HomeMy WebLinkAboutItem D04County of Monroe
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BOARD OF COUNTY COMMISSIONERS
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Mayor David Rice, District 4
IleOI1da Keys
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Mayor Pro Tem Sylvia J. Murphy, District 5
Danny L. Kolhage, District I
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George Neugent, District 2
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Heather Carruthers, District 3
County Commission Meeting
May 16, 2018
Agenda Item Number: D.4
Agenda Item Summary #4114
BULK ITEM: Yes DEPARTMENT: Sustainability
TIME APPROXIMATE: STAFF CONTACT: Rhonda Haag (305) 453 -8774
N/A
AGENDA ITEM WORDING: Discussion and direction and retroactive approval to submit a
Request For Proposals (RFP) for Marine Debris Monitoring Services as a result of Hurricane Irma.
100% Cost reimbursement is anticipated to be provided by USDA - Natural Resources Conservation
Service (NRCS) as part of their Emergency Watershed Protection (EWP) Program in an amount not
to exceed $3.1 Million.
ITEM BACKGROUND: This item is for discussion and retroactive approval for issuance of an
RFP for marine debris removal monitoring services related to Hurricane Irma.
In February 2018, Monroe County submitted 5 Damage Survey Report (DSR) application packages
for marine removal to the U.S. Department of Agriculture (USDA) Natural Resources Conservation
Service (NRCS), Emergency Watershed Protection (EPP) Program. Using the program guidelines
for funding eligibility in their initial review of the applications, USDA -NRCS EWP staff deemed
103 of the most heavily impacted canals eligible for funding to date, out of the 513 total number of
canals impacted within the Florida Keys by Hurricane Irma. The canals are located in
unincorporated Monroe County, the City of Marathon and the Village of Islamorada. The County
anticipates receiving a notice of award shortly. If awarded, the program will require marine debris
removal monitoring services related to Hurricane Irma.
NRCS allows 7.5% of the total marine debris costs as an add -on for technical services as part of the
marine debris removal program. This 7.5% totals a maximum of $3,139,944 of fees that are 100%
reimbursable by NRCS.
PREVIOUS RELEVANT BOCC ACTION:
02/21/18 Ratification of a Memorandum of Understanding and Mutual Aid Agreement with the
Florida Department of Environmental Protection (DEP) for $6 million for clearing of marine debris
from canals and other navigable waterways within unincorporated Monroe County, to be reimbursed
by the County to DEP, [and potentially to he reimbursed by FEMA to the County] retroactive to the
last date executed by the parties.
CONTRACT /AGREEMENT CHANGES:
B/A
STAFF RECOMMENDATION: Approval
DOCUMENTATION:
RFP for Hurricane Irma Debris Monitoring and Related Services as a Result of Hurricane Irma
FINANCIAL IMPACT:
Effective Date: N/A
Expiration Date: N/A
Total Dollar Value of Contract: TBD
Total Cost to County: $0. Must pay up to $3,139,944 in fees, 100% reimbursable by NRCS.
Current Year Portion: TBD
Budgeted: No
Source of Funds: NRCS. Reimbursement of 100% of total cost $3.14 Million
CPI: No
Indirect Costs: TBD Staff Time
Estimated Ongoing Costs Not Included in above dollar amounts: TBD
Revenue Producing: Yes If yes, amount:
Grant: Yes
County Match: No
Insurance Required: Yes
Additional Details:
No fiscal impact other than fronting the funds for the services. 100% of Monitoring Efforts are
reimbursable by NRCS.
REVIEWED BY:
Rhonda Haag
Completed
04/30/2018 5:18 PM
Cynthia Hall
Completed
05/01/2018 8:35 AM
Budget and Finance
Completed
05/01/2018 8:40 AM
Maria Slavik
Completed
05/01/2018 8:44 AM
Kathy Peters
Completed
05/01/2018 10:27 AM
Board of County Commissioners
Pending
05/16/2018 9:00 AM