Item R1County of Monroe
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BOARD OF COUNTY COMMISSIONERS
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Mayor David Rice, District 4
IleOI1da Keys
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Mayor Pro Tem Sylvia J. Murphy, District 5
Danny L. Kolhage, District I
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George Neugent, District 2
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Heather Carruthers, District 3
County Commission Meeting
May 16, 2018
Agenda Item Number: R.1
Agenda Item Summary #4227
BULK ITEM: Yes DEPARTMENT: Assistant County Administrator Kevin
Wilson
TIME APPROXIMATE: STAFF CONTACT: Kevin Wilson (305) 292 -4441
No
AGENDA ITEM WORDING: Approval of a resolution splitting the Project Management /
Facilities Department into two separate departments - Project Management and Facilities
Maintenance and adopting a revised Table of Organization for the County staff.
ITEM BACKGROUND: In May 2017, the Project Management / Facilities Department was
separated into two (2) functional organizations with interim managers. They have been functioning
as separate departments since then. Staff requests approval for a resolution replacing the single
department with two departments and adopting the revised Table of Organization (attached as
backup). Separately, there are agenda items to approve the appointments of the department heads
for these two (2) departments.
Only the BOCC can establish a department. The current Table of Organization shows only the
combined Project Management / Facilities Department.
PREVIOUS RELEVANT BOCC ACTION: BOCC adopted Ordinance 025 -205 on 21 OCT 2015
defining a department and the authority to create one. On 10 FEB 2016, the BOCC adopted
resolution 063 -2016 adopting the current Table of organization.
CONTRACT /AGREEMENT CHANGES:
No
STAFF RECOMMENDATION: Approval
DOCUMENTATION:
2018 Organizational Chart
Resolution adopting UPDATED Table of Organization splitting Facilities and Project Mangement
2018 (legal stamped).docx
FINANCIAL IMPACT:
Effective Date: 16 May 2018
Expiration Date: N/A
Total Dollar Value of Contract:
Total Cost to County:
Current Year Portion:
Budgeted:
Source of Funds:
CPI:
Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing:
Grant:
County Match:
Insurance Required:
Additional Details:
If yes, amount:
REVIEWED BY:
Kevin Wilson
Patricia Eables
Budget and Finance
Kathy Peters
Board of County Commissioners
Completed 05/03/2018 5:36 PM
Completed 05/07/2018 10:58 AM
Completed 05/07/2018 1:46 PM
Pending
Pending 05/16/2018 9:00 AM
R.1,a
Sheriff I I T- Collector Clerk of Courts
Rick Ramsay Danise Henrlquea Kevin Madok
Tourist Development Council County Attorney
Executive D-cri,
Stacey Mitchell Robert Shilling.
Public
Board of county
O ffice of L, lative Affairs
grs
Commissioners
Assistant Cmmty
Idministra[ur m
Kevin Wilson, P.E.
Q
judicial
David Rice
Lisa Tennyson
Pr °perty Appraiser
Chief ludge
Syhia Mmphy
Scutt Russell
Mark Junes
C e Nengen t
Judith Clarke
Hcathcr Canvthcrs
Office of Sustaivahilit y
Depann nent Head,
- e
Danny Kolhage
Rhonda Haag
Services
E a- ,
Department Head,
Medical E?caminer
Land Authority
County
Administrator
Dr. Micheel Stecl<bouer
Director
Roman Gastcsi
Charles Pattison
Supervisor of
Elections
luyce Griffin
Assistant Cm,nty
Administrator
Christine Hurley, AICP
O ffice of L, lative Affairs
grs
Department
Assistant Cmmty
Idministra[ur m
Kevin Wilson, P.E.
Q
Department Head,
Lisa Tennyson
ons
113
Tina Boan
Depazttnent Head,
Building
Eng Servires / Raads
Rick Grikkin
Judith Clarke
Office of Sustaivahilit y
Depann nent Head,
- e
,
0
w
Rhonda Haag
Services
E a- ,
Department Head,
James Callahan
Depa tment Head,
Planning fie Env. Res.
fleet .:
Emily Schemper
Roy Sanchez m
Office of Strategic Planning
Department Head,
Kimhedy Matthews
Airports
Department flcod,
Donald DeGraw
Department Head, O
Into Technology
Solid Waste N
Alan MacEachern
Cheryl Sullivan
Puhlic hrfounation Officer
Department Head,
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Cammy Clark
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Social ervices
O
Department Head,
Sheryl Graham
Department Head, Co
Code Compliance
Project en[ p
Cynthia McPherson
K_",t
Cary Knight
Extensiun Servires
Department Head,
N
.Alicia Betancnurt
Libra Hes
Norma Kula
Department Head, u
Department Head,
Facilities Maintenance
Erupt., Servires
William Desan[is
Bryan Cook
Guardian ad Lifem
.Al—a Le[o
Department Head,
Ue[erai's Affairs
Gary Johnson
RESOLUTION NO. -2018
A RESOLUTION OF THE BOARD OF COUNTY
COMMISSIONERS OF MONROE COUNTY, FLORIDA,
SPLITTING THE PROJECT MANAGEMENT/FACILITIES
MAINTENANCE DEPARTMENT INTO TWO SEPARATE
DEPARTMENTS AND ADOPTING A REVISED TABLE OF
ORGANIZATION DATED MAY 16, 2018, TO REFLECCT
THAT CHANGE; AND PROVIDING AN EFFECTIVE
DATE.
WHEREAS, F.S. 125.74(1)0) vests the County Administrator with the power
and duty to organize the work of county departments, subject to an administrative code
developed by the Administrator and adopted by the Board, and review the departments,
administration, and operation of the County and make recommendations pertaining
thereto for reorganization by the Board; and
WHEREAS, Section 2 -58 of the County Code adopts and incorporates the
County Administrator Law into the County Code; and
WHEREAS, Section 1 -2 of the County Code defines the term "department" in a
manner that requires Board approval in order to create a new department; and
WHEREAS, the Table of Organization dated February 10, 2016, listed the
County's Project Management and Facilities Maintenance Department as one combined
entity; and
WHEREAS, the County Administrator has proposed dividing that Department
into two separate and distinct departments;
WHEREAS, the Table of Organization dated February 10, 2016, needs to be
updated to reflect this decision to create the Project Management Department and the
Facilities Maintenance Department as separate departments of County government; and
WHEREAS, a copy of a proposed updated Table of Organization dated May 16,
2018, is attached hereto and incorporated by reference herein as Exhibit 1.
NOW, THEREFORE, BE IT RESOLVED by the Monroe County Board of
County Commissioners:
SECTION 1: Recitals. Each "WHEREAS" clause set forth herein is ratified
and incorporated herein by this reference.
SECTION 2: Monroe County Board of County Commissioners Action. The
Monroe County Board of County Commissioners accepts the recommendation of the
County Administrator regarding the reorganization of county departments to create a
Facilities Maintenance Department that is separate and distinct from the Project
Management Department and adopts the Table of Organization dated May 16, 2018,
which is attached hereto and incorporated by reference herein as Exhibit 1.
SECTION 3: Effective Date. This Resolution shall become effective upon
adoption and shall continue to be in full force and effect until modified or rescinded by
subsequent resolution of this Board.
PASSED AND ADOPTED BY THE BOARD OF COUNTY
COMMISSIONERS of Monroe County, Florida, at a regular meeting of said Board held
on the 16"' day of May, 2018.
Mayor David Rice
Mayor pro tem Sylvia Murphy
Commissioner Heather Carruthers
Commissioner Danny Kolhage
Commissioner George Neugent
BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY, FLORIDA
I
(SEAL)
ATTEST: KEVIN MADOK, CLERK
Deputy Clerk
Mayor
MONROE COUNTY ATTORNEY'S OFFICE
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PATRICIA EABLES
ASSISTANT COU ATTORNEY
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