Item D8C ounty of M onroe
{f `° "
rel
BOARD OF COUNTY COMMISSIONERS
n
Mayor David Rice, District 4
The FlOnda Key
y
m
1
��
Mayor Pro Tem Sylvia J. Murphy, District 5
Danny L. Kolhage, District 1
George Neugent, District 2
Heather Carruthers, District 3
County Commission Meeting
June 20, 2018
Agenda Item Number: D.8
Agenda Item Summary #4333
BULK ITEM: Yes DEPARTMENT: Budget and Finance
TIME APPROXIMATE: STAFF CONTACT: Julie Cuneo (305) 292 -4460
N/A
AGENDA ITEM WORDING: Report of Hurricane Irma finance activity by the Office of
Management and Budget.
ITEM BACKGROUND:
PREVIOUS RELEVANT BOCC ACTION:
CONTRACT /AGREEMENT CHANGES:
N/A
STAFF RECOMMENDATION:
DOCUMENTATION:
Hurricane Irma Project Update June 2018
FINANCIAL IMPACT:
Effective Date:
Expiration Date:
Total Dollar Value of Contract:
Total Cost to County:
Current Year Portion:
Budgeted:
Source of Funds:
CPI:
Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing:
Grant:
County Match:
Insurance Required:
Additional Details:
If yes, amount:
None
REVIEWED BY:
Kathy Peters Completed 06/05/2018 4:18 PM
Board of County Commissioners Pending 06/20/2018 9:00 AM
z
m
I
, . - I
Tina Boan, Sr. Director I Monroe County Budget and Finance
Projects Submitted to FEMA as of 1
Project ID
Date Uploaded to
FEMA Portal
Description of Project
Project Cost
Submitted
Project Cost
Obligated
MC -13-003 FEMA5072 PW 22
11/14/2017
Force Account Labor 100% Cost Share
$2,701,506
$2,667,614
MC -13-018 FEMA9657 PW 41
12/1/2017
Temporary Sanitary Facilities 100% Cost Share
$62,005
$60,950
MC -13-019 FEMA8880 PW 39
12/1/2017
Fire /Rescue Medical Supplies 100% Cost Share
$110,478
$106,465
MC -13-020 FEMA9376 PW48
12/1/2017
Temporary Fencing 100% Cost Share
$25,008
$23,508
MC -13-021 FEMA9386
12/1/2017
Satellite Systems 100% Cost Share
$102,586
MC -13-010 FEMA11613 PW 164
1/13/2018
Force Account Vehicle & Equipment 100% Cost Share
$611,817
$524,115
MC -A -023 FEMA11667
1/13/2018
Higgs Beach Sand Cleanup 100% Cost Share
$65,188
MC -13-015 FEMA16549
1/13/2018
Emergency Repairs of Roads and Bridges 100% Cost Share
$11,780
$11,214
MC -13-025
1/25/2018
Temporary Road Repair 75% Cost Share (labor, road signs,
orange cones, barricades, asphalt and rock)
$66,303
MC -13-035 FEMA16038
2/16/2018
Emergency Operations Center 100% Cost Share (materials,
contracts, rentals)
$222,860
FEMA16035
2/16/2018
Base Camp 100% Cost Share
$6,593,062
MC -A -002 FEMA9400
2/16/2018
Contract Debris Removal 90% Cost Share
$5,092,359
FEMA32556
2/16/2018
Temporary Repairs 100% Cost Share
$447,721
FEMA 16162
3/22/2018
Sheltering and Evacuation 100% Cost Share
$546,943
FEMA 37290
3/21/2018
Emergency Operations Support 100% Cost Share
$50,000
FEMA 34105
3/29/2018
Emergency Operations Center 75% Cost Share (materials,
contracts, rentals)
$121,598
FEMA 38528
4/13/2018
Contract Debris Removal 75% Cost Share
$17,405,009
FEMA 41002
4/23/2018
Sheltering and Evacuation 75% Cost Share
$14,394
MC -B -012 FEMA 41018
1 6/8/2018
1 Mold Remediation
$1,331,295
$35,581,913
$3,393,865
S
, , - I
Total Category A: $22,562,556
Total Category B: $13,019,357
D.8.a i
11111grii�
FEMA
Total Estimate
County Portion
a
Category A
Debris Removal- -Land 90/5/5 Cost Share
$5,092,359
$254,618
Category A
Debris Removal- -Land 75/12.5/12.5 Cost Share
$20,995,466
$2,624,433
Category A
Debris Removal -- Marine 75/12.5/12.5 Cost Share FEMA
$500
$
i_
Category B
Emergency & Protective Measures 100/0/0 Cost Share
$11,897,403
$0
Category B
Emergency & Protective Measures 75/12.5/12.5 Cost Share
$1,716,303
$214,538
Category C
Roads & Bridges FEMA 75% Cost Share
$2,195,187
$274,398
Category D
Water Control Facilities FEMA 75% Cost Share
$3,870,000
$483,750
Category E
Buildings & Equipment FEMA 75% Cost Share
$8,595,371
$1,074,421
0
Category G
Parks, Recreational Facilities & Other Items FEMA 75% Cost Share
$9,825,112
$1,228,139
cv
$64,687,201
$6,216,798
a�
USDA Natural Resources Conservation Service (NRCS) Emergency Watershed Protection (EWP) Program Grant
Total Estimate
County Portion
a
Debris Removal -- Marine 75/25 Cost Share NRCS
$45,811,237
$7,928,002
v
Debris Removal -- Marine Technical Assistance 100/0 Cost Share NRCS
$3 139 944
a
E
$48,951,181
$7,928,002
E
a�
v
Total Estimate
$113,638,382
$14,144,799
Note -- estimates are preliminary and do not include mitigation
Items in blue are new or updated estimates. Category A Marine Debris Removal was reduced. NRCS Marine
Technical Assistance increased.
v
Category
B 100% Cost Share was reduced. Category E includes the addition of Marathon Airport.
D.8.a i
FM
Y
Hurricane Irma Activity by Fund
FY17
FY18
Actual
Actual
Actual
Total
Grant Fund - Fund 125
125 0459110 Personnel
$2,509,179
$594,556
$3,103,734
125 0459110 Operating
$3,470,917
x$6,822,610
$10,293,527
125 0459110 Capital j
$46,642
$2,545
$49,187
$6,026,738
$7,419,710
$13,446,448
Total
Marathon Airport - Fund 403
403' 635102 Personnel
$30,116
$8,237
$38,354
403' 635102 Operating
$3,505
$185,849
$189,354
403 635102 Capital j
$0
$0
$0
$33,621
$194,087
$227,708
Total
Key West Airport - Fund 404
404' 630191 Personnel
$77,258
$1,094
$78,3521
404 630191 Operating
$28,516
$86,457
$114,973
404` 630191 Capital
$0
$5,026
$5,026
$105,773
$92,577
$198,350
Total
MSD Solid Waste - Fund 414
414' 40003 Personnel
$49,396
$1,883
$51,279
414' 40003 Operating
$1,326,521
$20,417,592
$21,744,113
414' 40003 Capital j
$0
$0
$0
$1,375,916
$20,419,476
$21,795,392
Total
TOTAL
$7,542,048
$28,125,849
$35,667,898
►r.
Estimated Damages Submitted to Insurance as of 6/8/18
Citizen's Property Insurance
Wright National Flood Insurance
Lloyd's of London
I 11VTOTIMMM
D.8.a i
Insur Estimated Damages Submitted to 8
Fire App a
Volunteer Firemen's Insur
a�
Proc eG e e
Vehicles
Florida League of Cities Total After Deductible
Proceeds Received
Progressive Insurance Total After Deductible
Vee Re e 1` 1 1,1 1 e
Estimated Balance:
D.8.a i
Project
FEMA Site
Inspection Date
Estimated Cost
Big Pine Key Community Park & Sheriff's House
✓ 4/2/2018
$2,800,000
Watson Field
✓ 4/13/2018
$350,000
Blue Heron Park & Community Center
V/ 4/4/2018
$300,000
Harry Harris Park
4/6/2018
$3,250,000
Higgs Beach
✓ 4/23/2018
$1,000,000
Key West Historic Courthouse & Lighthouse
v/ 4/26/2018
$200,000
Marathon Government Annex
4/16/2018
$200,000
Marathon Tax Collector
V/ 4/11/2018
$250,000
Monroe County Sheriff Headquarters
✓ 5/29/2018
$1,500,000
Stiglitz Community Center at Watson Park
v/ 4/9/2018
$250,000
Tavernier Fire Station
v/ 4/20/2018
$200,000
West Martello & East Martello
✓ 4/25/2018
$1,275,800
$11
z
D.8.a i
1, vu`! __ 54-o- T IM - Ni
Project
FEMA Site Inspection
Date
Estimated Cost
Boat RampS- -State Rd 4A, Big Coppitt, Geiger Key, Blimp Road, Koehn's Avenue,
Sunset Point Park
1" 4/24/2018
$94,485
Key West Airport
5/1/2018
$263,200
Gato Building
5/7/2018
$750,000
Marathon Airport
5/8/2018
$1,380,000
Lower Keys Parks -Pines Park, Bay Point Park, Fireman's Park, Wilhelmina Park,
Boca Chica Beach
V 5/8/2018
$118,230
Transfer StationS--Long Key, Cudjoe
5/9/2018
$110,000
Lower Keys Facilities- -Fleet Garage, Ba shore Manor, Key West Library, DMV
5/11/2018
$107,329
Upper Keys Parks-- Rowell's Waterfront Park, Old Settler's Park, Garden Key Cove,
Friendship Park Key Largo Community Park
✓ 5/14/2018
$506,882
Communication Towers - -NAS Sigsbee Tower, Long Key Tower, Scout Key Tower,
Grassy Key Translator
V 5/16/2018
$85,800
Stock Island Detention Center
V 5/23/2018
$100,000
Fire Rescue- -Big Coppitt Fire Station, Sugarloaf Fire Dorm, Conch Key Fire Station,
Layton Fire Station
-,/ 5/24/2018
$89,300
Freeman Justice Center
5/25/2018
$750,000
Upper Keys Facilities- -Ellis Building, Islamorada Library, Key Largo Library, Murray
Nelson Building Plantation Government Center
5/30/2018
$648,235
$5,003,461
z
fl
D.S.a
Marine Debris Cost Estimates as of 6 /8 /18 —NRCS Only m
Marathon
County Islamorada
Mobilization and Demobilization including pre - removal assessments and post
verification using side scan sonars
Operation of Temporary Debris Management Area (TDMA)
Marine debris removal from waterway and transport for a prescribed distance from
offload to TDMA
Transport of Reduced Marine Debris from TDMA to final disposal site
Tipping fees at final disposal site
Technical Assistance
Derelict Vessels
Estimated Total:
$1,200,000 $300,000
$2,000,000 $500,000
$25,063,500 $11,690,720
$1,372,429 $640,161
$2,076,077 $968,350
$2,378,400 $761,544
$0 $0
$34,090,406 $14,860,775