Item O7C ounty of M onroe
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BOARD OF COUNTY COMMISSIONERS
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Mayor David Rice, District 4
The FlOnda Key
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Mayor Pro Tem Sylvia J. Murphy, District 5
Danny L. Kolhage, District 1
George Neugent, District 2
Heather Carruthers, District 3
County Commission Meeting
June 20, 2018
Agenda Item Number: 0.7
Agenda Item Summary #4309
BULK ITEM: Yes DEPARTMENT: Sustainability
TIME APPROXIMATE: STAFF CONTACT: Rhonda Haag (305) 453 -8774
N/A
AGENDA ITEM WORDING: Approval to rescind previously approved agenda item M3
approved at the January 17, 2018 regularly scheduled board meeting which was Task Order 4A for a
9 month time extension to Task Order 44 for general project management services under the on -call
contract with Amec Foster Wheeler, Inc. for Category A services and approve Revised Task Order
4A that lists the corrected not to exceed amount plus an additional $15,000 of new funds for FEMA
reimbursable services related to Irma.
ITEM BACKGROUND: The original Task order 44A to the Category A on -call services contract
provided for a 9 -month time extension, retroactive from December 31, 2017 and extending to
September 30, 2018. It also allowed for IRMA related services that are anticipated to be
reimbursable by FEMA, and provided $15,000 in new funding, for a total task order not to exceed
$64,775.
The task order contained a scrivener's error that stated the total not to exceed amount of the Task
order was $36,690.83, instead of the correct amount of $64,775.00. This revised Task Order 4A
corrects the error.
PREVIOUS RELEVANT BOCC ACTION:
08/17/16: Approval to advertise on call professional engineering services for the canal restoration
program, including Category A — Canal Master Plan Program Planning Services, Category B —Canal
Infrastructure Engineering Services for Projects and Category C — Environmental Engineering
Services.
11/22/16: Approval to negotiate an on -call contract with Amec Foster Wheeler, Inc., the highest
ranked respondent, for canal masterplan program planning services.
12/14/16: Approval requested to enter into an on call contract with Amec Foster Wheeler, Inc. for
Category A canal masterplan program planning services.
12/14/16: Approval to enter into a $127,611.75 Task Order No. 1 to the on call contract With Amec
Foster Wheeler, Inc. for Category A canal masterplan program planning services to implement a
$110,582 grant from EPA for development of Phase IIIA of the canal master plan.
01/18/16: Approval to enter into a $14,556 Task Order No. 2 to the on call contract With Amec
Foster Wheeler, Inc. for Category A canal program planning services to provide public outreach
services to inform and engage the homeowners on canals 4266, 4287, 4290 and 483 regarding the
MSBU's, the proposed program and the costs associated with the operations and maintenance of the
air curtains.
02/15/17: Approval to enter into a not to exceed $12,480 Task Order No. 3 to the on call contract
With Amec Foster Wheeler, Inc., for Category A canal program planning services, to provide
assistance in preparing the grant applications for RESTORE, the Gulf Consortium and FDEP
WQPP.
06/21/17: Approval to enter into a $49,775 Task Order 44 for general project management services
under the on -call contract with Amec Foster Wheeler, Inc. for Category A canal master planning
services. No new funds are required, as unused funds remaining from a previous AMEC contract are
being reallocated to fund this Task Order.
01/17/18: Approval to enter into Task Order 4A for a 9 month time extension for Task Order 44 for
general project management services under the on -call contract with Amec Foster Wheeler, Inc. for
Category A services; plus an additional $15,000 of new funds for FEMA reimbursable services
related to Irma; funded by unused funds remaining from a previous AMEC Task order that are being
reallocated.
CONTRACT /AGREEMENT CHANGES:
Correction on NTE Amount of Task Order
STAFF RECOMMENDATION: Approval
DOCUMENTATION:
AMEC Task Order 4A- Category A - Revised June 2018 Signed by Wood
FINANCIAL IMPACT:
Effective Date: Retroactive to December 31, 2017 Expiration Date: September 30, 2018
Dollar Value of Task Order 4A:$15,000 Dollar Value of 4 and 4A : $64,775.00
Total Dollar Value of Contract: $219,422.75
Total Cost to County: NTE $15,000 Current Year Portion: Estimated $15,000
Budgeted: Funds reallocated from previous Task Order 43 of the Category B contract
Source of Funds: 304 Infrastructure Funds previously budgeted and reallocated as unused funds
under previous Task Order 43 of the Category B contract
CPI: No Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts: N/A
Revenue Producing: No If yes, amount: N/A
Grant: No County Match: N/A
Insurance Required: Yes Additional Details:
01/17/18 304 -23000 - PHYSICAL ENVIRONMENT
$15,000.00
REVIEWED BY:
Rhonda Haag
Completed
06/05/2018 7:00 AM
Pedro Mercado
Completed
06/05/2018 9:22 AM
Budget and Finance
Completed
06/05/2018 9:31 AM
Maria Slavik
Completed
06/05/2018 11:13 AM
Kathy Peters
Completed
06/05/2018 11:27 AM
Board of County Commissioners
Pending
06/20/2018 9:00 AM
TASK ORDER #4A FOR PROJECT MANAGEMENT AND HURRICANE
RECOVERY SERVICES
UNDER THE CATEGORY A CONTRACT
FOR CANAL MANAGEMENT PROGRAM
AND MASTER PLANNING SERVICES
BETWEEN
MONROE COUNTY AND
AMEC FOSTER WHEELER ENVIRONMENT & INFRASTRUCTURE, INC.
In accordance with the Continuing Contract for On Call Professional Engineering
Services made and entered on the 14th day of December, 2016 and Amendment
No.1 dated December 13th, 2017 between Monroe County, hereinafter referred to
as the "County" and Amec Foster Wheeler Environment & Infrastructure, Inc.
hereinafter referred to as "Consultant" where design services are allowed if
construction costs do not exceed $2,000,000.
All terms and conditions of the referenced Contract for On Call Professional
Engineering Services apply to the Task Order, unless the Task Order modifies an
Article of the Agreement of which will be specifically referenced in this Task
Order and the modification shall be precisely described.
WHEREAS, additional services are being included to assist with canal debris
clean -up from Hurricane Irma; and
WHEREAS, the County will request reimbursement by FEMA for the Hurricane
Irma related services; and
WHEREAS, the task order will be extended for 9 months from December 31,
2017 to September 30, 2018.
NOW, THEREFORE, in consideration of the mutual promises, covenants and
agreements stated herein, and for other good and valuable consideration, the
sufficiency of which is hereby acknowledged, COUNTY and CONSULTANT
agree to modify the Agreement as follows:
Article 1.1 Terms Of Agreement:
This Task Order is retroactive to December 31, 2017 and shall expire September
30, 2018
Article 2.2 Scope of Services:
The Consultant shall continue to provide the County for an additional 9 months
with daily project management services for the Canal Restoration Program and
Canal Debris clean -up from Hurricane Irma, including but not be limited to, client
communications, attend at meetings as requested by the County, preparation of
project presentation materials and updates, grant assistance, monthly reporting
and invoicing, and other miscellaneous project management services. CEI
activities are not included.
Article 7.1 Payment Sum: The amount of the task order is hereby increased by
Fifteen Thousand Dollars $15,000.00. The total, for services is not to exceed
Sixty Four Thousand Seven Hundred and Seventy Five Dollars and Zero Cents
($64,775-00)
IN WITNESS WHEREOF, each party caused the Task Order to be executed by
its duly authorized representative.
CONSULTANT:
AMEC FOSTER WHEELER ENVIRONMENT
&INFRASTRUCTUREINC.
6-5-2018
Signature Date
Office Manager
Title
(SEAL)
ATTEST: KEVIN MADOK, CLERK
By:
Deputy Clerk
Date:
MAGGIE PROENZA-KANAKIS
WITNESS:
Notary Public - Stale 01 F1091da
my Comm Expires Mar 20, 2019
earli or ission # IFF 179176
d National NOW y Assn,
Alk
Date
BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY, FLORIDA
by:
Mayor/Chairman
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Re: Scope of Work Related to Project Management Services for the Monroe County Canal
Restoration Program and Hurricane Recovery
Dear Ms.Haag:
Amec Foster Wheeler is pleased to provide you a proposal to assist the County with project
management services for the Canal Restoration Program and Hurricane Recovery. Details of the
proposed scope of services are provided below.
Task 1: Project Management
SCOPE OF SERVICES
Amec Foster Wheeler shall continue to provide the County for an additional 9 month period
extending from December 31, 2017 through September 30, 2018 with daily project management
services for the Canal Restoration Program and Canal Debris clean -up from Hurricane Irma,
including but not be limited to, client communications, attend at meetings as requested by the
County, preparation of project presentation materials and updates, grant assistance, monthly
reporting and invoicing, and other miscellaneous project management services. CEI activities
are not included.
COST ESTIMATE
Amec Foster Wheeler has prepared a cost spreadsheet which provides details of the labor and
expense by task. The total project cost estimate will be performed on a Time and Materials (T &M)
basis not to exceed $ 64,775.00, unless approved by Monroe County.
Sincerely
Amec Foster Wheeler Environment & Infrastructure, Inc.
Ricardo Fraxedas, PE
Office Manager
Direct Tel: + 1 305 525 0079
Direct Fax: + 1 305 826 1799
E -mail: ricardo.fraxedas @amecfw.com
Attachments: Cost Spreadsheet
Amec Foster Wheeler Rate Schedule
4 y '
Greg Corning, PE
Senior Engineer
Direct Tel: + 1 314 920 8359
Direct Fax: + 1 305 826 1799
E -mail: area,,cornina@amecfw.co
1IPage
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Client
Monroe County
Amec Foster Wheeler
Date:
12/21/2017
Scope: Project Management Services for
the Canal Restoration Program and Post
Hurricane Debris Management
Reference: Proposal dated 12/21/2017
Task 1: Project Management
TOTAL
AMEC Labor Classifications
Discipline
Hourly Rate
HOURS
COST
HOURS I
COST
Sr Principal /Project Manager- Ricardo Fraxedas /Paul Thornbury
Engineering
$159.00
36
$5,724
36
$5,724
Senior - Stephen Hanks
Engineering
$109.00
54
$5,886
54
$5,886
Senior 1 Project Manager - Greg Corning
Engineering
$109.00
360
$39,240
360
$39,240
Senior - Jeremy Paris
Engineering
$109.00
54
$5,886
54
$5,886
Admin II- Maggie Kanakis
Admin
$52.00
100
$5,200
100
$5,200
LABOR SUBTOTAL
604
$61,936
604
$61,936
Task 1: Project Management
TOTAL
11. UNIT RATES SUBMIT ACTUALS only
COST PER
UNIT
UNITS
COST
UNITS
COST
Meals
$47.00
12
$564
12
$564
Gas ($0.53/mile)
$0.53
4,293
$2.275
4293
$2
IN -HOUSE RECOVERABLES SUBTOTAL
$2,839
$2,839
TOTAL
$64,775
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2017 Schedule of Fees
I. Personnel
B. Technical Services (Engineering and Science)
Technician I
$43.00/hour
$71.00/hour
Technician 11
Su rvey Technician I
$77.00/hour
Survey Technician 11
$72.00/hour
$86.00/hour
I $75.00/hour
$109.00/hour
• .. ger
------------------------------------------------------
$155.00/hour,
Senior Principal/Senior Project Manager
$159.00/hour
Chief Engineer/Scientist
$194.00/hour
B. Technical Services (Engineering and Science)
Technician I
$43.00/hour
$45.00/hour
Technician 11
Su rvey Technician I
$S5.00/hour
Survey Technician 11
$72.00/hour
$60.00/hour
I $75.00/hour
$70.00/hour
Project Administrator/Project
$75.00/hour
Coordinator/Subcontract Administrator/Project
Accountant
Technical Writer/Document Production
$ 78.00/hour
CADD/Draftsperson (includes PC/CAD) I
$66.00/hour
CADD/ fir= ftsperson (includ• s PC/CAD) 11
$101.00.hour
$40.00/hour
U-ITI r, 11
$52.00/hour
C. Surveying Services
Field Surveyor I
$43.00/hour
Field Surveyor 11
$47.00/hour
Su rvey Technician I
$67.00/hour
Survey Technician 11
$72.00/hour
O=
I $75.00/hour
Software Engineer
$92.00/hour
Data Technician
$132.00/hour
Senior Software Engineer
$162.00/hour
Business Analyst
$132.00/hour
E. Contract Labor
From time to time, Amec Foster Wheeler retains outside Professional and Technical labor on a
temporary basis to meet peak workload demands. Such contract labor will be charged at 10% markup.
II. Expenses
A. Travel Expenses
1. Transportation: Company pickup trucVpersonal vehicle, per mile —current allowable rate per
County and Florida State Statutes
a. Common carrier or car rental multiplies by (to be the amounts authorized by Section
112.062, Florida Statutes
2. Per Diem Expenses, direct expenses in accordance with Florida State Statutes
�' .. . =—
Samples of waste will be disposed by permitted methods after a determination is made that the waste is
defined by RCRA to be hazardous. Due to the requirements for some hazardous assessments, disposal
and invoicing of incurred expenses may take place after invoicing of the originally contracted work.
C. Equipment/ Other Expenses
(Does not include personnel)
Digital Field Documentation Equipment (cameras,
$75.00 /day (min 2 days
water level & measuring tape, GPS units, etc.)
Geophysical Equipment (GPR Equipment)
$1,000.00 /day (min 2 days)
Underwater Camera Equipment /Video up to 50
$1,900.00 /day
feet depth and low turbidity
Environmental Monitoring & Sampling
$100.00 to $450.00 /day
Equipment (dust, OVA, Air monitoring, Noise
Depending upon the equipment and scale
Meter, Light Meter)
required
Special equipment or supplies, permits, shipping
Actual cost x 1.15
charges, special printing or other items not
customarily provided by Amec
In -house costs for long distance phone, telex, telecopier, postage — project labor charges x 5%
III. Subcontract
Subcontract services will be invoiced at a cost multiplied by 1.15