Item C09T
County of Monroe
The Florida Keys
Mayor David Rice
9400 Overseas Highway
Suite 210
Marathon International Airport Terminal
Marathon, FL 33050
305.289.6000
Boccdis49- monroecounty -fl. gov
o BOARD OF COUNTY COMMISSIONERS
Mayor David Rice, District 4
I Q ' Mayor Pro Tem Sylvia J. Murphy, District 5
Danny L. Kolhage, District 1
George Neugent, District 2
Heather Carruthers, District 3
Interoffice Memorandum
Date: June 13, 2018
To: Kevin Madok, Clerk of the Court
County Clerk's Office
From: Mayor. David Rice, District 4
RE: NOTICE OF VOTING CONFLICT
Per Florida Statute 112.3143, I hereby disclose by written memorandum that I will
abstain from the vote on certain issues brought before the Monroe County Board of
Commissioners with entities with which I am involved.
I will abstain from the vote on issues concerning the following entities:
Guidance Care Center, Inc., a private, not - for - profit entity, which receives some of its
operational funding from the County, as I currently sit on the Board of Directors of the
Guidance Care Center. I am also a member of the Board of the Historic Florida Keys
Foundation, Inc.
At the June 13, 2018 BOCC meeting, I will abstain from the vote on item(s):
#C9
Copy of agenda item listing from the Revised Agenda for each of the referenced item(s) is included for
documentation.
ATP State Form 8B Memorandum of Voting Conflict for County, Municipal, and Other Local Elected
Officers
FORM 813 MEMORANDUM OF VOTING CONFLICT FOR
COUNTY, MUNICIPAL, AND OTHER LOCAL PUBLIC OFFICERS
LAST NAME —FIRST NAME — MIDDLE NAME
R1L.C. 0� D PA'?' —
NAME OF BOARD, C
COUNCIL, C AUTHOR 0 OMMTEE
IT
(vlan�va— �'ovrn'I` �ar�,anr
MAILING ADDRESS
3 l� o C i
J /' n
r•� G�� I °
THE BOARD, COUNCIL, COMMI ION, AUTHORITY OR COMMITTEE ON
WHICH I-SERVE IS-A UNIT - F: - --- - - - -- - - -
Q CITY OUNTY ❑ OTHER LOCALAGENCY
CITY I
Mara -- On
COUNTY
�--
NAME OF POLITICAL SUBDIVISI N:
DATE ON WHICH VOTE OCCURRED
MY POSITION IS:
ELECTIVE O APPOINTIVE
WHO MUST FILE FORM 813
This form is for use by any person serving at the county, city, or other local level of government on an appointed or elected board, council,
commission, authority, or committee. It applies to members of advisory and non - advisory bodies who are presented with a voting conflict of
interest under Section 112.3143, Florida Statutes.
Your responsibilities under the law when faced with voting on a measure in which you have a conflict of interest will vary greatly depending
on whether you hold an elective or appointive position. For this reason, please pay close attention to the instructions on this form before
completing and filing the form.
INSTRUCTIONS FOR COMPLIANCE WITH SECTION 112.3143, FLORIDA STATUTES
A person holding elective or appointive county, municipal, or other local public office MUST ABSTAIN from voting on a measure which
would inure to his or her special private gain or loss. Each elected or appointed local officer also MUSTABSTAIN from knowingly voting on
a measure which would inure to the special gain or loss of a principal (other than a government agency) by whom he or she is retained
(including the parent, subsidiary, or sibling organization of a principal by which he or she is retained); to the special private gain or loss of a
relative; or to the special private gain or loss of a business associate. Commissioners of community redevelopment agencies (CRAs) under
Sec. 163.356 or 163.357, F.S., and officers of independent special tax districts elected on a one -acre, one -vote basis are not prohibited
from voting in that capacity.
For purposes of this law; a "relative" includes only the officer's father, mother, son, daughter, husband, wife, brother, sister, father -in -law,
mother -in -law, son -in -law, and daughter -in -law. A "business associate" means any person or entity engaged in or carrying on a business
enterprise with the officer as a partner, joint venturer, coowner of property, or corporate shareholder (where the shares of the corporation
are not listed on any national or regional stock exchange).
ELECTED OFFIC2RS:
In addition to abstaining from voting in the situations described above, you must disclose the conflict:
PRIOR TO THE VOTE BEING TAKEN by publicly stating to the assembly the nature of your interest in the measure on which you are
abstaining from voting; and
WITHIN 15 DAYS AFTER THE VOTE OCCURS by completing and filing this form with the person responsible for recording the
minutes of the meeting, who should incorporate the form in the minutes.
APPOINTED OFFICERS:
Although you must abstain from voting in the situations described above, you are not prohibited by Section 112.3143 from otherwise
participating in these matters. However, you must disclose the nature of the conflict before making any attempt to influence the decision,
whether orally or in writing and whether made by you or at your direction.
TAKEN: — - -- — - - - --
• You must complete and file this form (before making any attempt to influence the decision) with the person responsible for recording the
minutes of the meeting, who will incorporate the form in the minutes. (Continued on page 2)
CE FORM SB - EFF. 1112013 PAGE 1
Adopted by reference in Rule 34- 7.010(1)(f), F.A.C.
APPOINTED OFFICERS (continued)
• A copy of the form must be provided immediately to the other members of the agency.
• The form must be read publicly at the next meeting after the form is filed_
IF YOU MAKE NO ATTEMPT TO INFLUENCE THE DECISION EXCEPT BY DISCUSSION AT THE MEETING:
- ' -- -- --------- - - - - -- ---------- - - - " -- - - - - - - - - - -• - - -: -" - - -- " -- -- -- 7 - - -- -- ''- --
• You must disclose orally the nature of your conflict in the measure before participating.
• You must complete the form and file it.within 15 days after the vote occurs with the person responsible for recording the minutes of.thie
meeting, who must incorporate the form in the minutes. A copy of the form must be provided immediately to the other members of the
agency, and the form must be read publicly at the next meeting after the form is filed.
DISCLOSURE OF LOCAL OFFICER'S INTEREST
I, hereby disclose that on ,1yne 2.0 20 I o
(a) A measure came or will come before my agency which (check one or more) IVA
inured to my special private gain or loss;
inured to. the special gain or loss of my business associate,
inured to the special gain or loss of my relative,
inured to the special gain or loss of
whom I am retained; or
inured to the special gain or loss of
is the parent subsidiary, or sibling organization or subsidiary of a principal which has retained me.
(b) The measure before my agency and the nature of my conflicting interest in the measure is as follows:
I currently sit on the Board of Directors of the Guidance Care Center, Inc.
I am also a member of the Board of the Historic Florida Keys Foundation, Inc.
SEE ATTACHED AGENDA ITEM SUMMARY
by
, which
If disclosure of specific information would violate confidentiality or privilege pursuant to law or rules governing attorneys, a public officer,
who is also an attorney, may comply with the disclosure requirements of this section by disclosing the nature of the interest in such a way
as to provide the public with notice of the conflict.
Une, l 3 2018( — -
Date FiIbA Signature
-- NO -TICS: U- NDEI,- -PRO- VISIONS -OF -- FLORIDA -STA- T- UT-ES= - §11 -2 3 '-7--A-FAILURE-T-O- MAKE - ANY- REQUIPED- DISEL- OSURE --
CONSTITUTES GROUNDS FOR AND MAY BE PUNISHED BY ONE OR MORE OF THE FOLLOWING: IMPEACHMENT,
REMOVAL OR SUSPENSION FROM OFFICE OR EMPLOYMENT, DEMOTION, REDUCTION IN SALARY, REPRIMAND, OR A
CIVIL PENALTY NOT TO EXCEED $10,000.
CE FORM 8B - EFF 11/2013 PAGE 2
Adopted by reference in Rule 34- 7.010(1)(% F.A.C.
County Of MOnY'Oe O BOARD OF COUNTY COMMISSIONERS
M Mayor David Rice, District 4
The Florida Keys ' Mayor Pro Tern Sylvia J. Murphy, District 5
Danny L. Kolhage, District 1
George Neugent, District 2
Heather Carruthers, District 3
County Commission Meeting
June 20, 2018
?Agenda Item Number: C.9
Agenda Item Summary #4232
BULK ITEM: Yes DEPARTMENT: Social Services
TIME APPROXIMATE: STAFF CONTACT: Sheryl Graham (305) 292 -4510
N/A
AGENDA ITEM WORDING: Approval of a contract between Monroe County Board of County
Commissioners/Monroe County Social Services (Monroe County Transit) and the Community
Transportation Coordinator, Guidance Care Center, Inc., for the contract period of 7/1/2018 to
6/30/2019. This is a non - monetary partnership /collaboration contract required by the State of
Florida Commission for the Transportation Disadvantaged.
ITEM BACKGROUND: This contract is required by the State of Florida Commission for the
Transportation Disadvantaged to ensure a partnership between the Community Transportation
Coordinator, Guidance Care Center, Inc., and Monroe County BOCC /Monroe County Social
Services (Monroe County Transit) for coordination and collaboration of services to Monroe County's
transportation disadvantaged.
PREVIOUS RELEVANT BOCC ACTION:
Approval of Annual Contract between the Community Transportation Coordinator, Guidance Care
Center, Inc., and Monroe County BOCC/Monroe County Social Services (Monroe County Transit)
by BOCC 06 -21 -2017.
CONTRACT /AGREEMENT CHANGES:
N/A
STAFF RECOMMENDATION: Approval
DOCUMENTATION:
CTC Contract 18 19
CTC Contract BACKUP
FINANCIAL IMPACT:
Effective Date: 07/01/2018
Revenue Producing: No
Grant:
County Match:
Insurance Required: No
Additional Details: Non
If yes, amount: N/A
n
REVIEWED BY:
Sheryl Graham
Completed
06/05/2018 1:35 PM
Pedro Mercado
Completed
06/05/2018 2:05 PM
Budget and Finance
Completed
06/05/2018 2:28 PM
Maria Slavik
Completed
06/05/2018 2:31 PM
Kathy Peters
Completed
06/05/2018 4:24 PM
Board of County Commissioners
Pending
06/20/2018 9:00 AM
Expiration Date: 06/30/2019
Total Dollar Value of Contract: $ 0
Total Cost to County: $ 0
Current Year Portion: $ 0
Budgeted:
Source of Funds:
CPI:
Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts:
C ounty of M onroe
{f `' "
rel
BOARD OF COUNTY COMMISSIONERS
n
Mayor David Rice, District 4
The FlOnda Key
y
m
1
��
Mayor Pro Tem Sylvia J. Murphy, District 5
Danny L. Kolhage, District 1
George Neugent, District 2
Heather Carruthers, District 3
County Commission Meeting
June 20, 2018
Agenda Item Number: C.9
Agenda Item Summary #4232
BULK ITEM: Yes DEPARTMENT: Social Services
TIME APPROXIMATE: STAFF CONTACT: Sheryl Graham (305) 292 -4510
N/A
AGENDA ITEM WORDING: Approval of a contract between Monroe County Board of County
Commissioners /Monroe County Social Services (Monroe County Transit) and the Community
Transportation Coordinator, Guidance Care Center, Inc., for the contract period of 7/1/2018 to
6/30/2019. This is a non - monetary partnership /collaboration contract required by the State of
Florida Commission for the Transportation Disadvantaged.
ITEM BACKGROUND: This contract is required by the State of Florida Commission for the
Transportation Disadvantaged to ensure a partnership between the Community Transportation
Coordinator, Guidance Care Center, Inc., and Monroe County BOCC /Monroe County Social
Services (Monroe County Transit) for coordination and collaboration of services to Monroe County's
transportation disadvantaged.
PREVIOUS RELEVANT BOCC ACTION:
Approval of Annual Contract between the Community Transportation Coordinator, Guidance Care
Center, Inc., and Monroe County BOCC /Monroe County Social Services (Monroe County Transit)
by BOCC 06 -21 -2017.
CONTRACT /AGREEMENT CHANGES:
N/A
STAFF RECOMMENDATION: Approval
DOCUMENTATION:
CTC Contract 18 19
CTC Contract BACKUP
FINANCIAL IMPACT:
Effective Date: 07/01/2018
Expiration Date: 06/30/2019
Total Dollar Value of Contract: $ 0
Total Cost to County: $ 0
Current Year Portion: $ 0
Budgeted:
Source of Funds:
CPI:
Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing: No If yes, amount: N/A
Grant:
County Match:
Insurance Required: No
Additional Details: Non - Monetary partnership /collaberation
REVIEWED BY:
Sheryl Graham
Completed
06/05/2018 1:35 PM
Pedro Mercado
Completed
06/05/2018 2:05 PM
Budget and Finance
Completed
06/05/2018 2:28 PM
Maria Slavik
Completed
06/05/2018 2:31 PM
Kathy Peters
Completed
06/05/2018 4:24 PM
Board of County Commissioners
Pending
06/20/2018 9:00 AM
STATE OF FLORIDA
COMMISSION FOR THE TRANSPORTATION DISADVANTAGE#
WHEREAS, the Coordinator is required, under Rule 41-2.011, F.A.C., when cost effective and
efficient, to enter into contract with a transportation Agency/Operator to provide transportation
services; and
WHEREAS, transportation • disadvantaged • funds •includes any local government, state • federal
funds that are for the transportation • transportation disadvantaged; and
WHEREAS, the Coordinator desires to contract with the Agency/Operator for the provision of
transportation services for the transportation disadvantaged; and
7YHEREAS, the Coordinator believes it to be in the public interest to provide such transportation
services through the Agency/Operator for the residents of the service area who are clients of the
Agency/Operator; and
Coorainator the opportunity to develop a
proposal for any new transportation services needed; and
WHEREAS, the Agency/Operator, in an effort to coordinate available resources, will make
available transportation services to the Coordinator.
WHEREAS, this Contract allows for the provisions of transportation services be provided by the
Agency/Operator, in accordance with Chapter 427, F.S., Rule 41-2, F.A.C., and the most currenl
Community Transportation Coordinator policies.
NOW, THEREFORE, in consideration • the mutual covenants, promises and representations
herein, the parties agree as follows:
A. Provide services and vehicles according to the conditions specified in Attachment 1.
B. Coordinate available resources and make available transportation services to the
Coordinator. Such services shall be provided in accordance with Attachment 1. This
- 1 -
contract currently excludes the coordination of Medicaid trips. A separate Medicaid
transportation contract will be negotiated.
D. Comply with audit and record keeping requirements by:
3. By reserving to the Coordinator, the right to conduct finance and compliance audits
at any time. Such audits conducted by the Coordinator will be at the expense of the
Coordinator.
Complying with Section 341.061, F.S., and Rule 14-90, F.A.C., concerning System
Safety
• complying with Chapter 234.051, F.S., regarding school bus safety
requirements for those services provided through a school board;
2. Assuring compliance with local, state, and federal laws, and Commission policies
relating to drug testing, and;
-2-
Packet Pg. 226
I Complying with Coordinator's System Safety Program Plan (SSPP) for designated
service area.
H. Safeguard information by not using or disclosing any information concerning a user of
services under this Agreement for any purpose not in conformity with the local, state and
federal regulations, including but not limited to 45 CFR, Part 205.50, except upon order of a
court of competent jurisdiction, written consent of the recipient, or his/her responsible
parent or guardian when authorized by law.
MEEM���
2. Title VI of the Civil Rights Act of 1964, as amended, 42 U.S.C. 2000d et seq
which prohibits discrimination on the basis of race, color, or national origin in
programs and activities receiving or benefiting from federal financial
assistance.
411. Section 504 of the Rehabilitation Act of 1973, as amended, 29 U.S.C. 794,
which prohibits discrimination on the basis of disability in programs and
activities receiving or benefiting from federal financial assistance.
C. Title IX of the Education Amendments of 1972, as amended, 20 U.S.C. 1681
et seq., which prohibits discrimination on the basis of sex in education
programs and activities receiving or benefiting from federal financial
assistance.
d. The Age Discrimination Act of 1975, as amended, 42 U.S.C. 6101 et se
which prohibits discrimination on the basis of age in programs or activitie
receiving or benefiting from federal financial assistance. I
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e. The Omnibus Budget Reconciliation Act of 1981, P.L. 97-35, which prohibits
discrimination on the basis of sex and religion in programs and activities
receiving or benefiting from federal financial assistance.
All regulations, guidelines, and standards lawfully adopted under the above
statutes.
9. The Americans with Disabilities Act of 1990, as it may be amended from time
to time.
a
Nothing contained in this Section shall be construed to be a waiver by either party of any
protections under sovereign immunity, Section 768.28 Florida Statutes, or any other similar
provision of law. Nothing contained herein shall be construed to be a consent by either
party to be sued by third parties in any matter arising out of this or any other Agreement.
-111 pIIIIIIIIIIIIII IIIIIIIIIIII
2. The local Coordinating Board approved Transportation Disadvantaged Service Plan
and;
Failure to meet the requirements or obligations set forth in this Contract, and performance
requirements established and monitored by the Coordinating Board in the approved
Transportation Disadvantaged Service Plan shall be due cause for non-payment •
reimbursement invoices until such deficiencies have been addressed or corrected to the
satisfaction • the Coordinator.
-4-
M. All contracts, subcontracts, coordination contracts will be reviewed annually by the
Coordinator and local Coordinating Board for conformance with the requirements of this
Contract.
P. By execution of this Contract, the Agency/Operator represents that it has not paid and, also,
agrees not to pay, any bonus or commission for the purpose of obtaining an approval of its
application for the financing hereunder. Funds disbursed to the Agency/Operator under this
Contract shall not be expended for the purpose of lobbying the Legislature, the judicial
branch, or a state agency.
A. Recognize the Agency/Operator as described in Chapter 427, F.S., and Rule 41-2, F.A.C.
B. Insure that entities with transportation disadvantaged funds will purchase Transportation
Disadvantaged services through the coordinated system.
-5-
C. At a minimum, annually monitor the Agency/Operator for insurance, safety and reporting
requirements, pursuant to Chapter 427, F.S., and Rule 41-2, F.A.C. The information
contained in the Annual Operating Report must be collected, at a minimum, quarterly from
the Agency/Operator.
1_1
M
If any part or provision of this Contract is held invalid; the remainder of this Contract shall be
binding on the parties hereto.
Termination at Will - This Contract may be terminated • either party upon no less
than thirty (30) days notice, without cause. Said notice shall be delivered • certifi&t
mail, return receipt required, • in person with proof of delivery.
2. Termination due to Lack of Designation - In the event that the Coordinator so
designated by the local Coordinating Board and approved by the Commission, loses
its designation, this contract is terminated immediately upon notification to the
Agency/Operator. Notice shall be delivered by certified mail, return receipt
requested, or in person, with proof of delivery. Notice shall be effective upon receipt
5. Termination for Breach - Unless the Agency/Operator's breach is waived by the
Coordinator in writing, the Coordinator may, by written notice to the
Agency/Operator, terminate this Contract upon no less than twenty-four (24) hours
notice. Notice shall be delivered by certified mail, return receipt requested, or in
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IMI
person with proof of delivery. Waiver by the Coordinator of breach of any provision
of this Contract shall not be deemed to be a waiver of any other breach and shall not
be construed to be a modification of the terms of this Contract, and shall not act as a
waiver or estoppel to enforcement of any provision of this Contract. The provisions
herein do not limit the Coordinator's right to remedies at law or to damages.
6. Upon receipt of a notice of termination of this Contract for any reason, the
Agency/Operator shall cease service and prepare all final reports and documents
required by the terms of this Contract. A final invoice shall be sent to the Coordinator
within thirty (30) days after the termination • this Contract.
7. The Coordinator shall pay all bills within 7 days to the Agency/Operator after rece
of said payment by the CTD. Nonpayment to the Agency/Operator shall be a brea
for which Agency/Operator may give 24-hour notice of termination of the contract. i
D. Renegotiations or Modifications of this Contract shall only be valid when they have beer
reduced to writing, duly approved by the Coordinator, and signed by both parties hereto.
E. Agency/Operator shall assign no portion of this Contract without the prior written consent of
the Coordinator.
17
I . This Contract is the entire agreement between the parties.
G. Attachments I and 11 are an integral part of the Contract and are hereby incorporated by
reference into this Contract. All subsequent attachments are of an optional nature.
The name and address of the contract manager for the Coordinator for this Contract is
Lisa Marciniak, Transportation Coordinator
Guidance/Care Center, Inc.
3000 41 st Street, Ocean
Marathon, FIL 33050
The representative /position of the Agency/Operator responsible for administration of the
program under this contract is:
Administrator, Transportation
Monroe County Transportation
1100 Simonton Street
Key West, Florida 33040
In the event that different representatives are designated • either party after execution •
this Contract, notice • the name and address • the new representative will be rendered in
writing to the other party and said notification attached to originals of this Contract.
This contract and its attachments contain all the terms and conditions agreed upon by the parties
hereto.
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I � 111 !1 • , III ir 11111 ! 111 111 1 1 ig III 111�11�1q�ijjjjrjmip ggylrm
IWA
Monroe County Board of County
Commissioners
Typed/Printed Name • Authorized
Individual
no
Maureen Dunleavy
#*Oftoww4w
Individual
Im
ME
7111=
ATTACHMENT I
Ajj.r_'.X
3. Days Agency/Operator will not be able to provide services:
Service will not be provided • Saturday and Sunday or County holidays
4. Vehicles Agency/Operator will use to transport all passengers (fleet list- if list does not
fit in this section, please attach a separate sheet — please also include number of seats and
w1c capacity)
5. Vehicle/Equipment Standards
Air Conditioning, first aid kit, fire extinguisher, warning triangles, 2 way radios
6. Driver Requirements
License type depended on FL DOT requirements, 3 year clean driving record, CPR & First
Aid, HIV training, Physicals, Defensive Driving, Drug Screening (see FAC 41-90 and
requirements illustrated throughout contract)
7. Training
Current CPR and First Aid certification, HIV/AIDS, Defensive Driving, Pre-employment and
biennial driver physicals, ADA training (see FAC 41-90 and requirements illustrated
throughout contract)
8. Reporting Requirements
Quarterly Operating Reports, documenting all trips provided, Annual Review (conducted by
CC)
9. Trips will be reimbursed on a priority of need basis. The priority structure will be as follows:
1 st Priority - Medical (Medical reasons include trips to treatment, the doctor,
dentist, chiropractor, the hospital and to purchase prescriptions.)
2 nd Priority — School/Day Care
3 rd Priority - Other (Other includes transport for the purpose of conducting personal
business. - i.e. shopping, going to the bank ... )
M
The Commission for the Transportation Disadvantaged
Standards and Performance Requirements
Pursuant to Rule 41-2.006, Florida Administrative Code, the Community Transportation
Coordinator and any Transportation Operator/Agency from whom service is purchased •
arranged • the Community Transportation Coordinator shall adhere to Commission approved
standards. These standards shall include:
(c) Child restraint devices shall be determined locally as to their use, responsibility, and cost of
such device in the local Transportation Disadvantaged Service Plan;
(d) Passenger property that can be carried by the passenger and/or driver in one trip and can
be safely be stowed on the vehicle, shall be allowed to be transported with the passenger alj
no additional charge. Additional requirements may be negotiated for carrying and loading
rider property beyond this amount. Passenger property does not include wheelchairs, child
seats, stretchers, secured oxygen, personal assistive devices, or intravenous devices;
II III � I
51111110 ITIVIN UNION
4101111MMOM-MOMINIMIM ���
(f) A local toll free phone number for complaints or grievances shall be posted inside the
vehicle. The local complaint process shall be outlined as a section in the local
Transportation Disadvantaged Service Plan including, advising the dissatisfied person
about the Commission's Ombudsman Program as a step within the process as approved by
the Local Coordinating Board;
(g) Out of service area trips shall be provided when determined locally and approved by the
local Coordinating Board, except in instances where local ordinances prohibit such trips;
(h) Interior of all vehicles shall be free from dirt, grime, oil, trash, torn upholstery, damaged or
broken seats, protruding metal or other objects or materials which could soil items placed ir
the vehicle or provide discomfort for the passenger;
•
INTIN
(n) All vehicles ordered or put into service after adoption of this section of the Rule, and
providing service within the coordinated system, shall be equipped with two-way
communications in good working order and be audible to the driver at all times to the base.
All vehicles that are not equipped with two-way communications shall have two years to be
in compliance after the adoption date of this section of the Rule;
(P) First Aid shall be determined locally and provided in the local Transportation Disadvantaged
Service Plan; and Cardiopulmonary Resuscitation shall be determined locally and provided
in the local Transportation Disadvantaged Service Plan.
County of Monroe
BOARD OF COUNTY COMMISSIONERS
Mayor George Neugent, District 2
The Flonda Keys
6
Mayor Pro Tern David Rice. District 4
Danny L Kolhage, District I
Heather Carruthers, District 3
1
Sylvia J. Murphy, District 5
Coimty Conunission Meeting
June 21, 2017
Agenda Item Number:
C.36
Agenda Item Summary
#3090
FRIN111*11*1 MW'151=3 19 11 1 ,1 11 0 i Ili i � 111
TIME APPROXIMATE: STAFF CONTACT: Sheryl Grahani (305) 292-451
N/A
AGENDA ITEM INC: WORD Approval of a contract between Monroe County Board of County
Corninissioners/Monroe County Social Services (Monroe County Transit) and the Ca unity
Transportation Coordinator, Guidance Care Center, Inc., for a contract period of 7/1/2017 to
6/30/2019. "This is a non-monetary partnership /collaboration contract required by the State of
Florida Commission for the Transportation Disadvantaged.
ITEM BACKGROUND: This contract is required by the State of Florida Commission for the
Transportation Disadvantaged to ensure a partnership between the Community Transportation
Coordinator, Guidance Care Center, Inc., and Monroe County BOCC/Monroe County Social
Services (Monroe County Transit) for coordination and collaboration of services to Mon-roe County's
transportation disadvantaged.
CONTRACT/AGREEMENT CHANGES-
N/A
DOCUMENTATION:
C.
CTC Contract 06-06-17
FINANCIAL IMPACT:
Effective Date: 07/01/2017
Expiration Date: 06/30/2018
m7w9w
Total Cost to County: 0
Current Year Portion: 0
Budgeted:
Source of Funds:
CPI:
Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts:
"I"WA M1
Grant-
County Match:
Insurance Required:
07,901MI ,�
Sheryl Graham
Completed
06/06/2017 12:14 PM
Pedro Mercado
Completed
06/06/2017 1.58 PM
Budget and Finance
Completed
06/06/2017 2:15 PM
Maria Slavik
Completed
06/06/2017 2:16 PM
Kathy Peters
Completed
06/06/2017 7:14 PM
Board of County Commissioners
Completed
06/21/2017 9:00 AM
Packet Pg. 237
M�
WHEREAS, the Coordinator is required, under Rule 41-2.01 F.A.C., when cost effective and
efficient, to enter into contract with a transportation Agency/ Operator to provide transportation
services; and
WHEREAS, the Coordinator believes it to be in the public interest to provide such transportation
services through the Agency/Operator for the residents of the service area who are clients of the
Agency/Operator; and
WHEREAS, the Agency/Operator will provide the Coordinator the opportunity to develop a
proposal for any new transportation services needed; and
WHEREAS, the Agency/Operator, in an effort to coordinate available resources, will make
available transportation services to the Coordinator.
WHEREAS, this Contract allows for the provisions of transportation services be provided by the
Agency/Operator, in accordance with Chapter 427, F.S., Rule 41-2, F.A.C., and the most current
Community Transportation Coordinator policies.
NOW, THEREFORE, in consideration of the mutual covenants, promises and representations
herein, the parties agree as follows:
A. Provide services and vehicles according to the conditions specified in Attachment 1.
- 1 -
B. Coordinate available resources and make available transportation services to the
Coordinator. Such services shall be provided in accordance with Attachment 1. Th
contract currently excludes the coordination of Medicaid trips. A separate Medicai
transportation contract will be negotiated. I
F. Comply with Safety Requirements by:
1 Complying with Section 341.061, F. S,, and Rule 14-90, F.A.C., concerning System
Safety or complying with Chapter 234.051, F.S., regarding school bus safety
requirements for those services provided through a school board,
W
2. Assuring compliance with local, state, and federal laws, and Commission policies
relating to drug testing, and;
3. Complying with Coordinator's System Safety Program Plan (SSPP) for designated
service area.
Title VI of the Civil Rights Act of 1964, as amended, 42 U.S,C. 2000d et seq.,
which prohibits discrimination on the basis of race, color, or national origin in
p rograms and activities receiving or benefiting from federal financial
assistance.
M
d. The Age Discrimination Act of 1975, as amended, 42 U.S. C. 6101 et $eq.,
which prohibits discrimination on the basis of age in programs or activities
receiving • benefiting from federal financial assistance.
e. The Omnibus Budget Reconciliation Act of 1981, P.L 97-35, which prohibits
discrimination on the basis of sex and religion in programs and activities
receiving
• benefiting from federal financial assistance.
All regulations, guidelines, and standards lawfully adopted under the abomp
statutes,
0
9. The Americans with Disabilities Act of 1990, as it may be amended from time
to time.
W
MIMIMI �W
2. The local Coordinating Board approved Transportation Disadvantaged Service Plan
and;
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Packet Pg. 241
C. Any entities that purchase service.
of its application for the financing hereunder. Funds disbursed to the Agency/Operator
under this Contract shall not be expended for the purpose of lobbying the Legislature, the
judicial branch, or a state agency.
A. I Recog he Agency/Operator as described in Chapter 427, F.S., and Rule 41-2, F.A.1
1. Insure that entities with transportation disadvantaged funds will purchase TransportatidM
Disadvantaged services through the coordinated system. I
C. At a minimum, annually monitor the Agency/Operator for insurance, safety and reporting
requirements, pursuant to Chapter 427, F.S., and Rule 41-2, F,A.C. The information
contained in the Annual Operating Report must be collected, at a minimum, quarterly from
the Agency/Operator,
B. If any part or provision of this Contract is held invalid; the remainder of this Contract shall
be binding on the parties hereto.
6111154TIM
Termination at Will - This Contract may be terminated by either party upon no less
than thirty (30) days notice, without cause. Said notice shall be delivered by certified
mail, return receipt required, or in person with proof of delivery.
3. Termination due to Disapproval of Memorandum of Agreement - In the event that t
Commission does not accept and approve any contracted transportation rates +IV
within the Memorandum of Agreement, this Contract is terminated immediately upo
notification to the.AgencylOperator. Notice shall be delivered by certified mail,
9M.
Upon receipt • a notice of termination of this Contract for any reason, the
Agency/Operator shall cease service and prepare all final reports and documents
required by the terms of this Contract. A final invoice shall be sent to the
Coordinator within thirty (30) days after the termination of this Contract.
F. This Contract is the entire agreement between the parties.
G. Attachments I and 11 are an integral part of the Contract and are hereby incorporated by
reference into this Contract. All subsequent attachments are of an optional nature.
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Packet Pg. 244
In the event that different representatives are designated by either party after execution of
this Contract, notice • the name and address • the new representative will be rendered in
writing to the other party and said notification attached to originals • this Contract.
This contract and its attachments contain all the terms and conditions agreed upon by the parties
hereto.
11, 1111 111 1 IN I N i
R EQ Us IN 91 1 11 1 2
Monroe County Board of County
Commissioners
[ Agency/Operator Name
-GLDLCA�'-�� �i
Typed/Prirlted Name df Authorized
Individual
1, 12.111
• .2 L%=
I Moial to I It IMP I I •
IF-MRSO
Typed/Printed Name of Authorized
Individual
�
A
;1WW
ATTACHMENT I
The Agency /Operator will be able to provide: ((ype of service)
Ambulatory and wheelchair service, paratransit
2. The Agency/Operator will be available to provide transportation (schedule)
& Vehicle/Equipment Standards 0
2
Air Conditioning, first aid kit, fire extinguisher, warning tr iangles, way radios 0
6. Driver Requirements
License type depended on FL DOT requirements, 3 year clean driving record, CPR & First
Aid, HIV training, Physicals, Defensive Driving, Drug Screening (see FAC 41-90 and
requirements illustrated throLighotitcontract)
7. Training
Current CPR and First Aid certification, FIIV /Al DS, Defensive Driving, Pre-employment and
biennial driver physicals, A training (see FAI-341-90 and requirements iflustrated
throughout contract)
SON
I Packet Pg. 246 1
The Commission for the Transportation Disadvantaged
Standards and Performance Requirements
Pursuant to Rule 41-2.006, Florida Administrative Code, the Community Transportation
Coordinator and any Transportation OperatorlAgency from whom service is purchased or
arranged by the Community Transportation Coordinator shall adhere to Commission approved
standards. These standards shall include:
(a) Drug and alcohol testing for safety sensitive job positions within the coordinated system
regarding pre-employment, randomization, post-accident, and reasonable suspicion as
required by the Federal Highway Administration and the Federal Transit Administration;
41 , 1
8 LZI14 M 4 K I r_ww_l I a M 0 M1111111MUR 11111M 92 MU&MOM11 AM HIMM
(c) Child restraint devices shall be determined locally as to their use, responsibility, and cost of
such device in the local Transportation Disadvantaged Service Plan;
Jill I
(f) A local toll free phone number for complaints or grievances shall be posted inside the
vehicle. The local complaint process shall be outlined as a section in the local
Transportation Disadvantaged Service Plan including, advising the dissatisfied person
about the Commission's Ombudsman Program as a step within the process as approved by
the Local Coordinating Board;
(g) Out of service area trips shall be provided when determined locally and approved by the
local Coordinating Board, except in instances where local ordinances prohibit such trips;
(h) Interior of all vehicles shall be free from dirt, grime, oil, trash, torn upholstery, damaged or
broken seats, protruding metal or other objects or materials which could soil items placed in
the vehicle or provide discomfort for the passenger;
a "I
Passenger/trip database must be maintained or accessible by the Community
Transportation Coordinator on each rider being transported within the system;
■
(n) All vehicles ordered or put into service after adoption of this section of the Rule, and
providing service within the coordinated system, shall be equipped with two-way
communications in good working order and be audible to the driver at all times to the as
Ail vehicles that are not equipped with two-way communications shall have two years to be
in compliance after the adoption date of this section of the Rule;
(p) First Aid shall be determined locally and provided in the local Transportation
Disad tage Sery and Cardiopulmonary Resuscitation shall be determine4
vand ice Plan '
locally and provided in the local Transportation Disadvantaged Service Plan.
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