Item C13C ounty of M onroe
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BOARD OF COUNTY COMMISSIONERS
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Mayor David Rice, District 4
The FlOnda Key
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Mayor Pro Tern Sylvia J. Murphy, District 5
Danny L. Kolhage, District 1
George Neugent, District 2
Heather Carruthers, District 3
County Commission Meeting
June 20, 2018
Agenda Item Number: C.13
Agenda Item Summary #4261
BULK ITEM: Yes DEPARTMENT: Emergency Services
TIME APPROXIMATE: STAFF CONTACT: Steven Hudson (305) 289 -6020
N/A
AGENDA ITEM WORDING: Approval to purchase, through Florida Sheriffs Association
Contract (FSA -17 -VEL- 25.0), two (2) 2018 Chevrolet Silverado Trucks, and approval to purchase
options from the manufacturer on a sole- source basis for a total price of $87,202; and approval for
the Fire Chief to execute all necessary documentation. COMPANION ITEM TO H -1.
ITEM BACKGROUND: Our fleet of logistics and training support vehicles has aged to the point
of becoming undependable during times of emergency response and we must work towards
replacing the oldest of our support vehicles. We are requesting replacement of a 2005 Chevrolet
2500 currently assigned to the Logistics Division, as well as a 2005 Ford F -150 Truck assigned to
the Training Division. These vehicles are 13 years old and both over 100,000 miles, well exceeding
the standard five -year replacement schedule for Fire /Rescue support vehicles. The State of Florida
Cooperative Bid Process for Fire /Rescue Vehicles was designed to provide participating agencies
with the most economically priced fire & rescue apparatus to fulfill their emergency fire /EMS needs,
in a prompt, timely and economical manner. The Florida Sheriffs Association bid package provides
the base price for the vehicle, without options, and directs the purchase to obtain a price for options
specific to the vehicle from the manufacturer. The price list showing the price and options is
attached.
PREVIOUS RELEVANT BOCC ACTION: On April 19, 2018, item C29, the Board approved
utilizing the Florida Sheriffs Association Bid Process to purchase one (1) Pierce Sky Boom Aerial
truck for a total cost of $643,305.
CONTRACT /AGREEMENT CHANGES:
Purchase (2) Trucks under FSA -17 -VEL -25.0
STAFF RECOMMENDATION: Approval
DOCUMENTATION:
Garber Quote
Sheriffs Contract FSA17- VEL25.0
FINANCIAL IMPACT:
Effective Date: 06/20/2018
Expiration Date:
Total Dollar Value of Contract: $87,202
Total Cost to County: $87,202
Current Year Portion: $87,202
Budgeted: Yes
Source of Funds: 141 - 11500- 560641
CPI: N/A
Indirect Costs: N/A
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing: No
Grant: N/A
County Match: N/A
Insurance Required: Yes
Additional Details:
If yes, amount:
06/21/18 141 -11500 - FIRE & RESCUE CENTRAL
$87,202.00
REVIEWED BY:
James Callahan
Completed
05/25/2018 10:51 AM
Pedro Mercado
Completed
05/29/2018 11:16 AM
Budget and Finance
Completed
05/29/2018 11:50 AM
Maria Slavik
Completed
05/29/2018 12:15 PM
Kathy Peters
Completed
05/30/2018 8:21 AM
Board of County Commissioners
Pending
06/20/2018 9:00 AM
5/1/2018
MONROE COUNTY EMERGENCY SERVICES Garber Chevrolet Inc
ATTN:STEVEN HUDSON Todd Brandt
- (904) 264 -2442 ext.2348 FAX: (904) 284 -0054
ELIA - C HAFL�01A 0 ROECC TY -FL 0V 3340 Hwy 17 Green Cove Springs, FL 32043
tbr�n�t,{�a�rb�rautcrnal I. onn�
Prices are published by the Florida Sheriffs Association.
r - ( rj.j- ( https: / /www.fisheriffs.org /our — program /purchasing— programs /cooperative- fleet.bid-
awards /). Purchasing contract number is FSA17 -VEL 25.0, expiring September 30th, 201E for —
Police Rated Vehicles /Motorcycles, Sedans & Light Trucks. If you have any questions
regarding this quote please calll
PCR
IWUMPLBP I
WORK TRUCK GROUP /SHORTEN WHEEL BASE TO 6.5' BED
6.61- DURAMAX TURBO DIESEL ENGINE
ALLISON 1000 6 -SPEED AUTOMATIC TRANSMISSION
SOLID EXTERIOR PAINT: RED HOT
PREM VINYL 40 /20/40 BENCH SEAT: DARK ASH /JET BLACK
BRAKE CONTROLLER /TRAILER TOWING PACKAGE
FLEET CONVENIENCE GROUP
FRONT LICENSE PLATE BRACKET
DEALER INSTALLED OPTIONS
PULSE SAFTEY LIGHT 3RD BRAKE LIGHT
VERTEX SUPER LEDS AT 4 CORNERS
PAINT ROOF AND A,B,C PILLARS SUMMIT WHITE
LINEX PROFESSIONAL SPRAY IN LINER
RANCHO ECHO TOPPER W /SIDE ACCESS WINDOWS
INSTALL CUSTOMER GRAPHICS
WHELEN PREM LIGHTBAR PACKAGE W /INNER EDGER /W: /HANDHELD
CONTROLLER /SIREN SPEAKER
WHELEN HEADLIGHT FLASHERS UNAVAILABLE FOR TRUCKS
WHELEN MICRONS W /BRACKETS IN BACK HATCH OF TOPPER
ADDITIONAL DELIVERY OUT OF AREA
TEMP TAG
-150
9003
0
0
0
573
359
0
0
125
496
825
445
1975
275
2395
0
0
346
100
6
0
0
0
0
0
NEW TOTAL
511/201811:03 AM
X2
00
87202
M0NROECOUNTYEM ERG ENCYSERVICESCC257432018TCDDFSAREV
Protecting, Leading & Uniting—since 1893
FLORIDA SHERIFFS ASSOCIATION
261r Mahan Drive, Ta|laha5see, Florida 32308
P.O. Box 12519 . Tallahassee, Florida 32317-2519
p: (850) 877-2165
f: 1,850)w78-8665
Date: October 1, 2017
To: All Perspective Participants
From: Steve Casey, Executive Director
SenahG|assner, Deputy Executive Director
Annette Grissom, CPP Manager
Greg Tish,CPPCoordinator
Re: Contract Number FSA174/EL25.0 Police Rated Administrative, Utility Vehicles, Trucks and Vans
We are pleased to announce that the Florida Sheriffs Association has successfully completed its 25th nationwide
cooperative bid for vehicles. This contract is in effect beginning October 13, 2017 through September 30, 2018.
This year's bid includes 63 specifications and 215 makes and models. It offers police rated, special service,
administrative, hybrid vehicles, pick-up trucks, vans, mobility transport and police motorcycles.
The competitive process for this award began in January 2017 when stakeholders were surveyed regarding
procurement needs. Specifications were developed based on prior year activity and new additions were added based
on survey results and the Fleet Advisory Committee's review of commodities.
Oo April 1lIO17\a direct notification was sent 0o511 prospective bidderstnegisterforqua|ificat{nntopartidpatein
the bid process. An advertisement of the Invitation to8idwmspdacedxvithintheF|oridaAdministrativeVVeeklyonJune
1, 2017 and again on June 20, 2017. From this Invitation to Bid, 41 bidders responded. Of these respondents, 25 bidders
submitted bids and 23 bidders were awarded after review by the FSA Fleet Advisory Committee.
The Florida Sheriffs Association Cooperative Purchasing Program has followed the Contract Terms and Conditions tn
procure this contract, and requires that all users, both purchasers and awarded vendors comply as well.
Contract prices are extended and guaranteed to any local government or pn|hka| subdivision of the state public
educational institutions, other public agencies or authorities with the State of Florida, and entities approved by the
manufacturer tu participate in this contract.
Out of state sales are permitted under this contract. All purchasers are bound by their local governing purchasing
ordinances, rules and regulations.
All awarded vendors are governed by their manufacturer agreements and the Contract Terms and Conditions.
List of Awards for FSAl7-VEL25.O Police Trucks and Vans:
Alan Jay Chevrolet Buick GIVIC Cadillac
Alan Jay Chrysler Jeep Dodge of Wauchula
Alan Jay Ford Lincoln
Alan Jay Nissan, Inc.
Alan Jay Toyota
Auto Nation Chevrolet Pembroke Pines
Auto Nation Nissan Pembroke Pines
AutoNation CDJR Pembroke Pines
Bartow Ford
Bay Dodge Chrysler Jeep Ram
Beck Auto Sales, Inc.
Bruce's Rossmeyer's Daytona Harley Davidson
Coggin Ford
Duval Ford LLC
Garber Chevrolet Buick GIVIC Inc.
Garber Chrysler Dodge Jeep Inc
Garber Ford
Kelley Buick GIVIC, Inc
Prestige Ford
Southern Sewer Equipment Sales
Stingray Chevrolet LLC
Tampa Truck Center LLC
Terry Taylor's Deland Nissan
2 1 P a g e