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Item O2C ounty of M onroe {f `° " rel BOARD OF COUNTY COMMISSIONERS n Mayor David Rice, District 4 The FlOnda Key y m 1 �� Mayor Pro Tern Sylvia J. Murphy, District 5 Danny L. Kolhage, District 1 George Neugent, District 2 Heather Carruthers, District 3 County Commission Meeting June 20, 2018 Agenda Item Number: 0.2 Agenda Item Summary #4245 BULK ITEM: Yes DEPARTMENT: County Administrator TIME APPROXIMATE: STAFF CONTACT: Lindsey Ballard (305) 292 -4443 N/A AGENDA ITEM WORDING: Approval of a Resolution authorizing temporary closing of the Northbound Lanes of US1 from mile marker 98.2 to mile marker 100 from 9:45 AM to 11:45 AM for the annual 4th of July Parade sponsored by FL Keys News and Key Largo Chamber of Commerce. ITEM BACKGROUND: Florida law (F.S. 337.406(l) and F.A.C. 14- 65.0035) requires that the County Commission approve requests to temporarily close U.S. 1 in the unincorporated for special events such as the annual 4 of July Parade in Key Largo. The Board must determine that the proposed use is a) necessary for the event; b) will not interfere with the safe and efficient movement of traffic; and c) will cause no danger to the public. This parade has been held for years. It traditionally has drawn between 65 -70 floats, bands, etc. and attracts thousands of residents and visitors. PREVIOUS RELEVANT BOCC ACTION: Previous approvals as requested by the Florida Department of Transportation. CONTRACT /AGREEMENT CHANGES: N/A STAFF RECOMMENDATION: Approval. DOCUMENTATION: Resolution for closing US for 4th of July Parade 2018 (stamped) MOCO BOCC request letter Fourth of July Letter - Joanne 05.15.2018 SSheriffsOfl 80509115 10 Insurance 4th July Parade 4th July Parade route maps FINANCIAL IMPACT: Effective Date: Expiration Date: Total Dollar Value of Contract: Total Cost to County: Current Year Portion: Budgeted: Source of Funds: CPI: Indirect Costs: Estimated Ongoing Costs Not Included in above dollar amounts: Revenue Producing: Grant: County Match: Insurance Required: Additional Details: If yes, amount: REVIEWED BY: Bob Shillinger Completed Maria Slavik Completed Kathy Peters Completed Board of County Commissioners Pending 05/22/2018 2:28 PM 05/23/2018 1:37 PM 05/24/2018 4:05 PM 06/20/2018 9:00 AM WHEREAS, it is necessary to temporarily close the Northbound Lanes of US I from MM 98.2 at Anthony's Clothing Store to MM 100 at the Holiday Inn from 9:45 A.M.to 11:45 A.M. for the Parade; and WHEREAS, the 4' of July Parade usually has between 65 to 70 floats, groups, bands, etc.; and WHEREAS, F.S. 337.406(1) and F.A.C. 14-65.0035 authorize the County to issue permits for the temporary closure and use of the right-of-way on U.S. 1 in the unincorporated portion of Monroe County if the Board determines that the use is necessary, will not interfere with the safe and efficient movement of traffic, and will cause no danger to the public; NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTJ COMMISSIONERS OF MONROE COUNTY, FLOIRDA: 1. The Board finds that the proposed use and closure of U.S. 1, between MM 98.2 and MM100 from 9:45 a.m. until 11:45 am for a 4 of July parade is necessary for the conduct of the parade, will not interfere with the safe and efficient movement of traffic, and will cause no danger to the public; and 2. The Board hereby approves the closing of the Northbound Lanes of US I from MM 98.2 at Anthony's Clothing Store to MM 100 at the Holiday Inn from 9:45 A.M. to 11:45 A.M. for the Annual 4 th of July Parade sponsored by the FL Keys News and the Key Largo Chamber. Page I of 2 BOCC 6120/18 Res 4 July Parade (kp) PASSED AND ADOPTED by the Board of County Commissioners of Monroe County, Florida at a regular meeting held on the 20 day of June, 2018. Mayor David Rice Mayor Pro Tem Sylvia Murphy Commissioner Heather Carruthers Commissioner Danny Kolhage Commissioner George Neugent 111 1 1 1 e 1 WU I Li 30 1-13 DEXIIJON a 019-11"Ally. 1� (SEAL) ATTEST: KEVIN MADOK , CLERK Un Deputy Clerk M Mayor David Rice Page 2 of 2 BOCC 6/20/18 Res 4"' July Parade (kp) May 15, 2018 Mr. Roman Gastesi County Administrator 1100 Simonton St. Key West, FL 33040 Dear Roman, We are applying for the FDOT application for a temporary road closure /rerouting of traffic for the Overseas Hwy (SR5) on July 4, 2018. The planned road closure if for the annual Key Largo 4 of July Parade. The Parade begins at 10:00 and we are asking for a permit starting at 9:45am - 11:45. The Parade should have a duration of approximately one and one -half hours. The event route is on US northbound lanes from MM98.2 at Anthony's Clothing to MM100 at the Holiday Inn. The detour will be utilizing southbound lanes. See attached. Throughout the Parade route, Monroe County Sheriff's Dept. units and officers will help regulate traffic flow. Please bring this request to the next available county commission meeting. Florida Department of Transportation needs a copy of the minutes were the event has been approved along with the approval letter. I have also attached the approval letter from the Monroe County Sheriff s Dept. which will also be included in the permit application. Thank you for your assistance with this. We are partnering with the Key Largo Chamber in this event. If you have any questions, I can be reached at 305 -731 -0967. Sincerely, Joanne Pulis F1KeysNews.com/ Miami Herald Advertising & Operations -Keys kulis a)flk w m eysnes.co ulisLaAceynoter.com 305 -731 -0967 B OARD OF COUNTY COMMISSIONERS k-�ounty of Monroe Mayor David Rice, District 4 Flor ida The s � Mayor Urea I'm Sylvia J- Murpliy, District 5 Danny L. Kolhzage, District 1 George Neugent, District 2 F-Icather Carruthers. District Monroe County Board of County Commissioners Office of the County Administrator The Historic Gato Cigar Factory 1100 Simonton Street, Suite 205 Key West, FL 33040 (305) 2924441 a Phone (305) 2924544 - Fax Ma 11, 2018 To whom it may concern: This letter is being written as part of the application process for permitting of the annual Key Largo Chamber of Commerce 4 "' of July parade. The date of this year's event is July 4' 2018 from 9:45 AM to 1 I :45AM. US -1 will be closed temporarily from mile marker 98.2 to mile marker I00, effecting north bound traffic only. The event coordinator is responsible for securing necessary permits for this event based on the estimated attendance and all pertinent information. Please do not hesitate to contact us if you should have questions or concerns regarding this matter. ......:..: n TIC Monroe County Planning Department 2798 O/S Hwy. Marathon, Fl 33050 To Whom It May Concern, Please feel free to contact me with any questions or concerns you may have Sincerely Lt Alberto Ramirez yte"Y(T rl ff r-ITEN Thonroe County Sherifrs Office 50 High Point Road, Suite 100 Tavernier, Fl. 33070 41fice Y, S53 3211 Ce I 5525 COI ROAD, KEYVOST EL 53040 (305)292-7001 WWWKFIYSSO� y 5 3 f Bridge Location Not Applidable Copy of USCO provW Letter Attached The Permittee will assume all risk of and indemnify, defend and save harmless the State of Florida and the FDOT from and against any and all loss, damage, cost or expense arising in any manner on account of the exercise of this event, The Permilitee shall be responsible to maintain the portion of the state road it occupies for the duration of this event, free of Miter and providing a safe environment to the puWlc. Low Enfomme r- Narnefffilq lanatu w e OX04644P T pacl 1 Condillon I i NametTlUe Signature a Packet Pg. 1438 t; DATE (MMIDDIYYYY) -- AC CERTIFICATE OF LIABILITY INSURANCE 05/11 /2018 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER NAME: Lllllam Reyes Regan Insurance Agency PHONE (305) 852 -3234 305) 852 -3703 AfC No Ext : AfX, No 90144 Overseas Hwy annRFSR, ireyes@reganinsuranceinc.com INSURERIS) AFFOR COVERAGE NAIC q Tavernier FL 33070 INSURERA: Sentinel Insurance Cc Ltd 11000 INSURED INSURER B : Key Largo Chamber Of Commerce INSURER C: 106000 Overseas Hwy INSURER D : INSURER E : Key Largo FL 33037 INSURER F: COVERAGES CERTIFICATE NUMBER: 18 -19 GL REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED, NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES, LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. I LTR TYPE OF INSURANCE , INS, WVD POLICY NUMBER (MMID1,11YYYYI (MMIDD/YYYY) LIMITS COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ 1,000,000 '. CLAIMS -MADE ®OCCUR ` PREMISES Ea occurrence $ 1,000,000 MED EXP(Any one person) $ 10,000 PERSONAL & ADV INJURY $ 1,000,000 A Y 21SBMBS8815 04/28/2018 04/28/2019 GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 2,000,000 P'COT F] JEGT LOC POLICY PRODUCTS - COMP/OP AGG $ 2.000.000 XCYBR $ -- OTHER: AUTOMOBILE LIABILITY COMBINED SINGLE UMIT Ea accideni) $ BODILY INJURY (Per person) $ ANY AUTO OWNED SCHEDULED AUTOS ONLY AUTOS BODILY INJURY (Per accident) - _ $ PROPERTY DAMAGE Per accident $ HIRED NON -OWNED AUTOS ONLY AUTOS ONLY $ UMBRELLA LIAB OCCUR EACH OCCURRENCE $ AG GREGATE $ LIAR CLAIMS -MADE DED I I RETENTION $ $ 14 EXCESS WORKERS COMPENSATION PER OfiH- AND EMPLOYERS' LIABILITY Y / N STATUTE ER E -L. EACH ACCIDENT S ANY PROPRIETOR /PARTNER /EXECUTIVE EXCLUDED? NIA E. L DISEASE - EA EMPLOYEE $ (Mandatory n NH) (Mandate In NH If yes, describe under DESCRIPTION OF OPERATIONS below E,L. DISEASE - POLICY LIMIT $ DESCRIPTION OF OPERATIONS I LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) Those usual to the Insured's Operations. RE: Parcel 5651, Certificate Holder is an Additional Insured per the Business Liability Coverage Form SS0008 attached to this policy CERTIFICATE HOLDER RE: 4th of July Parade CERTIFICATE FLORIDA DEPT OF TRANSPORATION MIAMI 1000 NW 111th Ave Room 6105 -B SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE • ` s i Miami FL 33172 ©1988 -2015 ACORD CORPORATION. All rights reserve. ACORD 25 (2016/03) The ACORD name and logo are registered marks of ACORD 11�11�!Ipjjjl� Plill! I ; , i, Iiiiiiiii 75 \ � M v 18 ll-", r"_1 \ � � zi. I z /\ �\ \ --- ------- -_ i V6 \\ � \ \ \� \� \� \ \\ \ \\ zi. /\ �\ \ i V6 \\ � \ \ \� \� \� \ \\ \ \\ \\ � �� U) cz U) C/) Ca z C/) rF 0 a- Fl� < C/) C/) (D co (m CD C14 CL (D M n 0 rF 0 m E M W (D U)7 (D M 4 % W lV E cu O O o ID 71 Ln CD o Ln 3 F . PO 3 Packet Pg. 1442