Month to Month Renewal 05/16/2018
DATE: June 4, 2018
TO: Beth Leto, Airports
Business Manager
FROM: Pamela G. Hancock, D.C.
SUBJECT: May 16 BOCC Meeting
th
Attached is an electronic copy of Item C26, Month to Month Renewal Agreement to
extend the Contract with Jayne's Cleaning Service, Inc. for terminal cleaning services at the
Florida Keys Marathon International Airport in the amount of $1,900.00 per month, until a
new contract is executed with a cleaning service provider, for your handling.
Please be sure to return a fully executed duplicate original once received back from the state.
Should you have any questions, please feel free to contact me at ext. 3130. Thank you.
cc: County Attorney
Finance
File
MONTH TO MONTH RENEWAL AGREEMENT
JAYNE'S CLEANING SERVICE, INC.
FLORIDA KEYS MARATHON INTERNATIONAL AIRPORT
THIS MONTH TO MONTH RENEWAL agreement is entered into this 16th
day of May 2018, by and between Monroe County, a political subdivision of the State
of Florida, (hereafter "County "), whose address is 1100 Simonton Street, Key West,
Florida, 33040 and Jayne's Cleaning Service, Inc., a Florida Corporation (hereafter
Contractor), whose address is P.O. Box 431439 Big Pine Key, Florida 33043. The
parties hereto, for the considerations herein set forth, mutually agree as follows:
WHEREAS, on the 11th day of June, 2014, the parties entered into a Contract
For Cleaning Services at the Florida Keys Marathon International Airport, hereafter
original agreement; and
WHEREAS, on the 18th day of May, 2016 the parties renewed the original
agreement for 2 years; and
WHEREAS, the renewal term expires on May 31, 2018: and
WHEREAS, the county issued a Request For Proposals in accordance with the
county's purchasing and procurement policy; and
WHEREAS, the county will not have enough time to select and award and
execute a new contract prior to the expiration of the current contract; now, therefore,
IN CONSIDERATION of the mutual promises and covenants set forth below,
the parties agree as follows:
1. Paragraph 3 of the original agreement is amended to read:
3. CONTRACT SUM.
The County shall pay to the Contractor for the faithful
performance of said service on a per month in arrears basis on
or before the 30th day of the following month in each of twelve
(12) months. The Contractor shall invoice the County monthly
for services rendered in accordance with Exhibit A. The
contract amount shall be calculated as follows: $1,900.00 per
month. Contractor shall submit to County invoices with
supporting documentation acceptable to the Clerk, on a monthly
schedule in arrears. Acceptability to the Clerk is based on
generally accepted accounting principles and such laws, rules and
regulations as may govern the Clerk's disbursal of funds.
County's performance and obligation to pay under this agreement,
f , z ._
FILED FOR RECORD
is contingent upon annual appropriation by the Board of County
1818 JUN -4 PR 4: Oft1 Commissioners.
CLERK C I I . CT. Paragraph 5 of the original agreement is amended to read:
MO? ROE COUNTY. FL
5. TERM OF CONTRACT.
This Contract shall be on a month to month basis commencing
on May 31, 2018. The County may terminate this contract upon
30 days written notice.
3. Except as set forth in paragraphs one and two of this Month to Month Renewal
Agreement, in all other respects, the terms and conditions of the original agreement remain
in full force and effect.
IN WITNESS WHEREOF, the parties hereto have set their hands and seals the
• D . nd year first above written.
, '' BOARD OF COUNTY COMMISSIONERS
'''' ±: 0T KEVIN MADOK OF MO
:t4,: NROE .O FLORIDA `, ' k' V ' t,„
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By: a,
p�40 Coum,
Deputy Clerk Mayor David Rice
Witnesses: JAYNE'S CLEANING SERVICES, INC.
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(EXHIBIT A)
JANITORIAL SERVICES AT FLORIDA KEYS MARATHON AIRPORT
This Contract will be for labor, equipment and materials; the Contractor shall provide cleaning
equipment, including floor buffer, and materials as needed to complete the assigned duties. The
Airport shall provide all paper towels, hand soap for dispensers, trash bags, toilet paper and air
fresheners for restrooms. A daily log shall be completed and available upon request.
DAILY INSIDE
1. Clean first and second floor restrooms daily before opening hours. Restroom sanitation
shall include the following, to be performed on a daily basis:
a. All floors shall be swept, loose dirt removed.
b. Wet mop and disinfect floors.
c. Stall partitions shall be damp cleaned.
d. All commodes, urinals, basins and vanities shall be scoured and disinfected.
e. All urinal traps shall be cleaned and disinfected.
f. All sanitary napkin receptacles shall be cleaned, waste disposed, and disinfected.
g. All supplies shall be replaced (paper goods, soap, air fresheners, etc.)
h. All other work necessary to maintain a clean and sanitary condition in these restrooms
shall be performed, whether noted in these specifications or not.
2. All sinks and water fountains outside the restroom areas are to be cleaned daily. Water
fountains are to be polished periodically.
3. General cleaning shall be performed and should include the following:
a. All terrazzo floors shall be swept daily with a dry mop to ensure loose dirt is removed.
b. Dust and spot clean furniture and furnishings, i.e. dispensers in restrooms, file
cabinets, desks, computers, corners of walls for cobwebs, windowsills, etc.
c. Dust art work on walls.
d. Check and clean all glass doors.
e. Empty, and clean as necessary, all trash cans (1 floor and manager's office) and
remove all trash immediately to the dumpster.
f. Pick up trash, periodicals and other debris inside terminal building.
g. Spot clean floor smudges as necessary.
h. Wipe clean and vacuum lounge furniture.
i. Wipe walls as needed.
DAILY OUTSIDE
1. Empty and clean all trash cans and remove all trash to dumpster.
2. Empty ash stands.
3. Pick up debris on walk -way in front of Airport; clean/wash as appropriate to remove
any spills, bugs, chewing gum, etc.
4. Use leaf blower on walkways and curbs in front of terminal daily.
5. Wipe off benches, mailboxes, courier box, etc.
WEEKLY INSIDE
1. Terrazzo floors to be wet mopped and maintained in accordance with Terrazzo
Maintenance Manual.
2. Security office, hallways /offices behind airline ticketing counters (with the exception
of leased spaces) shall be cleaned and wet mopped.
3. Vacuum all carpets, mats and air vents; the carpeting shall be vacuumed with a
powerful HEPA vacuum.
4. Check and clean the departure lounge and remove all trash and debris.
5. Wipe off and polish wooden benches and handrails.
6. Dust and vacuum upholstered chair cushions and lounge seats on first floor.
7. Dust and clean advertising brochure racks, mounted fish, display cases, etc.
8. CIean and sanitize pay telephone in lobby.
9. Clean, dust and use wet mop on floor in elevator.
10. Dust and clean all window sills on 1St and 2 floors.
11. Dust and vacuum upholstered furniture in manager's office suite.
12. Wipe low ledges, sills, rails, tables, shelving, baseboards, etc. with a damp cloth to
reduce the amount of dust in the building.
WEEKLY OUTSIDE
1. Sweep and hose down walkways and curbs in front of terminal.
2. Wash 1 floor glass at front two entry doors, and at both departure gates.
MONTHLY
1. Buff terrazzo floors, using appropriate equipment.
2. Wash all 1St floor and 2 floor glass windows and doors inside and out.
OTHER
1. Maintain inventories of supplies and paper products. Coordinate ordering with
airport manager's office.
2. Shampoo 2 floor carpets and stairway as needed.
3. Water outdoor & indoor plants, as directed.
SPECIAL EVENTS
Monitor and clean-up as needed before and after Airport Terminal special events.
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