Item D16County of Monroe
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BOARD OF COUNTY COMMISSIONERS
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Mayor David Rice, District 4
IleOI1da Keys
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Mayor Pro Tem Sylvia J. Murphy, District 5
Danny L. Kolhage, District I
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George Neugent, District 2
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Heather Carruthers, District 3
County Commission Meeting
May 16, 2018
Agenda Item Number: D.16
Agenda Item Summary #4198
BULK ITEM: Yes DEPARTMENT: Budget and Finance
TIME APPROXIMATE: STAFF CONTACT: Julie Cuneo (305) 292 -4460
N/A
AGENDA ITEM WORDING: Report of Hurricane Irma finance activity by the Office of
Management and Budget
ITEM BACKGROUND:
PREVIOUS RELEVANT BOCC ACTION:
CONTRACT /AGREEMENT CHANGES:
N/A
STAFF RECOMMENDATION:
DOCUMENTATION:
Hurricane Irma Project Update May 2018
FINANCIAL IMPACT:
Effective Date:
Expiration Date:
Total Dollar Value of Contract:
Total Cost to County:
Current Year Portion:
Budgeted:
Source of Funds:
CPI:
Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing:
Grant:
County Match:
Insurance Required:
Additional Details:
If yes, amount:
None
REVIEWED BY:
Kathy Peters Completed 04/30/2018 6:16 PM
Board of County Commissioners Pending 05/16/2018 9:00 AM
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Tina Boan, Sr. Director I Monroe County Budget and Finance
Projects Submitted to FEMA as of 4/30/18
Project ID
Date Uploaded to
FEMA Portal
Description of Project
Project Cost
Submitted
Project Cost
Obligated
MC -B -003 FEMA5072 PW 22
11/14/2017
Force Account Labor 100% Cost Share
$2,701,506.15
$2,667,613.65
MC -B -018 FEMA9657 PW 41
12/1/2017
Temporary Sanitary Facilities 100% Cost Share
$62,005.00
$60,949.50
MC -B -019 FEMA8880 PW 39
12/1/2017
Fire /Rescue Medical Supplies 100% Cost Share
$110,477.79
$106,465.29
MC -B -020 FEMA9376 PW48
12/1/2017
Temporary Fencing 100% Cost Share
$25,008.00
$23,507.50
MC -B -021 FEMA9386
12/1/2017
Satellite Systems 100% Cost Share
$102,586.00
MC -B -010 FEMA11613 PW 164
1/13/2018
Force Account Vehicle & Equipment 100% Cost Share
$611,817.33
$524,114.82
MC -A -023 FEMA11667
1/13/2018
Higgs Beach Sand Cleanup 100% Cost Share
$65,188.00
MC -B -015 FEMA16549
1/13/2018
Emergency Repairs of Roads and Bridges 100% Cost Share
$11,780.00
MC -B -025
1/25/2018
Temporary Road Repair 75% Cost Share (labor, road signs,
orange cones, barricades, asphalt and rock)
$66,303.00
MC -B -035 FEMA16038
2/16/2018
Emergency Operations Center 100% Cost Share (materials,
contracts, rentals)
$222,859.79
FEMA16035
2/16/2018
Base Camp 100% Cost Share
$6,593,062.05
MC -A -002 FEMA9400
2/16/2018
Contract Debris Removal 90% Cost Share
$5,092,359.00
FEMA32556
2/16/2018
Temporary Repairs 100% Cost Share
$447,721.08
FEMA 16162
3/22/2018
Sheltering and Evacuation 100% Cost Share
$546,943.22
FEMA 37290
3/21/2018
Emergency Operations Support 100% Cost Share
$791,483.19
FEMA 34105
3/29/2018
Emergency Operations Center 75% Cost Share (materials,
contracts, rentals)
$121,597.74
FEMA 38528
4/13/2018
Contract Debris Removal 75% Cost Share
$17,405,009.17
$34,977,706.51
$3,382,650.76
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Total Category A: $22,562,556.17 y
Total Category B: $12,415,150.34 Q
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Preliminary Cost Estimates by
Category as of
4/30/18
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Total Estimate
County Portion
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Category A Debris Removal- -Land 90/5/5 Cost Share
$5,092,359
$254,618
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Category A Debris Removal- -Land 75/12.5/12.5 Cost Share
$20,995,466
$2,624,433
E
Category A Debris Removal -- Marine 75/12.5/12.5 Cost Share FEMA
$6,000,000
$750,000
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Category A Debris Removal -- Marine 75/25 Cost Share NRCS
$31,712,006
$7,928,001
Category A Debris Removal Monitoring -- Marine 100/0 Cost Share
$2,378,400
$0
Category B Emergency & Protective Measures 100/0/0 Cost Share
$12,688,886
$0
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Category B Emergency & Protective Measures 75/12.5/12.5 Cost Share
$1,716,303
$214,538
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Category C Roads & Bridges FEMA 75/12.5/12.5 Cost Share
$2,195,187
$274,398
Category D Water Control Facilities FEMA 75/12.5/12.5 Cost Share
$3,870,000
$483,750
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Category E Buildings & Equipment FEMA 75/12.5/12.5 Cost Share
$7,215,371
$901,921
Category G Parks, Recreational Facilities & Other Items FEMA 75/12.5/12.5 Cost
Share $9,825,112
$1,228,139
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$103,689,090
$14,659,799
Note -- estimates are preliminary and do not include mitigation and Marathon Airport
Items in blue are new or updated estimates. Category E includes the addition of Key West International Airport.
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D.16.a
Expenses by Fund as of 4/30/1
Hurricane Irma Activity by Fund
FY17
FY18
Actual
Actual
Actual
Total
Grant Fund - Fund 125
125 0459110 Personnel
$2,509,179
$542,321
$3,051,500
125 0459110 Operating
$3,470;917
$8,946,610
$12,417,527
125 0459110 Capital
$46,642
$2!,545
$49,187
$6,026,738
$9,491,477
$15,518,214
Total
Marathon Airport - Fund 403
403 635102 Personnel
$30,116
$7,988
$38,105
403 635102 Operating
$3,505
$178,849
$182,354
403 635102 Capital
$0y
$0
$0
$33,621
$186,837
$220,458
Total
Key West Airport - Fund 404
404 630191 Personnel
$77,258
$1,094
$78,352
404 630191 Operating
$28,516
$83,817
$112,333
404 630191 Capital
$0
$5;026
$5,026
$105,773
$89,937
$195,710
Total
MSD Solid Waste - Fund 414
414 40003 Personnel
$49,396
$1,883
$51,279
414 40003 Operating
$1,326,521
$20,311,795
$21,638,316
414 40003 Capital
$0
$0
1 $0
$1,375,916
$20,313,679
$21,689,595
Total
TOTAL
$7,542,048
$30,081,930
1$37,623,978
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Estimated Damages Submitted to Insurance as of 4/
Citizen's Property Insurance
Wright N _.. a +r
Lloyd's of London
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Pr ocee ds e eT e
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Estim rr 4/
Fire App a Port
Volunteer Firemen's Insur
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Proc eG e e
Vehicles
Florida League of Cities Total After Deductible
Proceeds Received
Deductible
Proc e e e
Estimated Balance:
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FEMA Site Inspections on Monroe County Projects
Big Pine Key Community Park & Sheriff's House
4/3/2018 ✓
$2,800,000
Watson Field
4/13/2018 ✓
$350,000
Blue Heron Park & Community Center
4/4/2018
$300,000
Harry Harris Park
4/6/2018 ✓
$3,250,000
Higgs Beach Park
4/23/2018 ✓
$1,000,000
Key West Historic Courthouse & Lighthouse
1 4/26/1 ✓
$409_000 $2
Marathon Government Annex
4/16/2018 ✓
$200,000
Marathon Tax Collector
4/11/2018 ✓
$250,000
Monroe County Sheriff Headquarters
44t 2OU 5/28/18*
$1,500,000
Stiglitz Community Center at Watson Park
4/9/2018 ✓
$250,000
Tavernier Fire Station
4/20/2018 ✓
$200,000
West Martello
4/25/2018 ✓
$1.250.000
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*Site visit moved so that mold remediation could be completed.
Items in Blue indicate a change from last month.
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D.16.a
Project
FEMA Site Inspection
Date
Estimated
Cost
Boat RampS- -State Rd 4A, Big Coppitt, Geiger Key, Blimp Road, Koehn's
Avenue Sunset Point Park
4/24/2018
$94,485
Key West Airport
5/1/2018
$263,200
Gato Building
5/7/2018
$750,000
Marathon Airport
5/8/2018
Lower Keys Parks- -Pines Park, Bay Point Park, Fireman's Park, Wilhelmina
Park and Boca Chica Beach
5/8/2018
$118,230
Transfer Stations--Long Key and Cudjoe
5/9/2018
$110,000
Lower Keys Facilities - -Fleet Garage, Bayshore Manor, Key West
Library, DMV
5/11/2018
$107,329
Upper Keys Parks-- Rowell's Waterfront Park, Old Settler's Park, Garden Key
Cove, Friendship Park, & Key Largo Community Park
5/14/2018
$506,882
Freeman Justice Center
5/25/2018
$750,000
$2,700,126
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Marathon
County Islamorada
Mobilization and Demobilization including pre - removal assessments and post verification
using side scan sonars
Operation of Temporary Debris Management Area (TDMA)
Marine debris removal from waterway and transport for a prescribed distance from
offload to TDMA
Transport of Reduced Marine Debris from TDMA to final disposal site
Tipping fees at final disposal site
Monitoring Services
Derelict Vessels
Estimated Total:
$1,200,000 $300,000
$2,000,000 $500,000
$25,063,500 $11,690,720
$1,372,429 $640,161
$2,076,077 $968,350
$2,378,400 $761,544
$0 $0
$34,090,406 $14,860,775
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Project Title
Preliminary Project Cost
Description
County-Wide Emergency Back-up
Provides emergency back-up generators, additional fuel capacity, and redundancy improvements at 39
Power Enhancements for Critical
sites within the County. Protects 911, Communications Towers, Fire Departments, Marathon Airport,
Facilities
$6,000,000and
County Facilities.
Consists of the purchase and installation of impact-resistant windows to protect against failure due to
high winds and debris. Will also protect against rain-water intrusion during high-wind events. Protects
Wind-Retrofit of County Facilities
$8,837,280
County Operational Buildings, MCSO HQ, DJJ, and several others.
This project is the implementation phase of the Pilot Program developed by the Sustainability and
Twin Lakes and Sands Subdivision -
Engineering/Roads Departments. It proposes to achieve a minimal and consistent elevation of roads in
Road Elevation and Draingage
two of the most susceptible areas of the County to reduce anticipated tidal flooding and the blockage of
Improvements (SLR Pilot)
$3,900,000
he roads during King Tide, Storm Tide, and other atypical tidal flooding events.
This project is proposed as a follow-up project to the Pilot Program. The Project would expand the road
County-Wide Road Elevation and
elevation process to a maximum of 68 miles of road within the County that would be vulnerable to
Drainage Improvements (Phase 1 of 2)
$367,200,000
inundation expected by SLR within 30 years.
FEMA 361 will provide federal funding to construct a "Saferoom" that provides near absolute protection
Saferoom Enhancements for County
from high winds. In the context of a to-be-constructed facility, if program requirements are met, FEMA
EOC (Phase 1 of 2)
$10,000,000will
potentially reimburse a significant portion of design and construction costs for the facility.
This project proposes to undertake the required 5-year update of the Local Mitigation Strategy
Local Mitigation Strategy Update
$700,00
document. It also includes various Sustainability initiatives that are consistent with the LIVIS document.
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Project Title
Preliminary Project Cost
Description
West Martello Seawall
The County is proposing to install a wave - deflecting mechanism that would reduce the
Improvements
$500,000
currently experienced erosion of sand behind the seawall.
This project is proposing to permanently install three (3) "Cellular on Wheels" ( "COWS ")
systems and associated signal equipment at the three main County governmental buildings
Emergency Communications and
(MEN, MGC, & HGC). The towers act to boost cellular communication after it is disabled by
Warning Upgrades
$600,OOOsome
event or cause.
This project would seek to upgrade communications capabilities at all required County facilities
Phone System /Communications
by bringing the phone systems to a higher, and internally consistent, level of service during
Upgrades
$400,000
disaster and peace-time operations.
To provide opportunities to those homeowners whose homes were flooded, or who have non -
Elevate Buildings Located within
compliant structures at risk of flooding, to apply to elevate a home in order to eliminate risk to
Flood roneAreas
$5,225,OOOthe
National Flood Insurance Program.
To provide opportunities to those homeowners whose homes were destroyed, or those who
have non - compliant structures at risk of flooding or wind damage, to apply to reconstruct a
Residential Mitigation
code - compliant home in order to eliminate risk to the National Flood Insurance Program and to
Reconstruction Project
$22,500,000
wind insurers.
To provide post- disaster hazard mitigation residential wind retro - fitting opportunities to
homeowners' homes that have non - compliant windows, roofing, gable end walls, vents and
Residential Wind Retro - fitting
soffits, and exterior wall coverings so that they may reduce or eliminate long -term risks to
Project
$1,925,OOOthemseIves
and their homes from future disasters.
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Project Title
Preliminary Project Cost
Description
Trailer Park Acquisition and
Replace 16 ground level mobile homes with 16 elevated new structures that meet current height above
Reconstruction Site A
$4,800,000BIFIE
requirements and are rated for 180 mph wind loading for roofs, windows, and doors.
Replace 7 ground level mobile homes with 7 elevated new structures that meet current height above
BIFIE requirements and are rated for 180 mph wind loading for roofs, windows, and doors. The
Trailer Park Acquisition and
remaining 29 units would be transferred off site. The off site units will likely be sold to construct
Reconstruction Site B
$3,025,000additional
affordable housing that meets all building code requirements.
Trailer Park Acquisition and
Replace 8 ground level mobile homes with 8 elevated new structures that meet current height above
Reconstruction Site C
$2,100,000BIFIE
requirements and are rated for 180 mph wind loading for roofs, windows, and doors.
Replace 12 ground level mobile homes with 12 elevated new structures that meet current height above
BIFIE requirements and are rated for 180 mph wind loading for roofs, windows, and doors. The
Trailer Park Acquisition and
remaining 5 transient units would be transferred off site. The off site units will likely be sold to
Reconstruction Site D
$3,900,000
construct additional affordable housing that meets all building code requirements.
Tramlpr Park AGq6IiSitiOR and
ReconstructmoR-&A
Pulled
ReplaGe 16 level mehile herneswoth 16 PIPvatpd rneetpurrentheightalbev
ground ...... e
--- q ui—nents and are rated for 180 mph wind loadinq for roofs, windows, and d00%—.
Trailer Park Acquisition and
Replace 1 ground level mobile homes with 1 elevated new structures that meets current height
Reconstruction Site IF
$3,342,500
13FE requirements and is rated for 180 mph wind loading for roofs, windows, and doors.
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Items in Blue indicate a change from last month.