agreement. DEO awards Subrecipient Four Hundred Sixty-One Thousand
Three Hundred Sixty Dollars and Zero Cents ($461,360.00), subject to the terms and conditions of this Agreement,
availability of funds and appropriate budget authority; however, Subrecipient may incur costs and submit for
reimbursement only up to the Total (Revised) Funds Released dollar amount listed in Subrecipient's most recently DEO-
issued Notice of Fund Availability (NFA), Each such NFA, and any attachments thereto, duly issued to Subreciplent by DEO,
Including, but not limited to its special terms, conditions, and instructions, is Incorporated into the Agreement by
reference."
2. To the extent there is any conflict between the provisions of this Modification, including any attachments and
exhibits thereto, and the provisions of the Agreement, including any attachments and exhibits thereto, the provisions of
this Modification shall supersede and control.
3. All provisions of the Agreement as amended or modified, including any attachments or exhibits thereto, not
amended by or in conflict with this Modification, remain In full force and effect.
Page 1
DocuSign Envelope ID: 78995858 -DD2C- 4478 -91 BE- G78FQ9181EX
STATE OF FLORIDA
FEDERALLY FUNDED SUBGRANT AGREEMENT
SIGNATURE PAGE
IN WITNE55 WHEREOF, by signature below, the Parties agree to abide by the terms, conditions, and provisions
of the Agreement, as modified: This Modification shall be effective on the date last executed by the Parties.
SUBRECIPIENT
MONROE COUNTY, FLORIDA
By .
JSignaturej
jPrint/Type Name and Title Here)
Federal identification Number
r
DUNS Number
Agreement Number
STATE OF FLORIDA
DEPARTMENT OF ECONOMIC OPPORTUNITY
By:
Debbie Smiley, Chief
Bureau of Economic Self- Sufficiency
Date:
Approved as to form and legal
sufficiency, subject only to full and
proper execution by the Parties.
Office of the General Counsel
Department of Economic Opportunity
By:
Approved Date:
Page 2
s, r +■s r Eamr l
ORIG
FIA ID: E1959
CF DA +. Numb
M ODIFICATION v
FLORIDA D EPARTMENT O.
MONROE COUNTY, FLORIDA
THIS M ODIFICATION Into between the State of a a Department o Eco no
OV_QjjuDjW, with headLa�uarters in Tallahassee Florida hereinafter
h •d to as "Subrecipient" (each individually a 'Party' and collectively "the Panle!
WHEREAS, DEO and Subreciplent have entered Into Agreement Number 17EA-OF-11-54-01-019, in which DEO
k' ! !t If i S4' 4 , J 'r
in Low- Income Home Energy Assistance Program (LIHEAP) funds ("the Agreement"); and
Paragra Os* O F i h ereb y de I it en ti re ty an rep with the following:
Agreement. For avoidance of all doubt, notwithstanding anything else herein, Including, but not limited to
Exhibit 1 -A, FUNDING SOURCES the subaw rd period of performance starts April 1, 2017 and ends September
3, 2020."
. 1
N otice Agreement. availability of
for reimbursement only up to the Tota (Revised) Funds Released dollar amount listed in Subrecipient's most recently
_ 6 ere t o.
�y
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DA ORIGINAL
FLAIR ID: E1959
CF►A Number: 93.568
,
111111111 111111 1 1111111 iiiiiiiiiiiij 11111 � llliiill 111111111111111
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by reference."
3. Attachment J, Budget Summary and Workplan, Is hereby deleted in its entirety.
i I I ii � I i I ! 11 1 1 i I i I � I I � i 1 111 � i I 1� I I 111
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F-TIMA 111131"Emo ii 11C
this Modification shall supersede and control,
S. All provisions of the Agreement, including any attachments or exhibits thereto, not amended by or in conflict
SUERECIPIENT
Monroe County, Florida
STATE OF FLORIDA
TITLE MAYOR
DATE: N" v, ®i
Debbie Smiley, Chief
Bureau of Economic Self-Sufficiency
Date:
Approved as to,form and legal
proper execution by the Parties.
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