Resolution 154-2018 1 MONROE COUNTY, FLORIDA
2 MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
3 RESOLUTION NO. 154 -2018
4
5 A RESOLUTION AMENDING RESOLUTION NO. 156 -2017, THE
6 PERMITTING FEE SCHEDULE; INCREASING FEES BASED ON THE
7 CONSUMER PRICE INDEX FOR ALL URBAN CONSUMERS (CPI -U)
8 FROM FY15 - FY19; AND PROVIDING FOR AN IMPLEMENTATION DATE
9
10 WHEREAS, the County protects life and safety through review of construction
11 plans and inspection of construction work as provided by the Florida Building Code; and
12
13 WHEREAS, these services provided by the County are engaged at the discretion
14 of applicants and for the benefit of applicants; and
15
16 WHEREAS, the Monroe County Board of County Commissioners wish to provide
17 the citizens of the County with the best possible service in the,most cost effective and
18 reasonable manner; and
19
20 WHEREAS, the Board finds that it would be in the best interests of the public to
21 charge costs for services, thereby placing the burden of such costs directly upon those
22 parties deriving the benefit from such services; and
23 ,
24 WHEREAS, the updated fee schedules prepared by the Building Department for
25 providing these services include the estimated direct costs associated with the review and
26 processing of applications for permits issued by the County as shown in Exhibit 1 and
27 Exhibit 2; and
28
29 WHEREAS, the Board of County Commissioners did not increase fees annually
30 by CPI -U from FY15 -FY19 because of adequate reserves in the Building Fund; and
31
32 WHEREAS, impacts from Hurricane Irma increased costs to provide permitting
33 services and have caused a need to increase certain permitting fees; and
34
35 WHEREAS, the Board heard testimony and evidence presented as to the
36 appropriate fee schedule.
37
38 NOW THEREFORE BE IT RESOLVED BY THE BOARD OF COUNTY
39 COMMISSIONERS OF MONROE COUNTY, FLORIDA:
40
41 Section 1. Pursuant to Monroe County Code, the following building permit fees were
42 developed by Maximus as shown in Exhibit 3, and have been amended by
43 the CPI -U from County FY15 -FY19, and are hereby established: (All
44 applicable fees within this Fee Schedule are subject to Florida Permit
45 Surcharge Program Fees as per F.S. 553.721 and F.S. 468.631.)
46
47 (A) BUILDING PERMIT APPLICATION FEES:
48
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49 1. Upon submission of application:
50 a. Valuation -based permit jobs valued at $5,000 or more require fifty percent
51 (50 %) of the building permit fee due, with remaining balance of building
52 permit fee plus one hundred percent (100 %) of planning, environmental,
53 and /or fire fee as applicable due at issuance.
54 b. Permit jobs valued at less than $5,000 require one hundred percent (100 %)
55 of the fee due.
56 2. Job value will be based upon the submitted, legitimate contract price or
57 ICC /Construction Costs Valuation manuals.
58
59 (B) RESIDENTIAL BUILDING PERMIT FEES:
60
1. Sewer Lateral and Grinder Pump (Electric) Permits $70.00
associated with Sewer Lateral Permits (fee includes
plumbing, electric, code compliance fee, education fee,
technology and document processing fee, DBPR and
DEO fees and is exempt from PRP fees, although PRP
review may be required)
61
62 2. For all other residential construction projects valued at less than $5,000, fees
63 for construction shall be based on the flat rates below.
64
Residential' per Application - Job Value <$5,000`
Building Permits Building Planning Environmental Fire Total
under $5,000
Residential $167.00 $5.00 $12.00 - $184.00
65
66 3. For residential construction projects valued at $5,000 or more, fees for
67 construction shall be based on the rates below and the applicant shall only be
68 assessed the fees for those disciplines which are deemed necessary for code
69 compliance. In the event a particular discipline review is not required for code
70 compliance, the applicant shall not be assessed the rate of that particular
71 discipline. For example, in the event only a Building review is deemed necessary
72 to ensure a particular application complies with Monroe County Code, the
73 applicant shall not be assessed the fee for Planning and Environmental.
74 a. A project whose value exceeds the lowest value band shall be priced based
75 on value in band 1 times rate for band 1 plus the value in the next highest
76 band times the rate for that higher band.
77 b. Building fees shall be applied as follows:
78 i. The rate table below itemizes the maximum Building fee, which
79 includes all 5 building discipline reviews (Structural, Electrical,
80 Mechanical, Plumbing, and Flood disciplines).
81 ii. If no Building disciplines are involved in reviewing the permit, the
82 permit will be charged 25% of the maximum Building fee for
83 processing and application costs.
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84 iii. If Tess than 5 building disciplines are involved, the permit will be
85 charged an additional 15% of the maximum Building fee (over the
86 25% for processing and application costs) for each of the Building
87 disciplines involved in reviewing the permit.
88
RESIDENTIAL PERMITS Job Value $5,000 or More
PROJECT VALUE Permit Cost per $1,000 Project Value
Band From To Building Planning Environmental Fire Total
1 $5,000 $99,999 $33.51 $7.20 $7.99 $0.00 $48.70
2 $100,000 $299,999 $14.47 $4.15 $3.89 $0.00 $22.51
3 $300,000 $999,999 $10.18 $2.53 $2.12 $0.00 $14.83
4 $1,000,000 + $8.73 $2.62 $0.78 $0.00 $12.13
89
90 4. For residential projects which require plan review by Fire, including, but not
91 limited to, modular homes and community developments, the fees in Section (C)
92 shall apply.
93
94 (C) COMMERCIAL BUILDING PERMIT FEES:
95
96 1. For commercial construction projects valued at less than $5,000, fees for
97 construction shall be based on the flat rates below.
98
Commercial Fee per Application - Job Value <$5,000
Building Permits Building Planning Environmental Fire Total
under $5,000
Commercial $167.00 $5.00 $12.00 $11.00 $195.00
99
100 2. For commercial construction projects valued at $5,000 or more, fees for
101 construction shall be based on the rates below and the applicant shall only be
102 assessed the fees for those disciplines which are deemed necessary for code
103 compliance. In the event a particular discipline review is not required for code
104 compliance, the applicant shall not be assessed the rate of that particular
105 discipline. For example, in the event only a Building review is deemed necessary
106 to ensure a particular application complies with Monroe County Code, the
107 applicant shall not be assessed the fee for Planning and Environmental.
108 a. A project whose value exceeds the lowest value band shall be priced based
109 on value in band 1 times rate for band 1 plus the value in the next highest
110 band times the rate for that higher band.
111 b. Building Department fees shall be applied as follows:
112 i. The rate table below itemizes the maximum Building fee, which
113 includes all 5 building discipline reviews (Structural, Electrical,
114 Mechanical, Plumbing, and Flood disciplines).
115 ii. If no Building disciplines are involved in reviewing the permit, the
116 permit will be charged 25% of the maximum Building fee for
117 processing and application costs.
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118 iii. If less than 5 building disciplines are involved, the permit will be
119 charged an additional 15% of the maximum Building fee (over the
120 25% for processing and application costs) for each of the Building
121 disciplines involved in reviewing the permit.
122
COMMERCIAL PERMITS Job Value $5,000 or More
PROJECT VALUE Permit Cost per $1,000 Project Value
Band From To Building Planning Environmental Fire Total
1 $5,000 $99,999 ;`: $33.51 $7.20 $7.98 $2.75 $51.44
2 $100,000 $299,999 $14.47 $4.15 $3.89 $8.23 $30.74
3 $300,000 $999,999 $10.18 $2.52 $2.11 $6.08 $20.89
4 $1,000,000 + $8.73 $2.62 $0.78 $5.00 $17.13
123
124 (D) ADDITIONAL FEES APPLIED TO ALL BUILDING PERMITS:
125
1. Code Compliance - Contractor Investigation $11.00
2. Education:
a. Building - New Residential or Commercial $25.00
b. Building - All Other Permits (per discipline per $2.00
permit)
c. Environmental $10.00
d. Planning $10.00
e. Fire (Commercial Only) $10.00
126
127 (E) FLOODPLAIN MANAGEMENT FEES:
128
1. Flood Certificate of Compliance $300.00
2. Flood proofing Inspection $100.00
3. Flood Sale Inspection/Transfer of Ownership $170.00
4. Variances to the Floodplain Management Requirements $1,611.00
Application Fee
plus Hearing
Fees*
5. Appeals (Administrative) Regarding Floodplain $1,611.00
Management Provisions Application Fee
plus Hearing
Fees*
6. *Hearing Fees. Applicant shall pay half the cost of the hourly rate
($75.50 /hour), travel and expenses of any hearing officer. The County is
currently charged $151.00 per hour by Department of Administrative
Hearings (DOAH). If the fee charged to the County is increased, the charge
will change proportionately. An estimated amount of one -half of the hearing
officer costs as determined by the County Attorney ( i n i t i a l l y 10 hours
•
Page 4 of 8
- $755.00 to be paid prior to processing the application)
shall be deposited by the applicant along with the application fee, and shall
be returned to the applicant if unused. If the hearing is Tess than 10 hours, a
refund will be made. If it is more than 10 hours the remaining fee due must
be paid prior to permit issuance.
129
130 (F) PLANNING AND ENVIRONMENTAL RESOURCES FEES:
131
1. Research, minimum fee per hour or fraction thereof $54.00
132
133 (G) MISCELLANEOUS FEES:
134
1. Administrative Appeal of Building Official $1,611.00
a. plus Required Advertising $245.00
2. After Hours Inspections (per hour, two hour minimum) $80.00
3. Certificate of Occupancy - Residential $100.00
4. Certificate of Occupancy - Commercial $200.00
5. Certificate of Completion - Residential or Commercial $100.00
6. Change Contractor $75.00
7. Contractor Registration *State registered contractors are $50.00
exempt
8. Copies
a. Approved Plan Set Reproduction and other copies $5.00 per page
larger than 14 inches by 8 �/2 inches
b. Other copies not more than 14 inches by 8'h Use legislated fee
inches per page (per FS
119.07(4)(a)1.
and 2.)
c. Copies requiring more than 15 minutes of staff time Actual labor cost
(per FS 119.07
(4)(a)3.and_(d)
9. Excavation: Borrow Pits, Canals, Etc. $500.00 annually
10. Extensions
a. Legislative No Fee
b. Monroe County 180 Day Extension $250.00
11. Hurricane Shutters (valued less than $2,500) No Fee
12. Invasive Exotic Vegetation Removal (10 or fewer stems) No Fee
13. Notice to Proceed $976.00
14. Permit Investigations related to closing open /expired permit on a real estate
number / parcel ID:
a. Investigation concluding that permit has passed all No Fee
required inspections, including those where County
did not close permit after inspection(s)
Page 5 of 8
b. Investigation requiring review by Building Official, $54.00
Plans Examiners and /or Inspectors, minimum fee per
real estate number/ parcel ID (up to 1 hour staff time)
i. Each additional Hour of staff time or fraction $54.00
thereof, per real estate number / parcel ID
c. Permit Investigations not related to closing open / $54.00
expired permit on a real estate number / parcel ID,
minimum fee per hour or fraction thereof
15. Permit Referral Process (sent to Fish and Wildlife $645.00
Service) — may affect determination
16. First failed inspection (per inspection code) No Fee
17. Reinspection - Each subsequent failed reinspection (per $100.00
inspection codel
18. Reopen permit (per discipline) $54.00
19. Replacement Permit Card $25.00
20. ROGO /NROGO Revision — Completely New Structure Valuation -based
(including a revision submitted after receiving a (Section B or C,
ROGO /NROGO allocation) - Required to submit new with applicable
permit application and plans with approved ROGO items from D
allocation from previously submitted permit application and /or G)
but no new ROGO application would be required if
deadlines are met
21. ROGO /NROGO Revision — Minor revisions to Structure $54.00 per
based on building code requirement changes from time applicable
permit was originally applied for and time building code discipline, not to
was amended, prior to permit issuance, with new code exceed $500
requirements, with no footprint or square foot change
22. ROGO /NROGO Revision — Major revisions to structure $1,074.00
with footprint or square footage increase
23. Non -ROGO /Non -NROGO Revisions $10.00 per plan
page due at time
of submittal
24.Temporary Construction Trailer $215.00 per
trailer
25. Temporary Use / Temporary Tent $54.00 permit fee
and an additional
$54.00 per tent
26. Transfer of Permit Upon Change of Ownership $200.00
27. Work commencing before permit issuance 100% penalty
above the
applicable
valuation -based
fee or flat fee for
the work, plus
code check
compliance fees
Page 6 of 8
28. Private Provider Fee Credit — A credit of 50% of the Valuation -based
Permit fees fir projects valued at $5,000 or more shall (Section B or C)
be given toward fees charged under Section (B) (3) or
(C) (2) for projects that indicate they will use private
provider for inspections AND plan review prior to
submitting an application for permitting.
A credit of 25% of the Permit fees for projects valued at
$5,000 or more shall be given toward fees charged
under Section (B) (3) or (C) (2) for projects that indicate
they will use private provider for inspections OR plan
review prior to submitting an application for permitting.
If a project indicates they will use private provider in
advance of the permit application and decides not to
continue using a private provider after construction
starts, they will owe the full permit fee prior to the
County plans examiners or inspectors pursuing work
under the permit.
135
136 Section 2. Fee schedules are provided for applicant convenience, but County staff
137 shall be responsible for confirming the facts of each application and the
138 amount of fees due.
139
140 Section 3. All applications for permits shall pay the amount confirmed by the County
141 prior to and as a condition of issuance of the permit.
142
143 Section 4. Termination of the related construction work prior to completion shall not
144 entitle the applicant to a refund of fees paid.
145
146 Section 5. Projects of an infrequent or unusual nature that are not otherwise addressed
147 in this resolution shall be subject to an estimate of permit fees by County
148 staff as needed.
149
150 Section 6. The fees established in this resolution shall be applicable through
151 September 30, 2019. Thereafter, annually, beginning October 1 of each
152 following year, they shall be adjusted by the percentage change in the CPI
153 from the previous year. Every four to five years, the County will adjust fees
154 based on the most current appropriations applicable to provide
155 development approval services as conditions merit.
156
157 Section 7. Resolution No. 156 - 2017 is hereby rescinded.
158
159 Section 8. The staff is hereby directed to implement these fees on all applications
160 submitted on or after September 1, 2018.
161
Page 7 of 8
162 Section 9. The Clerk of the Court is hereby directed to forward one (1) certified copy
163 of this Resolution to the Building Department.
164
165 PASSED and ADOPTED at a special budget meeting of the Board of County
166 Commissioners of Monroe County, Florida held on the 23rd day of May, 2018.
167
Mayor David Rice Yes
Mayor Pro Tem Sylvia Murphy Yes
Commissioner Danny L. Kolhage No.
Commissioner George Neugent Yes
Commissioner Heather Carruthers Yes
168 cam,,
169 ' p �"l3 •, OF COUNTY COMMISSIONERS OF MONROE C C. . LO
170 /-
r 4 Y
171 ' Y� �. .� BY
172 o Mayor David Rice
173 (i
174 \ a•' IN MADOK, CLERK
175
176
177 Deputy Clerk
mown tE COUNTY ATT• NitY
A ' r'e ED =STOFt •
Mr I L--
ASSIS' f C U NTY ATTORNEY
Dnt• (, 1 I R
y
CD t `, — C`
- v
-1
r./ !il o
r t c .
Page 8 of 8
Exhibit 1- FY 2013 Growth Management Budget / Expenditures Included in Cost Calculations
Per BoCC direction on February 19, 2014, legal and one -time expenses are to be excluded from calculations of cost
of Growth Management services for the purposes of developing permitting fees
Expenditures included in
All Expenditures cost calculations
1 500 Growth Management Administration I
50001 Growth Management Administration
530310 Professional Services $ 82,000 $ -
530318 Legal Fees $ 340,000 $ -
530330 Court Reporter Services $ 10,000 $ -
530400 Travel & Per Diem $ 14,000 $ -
530410 Phone & Postage /Freight $ 2,400 $ -
530451 Risk Management Charges $ 9,075 $
530510 Office Supplies $ 500 $ -
530520 Operating Supplies $ 1,200 $ -
530540 Books, Publications, Subscriptions, E■ $ 15,000 $ -
560640 Capital Outlay- Equipment $ - $ -
50001 Growth Management Administration $ 474,175 $ -
1 505 Planning Department I
50500 Planning Department
530340 Other Contractual Services $ 24,000 $ -
530400 Travel & Per Diem $ 5,000 $ 5,000
530409 Vehicle Maintenance Charges $ 10,192 $ 10,192
530410 Phone & Postage /Freight $ 30,000 $ 30,000
530440 Rentals & Leases $ 30,000 $ 30,000
530451 Risk Management Charges $ 19,114 $ 19,114
530460 Repair & Maintenance $ 500 $ 500
530470 Printing & Binding $ 1,000 $ 1,000
530498 Advertising $ 25,000 $ 25,000
530510 Office Supplies $ 15,000 $ 15,000
530520 Operating Supplies $ 2,000 $ 2,000
530521 Gasoline $ 3,000 $ 3,000
530528 Internal Fuel $ 6,000 $ 6,000
530540 Books, Publications, Subscriptions, El $ 3,000 $ 3,000
560640 Capital Outlay- Equipment $ - $ -
560641 Capital Outlay- Vehicles $ 56,000 $ -
50500 Planning Department $ 229,806 $ 149,806
Exhibit 1- FY 2013 Growth Management Budget / Expenditures Included in Cost Calculations
Per BoCC direction on February 19, 2014, legal and one -time expenses are to be excluded from calculations of cost
of Growth Management services for the purposes of developing permitting fees
Expenditures included in
All Expenditures cost calculations
1 520 Environmental Resources 1
520000 Environmental Resources
530340 Other Contractual Services $ 150,000 $ -
530400 Travel & Per Diem $ 100 $ 100
530409 Vehicle Maintenance Charges $ 7,100 $ 7,100
' 530410 Phone & Postage /Freight $ 1,000 $ 1,000
530451 Risk Management Charges $ 7,251 $ 7,251
530470 Printing & Binding $ 70 $ 70
530510 Office Supplies $ 1,000 $ 1,000
530521 Gasoline $ 1,000 $ 1,000
530528 Internal Fuel $ 4,000 $ 4,000
560640 Capital Outlay-Equipment $ 1,800 $ 1,800
560641 Capital Outlay- Vehicles $ - $ -
52000 Environmental Resources $ 173,321 $ 23,321
1525 Building Department 1
52501 Building Department- Education
530400 Travel & Per Diem $ 5,000 $ 5,000
530510 Office Supplies $ 2,500 $ 2,500
530520 Operating Supplies $ 3,000 $ 3,000
530540 Books, Publications, Subscriptions, El $ 12,900 $ 12,900
560640 Capital Outlay- Equipment $ - $ -
i
560641 Capital Outlay- Vehicles $ - $ -
52501 Building Department- Education $ 23,400 $ 23,400
52502 Building Department
510140 Overtime $ 25,000 $ 25,000
530310 Professional Services $ 7,500 $ 7,500
530318 Legal Fees $ 12,000 $ -
530340 Other Contractual Services $ 12,500 $ 12,500
530400 Travel & Per Diem $ 1,000 $ 1,000
530401 Board Travel $ 300 $ 300
530409 Vehicle Maintenance Charges $ 35,277 $ 35,277
530410 Phone & Postage /Freight $ 15,000 $ 15,000
530440 Rentals & Leases $ 5,000 $ 5,000
530451 Risk Management Charges $ 35,488 $ 35,488
530460 Repair & Maintenance $ 4,000 $ 4,000
530470 Printing & Binding $ 3,000 $ 3,000
530498 Advertising $ 800 $ 800
530499 Commissions & Fees $ 52,000 $ 52,000
530510 Office Supplies $ 15,000 $ 15,000
530520 Operating Supplies $ 450 $ 450
530521 Gasoline $ 10,000 $ 10,000
530528 Internal Fuel $ 25,000 $ 25,000
530540 Books, Publications, Subscriptions, Et $ 1,000 $ 1,000
560640 Capital Outlay- Equipment $ 180,900 $ -
560641 Capital Outlay- Vehicles $ 32,000 $ 32,000
52502 Building Department $ 473,215 $ 280,315
Exhibit 1- FY 2013 Growth Management Budget / Expenditures Included in Cost Calculations
Per BoCC direction on February 19, 2014, legal and one -time expenses are to be excluded from calculations of cost
of Growth Management services for the purposes of developing permitting fees
Expenditures included in
All Expenditures cost calculations
1 140 Fire Marshal
14000 Fire Marshal
530316 Medical Services $ 1,140 $ 1,140
530400 Travel & Per Diem $ 2,940 $ 2,940
530409 Vehicle Maintenance Charges $ 7,757 $ 7,757
530410 Phone & Postage /Freight $ 7,494 $ 7,494
530451 Risk Management Charges $ 7,319 $ 7,319
530460 Repair & Maintenance $ 700 $ 700
530462 Vehicle Maintenance Charges $ 500 $ 500
530470 Printing & Binding $ 500 $ 500
530510 Office Supplies $ 800 $ 800
530520 Operating Supplies $ 1,600 $ 1,600
530521 Gasoline $ 400 $ 400
530528 Internal Fuel $ 8,500 $ 8,500
530540 Books, Publications, Subscriptions, Ei $ 5,755 $ 5,755
560640 Capital Outlay- Equipment $ - $ -
560641 Capital Outlay- Vehicles $ - $ -
14000 Fire Marshal $ 45,405 $ 45,405
TOTALS $ 1,419,322 $ 522,247
Exhibit 2-Allocation of Budgeted Costs to Permit-Related Activities
SALARY+ GM
Fund Last Name Title BENEFIT Admin Building Planning Environ Fire
Operating Operating Operating Operating
TIME Salary Cost TIME Salary Cost TIME Salary Cost TIME Salary Cost
Allocation Allocation Allocation Allocation Allocation Allocation Allocation Allocation Allocation Allocation Allocation Allocation
Cost Center#s ACCT NUMBERS 50001 52501+52502 50500 520000 14000
INCLUDED OPERATING EXPENSE 2013 $0 $303,715 $149,806 $23,321 $45,405
FIRE
148 Callahan Chief $160,361 0.15 $24,054
148 Leoanrd Asst Fire Marshal $95,907 0.85 $81,521
148 Napoli Admin Assist. $51,400 0.5 $25,700
148 Zavalney Prevention Captian $112,687 0.65 $73,247
$420,355 2.15
50 $0 50 SO $0 $0 53.75% $204,522 $24,405
148 Hurley,AICP Director $142,198 0.05 $7,110 0.1 $14,220 0.05 7,110
148 Terzanoc Executive Assistant $75,240 0 $0 0.1 $7,524 0.1 7,524
$217,438 0.05 0.2 0.15
2.50% $7,110 $0 10.00% $21,744 $0 7 50% $14,634 $0 $0 $0
PLANNING
148 Bauman Planner $59,923 1 $59,923 0 $0
148 Biel Sr Planner $65,888 1 $65,888 0 $0
148 Coyle Planner $57,556 1 $57,556 0 $0
148 Creech Planning Coordinator $55,523 0 $0 0 $0
148 Flinn Planner $57,556 1 $57,556 0 $0
148 Haberman Principal Current Planner $87,744 0.3 $26,323 0 $0
148 Harvey Comp Plan Manager $87,744 0 $0 0 $0
148 Jones Sr Administrator $90,506 0 $0 0 $0
148 Maison Administrative Assistant $51,400 0.2 $10,280 0.2 $10,280
148 Santamaria Assistant Director $93,658 0.1 $9,366 0.1 $9,366
148 Scanlon Staff Assistant $45,874 0.1 $4,587 0.1 $4,587
148 Schemper Comp Planner $63,236 0 $0 0 $0
148 Schwab Plan.&Environ.Resources Dir. $124,972 0.2 $24,994 0.2 $24,994
148 Stankiewicz ROGO $69,851 0.6 $41,911 0 $0
$1,011,431 5.5 0.6
$0 $0 39.29% $358,384 $58,852 4.29% $49,228 $6,420 _
ENVIRONMENTAL RESOURCES
148 DaSilva Biologist $63,605 0 1 $63,605
148 Douma Biologist $61,061 0 1 $61,061
148 McHargue Sr.Biologist $75,705 0 1 $75,705
148 Oritz Supervisor/Planner $71,554 0.5 $35,777 0.5 $35,777
148 Roberts Sr Administrator $87,744 0 0.7 $61,421
148 Vaseris Biologist $71,128 0 1 $71,128
$430,797 0.5 5.2
$0 $0 8.33/ :j ', 86.67% $368,697 $20,212
1
Page 1 of 2
Exhibit 2-Allocation of Budgeted Costs to Permit-Related Activities
SALARY+ GM ■.
Fund Last Name Title BENEFIT Admin Building Planning Environ
Operating Operating Operating Operating
TIME Salary Cost TIME Salary Cost TIME Salary Cost TIME Salary Cost
Allocation Allocation Allocation Allocation Allocation Allocation Allocation Allocation Allocation Allocation Allocation Allocation
BUILDING
180 A.Smith,Jr. Sr Director/Building Official $109,070 1 $109,070 0 0
180 Acker Plans Examiner/Inspector $76,656 1 $76,656 0 0
180 Antetomaso CSR I $59,279 0 $0 0.5 $29,640 0.5 $29,640
180 Arsenault Plans Examiner/Inspector $78,371 1 $78,371 0 0
180 Bender CSR II $62,796 1 $62,796 0 0
180 Bowden Plans Examiner/Inspector $77,685 1 $77,685 0 0
180 Carroll Administrative Assistant $53,460 1 $53,460 0 0
180 Corcocoran Floodplain Mgmt $69,604 1 $69,604 0 0
180 Goetzman Sr.Coordinator $72,709 1 $72,709 0 0
180 Kasprzak Plans Examiner/Inspector $82,725 1 $82,725 0 0
180 Kostic Plans Examiner/Inspector $86,320 1 $86,320 0 0
180 Lofberg Administrative Assistant $57,940 1 $57,940 0 0
180 Maldonado CSR I $55,523 1 $55,523 0 0
180 McGilvra CSR I $55,523 1 $55,523 0 0
180 Partington CSR I $59,279 1 $59,279 0 0
180 Phinney Plans Examiner/Inspector $68,531 1 $68,531 0 0
180 Pleasant Application Analyst $93,709 1 $93,709 0 0
180 Ramirez CSR I $59,476 1 $59,476 0 0
180 Sebben CSR II $61,994 1 $61,994 0 0
180 Sellers Plans Examiner/Inspector $79,978 1 $79,978 0 0
180 Sullivan Plans Examiner/Inspector $80,431 1 $80,431 0 0
180 Tucker Permitting Administrator $72,054 1 $72,054 0 0
180 Tugwell Plans Examiner/Inspector $79,787 1 $79,787 0 0
180 Willaims CSR I $55,523 1 $55,523 0 0
180 Wingate Floodplain Mgmt $76,820 1 $76,820 0 0
180 Mayan Customer Service $64,407 1 $64,407 0 0
180 Vacant Customer Service $55,523 1 $55,523 0 0
180 Herron Electrical Inspector $64,450 1 $64,450 0 0
$1,969,623 27 0.5 0.5
96.43% $1,910,344 $292,868 1.79Y �� `„ . . 1.79% $29;640 $5,423
Direct Direct Direct Direct
Direct Salary Operating Direct Salary Operating Direct Salary Operating Direct Salary Operating
TOTAL PERMIT-RELATED COSTS(NO INDIRECT,ONE-TIME,OR LEGAL EXPENSES) $1917;454I $292.8681 `' ,w $462,1981 $3T,055)
•
Page 2 of 2
Exhibit 3 — Description of MAXIMUS Fee Analysis Methodology
This document describes the process undertaken between Monroe County and MAXIMUS Consulting,
Inc. to determine the actual costs of providing permit - related services. Monroe County used the
information from this process to determine prices for those services, which have been incorporated into
the updated fee schedule.
Step 1: Collection of Relevant Costs
• The Growth Management FY 2013 budget serves as a starting point for the costs we included in
our analysis. Per the direction of the Board of County Commissioners on February 19, 2014,
indirect, legal, and one -time expenditures from FY 2013 were excluded, as indicated in Exhibit 1.
• The County reviewed its staff roster to identify which employees participated in permit - related
services and to what extent. The results of that review, shown in Exhibit 2, detail the Growth
Management costs that are included in our analysis. The percentage of time spent on permit -
related activities is multiplied by annual salaries and benefits to first determine labor costs. Then
the percentage of permit - related effort within each division is multiplied times the other direct
costs from Exhibit 1. The totals provide the cost of permit - related services for both labor and
other direct expenses.
Step 2: Collection of Time Data
• We obtained data on how staff spent their time on permit - related activities in order to allocate
costs to those activities. This data collection was done in two stages:
o First, MAXIMUS interviewed Growth Management staff to obtain first -hand accounts of
the work performed and the time required for all steps required to issue permits.
o Second, staff completed time sheets over a four -week time period, detailing how their
time was spent in increments of 15 minutes.
• MAXIMUS used a combination of these two data sets to calculate the time required to provide
each permit or permit - related administrative activity. Time sheet data was the primary source
used for calculations of time spent in each activity. Given that not all activities occurred within
the time sheet period, or that some of them occurred in quantities too small to provide an
accurate assessment of time spent, staff estimates were used as a supplement when time sheet
data was insufficient.
Step 3: Allocation of Costs to Activities
• The new fee schedule employs two pricing methods: 1) flat fees for administrative and
miscellaneous activities, as well as for residential and commercial projects with less than $5,000
of contract value, and 2) valuation -based fees for residential and commercial projects with a
contract value of $5,000 or more. The calculation of the costs for these services employed a
two -step process.
1) Flat Fee Costs: We based the costs for flat fee services on the time data collected in step
two. These times per activity were multiplied by an average staff hourly rate and a
percentage charge for applicable department administrative support to obtain a cost per
activity. This was done separately for each department and added at the end for a total cost
for each service across Growth Management.
2) Valuation -Based Fee Costs: We also based the costs for valuation -based services on Step 2's
time data, but the process was different than for flat fees:
a. First, the County and MAXIMUS developed four value bands to create a tiered
system of calculating valuation -based permit costs. These bands were designed to
recognize that while projects of increasing cost and complexity require increasing
amounts of work, that increase is not linear. Having four value bands allows the
County to charge four separate rates and to more accurately tie the costs of services
to the parts of the permitting process where those costs occur.
b. Second, the staff interviews and time sheet data collection included these value
bands, and obtained information on how staff spent their time working on projects
of varying contract values.
c. Third, FY 2012 permits were examined to calculate the contract value of permit
issued, and divided that value into the four bands. These values were divided by
$1,000 so that the final rates would be in increments of price per $1,000 of contract
value.
d. Fourth, total costs for the flat fee services mentioned above were removed from the
overall cost pool, leaving only the costs associated with projects with a contract
value of $5,000 or above. These total costs were then associated with the four
bands as indicated by staff time data. For instance, Building data showed that 73%
of staff time was spent working on permit values from $5,000 to $99,999, so 73% of
the Building costs that were not flat fee permit related were allocated to Band 1.
e. Fifth, the costs for each band were divided by the contract values that fell into each
band. This created a calculation of the cost of services for each $1,000 of contract
value within the bands.
f. Sixth, for the Building Department only, an adjustment to those rates was applied to
account for the fact that some permits do not require the review of all Building
disciplines. Growth Management decided to adjust the Building rates based on the
number of disciplines involved, as described in (B)3.b. and (C)2.b. To maintain full
cost recovery of Building costs, the rates were adjusted so that charging incremental
portions of the rates would still recoup all costs associated with Building
Department effort.
The results of these calculations were analyzed by Growth Management, and were weighed against
previous direction from the Board of County Commissioners on previously agreed to prices for
Growth Management services. The final results are reflected in the current fee resolution