Item D03County of Monroe
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BOARD OF COUNTY COMMISSIONERS
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Mayor David Rice, District 4
IleOI1da Keys
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Mayor Pro Tem Sylvia J. Murphy, District 5
Danny L. Kolhage, District I
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George Neugent, District 2
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Heather Carruthers, District 3
County Commission Meeting
May 16, 2018
Agenda Item Number: D.3
Agenda Item Summary #4113
BULK ITEM: Yes DEPARTMENT: Sustainability
TIME APPROXIMATE: STAFF CONTACT: Rhonda Haag (305) 453 -8774
N/A
AGENDA ITEM WORDING: Discussion and direction and retroactive approval to submit a
Request for Proposals (RFP) for marine debris removal and related services, which will be used to
perform work funded by a grant in the amount of $45.8 million from the United States Department
of Agriculture (USDA) Natural Resources Conservation Service (NRCS), Emergency Watershed
Protection (EWP) program, if awarded, to cover removal of marine debris created by Hurricane Irma
from canals and nearshore waters in unincorporated Monroe County, City of Marathon and Village
of Islamorada, with a 25% County match.
ITEM BACKGROUND: This item is for discussion and retroactive approval of a Request for
Proposals (RFP) for marine debris removal services related to Hurricane Irma. The RFP will be
issued on May 4, 2018.
Monroe County submitted 5 Damage Survey Report ( "DSR ") application packages for marine debris
removal to the USDA -NRCS Florida Regional office on February 15, 2018 for canals impacted by
Hurricane Irma. Using the program guidelines for funding eligibility in their initial review of the
applications, USDA -NRCS EWP (Emergency Watershed Program) staff deemed 103 of the most
heavily impacted canals eligible for funding to date, out of the 513 total number of canals impacted
within the Florida Keys by Hurricane Irma. Included in the NRCS project applications were $45.8
Million in eligible funding requests for marine debris removal for the areas of unincorporated
Monroe County ($31.7 Million) and Islamorada and Marathon ($14.1 Million).
The County expects to receive notice of potential award of funds from NRCS on or about May 4,
2018. The grant, if awarded, has a 220 day limit on expenditure of funds. In order to be able to
begin work on the grant quickly once the grant is received and once it is approved by the BOCC,
staff proceeded with issuance of the RFP prior to BOCC approval to expedite the search for vendors.
(Early issuance of the RFP is permissible under the County's Purchasing Policy as long as the
County continues to operate under a local declaration of emergency.)
If approved, work in unincorporated Monroe, Marathon and Islamorada will be performed with
vendors selected under the RFP.
The RFP covers five categories of work: debris removal from canals and nearshore waters in the
unincorporated County, Village of Islamorada and City of Marathon and transportation to debris
sites; a separate category for sediment removal; management and operation of the debris sites; haul -
out from the debris sites to final disposals sites; and derelict vessel removal.
The County intends to enter into interlocal agreements with the Village of Islamorada and the City of
Marathon in the near future to address coordination between the municipalities and the county and
the issue of reimbursement to the County by the municipalities. The ILAs will be presented as
separate agenda items at a later time.
PREVIOUS RELEVANT BOCC ACTION:
02/21/18 Ratification of a Memorandum of Understanding and Mutual Aid Agreement with the
Florida Department of Environmental Protection (DEP) for $6 million for clearing of marine debris
from canals and other navigable waterways within unincorporated Monroe County, to be reimbursed
by the County to DEP, [and potentially to he reimbursed by FEMA to the County] retroactive to the
last date executed by the parties.
The work performed with the NRCS grant will cover work in canals not covered by the DEP MOU
CONTRACT /AGREEMENT CHANGES:
B/A
STAFF RECOMMENDATION: Approval
DOCUMENTATION:
RFP for Marine Debris Removal and Related Services
Exhibit Al List of Canals Approved by NRCS for Debris Removal
Exhibit A - Maps of FL Keys USDA -NRCS Eligibility Canals - Debris Removal
Exhibit B - Unit Price Proposal Sheet FINAL
FINANCIAL IMPACT:
Effective Date: Issuance Date of RFP Expiration Date: N/A
Total Dollar Value of Contract: TBD
Total Cost to County: TBD — estimated costs $45.4 million. Reimbursement at 75 %.
Current Year Portion: TBD Budgeted: No
Source of Funds: NRCS. Reimbursement of 75% of total cost
CPI: NO Indirect Costs: TBD Staff Time
Estimated Ongoing Costs Not Included in above dollar amounts: TBD
Revenue Producing: Yes If yes, amount:
Grant: Yes County Match: Yes
Insurance Required: Yes
Additional Details: Stewardship Funds are the only available match ($5.49M).
To be determined and to be included in future contract(s) after RFP opening and negotiations.
REVIEWED BY:
Rhonda Haag
Completed
05/01/2018 8:55 AM
Cynthia Hall
Completed
05/01/2018 9:00 AM
Budget and Finance
Completed
05/01/2018 1:54 PM
Maria Slavik
Completed
05/01/2018 2:00 PM
Kathy Peters
Completed
05/01/2018 9:27 PM
Board of County Commissioners
Pending
05/16/2018 9:00 AM
MONROE COUNTY
Request For Proposals
For
Marine Debris Removal and Related Services
As a Result of Hurricane Irma
Monroe County, Florida
BOARD OF COUNTY COMMISSIONERS
Mayor David Rice, District 4
Mayor Pro Tern Sylvia J. Murphy, District 5
Danny L. Kolhage, District 1
George Neugent, District 2
Heather Carruthers, District 3
COUNTY ADMINISTRATOR
Roman Gastesi, Jr.
CLERK OF THE CIRCUIT COURT SUSTAINABILITY DEPARTMENT
Kevin Madok Rhonda Haag
NOTICE IS HEREBY GIVEN that on May 24, 2018 at 3:00 P.M., at the Monroe County
Purchasing Office will receive and open sealed responses for the following:
Marine Debris Removal and Related Services
As a Result of Hurricane Irma
Monroe County, Florida
Requirements for submission and the selection criteria may be requested from DemandStar by
Onvia at www.demandstar.com OR www.monroecountybids.com or call toll -free at 1- 800 -711-
1712. The Public Record is available at the Monroe County Purchasing Office located at The
Gato Building, 1100 Simonton Street; Room 2 -213, Key West, Florida.
All Responses must be sealed and must be submitted to the Monroe County Purchasing Office
by 3:00 p.m. on May 24, 2018.
A NON - MANDATORY Pre - proposal Conference will be held on May 18, 2018 at 10:00 a.m.,
at the Monroe County Murray Nelson Auditorium, 102050 Overseas Highway, Key Largo, FL
33037.
Publication dates
Citizen 5 -5 -2018.
- - 3
RFP for Marine Debris Removal and Related Services
TABLE OF CONTENTS
SECTION I INSTRUCTION TO RESPONDENTS
1.01 Purpose
1.02 General Requirements
1.03 Proposal Submission Requirements
1.04 Forms
1.05 Examination of RFP Documents
1.06 Interpretation, Clarifications and Addenda and Requests for Additional
Information
1.07 Governing Laws and Regulations
1.08 Preparation of Responses
1.09 Responsibility for Response
1.10 Format and Content of Submission
1.11 Modification of Responses
1.12 Receipt and Opening of Responses
1.13 Response Evaluation and Selection Process
1.14 Award of Contract
1.15 Execution of Contract
1.16 Certificate of Insurance, Insurance Requirements and Bond Requirements
1.17 Indemnification
SECTION 2 SAMPLE CONTRACT
SECTION 3 COUNTY FORMS
3.01 Submission Response Form
3.02 Bid (Proposal) Bond
3.03 Lobbying and Conflict of Interest Ethics Clause
3.04 Non - Collusion Affidavit
3.05 Drug Free Workplace Form
3.06 Public Entity Crime Statement
3.07 Respondent's Insurance and Indemnification Statement
3.08 Insurance Agent's Statement
SECTION 4 INSURANCE and BOND REQUIREMENTS
SECTION 5 SCOPE OF WORK AND COST SHEET
Exhibit A — Maps and List of NRCS Eligible canals
Exhibit B — Pricing Schedule
I
RFP for Marine Debris Removal and Related Services
SECTION ONE: INSTRUCTION TO RESPONDENTS
1.01 PURPOSE
A. Monroe County ( "County ") is seeking sealed response from qualified firms for
immediate marine debris removal services as a result of Hurricane Irma. Proposals must
be submitted in the form of two (2) originals, five (5) copies and one CD -ROM or flash
drive no later than 3:00 p.m. on Nav 2, 2018, to the addresses listed below.
A non- inandatory pre - proposal conference will be held on May 18, 2018 at 10:00 a,m ,
at the Monroe Countv Murray Nelsen Auditorium, 102050 Overseas Highway, ley
Largo, Ft., 33037.
Services will include, but not be limited to: debris removal from canals and potentially
nearshore waters; separation, temporary storage, reduction, processing and disposal at the
County's designated Temporary Debris Management Areas (TDMA); management of the
TDMAs; hazardous waste handling; silt, sand or sedimentation removal from the navigable
waters; haul out to final disposal sites; and assistance with Federal NRCS and State
reporting and reimbursement efforts. Further details are in Section 5 of this RFP.
This RFP covers work in canals in the unincorporated Monroe County, City of Marathon,
and Village of Islamorada. The County will be the contracting party for all work, regardless
if performed in the County or municipalities. Vendors who perform this work must
segregate the costs for work performed in the two municipalities and submit separate
invoices to the County, so that the County can pass along the costs to the municipalities.
Monroe County anticipates for the work to begin immediately after June 20, 2018. The
work must be completed as quickly as possible, but no later than 200 days from the Notice
to Proceed. Successful respondents will be required to provide a Performance Bond that
covers the work to be authorized under individual Task Orders.
B. The United States Department of Agriculture ( "USDA ") National Resources
Conservation Service ( "NRCS ") provides public assistance funds for disaster response
related marine debris removal and disposal operations. The County requires the awarded
contractor(s) to provide these and other disaster related services in full compliance with
NRCS regulations and requirements for the County to be reimbursed for these disaster
response and recovery related expenses.
Monroe County is seeking experienced and qualified contractors to provide its services in
accordance with NRCS guidelines and assist the County in maximizing its use of NRCS and
other funds. The County reserves the right to award to -a single or multiple contractors,
whichever is in the best interest of the County.
Monroe County anticipates entering into a contract with one or more licensed marine
contractors and other contractors who demonstrate successful recent completion of similar
marine debris removal work, dredging, site management, trucking, and /or vessel removal,
particularly for government agencies such as counties and municipalities.
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RFP for Marine Debris Removal and Related Services
C. The RFP categorizes the work into five work groups:
I. Debris removal from canals and nearshore waters; may include mangrove
trimming;
2. Organic sediment, silt and sand removal;
3. Operation and management of TDMAs, including sorting and reduction of
debris;
4. Transportation and disposal of the material from the County's TDMA sites to
final disposal sites; and
5. Derelict vessel recovery.
Vendors may propose on any or up to all of the five groups of functions. Work to be
performed will be in manmade canals, plugged canals, adjacent channels and basins.
Nearshore waters and shorelines may be potentially included.
The successful contractor(s) for the marine debris removal, vessel removal and /or dredging
portions of the work must be a licensed General or Marine Contractor licensed to do
business in Florida, with sufficient owned equipment, personnel, financial resources and
experience in similar projects. The successful contractor(s) for the mangrove trimming must
be a professional mangrove trimmer. The contractor shall also be authorized to do business
in Monroe County. For the remaining work groups of site management and trucking, the
successful contractor must be licensed to do business in Florida, but is not required to be a
general or marine debris contractor.
Proof of credentials is required to be submitted as part of this RFP and must meet the criteria
in 403.9329 F.S.
The County anticipates engaging the services of a separate professional services firm to
provide contract monitoring and TDMA site monitoring services ( "Monitor Firm ").
Therefore, contract monitoring and TDMA site monitoring services are not part of this RFP.
D. The RFP also categorizes the work into five geographic areas as submitted to NRCS as
Damage Survey Report "DSR" project areas.
DSR #I
Big Coppitt, Geiger, Saddlebunch, and Sugarloaf Keys
DSR #2
Cudjoe, Summerland, Ramrod, and Little Torch Keys
DSR #3
Big Pine Key
DSR #4
Conch, Tavernier, and Key Largo
DSR #5A
Islamorada
DSR #5B
Marathon
Work shall be performed in unincorporated Monroe County in Florida. It also includes the
municipalities of Marathon and Islamorada. A list and maps showing the 103 NRCS
eligible canals to be covered by this RFP is attached as Exhibit A in this RFP. Of these 103
eligible canals, Unincorporated Monroe has 80, Islamorada has 4 and Marathon has 19.
3
RFP for Marine Debris Removal and Related Services
Vendors may propose on any or up to all of the five geographic areas. Proposers shall be
ready to begin work within 15 days of Notice of Award.
E. Interested parties shall provide a response which addresses the general requirements,
qualifications and capabilities, and clearly identifies the capacity to carry out the scope of
work that follows. In addition to a detailed description of qualifications and experience, the
respondent must provide a proposed pricing schedule by completing Exhibit
Copies of this RFP will be available on Onvia DemandStar and on the County's website at
http:// www. monroecounty- fl•gov /index.aspx ?nid =134
F. The Florida Keys National Marine Sanctuary "FKNMS" is a U.S. National Marine
Sanctuary in the Florida Keys. It includes the Florida Reef, the only barrier coral reef
in North Americal and the third- largest coral barrier reef in the world. It also has
extensive mangrove forest and seagrass fields. The marine sanctuary includes a 2,800 square
nautical mile area surrounding the Keys and reaching into the Atlantic Ocean, Florida
Bay and the Gulf of Mexico. The sanctuary was established in 1990.
This background is being provided to remind potential respondents of the very sensitive
marine environment in the Florida Keys in which the work will be performed, and the need
to follow all rules and regulations and operate in an environmentally sensitive manner at all
times.
Florida Keys National Marine Sanctuary
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RFP for Marine Debris Removal and Related Services
1.02 GENERAL REQUIREMENTS
A. Contractor will supply all labor, supervision, materials, equipment, facilities,
power, communications, provisions, and other services and supplies necessary for,
or incidental to, the performance of debris removal and disposal services as
described in this RFP, in accordance with all laws, regulations and USDA NRCS
requirements. Any and all services provided by Contractor and labor, materials
and equipment used by Contractor, and its subcontractors, must comply fully with
all Federal, State and local laws, regulations and guidance.
B. Contractor will provide a Clean As You Go Policy and supervise and enforce such
policy during debris management operations.
C. To the extent required by applicable federal and state regulations, the County
must approve all of Contractor's subcontractors prior to their providing service.
Contractor will not use a subcontractor or material supplier to whom the County
reasonably objects. Contractor will supply the County as part of the Plan of
Operations, a list of local individuals and firms under contract. All contractors and
subcontractors will operate in strict accord with local, State, and Federal laws
governing the type of work to be performed.
D. Contractor will work closely with the Monitor Firm to ensure that all work is
NRCS- compliant and that all documentation that the County requires in order to
document the work properly for submission of requests for reimbursement to
NRCS is properly obtained, including GPS coordinates and photos. Contractor's
failure to utilize federally- approved documentation while performing work may
result in nonpayment of services to the Contractor by the County and termination
of the contract.
E. Document management: Contractor will provide data management and support to
the County during the debris management effort, as follows.
1) Contractor will fill out load tickets in accordance with NRCS requirements,
to track and document debris.
2) Contractor's vehicles and vessels must be identified with certification
placards meeting NRCS requirements. The placards must include the
wording "Monroe County Marine Debris Contractor" and the contractor
name.
3) Contractor must have a system for clearly tracking and documenting all costs
associated with work conducted, and maintaining documentation.
4) Contractor shall work closely with the County and municipalities and the
Monitor Firm and other federal, state and local agencies to ensure that the
data provided meets the requirements of the reimbursement agency NRCS.
Contractor shall assist the County in preparing applications for
reimbursement.
5) Contractor shall reconcile any discrepancies between the Monitor Firm's
daily report and the corresponding load tickets within forty -eight (48) hours.
61
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1.03 PROPOSAL SUBMISSION REQUIREMENTS
A. All proposals must be received by the Monroe County Purchasing Office, 1100 Simonton
Street, Room 2 -213, Key West, Florida 33040, on or before 3:00 n in on N av 24 2018
Two (2) signed origirials and five (S) coi,nplete copies o(` eacli proposal and ogle flasli
drive shall be submitted in a sealed envelope marked on the outside, "PROPOSAL —
FOR MARINE DEBRIS REMOVAL ". Responses shall be organized as indicated
below.
B. All submissions will remain valid for a period of one hundred and twenty (120) days
from the date of the deadline for submission indicated above.
C. The Board will automatically reject the response of any person or affiliate who appears
on the convicted vendor list prepared by the Department of General Services, State of
Florida, under Sec. 287.133(3) (d), Florida Statute (2013). The Board reserves the right
to reject any or all proposals, to waive informalities in the proposals and to re- advertise
for proposals. The Board also reserves the right to separately accept or reject any item
or items of a proposal and to award and /or negotiate a contract(s) in the best interest of
the County.
D. The County reserves the right to reject any and all responses and to waive technical
errors and irregularities as may be deemed best for the interests of the County.
Responses which contain modifications are incomplete, unbalanced, conditional,
obscure, or which contain additions not requested or irregularities of any kind, or which
do not comply in every respect with the Instruction to Respondents, and the contract
documents, may be rejected at the option of the County.
1.04 FORMS
The following forms are contained in Section Three. The forms must be filled out and
submitted with the Proposal in order for the proposal to be considered. Failure to complete
these forms in every detail and submit them with your Response may result in immediate
disqualification of your Response.
• Submission Response Form
• Bid (Proposal) Bond
• Lobbying And Conflict Of Interest Clause
• Non - Collusion Affidavit
• Drug -Free Workplace Form
• Public Entity Crime
• Respondent's Insurance And Indemnification Statement
• Insurance Agent's Statement
1.05 EXAMINATION OF RFP DOCUMENTS
Each Respondent shall carefully examine the RFP and other contract documents, and inform
himself thoroughly regarding any and all conditions and requirements that may in any
rel
RFP for Marine Debris Removal and Related Services
manner affect cost, progress, or performance of the work to be performed under the contract.
Ignorance on the part of the Respondent shall in no way relieve him or her of the
obligations and responsibilities assumed under the contract.
1.06 INTERPRETATIONS, CLARIFICATIONS, AND ADDENDA and REQUEST FOR
ADDITIONAL INFORMATION
No oral interpretations will be made to any Respondent as to the meaning of the contract
documents. Any inquiry or request for interpretation received in writing seven (7) or more
days prior to the date fixed for opening of responses will be given consideration. All such
changes or interpretation will be made in writing in the form of an addendum and, if issued,
will be furnished to all known prospective Respondents prior to the established Proposal
opening date by posting on DemandStar. All addenda are a part of the contract documents
and each Respondent will be bound by such addenda, whether or not received by him. It is
the responsibility of each Respondent to verify that he has received all addenda issued
before responses are opened.
Requests for additional information must be in writing and should be directed to Rhonda
Haag, at HaaQ-Rhonda(&MonroeCountv-FL.t;ov No oral or other forms of written
communication will be received. All such requests must be received by May 1, 2018, and
may be answered in writing to all potential Respondents, who have requested a copy of this
package by that day.
1.07 GOVERNING LAWS AND REGULATIONS
The Respondent is required to be familiar with and shall be responsible for complying with
all federal, state, and local laws, ordinances, rules, and regulations that in any manner affect
the work. Knowledge of business tax requirements and obtaining such licenses for Monroe
County and municipalities within Monroe County are the responsibility of the Respondent.
1.08 PREPARATION OF RESPONSES
Signature of the Respondent: The Respondent must sign the response forms in the space
provided for the signature. If the Respondent is an individual, the words "doing business as
" or "Sole Owner" must appear beneath such signature. In the case of a
partnership, the signature of at least one of the partners must follow the firm name and the
words "Member of the Firm" should be written beneath such signature. If the Respondent is
a corporation or limited liability corporation, the title of the officer /manager signing the
Response on behalf of the corporation must be stated along with the Corporation Seal Stamp
and evidence of his authority to sign the Response must be submitted. The Respondent shall
state in the response the name and address of each person having an interest in the
submitting entity.
1.09 RESPONSIBILITY FOR RESPONSE
The Respondent is solely responsible for all costs of preparing and submitting the response,
regardless of whether a contract award is made by the County.
7
RFP for Marine Debris Removal and Related Services
1.10 FORMAT AND CONTENT OF SUBMISSION
The proposal package submitted in response to this Request for Proposals (RFP) shall be
typed on 8 -1/2" x 11" white paper and bound; shall be clear and concise and provide the
information requested herein. Statements submitted without the required information will
not be considered. Responses shall be organized in tabbed sections. The Respondent should
not withhold any information from the written response in anticipation of presenting the
information orally or in a demonstration, since oral presentations or demonstrations may not
be solicited. Each Respondent must submit adequate documentation to certify the
Respondent's compliance with the County's requirements. Respondents should focus
specifically on the information requested. Additional information, unless specifically
relevant, may distract rather than add to the Respondent's overall evaluation.
The following information, at a minimum, shall be included in the Submittal:
A. Cover Pale
The cover page must state "PROPOSAL — MARINE DEBRIS REMOVAL ". The
cover page should contain Respondent's name, address, telephone number, and the name
of the Respondent's contact person and e -mail address.
B. Tabbed Sections
Tab! 1. Cover Letter and Executive Summary
The cover letter shall contain the Proposer's name, address, telephone number, and the name
of the Proposer's contact person(s). It shall introduce the company including a brief
overview of the firm's history, the corporate name, address and telephone number of
corporate headquarters and the local office, number of years in business, names of principals
and number of employees.
Indicate the State in which Proposer is incorporated or organized. If other than Florida,
include evidence of authorization to do business in Florida. Include a reproduction of
Corporate Charter Registration, if applicable.
Identify the primary person responsible for this proposal. Provide an executive summary
which briefly states the Proposer's understanding of the work to be done, and make a
positive commitment to perform and complete the services. Indicate the type of work being
proposed. The letter must be signed by an individual authorized to bind the firm. Failure to
meet this requirement may result in disqualification.
Tab 2. Staffing — Composition of the firm and availability of Key Personnel.
The Respondent shall describe the composition and structure of the firm (sole
proprietorship, corporation, partnership, joint venture) and include names of persons with an
interest in the firm.
The Respondent shall include an organizational chart and a list of all personnel to be used to
complete the Scope of Work, a brief description of the work to be performed by each
g
RFP for Marine Debris Removal and Related Services
person, and a brief description of the background of key personnel to show the experience
and skills that this person has and would bring to the project, as it relates to this project.
Key personnel should include the person or persons who would be assigned as an on -site
project manager for this project. Provide specific experience the personnel have in working
in the Florida Keys marine environment or in a marine environment similar to the Keys.
The Respondent shall provide information on any subcontractors currently known that may
be proposed for use in performing the Scope of Work.
Tab 3. Availability of Suitable vessels, equipment and trucks to perform the describes
duties
List the appropriate vessels, trucks, excavators, and all other major equipment that would be
used for the work. Include the following information: year, make, model, description, serial
or VIN number, tag number, and quantity. Clearly specify if the equipment is owned directly
by the Contractor, or will be leased or provided by subcontractors.
Tab 4. Relevant Qualifications and Experience of the firm in regard to size and scope
of project and ability to provide required services.
The Respondent shall provide a project history of the firm or organization demonstrating
experience with marine debris recovery projects that are similar in scope and size to the
proposed work
The Respondent shall provide a narrative of the firm's qualities and capabilities that
demonstrate how the firm will work with the County to fulfill the requirements of the Scope
of Work. Describe the firm's methodology for marine debris recovery and disposal
operations given the extensive amount of field work that will be required, as well as the
firm's experience working with NRCS and other local, Federal or State agencies. The
response should consider the following professional service needs:
• Ability to begin work within 15 days of Notification of Award.
• Ability and experience in any or all of the following five Categories of work:
1) Debris removal from canals and nearshore waters; including mangrove trimming
2) Organic sediment, silt and sand removal
3) Operation and management of TDMAs, including sorting and reduction of
debris;
4) Transportation and disposal of the material from the County's TDMA sites to
final disposal sites; and
5) Derelict vessel recovery.
• Experience and ability to operate in the Florida Keys or in a similar sensitive coastal
environment in a careful, safe and legal manner in accordance with all local, state and
federal regulations. Respondent will have experienced and qualified personnel necessary
to self - perform in one or more of the 5 work areas, or to sub - contract with experienced
and qualified subcontractors to assist with those services as necessary.
9
RFP for Marine Debris Removal and Related Services
• Ability to perform assessment, containment, cleanup, removal, transport, storage,
testing, treatment and /or disposal of any hazardous, toxic, and industrial and bio-
hazardous materials waste resulting from the disaster.
Qualifications and Experience for Specific Categories of Work:
• Category 1: Identification, removal, transportation, and potential disposal of
marine related debris, including but not limited to vegetation, hazardous waste,
construction and demolition debris, propane tanks, white goods, e- waste, docks, non -
marine vehicles, RV's, seawalls, dead animal carcasses, and houses or portions of
houses.
• Category 2: Ability to remove organic material / silt deposited into the canals.
SPECIFIC information must be provided on the proposed methods of dredging. The
County will obtain all necessary permits associated with this type of work.
• Categories 1 and 2: Evidence of ownership of the necessary barges, watercraft and
heavy equipment is preferred, but not required. Barge /Watercraft registrations in the
name of the company and /or bills of sale or other proof of ownership including
photographic evidence of the equipment proposed for this project shall be submitted as
proof of ownership. Evidence of ownership of the equipment will earn more points in
the selection process than non - ownership.
• Categories 1 and 2: Evidence of the respondent's demonstrated ability to self - perform
50% of the actual marine debris removal and dredging operations, not including
transportation and tipping fees shall be submitted. Those who self - perform 50% or
more will earn more points in the selection process than those who self - perform less.
• Category 3: Ability to sort the debris into categories: clean vegetative, non -
vegetative, seaweed, white goods, household hazardous waste, silt and
sedimentation, vehicles, and other at the TDMA site. All debris shall be handled in
such a way that allows for the most cost effective, permissible debris reduction
method(s) and in accordance with DEP guidelines. The debris will be prepared for
transportation to the final disposal site.
• Category 3: Manage and operate Temporary Debris Management Areas TDMA's
to accept, process, reduce, and transport debris material. Provide certified scales at
TDMAs for monitoring of truck/load weights of services to determine cubic yardage or
linear footage as necessary.
The County anticipates engaging the services of a separate professional services firm to
provide contract monitoring and TDMA site monitoring services ( "Monitor Firm ").
Therefore, contract monitoring and TDMA site monitoring services are not part of this
RFP.
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RFP for Marine Debris Removal and Related Services
• Category 4: Ability to provide for debris transport and final debris disposal at certified
final disposal site /s. The disposal sites shall be approved by the County in advance.
• Category 3 and 4: For TDMA site management and trucking, the successful contractor
must be licensed to do business in Florida, but is not required to be a general or marine
debris contractor.
• Category 5: Provide for vessel removal and coordination with state and federal
agencies.
Qualifications and Experience for All categories of Work:
• Ability to coordinate with Monroe County, Village of Islamorada, and City of
Marathon to ensure that for all work categories, all necessary documentation and
supporting data meet each agency's and NRCS's requirements for reimbursement
eligibility.
• Ability to provide project accounting services to include developing a project flow
process, file and reimbursement request management, and payment tracking.
• Ability to review all sub - contractor documentation for consistency, compliance, and
completeness and require corrections as appropriate before submitting for payment.
• Project scheduling and status /progress reporting.
• Ability to provide individual project final inspection reports for reimbursement and
project closeout.
Tab 5. Performance Record, including work performed in Monroe County in the area of
marine debris removal and other work group categories
Each Respondent shall provide a list of past projects, including details of any related work in the
Florida Keys within Monroe County, Marathon and Islamorada, and at least two written
references from a Florida local government or other governmental entities for which the
Respondent has provided the same or similar services during the past five years.
Each reference shall include, at a minimum:
• Name and full address of referenced project and organization
• Name and telephone number of Contact person for contract
• Telephone number(s)
• Date of initiation and completion of contract for referenced project
• The list of past projects shall include a brief summary of the projects and
services provided. The list should be followed with a comparison of the past
projects to the services sought by this RFP.
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RFP for Marine Debris Removal and Related Services
Tab 6. Work Plan
The Respondent shall provide a sample work plan from another recently completed similar
project or similar services that are proposed herein. Documentation management shall be
included.
Tab 7. Additional Services and Additional Information
The Respondent shall describe any other marine debris or response and recovery related services
it is capable of providing other than the services detailed in Section 1.01
The respondent shall also include information on the ability and availability to begin work
immediately; value added options; familiarity with Monroe County; clients in the USA, FL,
South Florida and Monroe County; proposed contract deviations.
The County intends for the work to begin within 15 days after contract award, estimated for
mid -June. If mobilization per these dates is not possible, the proposer shall explain any
deviation from these dates.
Tab 8. Price, Cost Effectiveness
The Respondent shall complete the fee schedule for the recovery and response services, using
the ExIiibit B Pricing Slwet. The respondent shall complete all pricing sections of Exhibit B for
which the Respondent is qualified and intends to provide services.
Potential vendors may propose pricing on any one or all of the five functions, and any one or all
of the five geographic areas, and shall indicate in the proposal response and the pricing sheet
which areas are proposed for work
Tab 9. Financial Information and Litigation. Answers to the following questions are
required by Monroe County Code section 2 -347:
1) A list of the person's shareholders with five percent or more of the stock; or, if a general
partnership, a list of the general partners; or, if a limited liability company, a list of its
members.
2) A list of the officers and directors of the person.
3) The number of years the person has been operating and, if different, the number of years
it has been providing the services, goods or construction services similar to those
requested in the specifications.
4) The number of years the person has operated under its present name and any prior
names.
5) The following, including answers to the questions regarding claims and suits:
i. Has the person ever failed to complete work or provide the goods for which it has
contracted? If yes, provide details.
ii. Are there any judgments, claims, arbitration proceeding or suits pending or
outstanding against the person, or its officers or general partners? If yes, provide
details.
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RFP for Marine Debris Removal and Related Services
iii. Has the person, within the last five years, been a party to any lawsuit or
arbitration with regard to a contract for services, goods or construction services
similar to those requested in the specifications? If yes, provide details.
iv. Has the person ever initiated litigation against the County or been sued by the
County in connection with a contract to provide services, goods or construction
services? If yes, provide details.
v. Whether, within the last five years, an officer, general partner, controlling
shareholder or major creditor of the person was an officer, general partner,
controlling shareholder or major creditor of any other entity that failed to
perform services or furnish goods similar to those sought in the request for
qualifications.
vi. Custoi references (minimum of three), including name, current address and
current telephone number for at least three projects in which the Contractor has
successfully performed services in the proposed work categories.
vii. Provide credit references.
viii. Financial statei,nents for the prior three years. Please provide in a separate sealed
envelope for the Contractor's confidentiality, and clearly label the envelope
"CONFIDENTIAL" one (1) original copy.
( "Any financial statement that an agency requires a prospective bidder to submit
in order to prequalify for bidding or for responding to a bid for a road or any
other public works project is exempt from s. 119.07(1) and s.24(a), Art. 1 of the
State Constitution. ")
Tab 10. County Forms
Respondent shall complete and execute the forms specified below and found in Section Four
in this RFP, and shall include them behind Tab 10:
FORMS
tab.
• Submission Response Form
• Bid (Proposal) Bond
• Lobbying And Conflict Of Interest Clause
• Non - Collusion Affidavit
• Drug -Free Workplace Form
• Public Entity Crime
• Respondent's Insurance And Indemnification Statement
• Insurance Agent's Statement
Copies of all professional licenses and business tax receipts shall be included under this
13
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1.11 MODIFICATION OF RESPONSES
Written modifications will be accepted from Respondents if addressed to the entity and address
indicated in the Notice of Proposal Statement and received prior to Proposal due date and time.
Modifications must be submitted in a sealed envelope clearly marked on the outside, with the
Respondents name and "Modification to Proposal - Marine Debris Removal ". If sent by mail or
by courier, the above - mentioned envelope shall be enclosed in another envelope addressed to the
entity and address stated in the Notice of Request for Proposals. Faxed or e- mailed modifications
shall be automatically rejected.
1.12 RECEIPT AND OPENING OF RESPONSES
Responses will be received until the designated time and will be publicly opened and Responders
announced at the appointed time and place stated in the Notice of Request for Proposal. Monroe
County's representative authorized to open the responses will decide when the specified time has
arrived and no responses received thereafter will be considered. No responsibility will be attached
to anyone for the premature opening of a response not properly addressed and identified.
Respondents, or their authorized agents, are invited to be present.
1.13 RESPONSE EVALUATION AND SELECTION PROCESS
Responses will be evaluated at a publicly- noticed meeting by a Selection Committee, which will
make a recommendation to the County Commission to execute a contract(s) with the selected
Respondent(s). When the contract(s) is signed by the Respondent(s) and other required
documentation has been provided (Certificates of Insurance), the contract(s) will be brought before
the County Commission for final approval. No binding contract is created between any Respondent
and the County until a contract is approved by the County Commission. The Selection Committee
will evaluate the proposals based on the following criteria:
[REMAINDER OF PAGE PURPOSELY LEFT BLANK]
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RFP for Marine Debris Removal and Related Services
15
Max
Tab
Criteria
Points
1
Letter and Executive Summary
-5 to 0
2
Staffing Composition of the firm and availability of key personnel
10
3
Availability of suitable vessels, trucks and equipment to perform the
15
described duties.
Ownership of the equipment will score more points than leasing or obtaining
via subcontractors.
Evidence to self - perform 50% of the work will score more points than those
who self-perform less
4
Relevant qualifications and experience of firm in regard to size and
15
scope of project and ability to provide required services for each of the
proposed work categories
5
Performance record, including similar work performed in the Florida
10
Keys, for each of the proposed work categories
6
Sample Work plan. Documentation management shall be included.
5
7
Additional Services and Additional Information:
• Other Related Services offered not covered in the RFP
5
• Ability and Availability to Begin Work Immediately
• Value added option(s)
• Familiarity with Monroe County and working in a sensitive marine
environment.
• Clients in USA, FL, SE FL, Islamorada, Marathon and Monroe
County;
• Proposed contract deviations (potential negative points)
8
Price, Cost Effectiveness
40
9
Litigation and Financial
-5 to 0
10
County Forms included in Response
-5 to 0
TOTAL MAXIMUM POINTS
100
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RFP for Marine Debris Removal and Related Services
1.14 AWARD OF CONTRACT
A. The County reserves the right to award one or more separate contracts for each geographic
service area and /or for each type of work to be performed, and to waive any informality in
any response, or to re- advertise for all or part of the work contemplated.
B. The County also reserves the right to reject the response of a Respondent who has
previously failed to perform properly or to complete contracts of a similar nature on time.
C. All responses, including the recommendations of the County Administrator or his designee,
will be presented to the Board of County Commissions of Monroe County, Florida, for final
awarding or otherwise.
1.15 EXECUTION OF CONTRACT
The Respondent(s) with whom a contract is negotiated shall be required to return to the County an
executed original of the prescribed contract, together with the required certificates of insurance and
performance bond as detailed below.
1.16 CERTIFICATES OF INSURANCE AND BONDS
NOTE: In order to increase veaidor participation, the Comity will be requiring bonds mily in
the an omit of a all day Task Order, All work must be completed under a Task Order
before another oiie will be issued by the Comity, No Task Order shall exceed the price of
the approved bonds oii file with the Couiiiy. CoiAractors will be paid upon the
completion of each all day Task Order,
The Respondent shall be responsible for all necessary insurance coverage as indicated below.
Certificates of Insurance must be provided to Monroe County within fifteen (15) days after award of
contract, with Monroe County BOCC listed as additional insured as indicated. If the proper
insurance forms are not received within the fifteen (15) day period, the contract may be awarded to
the next selected Respondent/Proposer. Policies shall be written by companies licensed to do
business in the State of Florida and having an agent for service of process in the State of Florida.
Companies shall have an A.M. Best rating of VI or better.
Worker's Compensation
Employers' Liability Insurance
Statutory Limits
$1,000,000 Accident
$1,000,000 Disease, policy limits
$1,000,000 Disease each employee
General Liability, including
Premises Operation
Products and Completed Operations
Blanket Contractual Liability
Personal Injury Liability
Expanded Definition of Property Damage
Vehicle Liability
(Owned, non -owned and hired vehicles)
$1,000,000 Combined Single Limit
$1,000,000 per Occurrence
$1,000,000 Combined Single Limit
f[:7
RFP for Marine Debris Removal and Related Services
Pollution Liability $1,000,000 per Occurrence
$2,000,000 Aggregate
Watercraft Liability $1,000,000
Monroe County shall be named as an Additional Insured on the General Liability, Vehicle Liability,
Pollution Liability and Watercraft Liability policies.
Jones Act Coveraue
Recognizing that the work governed by this contract involves Maritime Operations, the Contractor's
Workers' Compensation Insurance Policy shall include coverage for claims subject to the Federal
Jones Act (46 U.S.C.A. subsection 688) with limits not less than $1 Million.
The Contractor shall be permitted to provide Jones Act Coverage through a separate Protection and
Indemnity Policy, in so far as the coverage provided is no less restrictive than would have been
provided by a Workers' Compensation policy.
Proposal Security (Bid Bond)
■ Each Proposal shall be accompanied by a Proposal Security made payable to Monroe County, in
tlic ai,not,ait o(` five percent (5%) of tlic Proposer's Total }'rice; as sliown on tlic Pricing Sheet
Exhibit B. The Proposal Security shall be in the form of a certified check made payable to the
County, or in a bond from Surety Company authorized to do business in Florida. If a Bid Bond
is submitted as Proposal Security, the attorney -in -fact who executes the bond on behalf of the
surety shall affix to the Bond a certified and current copy of his power of attorney.
■ The Proposal surety constitutes a pledge by the Proposer that they will enter into a Contract with
the Owner on the terms stated in their Proposal. The Proposal Security of the successful
Proposer will be retained until such Proposer has entered into a Contract with the Owner,
whereupon it will be returned. If the successful Proposer fails to execute and deliver the
Contract, the Owner may annul the Notice of Award and the amount of the proposal security of
that Proposer shall be forfeited to the Owner not as a penalty, but as liquidated damages.
■ The proposal security of any Proposer may be retained by the Owner until either (a) the
Contract(s) has been executed, or (b) the 121" day after the Proposal opening, or (c) the 121"
day after all Proposals have been rejected, whichever comes later.
1.17 INDEMNIFICATION
The Respondent to whom a contract is awarded shall defend, indemnify and hold harmless the
County as outlined below.
The CONTRACTOR covenants and agrees to indemnify, hold harmless and defend Monroe
County, its commissioners, officers, employees, agents and servants from any and all claims for
bodily injury, including death, personal injury, and property damage, including damage to property
owned by Monroe County, and any other losses, damages, and expenses of any kind, including
attorney's fees, court costs and expenses, which arise out of, in connection with, or by reason of
services provided by the CONTRACTOR or any of its Subcontractor(s) in any tier, occasioned by
17
RFP for Marine Debris Removal and Related Services
the negligence, errors, or other wrongful act or omission of the CONTRACTOR, its
Subcontractor(s) in any tier, their officers, employees, servants or agents.
In the event that the completion of the project (to include the work of others) is delayed or
suspended as a result of the CONTRACTOR's failure to purchase or maintain the required
insurance, the CONTRACTOR shall indemnify the County from any and all increased expenses
resulting from such delay. Should any claims be asserted against the County by virtue of any
deficiency or ambiguity in the plans and specifications provided by the CONTRACTOR, the
CONTRACTOR agrees and warrants that CONTRACTOR shall hold the County harmless and
shall indemnify it from all losses occurring thereby and shall further defend any claim or action on
the County's behalf.
The first ten dollars ($10.00) of remuneration paid to the CONTRACTOR is consideration for the
indemnification provided for above.
The extent of liability is in no way limited to, reduced, or lessened by the insurance requirements
contained elsewhere within this agreement.
This indemnification shall survive the expiration or earlier termination of the contract.
18
RFP for Marine Debris Removal and Related Services
MONROE COUNTY, FLORIDA
Request For Waiver
of
Insurance Requirements
It is requested that the insurance requirements, as specified in the County's Schedule of Insurance
Requirements, be waived or modified on the following contract:
Z
Respondent:
z
Contract for:
0.
Address of Respondent:
E
Phone:
Scope of Work:
u
Reason for Waiver:
c�
Policies Waiver
will apply to:
-�
Signature of Respondent:
Approved Not Approved
E
Risk Management
Date:
a:
County Administrator appeal:
Approved Not Approved
Date:
C.
Board of County Commissioners appeal:
a
Approved Not Approved
Meeting Date:
Respondent SIGNATURE
RFP for Marine Debris Removal and Related Services
SECTION 2: SAMPLE CONTRACT. The successful respondent(s) will
be expected to enter into a contract substantially in line with the following.
AGREEMENT FOR
MARINE DEBRIS REMOVAL
AS A RESULT OF HURRICANE IRMA
This Agreement ( "Agreement ") made and entered into this day of ,
2018 by and between Monroe County, a political subdivision of the State of Florida, whose address
is 1100 Simonton Street, Key West, Florida, 33040, its successors and assigns, hereinafter referred
to as "COUNTY," through the Monroe County Board of County Commissioners ( "BOCC "),
AND
a
, whose address is
successors and assigns, hereinafter referred to as "CONTRACTOR ",
WITNESSETH:
WHEREAS, the canals in Monroe County have been negatively impacted by Hurricane
Irma; and
WHEREAS, the County applied to USDA NRCS for funding of marine debris removal and
related services, which included Islamorada and Marathon; and
and
WHEREAS, the NRCS has declared a minimum of 103 canals eligible for NRCS funding;
WHEREAS, the COUNTY issued a solicitation for Marine Debris removal work; and
WHEREAS, COUNTY desires to employ the services of the CONTRACTOR for marine
debris removal related to Hurricane Irma; and
WHEREAS, CONTRACTOR has agreed to provide [marine debris removal and related
services, and /or dredging and /or trucking services], which services shall collectively be referred to
as the "Project ";
NOW, THEREFORE, in consideration of the mutual promises, covenants and agreements
stated herein, and for other good and valuable consideration, the sufficiency of which is hereby
acknowledged, COUNTY and CONTRACTOR agree as follows:
of the State of
its
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RFP for Marine Debris Removal and Related Services
FORM OF AGREEMENT
ARTI IN 1
1.1 REPRESENTATIONS AND WARRANTIES
By executing this Agreement, CONTRACTOR makes the following express representations and
warranties to the COUNTY:
1.1.1 The effective date of this AGREEMENT shall be , 2018..
The term of the AGREEMENT shall be for a one year period, unless otherwise terminated as
provided herein. The COUNTY shall have the option of extending the AGREEMENT for up to two
(2) additional years on the same terms and conditions with approval of the COUNTY'S BOCC.
Such extension(s) shall be in the form of a written Amendment to the AGREEMENT and shall be
executed by both parties.
1. 1.2 The CONTRACTOR has and shall maintain all necessary licenses, permits or other
authorizations necessary to act as CONTRACTOR for the Project until the CONTRACTOR'S
duties hereunder have been fully satisfied;
1.1.3 The CONTRACTOR has become familiar with the Project site and the local conditions
under which the work is to be completed.
1. 1.4 The CONTRACTOR shall prepare all documentation required by this Agreement in such a
manner that it shall be accurate, coordinated and adequate for use in verifying work completed by
debris contractors and associated costs and shall be in conformity and comply with all applicable
law, codes and regulations. The CONTRACTOR warrants that the documents prepared as a part of
this Agreement will be adequate and sufficient to document costs in a manner that is acceptable for
reimbursement by government agencies, therefore eliminating any additional cost due to missing or
incorrect information;
1.1.5 The CONTRACTOR assumes full responsibility to the extent allowed bylaw with regard to
his performance and those directly under his employ.
1.1.6 The CONTRACTOR'S services shall be performed as expeditiously as is consistent with
professional skill and care and the orderly progress of the Project. Time is of the essence in this
contract. In providing all services pursuant to this agreement, the CONTRACTOR shall abide by
all statutes, ordinances, rules and regulations pertaining to, or regulating the provisions of such
services, including those now in effect and hereinafter adopted. Any violation of said statutes,
ordinances, rules and regulations shall constitute a material breach of this agreement and shall
entitle the Board to terminate this contract immediately upon delivery of written notice of
termination to the CONTRACTOR.
1. 1.7 At all times and for all purposes under this agreement the CONTRACTOR is an
independent contractor and not an employee of the Board of County Commissioners for Monroe
County. No statement contained in this agreement shall be construed so as to find the
CONTRACTOR or any of his /her employees, sub - contractors, servants, or agents to be employees
of the Board of County Commissioners for Monroe County.
21
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ARTICLE II
SCOPE OF BASIC SERVICES
2.1 DEFINITION
CONTRACTOR'S Scope of Basic Services consists of those described in Exhibit A (below). The
CONTRACTOR shall commence work on the services provided for in this Agreement promptly
upon receipt of written Task Orders from the COUNTY. The task order shall contain a description
of the services to be performed. Task Orders will be issued only for 30 days of work at a time.
Upon completion of a Task Order, the County, at its option, will issue another Task Order for
another 30 days of work.
2.2 CORRECTION OF ERRORS, OMISSIONS, DEFICIENCIES
The CONTRACTOR shall, without additional compensation, promptly correct any errors,
omissions, deficiencies, or conflicts in the work product of the CONTRACTOR or its
subcontractors, or both.
2.3 NOTICE REQUIREMENT
All written correspondence to the COUNTY shall be dated and signed by an authorized
representative of the CONTRACTOR. Any notice required or permitted under this Agreement
shall be in writing and hand delivered or mailed, postage pre -paid, to the COUNTY by certified
mail, return receipt requested, or by deposit with an overnight express delivery service with proof
of receipt to the following:
Mr. Robert Shillinger
County Attorney
1111 12 Street, Suite 408
Key West, Florida 33040
And: Mr. Roman Gastesi, Jr.
Monroe County Administrator
1100 Simonton Street, Room 2 -205
Key West, Florida 33040
For the CONTRACTOR:
ARTICLE III
ADDITIONAL SERVICES
3.1 The services described in Article III are those that may be provided by the CONTRACTOR
(provided for example purposes only) and are not included in Basic Services. If requested
22
RFP for Marine Debris Removal and Related Services
by the COUNTY they shall be paid for as an addition to the compensation paid for the
Basic Services but only if approved by the COUNTY before commencement.
A. Providing services of CONTRACTOR for other than the previously listed scope of
the Project provided as a part of Basic Services.
B. Providing any other services not otherwise included in this Agreement or not
customarily furnished in accordance with generally accepted debris recovery operations.
C. Providing representation before public bodies in connection with the Project, upon
approval by COUNTY.
3.2 If Additional Services are required, such as those listed above, the COUNTY shall issue a
letter requesting and describing the requested services to the CONTRACTOR. The
CONTRACTOR shall respond with a fee proposal to perform the requested services. Only
after receiving a Task Order and a notice to proceed from the COUNTY, shall the
CONTRACTOR proceed with the Additional Services.
ARTICLE IV
COUNTY'S RESPONSIBILITIES
4.1 The COUNTY shall provide full information regarding requirements for the Project
including physical location of work.
4.2 The COUNTY shall designate a representative to act on the COUNTY's behalf with respect
to the Project. The COUNTY or its representative shall render decisions in a timely manner
pertaining to documents submitted by the CONTRACTOR in order to avoid unreasonable
delay in the orderly and sequential progress of the CONTRACTOR'S services.
4.3 Prompt written notice shall be given by the COUNTY and its representative to the
CONTRACTOR if they become aware of any fault or defect in the Project or non-
conformance with the Agreement Documents. Written notice shall be deemed to have been
duly served if sent pursuant to paragraph 2.3.
4.4 The COUNTY shall furnish the required information and services and shall render approvals
and decisions as expeditiously as necessary for the orderly progress of the
CONTRACTOR'S services and work of the contractors.
4.5 The COUNTY's review of any documents prepared by the CONTRACTOR or its
subcontractors shall be solely for the purpose of determining whether such documents are
generally consistent with the COUNTY's criteria, as, and if, modified. No review of such
documents shall relieve the CONTRACTOR of responsibility for the accuracy, adequacy,
fitness, suitability or coordination of its work product.
4.6 The COUNTY shall provide copies of necessary documents required to complete the work.
4.7 Any information that may be of assistance to the CONTRACTOR that the COUNTY has
immediate access to will be provided as requested.
23
RFP for Marine Debris Removal and Related Services
ARTICLE V
INDEMNIFICATION AND HOLD HARMLESS
The CONTRACTOR covenants and agrees to indemnify, hold harmless and defend COUNTY, its
commissioners, officers, employees, agents and servants from any and all claims for bodily injury,
including death, personal injury, and property damage, including damage to property owned by
Monroe County, and any other losses, damages, and expenses of any kind, including attorney's
fees, court costs and expenses, which arise out of, in connection with, or by reason of services
provided by CONTRACTOR or its Subcontractor(s) in any tier, occasioned by the negligence,
errors, or other wrongful act or omission of the CONTRACTOR, its Subcontractor(s) in any tier,
their officers, employees, servants and agents.
In the event that the completion of the project (to include the work of others) is delayed or
suspended as a result of the CONTRACTOR's failure to purchase or maintain the required
insurance, the CONTRACTOR shall indemnify COUNTY from any and all increased expenses
resulting from such delay. Should any claims be asserted against COUNTY by virtue of any
deficiency or ambiguity in the plans and specifications provided by the CONTRACTOR, the
CONTRACTOR agrees and warrants that CONTRACTOR hold the County harmless and shall
indemnify it from all losses occurring thereby and shall further defend any claim or action on the
COUNTY's behalf.
The first ten dollars ($10.00) of remuneration paid to the CONTRACTOR is consideration for the
indemnification provided for above.
The extent of liability is in no way limited to, reduced, or lessened by the insurance requirements
contained elsewhere within this agreement.
This indemnification shall survive the expiration or earlier termination of the Agreement.
ARTICLE VI
PERSONNEL
5.1 PERSONNEL
The CONTRACTOR shall assign only qualified personnel to perform any service concerning the
project. At the time of execution of this Agreement, the parties anticipate that the following named
individuals will perform those functions as indicated:
NAME FUNCTION
So long as the individuals named above remain actively employed or retained by the
CONTRACTOR, they shall perform the functions indicated next to their names. If they are
24
RFP for Marine Debris Removal and Related Services
replaced the CONTRACTOR shall notify the COUNTY of the change immediately.
CONTRACTOR shall provide equally qualified personnel if the above named are replaced.
ARTICLE VII
COMPENSATION
7.1 CONTRACT SUM
The Contract Sum shall not exceed $ unless amended by formal approval
of the Monroe County BOCC.
The COUNTY shall pay the CONTRACTOR in current funds for the CONTRACTOR'S
performance of this Agreement based on rates negotiated and agreed upon and shown in the
Pricing Schedule in Exhibit B.
7.2 PAYMENTS
For its assumption and performances of the duties, obligations and responsibilities set forth
herein, the CONTRACTOR shall be paid in accordance with assigned Tasks and completion
of Tasks, based on submitted invoices. All invoices must meet NRCS standards and
requirements. Payment will be made upon the completion of individual Task Orders.
(A) If the CONTRACTOR'S duties, obligations and responsibilities are materially
changed by amendment to this Agreement after execution of this Agreement,
compensation due to the CONTRACTOR shall be equitably adjusted, either upward
or downward;
(B) As a condition precedent for any payment due under this Agreement, the
CONTRACTOR shall submit proper invoices to COUNTY requesting payment for
services properly rendered and reimbursable expenses due hereunder. The
CONTRACTOR'S invoices shall describe with reasonable particularity the service
rendered. The CONTRACTOR'S invoices shall be accompanied by such
documentation or data in support of expenses for which payment is sought and which
the COUNTY may require, and which comply with FEMA requirements.
(C) Payment shall be made pursuant to the Local Government Prompt Payment Act,
218.735, Florida Statute.
7.3 REIMBURSABLE EXPENSES
There shall be no reimbursable expenses or items, other than those enumerated in the
Agreement.
7.4 BUDGET
7.4.1 The CONTRACTOR is not entitled to receive, and the COUNTY is not obligated to pay,
any fees or expenses in excess of the amount budgeted for this contract in each fiscal year
(October 1 - September 30) by COUNTY's Board of County Commissioners. The budgeted
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RFP for Marine Debris Removal and Related Services
amount may only be modified by an affirmative act of the COUNTY's Board of County
Commissioners.
7.4.2 The COUNTY's performance and obligation to pay under this Agreement is contingent upon
an annual appropriation by the Board of County Commissioners and the approval of the
Board members at the time of contract initiation and its duration and approval of NRCS and
receipt of funds by NRCS.
ARTICLE VIII
INSURANCE
8.1 The CONTRACTOR shall obtain insurance as specified and maintain the required insurance
at all times that this Agreement is in effect. In the event the completion of the project (to include the
work of others) is delayed or suspended as a result of the CONTRACTOR'S failure to purchase or
maintain the required insurance, the CONTRACTOR shall indemnify the COUNTY from any and
all increased expenses resulting from such delay.
8.2 The coverage provided herein shall be provided by an insurer with an A.M. Best rating of VI
or better, that is licensed to do business in the State of Florida and that has an agent for
service of process within the State of Florida. The coverage shall contain an endorsement
providing sixty (60) days' notice to the COUNTY prior to any cancellation of said coverage.
Said coverage shall be written by an insurer acceptable to the COUNTY and shall be in a
form acceptable to the COUNTY.
8.3 CONTRACTOR shall obtain and maintain the following policies:
A. Workers' Compensation insurance as required by the State of Florida, sufficient to
respond to Florida Statutes Chapter 440.
B. Employers Liability Insurance with limits of $1,000,000 per Accident, $1,000,000
Disease, policy limits, $1,000,000 Disease each employee.
C. Comprehensive business automobile and vehicle liability insurance covering claims
for injuries to members of the public and /or damages to property of others arising from
use of motor vehicles, including onsite and offsite operations, and owned, hired or non -
owned vehicles, with One Million Dollars ($1,000,000.00) combined single limit and
One Million Dollars ($1,000,000.00) annual aggregate.
D. Commercial general liability, including Personal Injury Liability, covering claims for
injuries to members of the public or damage to property of others arising out of any
covered act or omission of the CONTRACTOR or any of its employees, agents or
subcontractors or subcontractors, including Premises and /or Operations, Products and
Completed Operations, Independent Contractors; Broad Form Property Damage and a
Blanket Contractual Liability Endorsement with One Million Dollars ($1,000,000) per
occurrence and annual aggregate.
An Occurrence Form policy is preferred. If coverage is changed to or provided on a
Claims Made policy, its provisions should include coverage for claims filed on or after
the effective date of this contract. In addition, the period for which claims may be
PXGI
RFP for Marine Debris Removal and Related Services
reported must extend for a minimum of 48 months following the termination or
expiration of this contract.
E. Pollution Liability insurance of One Million Dollars ($1,000,000.00) per occurrence
and Two Million Dollars ($2,000,000.00) annual aggregate. If the policy is a "claims
made" policy, CONTRACTOR shall maintain coverage or purchase a "tail" to cover
claims made after completion of the project to cover the statutory time limits in Chapter
95 of the Florida Statutes. ,Z
c�
F. Watercraft Liability insurance of One Million Dollars ($1,000,000.00).
G. Jones Act Coverage: Recognizing that the work governed by this contract involves Maritimf U-
Operations, the Contractor's Workers' Compensation Insurance Policy shall include coverage to
claims subject to the Federal Jones Act (46 U.S.C.A. subsection 688) with limits not less than
$1 Million. The Contractor shall be permitted to provide Jones Act Coverage through a separatf E
Protection and Indemnity Policy, in so far as the coverage provided is no less restrictive that
would have been provided by a Workers' Compensation policy.
a:
H. COUNTY shall be named as an additional insured with respect to CONTRACTOR'S
liabilities hereunder for all insurance coverages except Workers Compensation and
Employers Liability.
L CONTRACTOR shall require its subcontractors to be adequately insured at least to the
limits prescribed above, and to any increased limits of CONTRACTOR if so required by
COUNTY during the term of this Agreement. COUNTY will not pay for increased
limits of insurance for subcontractors.
J. CONTRACTOR shall provide to the COUNTY certificates of insurance or a copy of all
insurance policies including those naming the COUNTY as an additional insured. The
COUNTY reserves the right to require a certified copy of such policies upon request.
K. If the CONTRACTOR participates in a self - insurance fund, a Certificate of Insurance
will be required. In addition, the CONTRACTOR may be required to submit updated
financial statements from the fund upon request from the COUNTY.
ARTICLE IX
MISCELLANEOUS
9.1 SECTION HEADINGS
Section headings have been inserted in this Agreement as a matter of convenience of
reference only, and it is agreed that such section headings are not a part of this Agreement
and will not be used in the interpretation of any provision of this Agreement.
9.2 OWNERSHIP OF THE PROJECT DOCUMENTS
The documents prepared by the CONTRACTOR for this Project belong to the COUNTY
and may be reproduced and copied without acknowledgement or permission of the
CONTRACTOR.
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9.3 SUCCESSORS AND ASSIGNS
The CONTRACTOR shall not assign or subcontract its obligations under this agreement,
except in writing and with the prior written approval of the Board of County Commissioners
for Monroe County and the CONTRACTOR, which approval shall be subject to such
conditions and provisions as the Board may deem necessary. This paragraph shall be
incorporated by reference into any assignment or subcontract and any assignee or
subcontractor shall comply with all of the provisions of this agreement. Subject to the
provisions of the immediately preceding sentence, each parry hereto binds itself, its
successors, assigns and legal representatives to the other and to the successors, assigns and
legal representatives of such other party.
9.4 NO THIRD PARTY BENEFICIARIES
Nothing contained herein shall create any relationship, contractual or otherwise, with or any
rights in favor of, any third party.
9.5 TERMINATION
A. In the event that the CONTRACTOR shall be found to be negligent in any aspect of
service, the COUNTY shall have the right to terminate this agreement after five days
written notification to the CONTRACTOR.
B. Either of the parties hereto may cancel this Agreement without cause by giving the other
party sixty (60) days written notice of its intention to do so.
9.6 CONTRACT DOCUMENTS
This contract consists of the Request for Proposal including any addenda, this Agreement
(Articles I -IX), the CONTRACTOR'S Proposal in response to the RFP including any
exhibits or Exhibits, and modifications to the Agreement made after execution by written
amendment. In the event of any conflict between any of the Contract documents, the one
imposing the greater burden on the CONTRACTOR will control.
9.7 PUBLIC ENTITIES CRIMES / CONVICTED VENDOR LIST AND DEBARMENT
A person or affiliate who has been placed on the convicted vendor list following a
conviction for public entity crime may not submit a bid on contracts to provide any goods or
services to a public entity, may not submit a bid on a contract with a public entity for the
construction or repair of a public building or public work, may not submit bids on leases of
real property to public entity, may not be awarded or perform work as a contractor, supplier,
subcontractor, or CONTRACTOR under a contract with any public entity, and may not
transact business with any public entity in excess of the threshold amount provided in
Section 287.017 of the Florida Statutes, for CATEGORY TWO for a period of 36 months
from the date of being placed on the convicted vendor list.
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By signing this Agreement, CONTRACTOR represents that the execution of this Agreement
will not violate the Public Entity Crimes Act (Section 287.133, Florida Statutes). Violation
of this section shall result in termination of this Agreement and recovery of all monies paid
hereto, and may result in debarment from COUNTY's competitive procurement activities.
In addition to the foregoing, CONTRACTOR further represents that there has been no
determination, based on an audit, that it or any subcontractor has committed an act defined
by Section 287.133, Florida Statutes, as a "public entity crime" and that it has not been
formally charged with committing an act defined as a "public entity crime" regardless of the
amount of money involved or whether CONUSULTANT has been placed on the convicted
vendor list.
CONTRACTOR will promptly notify the COUNTY if it or any subcontractor or
CONTRACTOR is formally charged with an act defined as a "public entity crime" or
has been placed on the convicted vendor list.
9.8 MAINTENANCE OF RECORDS
CONTRACTOR shall maintain all books, records, and documents directly pertinent to
performance under this Agreement in accordance with generally accepted accounting
principles consistently applied. Records shall be retained for a period of five years from the
termination of this agreement. Each party to this Agreement or its authorized representatives
shall have reasonable and timely access to such records of each other party to this
Agreement for public records purposes during the term of the Agreement and for four years
following the termination of this Agreement. If an auditor employed by the COUNTY or
Clerk determines that monies paid to CONTRACTOR pursuant to this Agreement were
spent for purposes not authorized by this Agreement, or were wrongfully retained by the
CONTRACTOR, the CONTRACTOR shall repay the monies together with interest
calculated pursuant to Sec. 55.03, of the Florida Statutes, running from the date the monies
were paid by the COUNTY.
9.9 GOVERNING LAW, VENUE, INTERPRETATION, COSTS, AND FEES
This Agreement shall be governed by and construed in accordance with the laws of the State
of Florida applicable to contracts made and to be performed entirely in the State. In the
event that any cause of action or administrative proceeding is instituted for the enforcement
or interpretation of this Agreement, COUNTY and CONTRACTOR agree that venue shall
lie in the 16 Judicial Circuit, Monroe County, Florida, in the appropriate court or before the
appropriate administrative body. This agreement shall not be subject to arbitration.
Mediation proceedings initiated and conducted pursuant to this Agreement shall be in
accordance with the Florida Rules of Civil Procedure and usual and customary procedures
required by the circuit court of Monroe County.
9.10 SEVERABILITY
If any term, covenant, condition or provision of this Agreement (or the application thereof to
any circumstance or person) shall be declared invalid or unenforceable to any extent by a
court of competent jurisdiction, the remaining terms, covenants, conditions and provisions
29
RFP for Marine Debris Removal and Related Services
of this Agreement, shall not be affected thereby; and each remaining term, covenant,
condition and provision of this Agreement shall be valid and shall be enforceable to the
fullest extent permitted by law unless the enforcement of the remaining terms, covenants,
conditions and provisions of this Agreement would prevent the accomplishment of the
original intent of this Agreement. The COUNTY and CONTRACTOR agree to reform the
Agreement to replace any stricken provision with a valid provision that comes as close as
possible to the intent of the stricken provision.
9.11 ATTORNEY'S FEES AND COSTS
The COUNTY and CONTRACTOR agree that in the event any cause of action or
administrative proceeding is initiated or defended by any party relative to the enforcement or
interpretation of the Agreement, the prevailing party shall be entitled to reasonable
attorney's fees and court costs, as an award against the non - prevailing party, and shall
include attorney's fees and courts costs in appellate proceedings.
9.12 BINDING EFFECT
The terms, covenants, conditions, and provisions of this Agreement shall bind and inure to
the benefit of the COUNTY and CONTRACTOR and their respective legal representatives,
successors, and assigns.
9.13 AUTHORITY
Each party represents and warrants to the other that the execution, delivery and performance
of this Agreement have been duly authorized by all necessary County and corporate action,
as required by law.
9.14 CLAIMS FOR FEDERAL OR STATE AID
CONTRACTOR and COUNTY agree that each shall be, and is, empowered to apply for,
seek, and obtain federal and state funds to further the purpose of this Agreement; provided
that all applications, requests, grant proposals, and funding solicitations shall be approved by
each party prior to submission.
9.15 ADJUDICATION OF DISPUTES OR DISAGREEMENTS
COUNTY and CONTRACTOR agree that all disputes and disagreements shall be attempted
to be resolved by meet and confer sessions between representatives of each of the parties. If
no resolution can be agreed upon within 30 days after the first meet and confer session, then
any party shall have the right to seek such relief or remedy as may be provided by this
Agreement or by Florida law. This provision does not negate or waive the provisions of
paragraph 9.5 concerning termination or cancellation.
9.16 COOPERATION
In the event any administrative or legal proceeding is instituted against either party relating
to the formation, execution, performance, or breach of this Agreement, COUNTY and
30
SOQ!g)s!N b1of !Ef clt !Sf n p\Abritooe!Sf rbLf elf Mdf t!
CONTRACTOR agree to participate, to the extent required by the other party, in all
proceedings, hearings, processes, meetings, and other activities related to the substance of
this Agreement or provision of the services under this Agreement. COUNTY and
CONTRACTOR specifically agree that no party to this Agreement shall be required to enter
into any arbitration proceedings related to this Agreement.
9.17 COVENANT OF NO INTEREST
CONTRACTOR and COUNTY covenant that neither presently has any interest, and shall
not acquire any interest, which would conflict in any manner or degree with its performance
under this Agreement, and that only interest of each is to perform and receive benefits as
recited in this Agreement.
9.18 CODE OF ETHICS
COUNTY agrees that officers and employees of the COUNTY recognize and will be
required to comply with the standards of conduct for public officers and employees as
delineated in Section 112.311, et seq, Florida Statutes, regarding, but not limited to,
solicitation or acceptance of gifts; doing business with one's agency; unauthorized
compensation; misuse of public position, conflicting employment or contractual
relationship; and disclosure or use of certain information.
9.19 NO SOLICITATION /PAYMENT
The CONTRACTOR and COUNTY warrant that, in respect to itself, it has neither
employed nor retained any company or person, other than a bona fide employee working
solely for it, to solicit or secure this Agreement and that it has not paid or agreed to pay any
person, company, corporation, individual, or firm, other than a bona fide employee working
solely for it, any fee, commission, percentage, gift, or other consideration contingent upon or
resulting from the award or making of this Agreement. CONTRACTOR warrants that it has
not employed, retained or otherwise had act on its behalf any former county officer or
employee subject to the prohibition of Section 2 of Ordinance No. 010 -1990 as amended by
Ordinance 020 -1990 or any county officer or employee in violation of Section 3 of
Ordinance No. 010 -1990. For the breach or violation of the provision, the CONTRACTOR
agrees that the COUNTY shall have the right to terminate this Agreement without liability
and, at its discretion, to offset from monies owed, or otherwise recover, the full amount of
such fee, commission, percentage, gift, or consideration.
9.20 PUBLIC RECORDS
Pursuant to F. S. 119.070 1, Contractor and its subcontractors shall comply with all public
records laws of the State of Florida, including but not limited to:
(a) Keep and maintain public records that ordinarily and necessarily would be required by
Monroe County in order to perform the service.
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RFP for Marine Debris Removal and Related Services
(b) Provide the public with access to public records on the terms and conditions that
Monroe County would provide the records and at a cost that does not exceed the cost
provided in Florida Statutes, Chapter 119 or as otherwise provided by law.
(c) Ensure that public records that are exempt or confidential and exempt from public
records disclosure requirements are not disclosed except as authorized by law.
(d) Meet all requirements for retaining public records and transfer, at no cost, to Monroe
County all public records in possession of the contractor upon termination of the contract
and destroy any duplicate public records that are exempt or confidential and exempt from
public records disclosure requirements. All records stored electronically must be provided to
Monroe County in a format that is compatible with the information technology systems of
Monroe County.
9.21 NON - WAIVER OF IMMUNITY
Notwithstanding the provisions of Sec. 768.28, Florida Statutes, the participation of the
CONTRACTOR and the COUNTY in this Agreement and the acquisition of any
commercial liability insurance coverage, self - insurance coverage, or local government
liability insurance pool coverage shall not be deemed a waiver of immunity to the extent of
liability coverage, nor shall any contract entered into by the COUNTY be required to
contain any provision for waiver.
9.22 NON - RELIANCE BY NON - PARTIES
No person or entity shall be entitled to rely upon the terms, or any of them, of this
Agreement to enforce or attempt to enforce any third -parry claim or entitlement to or benefit
of any service or program contemplated hereunder, and the CONTRACTOR and the
COUNTY agree that neither the CONTRACTOR nor the COUNTY or any agent, officer, or
employee of either shall have the authority to inform, counsel, or otherwise indicate that any
particular individual or group of individuals, entity or entities, have entitlements or benefits
under this Agreement separate and apart, inferior to, or superior to the community in general
or for the purposes contemplated in this Agreement.
9.23 ATTESTATIONS AND TRUTH IN NEGOTIATION
CONTRACTOR agrees to execute such documents as COUNTY may reasonably require,
including a Public Entity Crime Statement, an Ethics Statement, and a Drug -Free Workplace
Statement. Signature of this Agreement by CONTRACTOR shall act as the execution of a
truth in negotiation certificate stating that wage rates and other factual unit costs supporting
the compensation pursuant to the Agreement are accurate, complete, and current at the time
of contracting. The original contract price and any additions thereto shall be adjusted to
exclude any significant sums by which the agency determines the contract price was
increased due to inaccurate, incomplete, or concurrent wage rates and other factual unit
costs. All such adjustments must be made within one year following the end of the
Agreement.
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RFP for Marine Debris Removal and Related Services
9.24 NO PERSONAL LIABILITY
No covenant or agreement contained herein shall be deemed to be a covenant or agreement
of any member, officer, agent or employee of Monroe County in his or her individual
capacity, and no member, officer, agent or employee of Monroe County shall be liable
personally on this Agreement or be subject to any personal liability or accountability by
reason of the execution of this Agreement.
9.25 EXECUTION IN COUNTERPARTS
This Agreement may be executed in any number of counterparts, each of which shall be
regarded as an original, all of which taken together shall constitute one and the same
instrument and any of the parties hereto may execute this Agreement by signing any such
counterpart.
ARTICLE X
PROVISIONS REQUIRED BY 2 CFR PART 200 (SUPER CIRCULAR)
10.1. AUDIT OF RECORDS
Contractor shall grant to the County, FDEM, USDA NRCS, the Federal Government, and any
other duly authorized agencies of the Federal Government or the County where appropriate the
right to inspect and review all books and records directly pertaining to the Contract resulting from
this RFP for a period of five (5) years after final grant close -out by NRCS or DEM, or as required
by applicable County, State and Federal law. Records shall be made available during normal
working hours for this purpose.
In the event that NRCS, FDEM, or any other Federal or State agency, or the County, issues
findings or rulings that the amounts charged by the Contractor, or any portions thereof, were
ineligible or were non - allowable under federal or state Law or regulation, Contractor may appeal
any such finding or ruling. If such appeal is unsuccessful, the Contractor shall agree that the
amounts paid to the Contractor shall be adjusted accordingly, and that the Contractor shall, within
30 days thereafter, issue a remittance to the County of any payments declared to be ineligible or
non - allowable.
Contractor shall comply with federal and /or state laws authorizing an audit of Contractor's
operation as a whole, or of specific Project activities.
Under no circumstances shall advertising or other communications with the media be presented in
such a manner as to County or imply that the Contractor or the Contractor's services are endorsed
by the County.
10.2. PAYMENT AND PERFORMANCE BONDS:
10.2.1 The Proposer shall be required to furnish a payment bend equal to the Sample
Operational 30 day Time period under a Task Order cost prior to issuance of the contract. The
bond must be issued by an A rated surety company doing business in the State of Florida.
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RFP for Marine Debris Removal and Related Services
10.2.2 Performance Bond. The COUNTY shall require the Contractor to furnish a Public
Construction Bond in the form provided by the Owner as a guarantee for the faithful performance of
the Contract (including guarantee and maintenance provisions) and the payment of all obligations
arising thereunder. 'Rie Public Constnu.etion Boni shall be in an ar�nou.nt at least equal to the price
for a Sar�nple '30 day Task Order work period. This contract is subject to the provisions of Section
255.05, Florida Statutes, which are incorporated herein
10.2.3 On projects where the bid exceeds $100,000, unless such requirement has been waived in
accordance with Rule 60D- 5.0041, Florida Administrative Code, the Bidder must provide
with the bid, evidence of ability to provide the necessary performance and payment bonds
for the project for a '30 -day Task Order by providing a letter of intent to provide a 100%
performance bond and a 100% labor and material payment bond from a surety company
authorized to do business in the State of Florida by the Department of Insurance, and
meeting the financial and performance rating required by the bidding documents. For
contract amounts not exceeding $500,000 the provisions of Section 287.0935 F.S. shall
govern.
10.3. NONDISCRIMINATION
During the performance of this Agreement, the CONTRACTOR agrees as follows:
(1) The contractor will not discriminate against any employee or applicant for employment
because of race, color, religion, sex, sexual orientation, gender identity, or national origin. The
contractor will take affirmative action to ensure that applicants are employed, and that employees
are treated during employment, without regard to their race, color, religion, sex, sexual orientation,
gender identity, or national origin. Such action shall include, but not be limited to the following:
Employment, upgrading, demotion, or transfer, recruitment or recruitment advertising; layoff or
termination; rates of pay or other forms of compensation; and selection for training, including
apprenticeship. The contractor agrees to post in conspicuous places, available to employees and
applicants for employment, notices to be provided by the contracting officer setting forth the
provisions of this nondiscrimination clause.
(2) The contractor will, in all solicitations or advertisements for employees placed by or on
behalf of the contractor, state that all qualified applicants will receive consideration for employment
without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin.
(3) The contractor will not discharge or in any other manner discriminate against any employee
or applicant for employment because such employee or applicant has inquired about, discussed, or
disclosed the compensation of the employee or applicant or another employee or applicant. This
provision shall not apply to instances in which an employee who has access to the compensation
information of other employees or applicants as a part of such employee's essential job functions
discloses the compensation of such other employees or applicants to individuals who do not
otherwise have access to such information, unless such disclosure is in response to a formal
complaint or charge, in furtherance of an investigation, proceeding, hearing, or action, including an
investigation conducted by the employer, or is consistent with the contractor's legal duty to furnish
information.
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(4) The contractor will send to each labor union or representative of workers with which it has a
collective bargaining agreement or other contract or understanding, a notice to be provided by the
agency contracting officer, advising the labor union or workers' representative of the contractor's
commitments under section 202 of Executive Order 11246 of September 24, 1965, and shall post
copies of the notice in conspicuous places available to employees and applicants for employment.
(5) The contractor will comply with all provisions of Executive Order 11246 of September 24,
1965, and of the rules, regulations, and relevant orders of the Secretary of Labor.
(6) The contractor will furnish all information and reports required by Executive Order 11246 of
September 24, 1965, and by the rules, regulations, and orders of the Secretary of Labor, or pursuant
thereto, and will permit access to his books, records, and accounts by the contracting agency and the
Secretary of Labor for purposes of investigation to ascertain compliance with such rules,
regulations, and orders.
(7) In the event of the contractor's non - compliance with the nondiscrimination clauses of this
contract or with any of such rules, regulations, or orders, this contract may be canceled, terminated
or suspended in whole or in part and the contractor may be declared ineligible for further
Government contracts in accordance with procedures authorized in Executive Order 11246 of
September 24, 1965, and such other sanctions may be imposed and remedies invoked as provided in
Executive Order 11246 of September 24, 1965, or by rule, regulation, or order of the Secretary of
Labor, or as otherwise provided by law.
10.4. OTHER FEDERAL CONTRACT REQUIREMENTS
The CONTRACTOR and its subcontractors must follow the provisions as set forth in
Appendix 11 to Part 200, as amended, including but not limited to:
A. Contractor agrees to comply with all applicable standards, orders or regulations
issued pursuant to the Clean Air Act (42 U.S.C. 7401- 7671q) and the Federal Water Pollution
Control Act as amended (33 U.S.C. 1251 -1387) and will reports violations to FEMA and the
Regional Office of the Environmental Protection Agency (EPA).
B. Davis -Bacon Act, as amended (40 U.S.C. 3141 - 3148). When required by Federal
program legislation, all prime construction contracts in excess of $2,000 awarded by non -
Federal entities must comply with the Davis -Bacon Act (40 U.S.C. 3141 -3144, and 3146-
3148) as supplemented by Department of Labor regulations (29 CFR Part 5, "Labor Standards
Provisions Applicable to Contracts Covering Federally Financed and Assisted Construction ").
In accordance with the statute, contractors must be required to pay wages to laborers and
mechanics at a rate not less than the prevailing wages specified in a wage determination made
by the Secretary of Labor. In addition, contractors must be required to pay wages not less than
once a week. The COUNTY must place a copy of the current prevailing wage determination
issued by the Department of Labor in each solicitation. The decision to award a contract or
subcontract must be conditioned upon the acceptance of the wage determination. The
COUNTY must report all suspected or reported violations to the Federal awarding agency.
The contractors must also comply with the Copeland "Anti- Kickback" Act (40 U.S.C. 3145),
as supplemented by Department of Labor regulations (29 CFR Part 3, "Contractors and
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Subcontractors on Public Building or Public Work Financed in Whole or in Part by Loans or
Grants from the United States "). As required by the Act, each contractor or sub recipient is
prohibited from inducing, by any means, any person employed in the construction,
completion, or repair of public work, to give up any part of the compensation to which he or
she is otherwise entitled. The COUNTY must report all suspected or reported violations to the
Federal awarding agency.
C. Contract Work Hours and Safety Standards Act (40 U.S.C. 3701 -3708). Where
applicable, all contracts awarded by the COUNTY in excess of $100,000 that involve the
employment of mechanics or laborers must comply with 40 U.S.C. 3702 and 3704, as
supplemented by Department of Labor regulations (29 CFR Part 5). Under 40 U.S.C. 3702 of
the Act, each contractor must compute the wages of every mechanic and laborer on the basis
of a standard work week of 40 hours. Work in excess of the standard work week is
permissible provided that the worker is compensated at a rate of not less than one and a half
times the basic rate of pay for all hours worked in excess of 40 hours in the work week. The
requirements of 40 U.S.C. 3704 are applicable to construction work and provide that no
laborer or mechanic must be required to work in surroundings or under working conditions
which are unsanitary, hazardous or dangerous. These requirements do not apply to the
purchases of supplies or materials or articles ordinarily available on the open market, or
contracts for transportation or transmission of intelligence.
D. Rights to Inventions Made Under a Contract or Agreement. If the Federal award meets
the definition of "funding agreement" under 37 CFR §401.2 (a) and the recipient or sub
recipient wishes to enter into a contract with a small business firm or nonprofit organization
regarding the substitution of parties, assignment or performance of experimental,
developmental, or research work under that "funding agreement," the recipient or sub
recipient must comply with the requirements of 37 CFR Part 401, "Rights to Inventions Made
by Nonprofit Organizations and Small Business Firms Under Government Grants, Contracts
and Cooperative Agreements," and any implementing regulations issued by the awarding
agency.
F. Clean Air Act (42 U.S.C. 7401- 7671q.) and the Federal Water Pollution Control Act
(33 U.S.C. 1251- 1387), as amended—Contracts and sub grants of amounts in excess of
$150,000 must comply with all applicable standards, orders or regulations issued pursuant to
the Clean Air Act (42 U.S.C. 7401- 7671q) and the Federal Water Pollution Control Act as
amended (33 U.S.C. 1251- 1387). Violations must be reported to the Federal awarding agency
and the Regional Office of the Environmental Protection Agency (EPA).
G. Debarment and Suspension ( Executive Orders 12549 and 12689)A contract award
(see 2 CFR 180.220) will not be made to parties listed on the government wide exclusions in
the System for Award Management (SAM), in accordance with the OMB guidelines at 2 CFR
180 that implement Executive Orders 12549 (3 CFR part 1986 Comp., p. 189) and 12689 (3
CFR part 1989 Comp., p. 235), "Debarment and Suspension." SAM Exclusions contains the
names of parties debarred, suspended, or otherwise excluded by agencies, as well as parties
declared ineligible under statutory or regulatory authority other than Executive Order 12549.
H. Byrd Anti - Lobbying Amendment (31 U.S.C. 1352)— Contractors that apply or bid for
an award exceeding $100,000 must file the required certification. Each tier certifies to the tier
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RFP for Marine Debris Removal and Related Services
above that it will not and has not used Federal appropriated funds to pay any person or
organization for influencing or attempting to influence an officer or employee of any agency,
a member of Congress, officer or employee of Congress, or an employee of a member of
Congress in connection with obtaining any Federal contract, grant or any other award covered
by 31 U.S.C. 1352. Each tier must also disclose any lobbying with non - Federal funds that
takes place in connection with obtaining any Federal award. Such disclosures are forwarded
from tier to tier up to the non - Federal award.
L Procurement of recovered materials as set forth in 2 CFR § 200.322.
J. NRCS Regulations. NRCS administers the EWP program through the following authorities:
• Section 216, Public Law 81 -516 (33 U.S.C. Section 701b);
• Section 403 of Title IV of the Agricultural Credit Act of 1978, Public Law 95 -334; and
• Section 382, Title III, of the 1996 Farm Bill Public Law 104 -127.
■ Codified rules for administration of the EWP program are set forth in 7 CFR 624.
Other Federal Requirements:
K. Americans with Disabilities Act of 1990 (ADA) — The CONTRACTOR will comply with
all the requirements as imposed by the ADA, the regulations of the Federal government issued
thereunder, and the assurance by the CONTRACTOR pursuant thereto.
L. Disadvantaged Business Enterprise (DBE) Policy and Obligation - It is the policy of
the COUNTY that DBE's, as defined in 49 C.F.R. Part 26, as amended, shall have the
opportunity to participate in the performance of contracts financed in whole or in part with
COUNTY funds under this Agreement. The DBE requirements of applicable federal and state
laws and regulations apply to this Agreement. The COUNTY and its CONTRACTOR agree
to ensure that DBE's have the opportunity to participate in the performance of this
Agreement. In this regard, all recipients and contractors shall take all necessary and
reasonable steps in accordance with applicable federal and state laws and regulations to ensure
that the DBE's have the opportunity to compete for and perform contracts. The COUNTY and
the CONTRACTOR and subcontractors shall not discriminate on the basis of race, color,
national origin or sex in the award and performance of contracts, entered pursuant to this
Agreement.
M. The Contractor shall utilize the U.S. Department of Homeland Security's E- Verify
system to verify the employment eligibility of all new employees hired by the Contractor during
the term of the Contract and shall expressly require any subcontractors performing work or
providing services pursuant to the Contract to likewise utilize the U.S. Department of Homeland
Security's E- Verify system to verify the employment eligibility of all new employees hired by the
subcontractor during the Contract term.
10.5. No Obligation by Federal Government. The federal government is not a party to this
contract and is not subject to any obligations or liabilities to the non - Federal entity, contractor,
or any other party pertaining to any matter resulting from the contract.
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RFP for Marine Debris Removal and Related Services
10.6. Program Fraud and False or Fraudulent Statements or Related Acts. The Contractor
acknowledges that 31 U.S.C. Chapter 38 (Administrative Remedies for False Claims and
Statements) applies to the Contractor's actions pertaining to this contract.
IN WITNESS WHEREOF, each party has caused this Agreement to be executed by its duly
authorized representative on the day and year indicated.
(SEAL)
Attest: Kevin Madok, Clerk
By:
Deputy Clerk
Date:
BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY, FLORIDA
By:
Mayor /Chairman
CONTRACTOR NAME
By:
Print name:
By:
Print name:
STATE OF _
COUNTY OF
WITNESS
WITNESS
Print name and title:
On this day of 201, before me the person whose name is subscribed
above, and who produced as identification, acknowledged that he /she is the
person who executed the above Contract for the purposes therein contained.
Notary Public
Print Name
My commission expires:
Seal
38
RFP for Marine Debris Removal and Related Services
ATTACHMENT A
SCOPE OF SERVICES
TO BE INSERTED UPON COMPLETION OF NEGOTIATIONS
ATTACHMENT B
FEE SCHEDULE
TO BE INSERTED UPON COMPLETION OF NEGOTIATIONS
39
RFP for Marine Debris Removal and Related Services
SECTION 3 COUNTY FORMS
FORMS TO BE INCLUDED WITH TABBED INFORMATION- SEE SECTION ONE
Ell]
RFP for Marine Debris Removal and Related Services
RESPONSE FORM
RESPOND TO: MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
c/o PURCHASING DEPARTMENT
GATO BUILDING, ROOM 2 -213
1100 SIMONTON STREET
KEY WEST, FLORIDA 33040
1. 1 acknowledge receipt of Addenda No.(s)
2. 1 have included:
• Bid (Proposal) Bond for Sample 30 day Price Listed in Exhibit B
• Unit Price Proposal Sheets
• The Submission Response Form
• Lobbying and Conflict of Interest Clause
• Non - Collusion Affidavit
• Drug Free Workplace Form
• Respondent's Insurance and Indemnification Statement
• Insurance Agent's Statement
• (Check mark items above, as a reminder that they are included.)
3. In addition, I have included a current copy of the following professional licenses and business
tax receipts:
4. Mailing Address:
Tel: _
Fax:
Date:
5. Responding /Submitting Entity Name
I represent and state that I have full authority as
Responder to execute this response form.
By
Signature
Print Name:
Title
STATE OF
COUNTY OF
The foregoing instrument was acknowledged before me this day of
20 by , who is [ ] personally known to me, or who [ ] has
produced as identification.
Notary Public
SEAL
of the above named
41
RFP for Marine Debris Removal and Related Services
BID (PROPOSAL) BOND
KNOW ALL MEN BY THESE PRESENTS, that we
(Here insert name and address or legal title of Contractor)
as Principal, hereinafter called the Principal, and
full name and address or legal title of Surety)
(Here insert
a corporation duly organized under the laws of the State of as Surety, hereinafter called the Surety,
are held and firmly bound unto
(Here insert full name and address or legal title of Owner)
as Obligee, hereinafter called the Obligee, in the sum of Dollars ($), for the payment of which sum
well and truly to be made, the said Principal and the said Surety, bind ourselves, our heirs,
executors, administrators, successors and assigns, jointly and severally, firmly by these presents.
WHEREAS, the Principal has submitted a bid for
(Here insert full name, address and description of project)
NOW, THEREFORE, if the Obligee shall accept the bid of the Principal shall enter into a Contract
with the Obligee in accordance with the terms of such bid, and give such bond or bonds as may be
specified in the bidding or Contract Documents with good and sufficient surety for the faithful
performance of such Contract and for the prompt payment of labor and material furnished in the
prosecution thereof, or in the event of the failure of the Principal to enter such Contract and give
such bond or bonds, if the Principal shall pay to the Obligee the difference not to exceed the penalty
hereof between the amount specified in said bid and such larger amount for which the Obligee may
in good faith contact with another party to perform the Work covered by said bid, then this
obligation shall be null and void, otherwise to remain in full force and effect. Any action instituted
by a claimant under this bond must be in accordance with the notice and time limitations provisions
in Section 255.05(2), Florida Statutes.
(Principal) (Seal)
(Witness)
(Title)
(Surety) (Seal)
(Witness)
(Title
42
RFP for Marine Debris Removal and Related Services
LOBBYING AND CONFLICT OF INTEREST CLAUSE
SWORN STATEMENT UNDER ORDINANCE NO. 010 -1990
MONROE COUNTY, FLORIDA
ETHICS CLAUSE
(Company)
"...warrants that it has not employed, retained or otherwise had act on its behalf any former or
current County officer or employee subject to the prohibition of Sections 2 and 3 of Ordinance No.
010 -1990 as amended by Ordinance No. 020 -1990. For breach or violation of this provision the
COUNTY may, in its discretion, terminate this agreement without liability and may also, In its
discretion, deduct from the agreement or purchase price, or otherwise recover the full amount of
any fee, commission, percentage, gift, or consideration paid to the former County officer or
employee."
(Signature)
Date:
STATE OF:
COUNTY OF:
Subscribed and sworn to (or affirmed) before me on
(date) by
known to me or has produced
identification) as identification.
(type of
NOTARY PUBLIC
My Commission Expires:
(name of affiant). He /She is personally
43
SOQ!g)s!N b1of !Ef clt !Sf n p\Abritooe!Sf rbLf e!Tf Mdf t!
NON - COLLUSION AFFIDAVIT
I, of the city of
oath, and under penalty of perjury, depose and say that
according to law on my
a. I am of the firm of
the bidder making the
Proposal for the project described in the Request for Proposals for
and that I executed the said
proposal with full authority to do so;
b. The prices in this bid have been arrived at independently without collusion,
consultation, communication or agreement for the purpose of restricting competition,
as to any matter relating to such prices with any other bidder or with any competitor;
C. Unless otherwise required by law, the prices which have been quoted in this bid have
not been knowingly disclosed by the bidder and will not knowingly be disclosed by the
bidder prior to bid opening, directly or indirectly, to any other bidder or to any
competitor; and
d. No attempt has been made or will be made by the bidder to induce any other person,
partnership or corporation to submit, or not to submit, a bid for the purpose of
restricting competition;
e. The statements contained in this affidavit are true and correct, and made with full
knowledge that Monroe County relies upon the truth of the statements contained in
this affidavit in awarding contracts for said project.
(Signature)
Date:
STATE OF:
COUNTY OF:
Subscribed and sworn to (or affirmed) before me on
me or has produced
identification) as identification.
(type of
NOTARY PUBLIC
(date) by
(name of affiant). He /She is personally known to
My Commission Expires:
44
RFP for Marine Debris Removal and Related Services
ESVH.GSFF!X PSL CWQF!GPSN !
The undersigned vendor in accordance with Florida Statute 287.087 hereby certifies that:
(Name of Business)
1. Publishes a statement notifying employees that the unlawful manufacture, distribution,
dispensing, possession, or use of a controlled substance is prohibited in the workplace and
specifying the actions that will be taken against employees for violations of such prohibition.
2. Informs employees about the dangers of drug abuse in the workplace, the business' policy
of maintaining a drug -free workplace, any available drug counseling, rehabilitation, and
employee assistance programs, and the penalties that may be imposed upon employees
for drug abuse violations.
3. Gives each employee engaged in providing the commodities or contractual services that
are under bid a copy of the statement specified in subsection (1).
4. In the statement specified in subsection (1), notifies the employees that, as a condition of
working on the commodities or contractual services that are under bid, the employee will
abide by the terms of the statement and will notify the employer of any conviction of, or plea
of guilty or nolo contenderre to, any violation of Chapter 893 (Florida Statutes) or of any
controlled substance law of the United States or any state, for a violation occurring in the
workplace no later than five (5) days after such conviction.
5. Imposes a sanction on, or require the satisfactory participation in a drug abuse assistance
or rehabilitation program if such is available in the employee's community , or any
employee who is so convicted.
6. Makes a good faith effort to continue to maintain a drug -free workplace through
implementation of this section.
As the person authorized to sign the statement, I certify that this firm complies fully with the above
requirements.
(Signature)
Date:
STATE OF:
COUNTY OF:
Subscribed and sworn to (or affirmed) before me on (date) by
(name of affiant). He /She is personally known to
me or has produced (type of identification) as
identification.
10 Lei I FI-11 ryd a 01 Q I
My Commission Expires:
1!N
RFP for Marine Debris Removal and Related Services
PUBLIC ENTITY CRIME STATEMENT
"A person or affiliate who has been placed on the convicted vendor list following a conviction for
public entity crime may not submit a bid on a contract to provide any goods or services to a public
entity, may not submit a bid on a contract with a public entity for the construction or repair of a
public building or public work, may not submit bids on leases of real property to public entity, may
not be awarded or perform work as a CONTRACTOR, supplier, subcontractor, or CONTRACTOR
under a contract with any public entity, and may not transact business with any public entity in
excess of the threshold amount provided in Section 287.017, for CATEGORY TWO for a period of
36 months from the date of being placed on the convicted vendor list."
I have read the above and state that neither (Respondent's name) nor
any Affiliate has been placed on the convicted vendor list within the last 36 months.
(Signature)
Date:
STATE OF:
,KOININVA910
Subscribed and sworn to (or affirmed) before me on
(date) by
known to me or has produced
identification.
(name of affiant). He /She is personally
(type of identification) as
NOTARY PUBLIC
My Commission Expires:
N[4
RFP for Marine Debris Removal and Related Services
Respondent's Insurance and Indemnification Statement
Insurance Requirement Required Limits
Worker's Compensation Statutory Limits
Employer's Liability $1,000,000 /$1,000,000 /$1,000,000
General Liability $1,000,000 Combined Single Limit
Vehicle Liability $1,000,000 Combined Single Limit per
Occurrence /$1,000,000 Aggregate
Pollution Liability $1,000,000 per occurrence
$2,000,000 annual aggregate
Watercraft Liability $1,000,000
Jones Act Coverage $1,000,000
IDEMNIFICATION AND HOLD HARMLESS FOR CONTRACTORS AND SUBCONTRACTORS
The CONTRACTOR covenants and agrees to indemnify, hold harmless and defend Monroe County, its commissioners,
officers, employees, agents and servants from any and all claims for bodily injury, including death, personal injury, and
property damage, including property owned by Monroe County, and any other losses, damages, and expenses of any
kind, including attorney's fees, court costs and expenses, which arise out of, in connection with, or by reason of services
provided by the CONTRACTOR or any of its Subcontractor(s) in any tier, occasioned by the negligence, errors, or
other wrongful act or omission of the CONTRACTOR, including its Subcontractor(s) in any tier, their officers,
employees, servants or agents.
In the event that the completion of the project (to include the work of others) is delayed or suspended as a result of the
CONTRACTOR's failure to purchase or maintain the required insurance, the CONTRACTOR shall indemnify the
County from any and all increased expenses resulting from such delay. Should any claims be asserted against the
COUNTY by virtue of any deficiency or ambiguity in the plans and specifications provided by the CONTRACTOR, the
CONTRACTOR agrees and warrants that CONTRACTOR shall hold the County harmless and shall indemnify it from
all losses occurring thereby and shall further defend any claim or action on the County's behalf.
The first ten dollars ($10.00) of remuneration paid to the CONTRACTOR is consideration for the indemnification
provided for above.
The extent of liability is in no way limited to, reduced, or lessened by the insurance requirements contained elsewhere
within this agreement.
This indemnification shall survive the expiration or earlier termination of the Agreement.
RESPONDENT'S STATEMENT
I understand the insurance that will be mandatory if awarded the contract and will comply in full with all the
requirements.
Respondent
Signature
47
RFP for Marine Debris Removal and Related Services
INSURANCE AGENT'S STATEMENT
I have reviewed the above requirements with the proposer named above. The following
deductibles apply to the corresponding policy.
POLICY
Liability policies are Occurrence
Insurance Agency
DEDUCTIBLES
Claims Made
Signature
H11
RFP for Marine Debris Removal and Related Services
SECTION 4 INSURANCE AND BOND REQUIREMENTS
Payment and Public Construction Bonds Payment and Public Construction Bond in the arr OUnt
of the cost of a 00 day Task Order of the proposed services work is a requirement of this Contract.
Insurance Requirement
Worker's Compensation
Employers' Liability Insurance
Required Limits
Statutory Limits
$1,000,000 Accident
$1,000,000 Disease, policy limits
$1,000,000 Disease each employee
General Liability, including
Premises Operation
Products and Completed Operations
Blanket Contractual Liability
Personal Injury Liability
Expanded Definition of Property Damage
Vehicle Liability
(Owned, non -owned and hired vehicles)
Pollution Liability
Watercraft Liability
$1,000,000 Combined Single Limit
$1,000,000 per Occurrence
$1,000,000 Combined Single Limit
$1,000,000 per Occurrence
$2,000,000 Aggregate
$1,000,000
Monroe County shall be named as an Additional Insured on the General Liability, Vehicle Liability,
Pollution Liability and Watercraft Liability policies.
Jones Act Coverage
Recognizing that the work governed by this contract involves Maritime Operations, the Contractor's
Workers' Compensation Insurance Policy shall include coverage for claims subject to the Federal
Jones Act (46 U.S.C.A. subsection 688) with limits not less than $1 Million.
The Contractor shall be permitted to provide Jones Act Coverage through a separate Protection and
Indemnity Policy, in so far as the coverage provided is no less restrictive than would have been
provided by a Workers' Compensation policy.
Additional Information
The Monroe County Board of County Commissioners shall be named as Additional Insured on all
policies (except Workers Compensation) issued to satisfy the above requirements.
49
RFP for Marine Debris Removal and Related Services
SECTION 5 SCOPE OF WORK AND COST SHEET
SCOPE OF WORK FOR RESPONSE AND RECOVERY SERVICES FOR MARINE
DEBRIS REMOVAL AND RELATED SERVICES IN MONROE COUNTY AS A RESULT
OF HURRICANE IRMA
The Scope of Work described below will be referred to as "the Project" or "project ".
The awarded contractor must be available and be able to mobilize quickly, to begin work within
fifteen (15) calendar days from the date of issuance of a Notice of Award by Monroe County.
When issued, the Notice to Proceed and accompanying Task Order will describe the response and
recovery operations to be performed.
Respondents will include in their response (Tab 8) a copy of the fee schedule with proposed pricing
for a Sample 30 day time period included.
In addition to payments for items indicated in the fee schedule, the County will pay all pass - through
costs at the final disposal site. There shall be no other reimbursable expenses or items.
Monroe County does not guarantee any minimum quantities in this contract. Monroe County
reserves the right to cancel this contract at any time when the County feels it is in the best interest to
so for the County. No charges shall be incurred by the County other than products or services that
were ordered, provided and agreed upon by the Project Manager.
Respondents may propose for any or all of the five work categories:
1) Debris removal from canals and nearshore waters; including mangrove trimming
2) Organic sediment, silt and sand removal
3) Operation and management of TDMAs, including sorting and reduction of debris;
4) Transportation and disposal of the material from the County's TDMA sites to final
disposal sites; and
5) Derelict vessel recovery.
CATEGORY 1. REMOVAL OF MARINE DEBRIS FROM CANALS AND
NEARSHORE WATERS AND TRANSPORT TO TDMAS; MAY INCLUDE MANGROVE
TRIMMING.
CONTRACTOR will be responsible for the removal of marine debris from canals and nearshore
waters (within �/z mile of shore). Efforts are to include the identification of locations in the water
where significant marine debris exists, locating, removing, and transporting of the marine debris to
debris sites (TDMAs), including oversight of operations for the project.
The definition of marine debris includes but is not limited to:
• Vegetation, hazardous waste, construction and demolition debris, propane tanks, white
goods, e- waste, docks, non - marine vehicles, motorhomes, seawalls, and houses or portions
of houses,
6.711
RFP for Marine Debris Removal and Related Services
• Organic material, sand or silt deposited into the canals as a result of Hurricane Irma
• Identification, removal, transportation, and disposal of, traps and other man -made materials,
and floating structures.
Detailed Responsibilities:
• The Contractor will determine locations of marine debris in the 103 NRCS- eligible
manmade canals within an area to include unincorporated Monroe County and the
municipalities of Marathon and Islamorada as shown in Exhibit A.
• The Contractor will assess total potential volume or area (linear feet or area of canal or
shoreline, tons, cubic yards, etc.) for the amount of marine debris likely to be removed and
disposed o£ Marine debris should include all material that is within the canal including
material that is laying along the bottom — potentially under layer(s) of silt, sediment or sand.
The Contractor shall use all necessary measures to ensure that all marine debris is removed
from the canal. Such marine debris should not be debris attached to personal property
unless permission is provided to remove such debris. An effort should be made to contact a
property owner to obtain permission to remove material that is obviously debris, but which
may be tied or otherwise affixed to land for reasons of maintaining clear navigation.
• The Contractor will perform pre- removal assessment and mapping of canal debris using
cost - effective technology, including side scan sonar or other methodology, to provide
identification and assessment of debris locations — if requested by the County.
• The Contractor shall also be responsible for and make good all damage to homeowner docks
of any type, seawalls, boats, fencing, buildings, telephone or other cables, water pipes,
sanitary pipes, and any other appurtenances, at the Contractor's sole expense. The
Contractor shall produce a pre - construction video to document the existing conditions. The
documentation shall utilize a high- resolution digital video camera with extended still frame
capability. The documentation shall record surface features located within the construction
zone including, but not limited to, staging area, canal seawalls, boat lifts, boats, and any
other permanent or temporary structures within the canal footprint. The documentation shall
provide audio recording documenting the orientation, location, and description of features.
The documentation shall accompany a written log which documents the aforementioned
items and shall contain bright, sharp pictures with accurate colors and shall be free from
distortion or any other significant picture imperfection. The audio portion of the recording
shall reproduce the commentary of the camera operator with proper volume, clarity, and be
free of distortion. The construction shall not proceed until the County have reviewed the
documentation and notified the Contractor of its acceptability.
• The Contractor shall be cognizant of the various working conditions to be encountered under
this contract, i.e. shallow depths surrounding the canals, plugged canals, narrow canals, and
deep canals. The Contractor shall provide assurance in the way of past project history with
similar type of constraints to the County that they have the proper and necessary equipment
to complete the activities associated with this RFP.
51
RFP for Marine Debris Removal and Related Services
• If the respondent is not a General or Marine Contractor, the Contractor will enter into
contracts with local marine contractors, as necessary, to remove debris from manmade
canals and /or shoreline areas located in the project work area.
• Contractor will provide supervision for project oversight efforts as required by the USDA
NRCS and the County in coordination with County staff and /or a monitoring firm employed
by the County.
• Monroe County will maintain an independent monitoring team representing the County as
the project applicant.
• The Contractor shall be responsible for the recovery and handling of any remaining derelict
vehicles in accordance with Chapters 715 and 717, Florida Statutes, in conjunction with
local law enforcement agencies. Note the U.S. Coast Guard and Environmental Protection
Agency have already completed the removal process of the vast majority of derelict vessels.
However, there may be a few remaining.
• The CONTRACTOR will be responsible for the management of all project expenses and
billing documentation as will be required by NRCS, the State of Florida, and the County.
• The Contractor shall be responsible for returning all TDMA's to their pre- debris storage
condition, and shall provide such environmental tests or studies as may be required by the
County in order to prove cleanup.
The County, at its option, may include mangrove trimming, as follows:
• The trimming shall be limited to those portions of branches or trunks of mangroves which
extend into the navigation channel beyond a vertical plane of the most waterward prop root
or root system.
• Professional mangrove trimmer(s) is responsible for strict application of ANSI 4300 (Partl)
Pruning Standards and the corresponding Best Management Practices (BMP) companion
publication.
• Contractor is responsible for removal and safe disposal of all pruned material from
navigable waters and mangrove canopies.
• No herbicide or other chemical will be used for the purpose of removing leaves of a
mangrove.
• Trimming activities shall not defoliate, remove or destroy mangroves;
• Contractor is responsible for maintenance and safe operation of all necessary equipment at
all times.
• Contractor is responsible for avoiding adverse impacts to benthic resources, including but
not limited to seagrass and mangrove root systems.
52
RFP for Marine Debris Removal and Related Services
CATEGORY 2: SILT, SEDIMENT AND SAND REMOVAL:
Contractor will be responsible for the removal of organic sediment, silt and sand. Such removal
shall be done utilizing dredging in such a way to prevent impacts to the nearshore waters or hard
bottom, and shall be completed using approved upland staging areas adjacent to the project area, or
approved alternates. Note that the Monroe County current regulations require hydraulic dredging in
unincorporated Monroe County. The County is researching if the requirement can be modified for
hurricane- related work in unincorporated Monroe County, Islamorada and Marathon. Vendors may
proposed one or more dredging methods on the pricing sheet. The County shall have the final
selection option.
Note that all applicable State and Federal permits for this category of work must be obtained in
advance before work can begin, as must NRCS approval. Due to this process, it is anticipated that
this category of work will not begin for several weeks or months after RFP opening. The County or
municipalities will submit and obtain all permits for organic silt, sediment and sand removal
activities. At present, due to the State of Emergency issued by the Governor following Hurricane
Irma, the South Florida Water Management District (SFWMD) and Florida Department of
Environmental Protection (FDEP) do not require a permit authorization to complete the activities to
restore the conditions of the canals prior to the Hurricane.
The United States Army Corps of Engineers (USACE) and Florida Keys National Marine Sanctuary
(FKNMS) do require a permit authorization for the organic silt, sediment and sand removal
activities prior to commencement. The Contractor shall provide and maintain during the life of the
contract, all necessary environmental protective measures as required by the aforementioned
permits.
Additionally, the Contractor shall provide environmental protective measures required to correct
unforeseen environmentally hazardous conditions that occur during the dredging operations,
including but not limited to the generation of toxic Hydrogen Sulfide gas. Monitoring of Hydrogen
Sulfide gas shall be completed during the completion of work, and necessary mitigation measures
shall be implemented if the 8 -hour Time Weighted Average (TWA) exposure concentration of 10
parts per million (ppm) is exceeded, or if nuisance conditions are created. Air monitoring shall be
completed by an Occupational Safety and Health Administration (OSHA) competent person on a
daily basis and recorded. The Contractor will comply with Federal, State, and local regulations
pertaining to water, air, and noise pollution.
The Contractor shall specify and utilize the dredge equipment to remove the organic muck and
sediment. The Contractor shall be aware that the pumping rate may be constrained by the sediment
dewatering rate and shall implement the appropriate equipment accordingly. The Contractor shall
maintain the plant, scows, combings, barges, pipelines, and associated equipment to meet the
requirements of the work and immediately repair leaks or breaks along pipelines. Immediately
remove dredged material discharged in wetlands or other areas outside of the identified project area
due to leaks and breaks.
Removal of material shall bring the impacted area back to original condition and shall be conducted
at Contractor's expense. Operations shall be immediately halted if a pipeline breaks or a leak
occurs.
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RFP for Marine Debris Removal and Related Services
Polymers
A. Chemical amendments may be used to assist with dewatering. If this option is selected, the
Contractor is required to provide the County with MSDS and salt water toxicity test results
to be utilized for permit submittals.
B. The Contractor shall be experienced in operating a polymer dosing system to provide water
quality treatment of dredge material or the Contractor shall hire, at the expense of the
Contractor, a qualified chemical amendment technician to be on -site at all times of dredge
operation. The contractor may propose an alternate dewatering method, but must provide
detailed design information and documentation of Contractor's experience utilizing the
alternate dewatering method.
C. The Contractor is responsible for installing and operating polymer mixing and dosing
equipment that is capable of delivering a constant feed of polymer to the dredge transfer line
when dredge material is being pumped. Mixing and dosing equipment must operate
according to the manufacturer specifications .
D. The Contractor shall quantify the concentration of residual polymer from the effluent of the
geotextile dewatering containers on a weekly basis, and shall demonstrate that the -a residual
polymer concentration does not exceed the permitted toxicity concentration
Dewaterin Of Excavated Material
The Contractor shall utilize either a mechanical or passive system for sediment dewatering purposes
dependent on space limitations for the staging area. The Contractor shall provide the County with
the proposed equipment selection and staging area constraints for the dewatering system.
The effluent from the dewatering system will be discharged back into the canal. The Contractor is
required to operate the dredging and dewatering operations such that mandated permitted turbidity
limits are not exceeded. The State turbidity requirements are 0 NTU increase above background
levels in the Florida Outstanding Waters at the canal mouth. The Contractor will make any required
adjustments to the operations to ensure compliance with these limits.
Disposal Of Excavated Material
The Contractor shall provide for safe and legal transportation and disposal of dredged materials to
the TDMA site. The deposit of dredged materials in unauthorized places is forbidden. Spoil
material inadvertently spilled on roads, public rights of way and private property shall be promptly
removed and the area restored by the Contractor. The Contractor may propose any non -
contaminated silt or sediment for reuse at locations to be determined by the Contractor or County
Clean sand suitable for reuse purposes shall be retained by the County or municipalities at the
TDMA sites. However, any sediment, silt or sand that contains concentrations above the applicable
FDEP Soil Cleanup Target Levels (SCTLs) for targeted constituents must be disposed of at a
County approved Class I disposal facility.
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RFP for Marine Debris Removal and Related Services
CATEGORY 3: OPERATION AND MANAGEMENT OF TDMAs, INLUDING SORTING
AND REDUCTION OF DEBRIS.
The County will be responsible for locating and providing TDMAs sites at County expense and
obtaining and paying for necessary permits and authorizations for appropriate TDMA sites.
• The Contractor will be responsible for the management and oversight of the County
designated TMDAs for storage of marine debris prior to appropriate final disposal.
• The Contractor will be responsible for preparing each TDMA site to accept debris, to
include clearing, grading, erosion control, construction and maintenance; establishing site
layout; providing all management, supervision, labor, machines, tools and equipment for the
acceptance, processing, reducing and sorting of debris.
• Vegetative debris reduction shall be performing by chipping/grinding only.
• The Contractor is responsible for compliance with all Florida Department of Environmental
Protection (DEP) authorizations and permits at the site.
• The Contractor is required to ensure that the TDMA site is secure and not accessible by the
public during operation and after working hours.
• If more than one contractor is hired in a geographic area, the County envisions that multiple
contractors may need to share the same TDMA site.
• After the debris has been reduced and hauled to final disposal sites, the contractors will be
responsible for performing site restoration and closeout, to include removal of all site
equipment (temporary toilets, inspection towers, security or silt fences, etc.), soil testing,
and restoration of the site to pre -work conditions.
Costs related to testing to establish that TDMA site pre -work conditions and to show that the sites
have been restored to pre -work conditions shall be invoiced at Contractor cost with no mark -up.
Unit costs for TDMA site management and debris reduction shall be on a per cubic yard basis.
Costs shall be all inclusive of all work required to manage and reduce debris, with the exception of
handling Freon removal from white goods, which shall be on a separate, per unit cost.
• Debris will be sorted into clean vegetative, C &D, seaweed /seagrass, sediment, white goods
and household hazardous waste. Vehicles and vessels shall be stored separately on site.
• All debris shall be mechanically loaded and reasonably compacted in the truck
• Provide control of pedestrian and vehicular traffic in the work area to include flag persons
signs or other devices necessary to ensure safe debris removal operations
• Provide daily reports on all debris recovery operations to include all equipment and
personnel used to the monitoring firm.
r.7.7
RFP for Marine Debris Removal and Related Services
• The report shall detail daily and cumulative -to -date statistics on the number of truckloads
number of cubic yards of debris hauled and locations of current work for each type of debris
recovered
CATEGORY 4. TRANSPORTATION OF MATERIALS FROM TDMA TO FINAL
APPROVED DISPOSAL LOCATION
The Contractor will be responsible for providing all necessary equipment and personnel to load and
haul eligible marine debris, white goods, vegetation, C &D and seaweed /seagrass from the TDMA
site to final disposal sites.
The Contractor shall also provide for safe and legal transportation and disposal of dredged silt
sediment / sand to a final disposal area. The deposit of dredged materials in unauthorized places is
forbidden. Spoil material inadvertently spilled on roads, public rights of way and private property
shall be promptly removed and the area restored by the Contractor. The Contractor may propose
any non - contaminated silt or sediment for reuse at locations to be approved by the County. Clean
sand suitable for reuse purposes shall be retained by the County or municipalities at the TDMA
sites. At the County's or municipalities option, clean sand suitable for reuse in the Keys shall be
transported to a local reuse or storage site as directed by the County or municipality. Any sediment,
silt or sand that contains concentrations above the applicable FDEP Soil Cleanup Target Levels
(SCTLs) for targeted constituents such as Arsenic must be disposed of at a County approved Class 1
disposal facility.
The Contractor shall immediately investigate claims of damage to private property and or County
roads and rights of way due to debris operations and make repairs at no cost to the County.
CATEGORY 5: REMAINING ABANDONED AND DERELICT VESSEL RECOVERY
AND DISPOSAL
The Coast Guard and Fish and Wildlife Commission "FWC" have completed their derelict vessel
removal program in the nearshore waters and canals of the Florida Keys. There may be a few
vessels, if any, remaining on the bottoms of canals. The Contractor will be responsible for
managing the removal from the water, impound and auction or disposal, of derelict and abandoned
vessels surrounding the Florida Keys which were the result of Hurricane Irma, and other future
storm events within the term of the Agreement. Efforts are to include the detailed cost assessment
for the removal of larger vessels which are located in shallow waters and are hard aground. Work
will also include obtaining necessary salvage approvals through applicable state and federal
agencies, including the Florida Keys National Marine Sanctuary, the United States Coast Guard, the
U.S. Fish and Wildlife Service, and the Florida Fish and Wildlife Conservation Commission.
The Contractor will:
• Determine current locations of remaining abandoned and derelict vessels and determine the
least costly approach for salvage or disposal as appropriate.
• Transportation to the County's designated temporary debris sites for storage of vessels
(including floating structures) and associated debris prior to appropriate final disposal.
011
RFP for Marine Debris Removal and Related Services
• Assess total potential value of the removal operation whether by means leading to disposal
or by means appropriate for salvage and sale for cost.
• Work with local, state, and federal agencies to approve salvage plans for vessels that are
located on sensitive marine or wetland resources, including shallow water seagrass areas and
mangrove communities.
• Prior to ultimate removal from the marine environment, reach agreement with local, state,
and federal agencies on which abandoned vessels will be "eligible" under FEMA's
eligibility guidelines.
• Prior to ultimate removal from the marine environment, reach agreement on which vessels
will be removed for disposal and which will be removed to a holding site for cost recovery
through sale to an original owner or auction.
• Contractor will provide supervision for project oversight efforts as required by NRCS and
the County in conjunction with County staff and /or a monitoring firm employed by the
County.
• Monroe County will maintain an independent Monitor Firm representing the County.
• Contractor will be responsible for all project oversight where salvage plans have been
applied for and approved and necessary salvage criteria or constraints are imposed by
approving agencies.
• Contractor will be responsible for the management of all project expenses and billing
documentation as will be required by NRCS and the County and submission of the same to
the County or its agent.
57
RFP for Marine Debris Removal and Related Services
EXHIBIT A
LIST AND MAPS OF 103 USDA NRCS ELIGIBLE CANALS
60
RFP for Marine Debris Removal and Related Services
EXHIBIT B
PRICING SHEET
59
NRCS PROJECT APPLICATIONS
FROM MONROE COUNTY, FL
D.3.b
�A`
Canal Name and Number
Municipality
1
13 KEY LARGO
Unincorporated Monroe Count
2
76 ROCK HARBOR
Unincorporated Monroe Count
3
82 ROCK HARBOR
Unincorporated Monroe Count
4
83 ROCK HARBOR
Unincorporated Monroe Count
5
84 ROCK HARBOR
Unincorporated Monroe Count
6
98 ROCK HARBOR
Unincorporated Monroe Count
7
102 TAVERNIER
Unincorporated Monroe Count
8
103 TAVERNIER
Unincorporated Monroe Count
9
123 PLANTATION KEY ADDED
Village of Islamorada
10
147 LOWER MATECUMBE KEY
Village of Islamorada
11
148 LOWER MATECUMBE KEY
Village of Islamorada
12
157 LOWER MATECUMBE KEY
Village of Islamorada
13
164 CONCH KEY ADDED 3
Unincorporated Monroe Count
14
203 MARATHON
City of Marathon
15
204 MARATHON
City of Marathon
16
208 MARATHON
City of Marathon
17
211 MARATHON
City of Marathon
18
221 MARATHON
City of Marathon
19
222 MARATHON
City of Marathon
20
224 MARATHON
City of Marathon
21
225 MARATHON
City of Marathon
22
228 MARATHON
City of Marathon
23
229 BIG PINE KEY
Unincorporated Monroe Count
24
232 MARATHON
City of Marathon
25
238 BIG PINE KEY
Unincorporated Monroe Count
26
239 MARATHON
City of Marathon
27
240 MARATHON
City of Marathon
28
242 MARATHON
City of Marathon
29
244 MARATHON ADDED
City of Marathon
30
244 MARATHON ADDED 2
City of Marathon
31
247 MARATHON
City of Marathon
32
248 MARATHON
City of Marathon
33
257 MARATHON
City of Marathon
34
258 BIG PINE KEY
Unincorporated Monroe Count
35
259 BIG PINE
Unincorporated Monroe Count
36
263 BIG PINE KEY
Unincorporated Monroe Count
37
266 BIG PINE KEY
Unincorporated Monroe Count
38
268 MARATHON
City of Marathon
39
273 BIG PINE KEY
Unincorporated Monroe Count
40
277 BIG PINE KEY
Unincorporated Monroe Count
41
277 BIG PINE KEY MERGED
Unincorporated Monroe Count
42
277 BIG PINE KEY MERGED 2
Unincorporated Monroe Count
43
277 BIG PINE KEY MERGED 5
Unincorporated Monroe Count
44
278 BIG PINE KEY
Unincorporated Monroe Count
45
280 LITTLE TORCH KEY
Unincorporated Monroe Count
46
281 LITTLE TORCH KEY
Unincorporated Monroe Count
47
282 BIG PINE KEY
Unincorporated Monroe Count
48
284 BIG PINE KEY
Unincorporated Monroe Count
49
287 BIG PINE KEY
Unincorporated Monroe Count
......:..:
NRCS PROJECT APPLICATIONS
FROM MONROE COUNTY, FL
D.3.b
�A`
50
288 BIG PINE KEY
Unincorporated Monroe Count
51
290 BIG PINE KEY
Unincorporated Monroe Count
52
292 LITTLE TORCH KEY
Unincorporated Monroe Count
Canal Name and Number
Municipalit
53
293 BIG PINE KEY
Unincorporated Monroe Count
54
295 BIG PINE KEY
Unincorporated Monroe Count
55
297 BIG PINE KEY
Unincorporated Monroe Count
56
298 BIG PINE KEY
Unincorporated Monroe Count
57
299 BIG PINE KEY
Unincorporated Monroe Count
58
300 BIG PINE KEY
Unincorporated Monroe Count
59
302 BIG PINE KEY
Unincorporated Monroe Count
60
303 BIG PINE KEY
Unincorporated Monroe Count
61
307 SUGARLOAF KEY
Unincorporated Monroe Count
62
310 RAMROD KEY
Unincorporated Monroe Count
63
311 RAMROD KEY
Unincorporated Monroe Count
64
317 LITTLE TORCH KEY
Unincorporated Monroe Count
65
323 SUMMERLAND KEY
Unincorporated Monroe County
66
324 CUDJOE KEY
Unincorporated Monroe County
67
326 CUDJOE KEY
Unincorporated Monroe County
68
327 BIG PINE KEY
Unincorporated Monroe County
69
328 SUMMERLAND KEY
Unincorporated Monroe County
70
329 CUDJOE KEY
Unincorporated Monroe County
71
332 CUDJOE KEY
Unincorporated Monroe County
72
335 CUDJOE KEY
Unincorporated Monroe County
73
336 CUDJOE KEY
Unincorporated Monroe County
74
337 CUDJOE KEY
Unincorporated Monroe County
75
339 LITTLE TORCH KEY
Unincorporated Monroe County
76
340 CUDJOE KEY
Unincorporated Monroe County
77
344 CUDJOE KEY
Unincorporated Monroe County
78
345 CUDJOE KEY
Unincorporated Monroe County
79
349 CUDJOE KEY
Unincorporated Monroe County
80
350 RAMROD KEY
Unincorporated Monroe County
81
351 SUMMERLAND KEY
Unincorporated Monroe County
82
353 CUDJOE KEY
Unincorporated Monroe County
83
359 CUDJOE KEY
Unincorporated Monroe County
84
372 CUDJOE KEY
Unincorporated Monroe County
85
375 CUDJOE KEY
Unincorporated Monroe County
86
378 CUDJOE KEY
Unincorporated Monroe County
87
381 SUMMERLAND KEY
Unincorporated Monroe County
88
384 SUGARLOAF KEY
Unincorporated Monroe County
89
388 SUGARLOAF KEY
Unincorporated Monroe County
90
397 SUGARLOAF KEY
Unincorporated Monroe County
91
418 SUGARLOAF KEY
Unincorporated Monroe County
92
422 SUGARLOAF KEY
Unincorporated Monroe County
93
433 SADDLEBUNCH KEYS (MERGED)
Unincorporated Monroe County
94
437 BIG COPPITT
Unincorporated Monroe County
95
438 BIG COPPITT KEY
Unincorporated Monroe County
96
441 BIG COPPITT KEY
Unincorporated Monroe County
97
442 BIG COPPITT
Unincorporated Monroe County
......:..:
N R(5 PROJECT APPLICATIONS
FROM MONROE COUNTY, FL
4c \
«
9
444 BIG COPPITT KEY
Unincorporated Monroe County
9
445 BIG COPPITT KEY
Unincorporated Monroe County
10
47 GEIGER KEY
Unincorporated Monroe County
]O]
47 GEIGER KEY
Unincorporated Monroe County
10
1 47 GEIGER KEY
I Unincorporated Monroe County
103
1 500 SUMMERLAND KEY
I Unincorporated Monroe County
Monroe County
DSR #MC-1 7-001
Big Coppitt, Geiger, Saddlebunch, Sugarloaf Keys
Canal Location Map
A-1
OR
0
J SO
4
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Monroe County
DSR #MC -17 -001
Big Coppitt, Geiger, Saddlebunch, Sugarloaf Keys
Canal Location Map
4
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4
North Key Largo
Key Largo
Tavernier ,
Duck Key Layton
Cudjoe Key Big Pine Key
Ramrod Key
-B
g Copp Ke y
Sources: Esri, HERE, De Lorme,
Stock Island
USGS, IntermaP, INCREMENT
P, NRCan, Esri Japan, METI,
Esri China (Hong Kong), Esri
,....
Korea, Esri (Thailand),
4
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4
D.3'.c :
Monroe County
DSR #MC -17 -002
Cudjoe, Summerland, Ramrod, Little Torch Keys
Canal Location Map
4
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U
46
4
C
IS User Community
�
V
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Muptir�r -;i� e1 i;
4
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Muptir�r -;i� e1 i;
North Key Largo
Key Largo
r
Tavernier
Duck Key Layton
Cudjoe Key Big pine Key
m
-
`:...Ramrod Key
-
%'d= Big Coppitt Key
Sources: Esri, HERE, De Lorme,
Stock Islantl
USGS, Intermap, INCREMENT
-
R NRCan, Esri Japan, METI,
Esri China (Hong Kong), Esri
-
Korea, Esri (Thailand),
4
s
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46
4
C
IS User Community
Legend
❑ Mile Markers
Canal Name
278 BIG PINE KEY
280 LITTLE TORCH KEY
281 LITTLE TORCH KEY
North Key Largo
® 284 BIG PINE KEY
_
292 LITTLE TORCH KEY
w;
298 BIG PINE KEY
Jv
302 BIG PINE KEY
Tavernier
„ 303 BIG PINE KEY
310 RAMROD KEY
Duck Key Layton
..._.
311 RAMROD KEY
317 LITTLE TORCH KEY
323 SUMMERLAND KEY
.��
327 BIG PINE KEY
Sources Esn, HERE, De Lorme,
328 SUMMERLAND KEY
339 LITTLE TORCH KEY
USGS, Interroap, INCREMENT
P, NRCan, Esri Japan, METI,
350 RAMROD KEY
351 SUMMERLAND KEY
Nay
381 SUMMERLAND KEY
w+
j 500 SUMMERLAND KEY
S
4
W
c
E
u
m
4
North Key Largo
SWIS -
_
Key Largo
w =
Tavernier
' - ""
Cud oe Key Big Pine Key
Duck Key Layton
..._.
=.
Key
.��
.rod
YKey %V- Big Coppat Key
Sources Esn, HERE, De Lorme,
Stock Island
USGS, Interroap, INCREMENT
P, NRCan, Esri Japan, METI,
Esri China (Hong Kong), Esri
Korea, Esri (Thailand),
Source: Esn, DigitalGlobe, GeoEye, Eathstar Geographies, CNES /Aubus'DS, USDA „USGS, AeroGRID, IGN, and the GIs User Community .
4
W
c
E
u
m
4
Legend
❑ Mile Markers
Canal Name
258 BIG PINE KEY
259 BIG PINE
263 BIG PINE KEY
266 BIG PINE KEY
273 BIG PINE KEY
277 BIG PINE KEY
277 BIG PINE KEY MERGED
277 BIG PINE KEY MERGED 2
277 BIG PINE KEY MERGED 5
1 278 BIG PINE KEY
280 LITTLE TORCH KEY
j 281 LITTLE TORCH KEY
282 BIG PINE KEY
® 284 BIG PINE KEY
287 BIG PINE KEY
288 BIG PINE KEY
290 BIG PINE KEY
292 LITTLE TORCH KEY
293 BIG PINE KEY
295 BIG PINE KEY
297 BIG PINE KEY
298 BIG PINE KEY
299 BIG PINE KEY
300 BIG PINE KEY
302 BIG PINE KEY
303 BIG PINE KEY
310 RAMROD KEY
311 RAMROD KEY
317 LITTLE TORCH KEY
327 BIG PINE KEY
339 LITTLE TORCH KEY
350 RAMROD KEY
Monroe County
DSR #MC -17 -003
Big Pine Key
Canal Location Map
4
x
W
c
E
a
4
North Key Largo
Key Largo
Tavernier .
Duck Key Layton
CudJoe Key Big Pine Key
-
_ Ramrod Key
KW -V-Bi g Big Coppitt Key
Sources: Esri, HERE, De Lorme,
- Stock Island
USGS, Intermap, INCREMENT
_
R NRCan, Esri Japan, METI,
Esri China (Hong Kong), Esri
r
Korea, Esri (Thailand),
4
x
W
c
E
a
4
x
uj
E
4
D.3'.c :
D.3'.c :
D.3'.c :
D.3'.c :
D.3'.c :
Exhibit B - Unit Price Cost Proposal Sheet for Sample 30 Day Period
Project:
Monroe County Marine Debris Removal and Related Services
Location
Contractor shall check the DSR areas the proposal is presented for:
❑ Check Box
DSR #1 Big Coppitt, Geiger, Saddlebunch, and Sugarloaf Keys
❑ Check Box
DSR #2 Cudjoe, Summerland, Ramrod, and Little Torch Keys
❑ Check Box
DSR #3 Big Pine Key
❑ Check Box
DSR #4 Conch, Tavernier, and Key Largo
F Check Box
DSR #5A Islamorada
F Check Box
DSR #5B Marathon
Contractor Name and Address:
Date:
1. CANAL AND NEARSHORE MARINE DEBRIS CLEARING
ESTIMATED
ITEM NO.
DESCRIPTION
UNIT
UNIT PRICE
LINE TOTAL PRICE
QUANTITY
1
Mobilization and Demobilization
LUMP SUM
1
Small Deck barge capable of holding 5,000lbs and work /push boat
2
Da y
30
suitable for easy travel from canal to canal
Medium Deck barge minimum of 40 feet long and work /push boat with a
3
mounted knuckle boom crane or secured heavy equipment suitable for
Day
30
easy travel from canal to canal
Large Deck barge minimum of 60 feet long and work /push boat with
4
mounted knuckle boom crane or secured heavy equipment suitable for
Day
30
easy travel from canal to canal
Side scan sonar boat trailer able boat equipped with side scan sonar
5
Day
30
capable of surveying canals throughout the County
6
Self loading dump truck with knuckle boom crane
Day
30
7
Commercial dive team OSHA compliant dive team (as needed)
Day
10
Marine debris removal from canals and /or nearshore transported to
Vegetation CY
30,000
8
approved TDMA (not seaweed or sand /sediment)
C &D CY
30,000
9
Hazardous material removal and transport to approved TDMA
Each
100 Units
Mangrove Trimming along canals as directed by County and transported
10
Price per LF
2,000
to TDMA
Seaweed removal hurricane related seaweed accumulation as directed by
0- 10,000 CY
11
County and transported to TDMA
Cubic Yard
10,001 - 20,000 CY
over 20,001 CY
Floating Turbidity Barriers to be installed and relocated as needed at
12
Linear Foot
100
mouth of canals to prevent impacts to nearshore waters
Project SubTotal:
Proposal Form
Exhibit B - Unit Price Cost Proposal Sheet for Sample 30 Day Period
2. CANAL SEDIMENT, SILT AND SAND REMOVAL
1
Mobilization and Demobilization
LUMP SUM
1
FDEP best management practices. The setup and management shall
Hydraulic removal and dewatering of accumulated silt /sediment / sand
0 - 10,000 CY
1
10,001 - 20,000 CY
Day
30
2
that was deposited as a result of hurricane. Transport to TDMA as
Cubic Yard
marine debris according to the FDEP DDMS Guidelines.
directed by County. County to provide permit.
over 20,001 CY
Non Hydraulic Removal of silt / sediment / sand that was deposited as a
0 - 10,000 CY
10,001 - 20,000 CY
3
result of hurricane. Transport to TDMA or other storage or reuse area as
Cubic Yard
directed by County. County to provide permit. Sand shall not be retained
or reused by vendor. Specify type of dredging proposed:
over 20,001 CY
Staging area set up, management and complete restoration. The set up
4
and management shall include the equipment and personnel for
Day
30
separation and reduction of sand /sediment.
Floating Turbidity Barriers to be installed and relocated as needed at
5
mouth of canals to prevent impacts to nearshore waters
Linear Foot
100
Project SubTotal:
3. OPERATION AND MANAGEMENT OF TDMA
TDMA set up, management and complete restoration of 1 TDMA site to
FDEP best management practices. The setup and management shall
1
include the equipment and personnel for separation and reduction of
Day
30
marine debris according to the FDEP DDMS Guidelines.
Project SubTotal:
Proposal Form
Exhibit B - Unit Price Cost Proposal Sheet for Sample 30 Day Period
4. TRANSPORTATION FROM TDMA TO FINAL APPROVED DISPOSAL LOCATION(S)
ITEM NO.
DESCRIPTION
UNIT
ESTIMATED
QUANTITY
UNIT PRICE
LINE TOTAL PRICE
1
White Goods and Appliances
Each
0 -50 miles
51- 100 miles
101 -150 Miles
2
Vegetation
TON
0 - 50 miles
51- 100 miles
101 -150 Miles
3
C &D
Cubic Yard
0 -50 miles
51- 100 miles
101 -150 Miles
4
Silt / Sediment / Sand No Arsenic or Other Exceedances
TON
0 - 50 Miles
51 -100 Miles
101 - 150 Miles
5
Silt/ Sediment / Sand with Arsenic or other Exceedances
Transport to Class 1 Landfill
TON
0 - 50 Miles
51 - 100 Miles
101 -150 Miles
5
Seaweed and Seagrass
Cubic Yard
0 -50 miles
51- 100 miles
101 -150 Miles
Project SubTotal:
5. DERELICT VESSEL REMOVAL
ITEM NO.
DESCRIPTION
UNIT
UNIT PRICE LINE TOTAL PRICE
1
Vessel Removal from waterway and transport to TDMA
Linear Foot
0 -19 feet
20 -29 feet
30 -39 feet
over 40 feet
Project SubTotal:
PROJECT TOTAL:
CONTRACTOR'S SIGNATURE:
Printed Name:
Note: These quantities are estimates based on limited data obtained through aerial maps and representative site visits.
1. All equipment shall include operators and all necessary items for marine debris removal operations. Equipment listed does not represent all items
contractor may need, contractor will be responsible for all other necessary equipment to perform work.
2. All equipment shall operate only upon the written approval of the project manager. No quantities are guaranteed by the County. The County
reserves the right to choose what equipment is required and where to send said equipment. The County reserves the right to award to one or
multiple contractor for the whole project and /or each of the five areas.
3. Tipping fees at landfill will be reimbursed at direct cost with receipts that must be provided and agreed upon by the County.
4. All power vessels must be outboard power and shallow draft enough to freely navigate the waters of Monroe County without impacting the
benthic resources.
5. If Contractor decides to provide cost for miscellaneous line item a detailed explanation shall accompany so County can sufficiently review the
details.
Proposal Form
Exhibit B - Unit Price Cost Proposal Sheet for Sample 30 Day Period
LIST ADDITIONAL SERVICES AND PROPOSED PRICES ON THIS SHEET
ESTIMATED
ITEM NO. DESCRIPTION UNIT QUANTITY UNIT PRICE LINE TOTAL PRICE
Proposal Form