Item N1MEMORANDUM
Office of the County Administrator
TO: Board of County Commissioners
FROM: Debbie Frederick
Deputy County Administrator
DATE: Febuary 5, 2013
SUBJECT: County Divisions' Monthly Activity Report for January, 2013
MONTHLY ACTIVITY REPORT — JANUARY, 2013
KEY WEST AIRPORT
• In January, passenger figures for December were compiled. During that month, the six
airlines serving Key West International Airport carried a total of 59,597 passengers.
This is an 8.9% increase over December of 2011. The number of total passengers for
the entire calendar year of 2012 is 741,799. This is a 9.5% increase over calendar year
2011, and it is a new record for the airport.
• January is the beginning of the FAA grant season. The airport applied for 2.7 million
of Airport Improvement Program (AIP) funds for capital projects at the airport. This
money is our share of the Federal airline ticket taxes, distributed to us based on our
enplanements from the prior year (2011).
• January is also the time of year when we perform routine runway maintenance.
Unfortunately, since we only have one runway, this work must be accomplished in the
late night/early morning hours after the last airline fight has arrived and before the first
one departs the next day. As a result, much of the staff performed double duties while
this process was ongoing.
MARATHON AIRPORT
• The Highlight of our month was our tri-annual Full Scale Emergency Drill. This
exercise encompasses many aspects of an actual airport emergency including fire,
ambulance and helicopter involvement which gives our community hands on
experience in the event of an actual emergency. This year there were many
observers to our drill including The Transportation Safety Administration, there
will an after the drill coordination meeting with the participants in February. Our
Senior Coordinator, Kenneth Lohlein, is to be commended for the Planning,
Coordination and Execution of this successful emergency drill.
• The search for the next Marathon Airport Manager has begun, the job has been
posted and several applications have been received to date. There are a few good
candidates and the interviews and selection to follow.
• New Paint - Some of the directional lines on the airfield were refreshed with new
paint providing enhanced safety for our pilots.
EMPLOYEE SERVICES
1. Website Updates (other than normal position vacancy updates, etc.):
Benefits:
Added NY Life info; Hartford PDFs; Wellness document; fraud document; preventative care
guidelines
11. Turnover Numbers To Date:
January 2013 Turnover: 1.18% Turnover to date: 1.18%
Resignations:2 1 Terminations:0 1 Retired:3 1 Deceased:I Layoffs:0
IIl.
Human Resources
IAFF Negotiations - 2
Teamster Negotiations - 1
Subpoenas - 2
Annual SS report completed and mailed in accordance with FS 119.071(5). Collection &
release of SSN
Minimum Wage posters updated
Annual Evaluation reminder report
HR webinar by BLR
Nationwide Deferred Comp visits: 1 KL; 1 Mar
Unemployment Claims Received
3
Notice of Determination (Appeal Notice)
Received
0
Unemployment Appeal Hearing:
0
Unemployment Claim Awarded:
0
Unemployment Claim Denied:
1
January
Applications:
New applications — 88
Re -submittals - 27
In -House submittals — 13
Total — 128
Referral information:
Newspaper — 4
Employment Agency —
Friend — 10
Relative — 2
Walk-in — 5
Channel 76 — 0
Internet — 86
Other — 18
Total - 128
Risk
Annual meeting with Insurance Agent, Marsh to discuss Strategy Planning and Property
renewal
Received
Paid
Denied
County Property
Claims
3
Auto Physical Claims
1
General Liability
2
Auto Liability
1
$45
Benefits Group/Workers Comp)
Consultant working with Finance on submission to State of Annual Actuarial (FS
ii2.o8)
Imputed Income rates received for 2012 — Domestic Partner — distributed to
payroll offices
State approved Safety Program for discounted 2% on Workers' Compensation
program
Mental Health Parity notifications distributed
Processed 124 enrollment forms — Open enrollment
Enrollees covered by Health Insurance
DECEMBER
EMPLOYEES (only): 890
RETIREES (only): 283
EMPLOYEE & SPOUSES: 107
RETIREE & SPOUSES: 76
EMPLOYEE & CHILDREN: 117
RETIREE & CHILDREN: 2
EMPLOYEE & FAMILY: 85
RETIREE & FAMILY: 3
TWO EMPLOYEES & FAMILY: 17
SURVIVING SPOUSE: 17
COBRA: 2
CHILDREN: 1
Safety
15 Accident/Incident reports
Unannounced facility inspections: Higgs Beach Park, Baypoint Park, Big Coppitt Park,
Bernstein Park, Big Pine Park
Conducted Panic Alarm training for new panic button system at Gato
6 VHS Safety Videos converted to DVD format and made available on County Intranet.
Total now is 22
BUDGET & FINANCE
Budget Analysts:
• Contracts Reviewed - 19
• Prepared, Reviewed and Posted Budget transfers -92
• Prepared & Posted Resolutions — 51
• Reviewed & Processed PAF- 0
• Incoming mail - 55
• Outgoing mail — 48
• Compiled January 2013 Budget & Finance agenda packet.
• Processed MCSO's Nov12 Interagency, Sep12 Wireline and Sep12 Wireless
invoices.
• Processed January 2013 BOCC approved resolutions and forwarded to CAY for
legal sufficiency.
• Processed City of KW portion of 2012 Tax Increment Fund bill, Commissioners
Decl2-Janl3travel reimbursements, Comm Carruthers Citizen subscription, US
Bank's FYI annual fee, and OMB's FDOT/Sunpass billing.
• Compile and sent FY12 Budget amendments information to the County's outside
Auditors .
• Compile, print and collate Adopted FY2013 Budget for website publication and
for hard copy hand-outs.
• Reviewed Contract Summaries: 6
• Processed invoices: 23
• Signed off on PAF's: 32
• FY12 Adopted Annual Operating & Capital Budget book completed and sent to GFOA
for Distinguished Budget Award.
• Began to work on FY 14 budget timetable. To be presented to the BOCC for approval in
March.
Grants:
RESTORE Act: Continue to monitor and take actions related to RESTORE Act
funding. Prepared for/attended January Gulf Consortium meeting. Prepared
agenda item for discussion of the make-up of local committee.
Prepared/submitted Mayor Neugent's nomination with FAC for one of the at -
large positions of the Executive Committee of Gulf Consortium. On -going
discussions with Mathews -Webster and John Wayne Smith. Monitoring
RESTORE Act activities of other Gulf counties (committee make -ups, project
applications, etc.). Monitoring Fed Council activities/meetings. Working with
federal lobbyists on distributing intro letter to reps on Fed Council and monitoring
Treasury for rules.
• Oil Spill Commission: Monitoring outcomes and materials of these meetings.
Forwarded important info to Commissioners and EM staff regarding the
Commission's recommendations. These recommendations will likely be
formulated into legislation; alerted state lobbyists to keep tabs on the development
of oil -spill related legislation.
• TS Isaac: Processed executed Funding Agreement. Met with FEMA and State
DEM personnel to discuss County expenses. FEMA has indicated that they have
reversed their opinion and will process our Fire/Rescue cots ($75K) for
reimbursement, thanks to continued staff advocacy. Also, we continue to provide
additional explanations and documentation for other PWs.
2013 Legislative Session: Prepared Legislative Agenda for the January BOCC
meeting. Monitoring all pending bills for potential impacts to Monroe; distribute
to relevant staff for review and feedback. Working with County Administration
and lobbyists on information, language and advocacy re: year two request for
wastewater funding. Attending weekly FAC conference calls and periodic
webinars. Prepared for trip to Tallahassee; six meetings with legislators and
Governor's office staffers.
FY 2014 Non -Profit Funding: Developed calendar of events for HSAB funding
cycle for FY 14. Organized time, place and materials for first HSAB meeting of
cycle.
FY 2013 Non -Profit Funding: Developed a schedule for site visits of HSAB
funded organizations. Continued certifications for grantees. On -going monitoring
of contracts. Developed a performance report to standardize reporting across all of
our funded non -profits.
• FY 2013 Drug Abuse Trust Fund: On -going monitoring of contracts.
• State DCF Criminal Justice Mental Health Substance Abuse Implementation
Grant (Sheriff's Office): Continued monitoring of grant and match expenditures;
review match spreadsheets from partners; reviewed/approved invoices; attended
4
monthly council meeting. Reviewed and revised Semi -Annual report budget
report.
• 2013 Countywide Byrne JAG grants: All contracts and MOUs finalized and
executed this month. On -going monitoring.
• 2013 Federal JAG Drug Court (medical director) grant: Reporting and activity for
$12,000 for Drug Court.
• 2012 State FDLE JAG County grants: Year-end processing of grant adjustments,
invoices, and final reports, and official grant close-outs all completed this month.
• 2012 RSAT County Grant: Year-end processing of grant adjustments, invoices,
and final reports, and official grant close-out completed this month.
• 2011-2012 Federal JAG Sheriff's Office grants: on -going monitored activity;
reviewed invoices; completed drawdown requests.
Purchasing Department:
Estimated Totals for the month of January 2013 are as follows:
• Total purchase orders processed 877
• Total orders placed for departments 162
• Total orders entered for departments 166
• Office Depot orders processed 158
• Staples Orders processed 4
We opened 3 bids and processed another 3 which was average from the previous
months. Addendums entered3, contracts reviewed 42, and bills paid 8, and voided 30
purchase orders. We also processed 1171 pieces of mail which was average from
previous
months.
COMMUNITY SUPPORT SERVICES
In -Home And Nutrition Services (INNS)
OAA, Older Americans Act Programs:
Nutrition (Information in this section is for the period 01/01/13-1/20/13 — beginning of
the contract year):
• C-1 Congregate Meals totaled 964 units during this 13-day period. We are now
serving an average of 75 clients per day at the four meal sites. C-2 Home
Delivered Meals totaled 2718 units, reflecting service to 130 homebound clients.
We have added 10 new clients to the home delivered meal program since January
1 St
In -Home Services (Information in this section is for the period 11/21/12-12/31/12):
• III-E In -Home Respite: 192.5 units this period, 1329.75 units year-to-date, 100% year -
to -date -achieved at the end of the contract period.
• III-E Facility Respite: 258.75 units this period, 4222.75 units year to date, l 07% year-
to-date achieved at the end of the contract period.
Non-OAA Programs:
CCDA (Community Care for Disabled Adults) for December 2012:
• Case Management: 3 units for the month were produced; 68 units year-to-date.
• Homemaking: 116 units for the month were produced; 706.25 units year -to date.
5
• Home -Delivered Meals: 110 meals for the month were provided; 715 meals year-
to-date.
• Personal Care: 42 units for the monthly were produced; 230.5 units year-to-date.
Overall Program Achievement was 35.67%, 14.33% underachieved.
CCE (Community Care for the Elderly) for the period 11/21/12-12/20/12:
• Case Management: 42 units for the period and 186.25 units year-to-date. 19.04%
achieved year-to-date. There are 172 clients on the waiting list.
• Companionship: 24 units achieved and 30.5 units year-to-date, 4% achieved
year-to-date.
• Chore: 6 units achieved and 16 units year-to-date, 10.25% achieved year-to-date.
• Homemaking: 354.5 units for the period and 2251.75 units year-to-date. 58%
achieved year-to-date. There are 151 clients on the waiting list.
• Personal Care: 279 units for the period and 1521.25 units year-to-date. 35.21%
achieved year-to-date. There are 55 clients on the waiting list.
• Respite: 46 units for the period and 298.25 units year-to-date. 25% achieved year
to date. There are 23 clients on the waiting list.
CCE overall is at 37% achievement, 13.01% underachieved year-to-date. We have
requested 5 more clients to reduce the underachievement.
ADI (Alzheimer's Disease Initiative) for the period 11/21/12 — 12/20/12: 190 units were
produced in the period and 1034.5 units year to date. 43.81 % year-to-date achieved,
6.19 % underachieved year-to-date. There are 10 clients on the waiting list, three of
whom will be activated.
HCE (Home Care for the Elderly Program) for the period 12/16/12—1/15/13: 14 billable
units this period, 151.25 billable units year-to-date. 60.15% year-to-date achieved, 1.81 %
overachieved. We plan to manage the overachievement through client attrition. We
currently are serving 20 clients.
Monroe County Transit
Department Activity for January 2012
• One-way trips provided: 2007
• Unduplicated clients served; 2260
• Special Needs Clients registered: 580
Deposited Revenue: $2,684.75
Expenditures: $63,172.26
Percentage Spent Fiscal YTD: 34.3%
Community Support Services
• Incoming calls, provision of information and referrals 1063
• Home and field visits 16
• Office visits 380
• Unduplicated Welfare client households that received service 85
• New Welfare cases receiving service
• Low Income Home Energy Assistance Grant Program cases- 4 $800.00
• Low Income Crisis Assistance cases — 21 $3,963.39
• Welfare Utility Cases 7 $1,280.39
• ESG Rent Cases 14 $9,019.75
6
426 $15,063.53
Interesting Community Support Services Updates:
• Received a Rent Grant for $100,000.00 and able to keep clients from being
evicted on a weekly basis.
• Edith Zewadski-Bricker was appointed by the BOCC to serve another term on the
SFWFIB.
• Upper Keys Social Service Office has been renovated to meet ADA Compliance
Code.
Bayshore Manor (BSM)
Bayshore Manor's current census is 15 residents. The current census is four private pay and 11
subsidized. BSM provided 157.25 hrs of OA3E respite care, 0 hours of Medicaid Waiver and 0
hours private pay respite care this month. Bayshore Manor has two OA3E clients.
There is one client on the OA3E waiting list.
Revenue for January 2013 $28,789.98
Expenditures for the same period $38,330.53
Percentage of the budget spent year to date 28.68%
LIBRARY
• As we approach the one-year anniversary of our reopening on Mondays, Library
usage figures continue to reflect the increase in Library onsite service hours and the
Monday re -opening continues to be welcomed by patrons:
• People counters at the branches indicated that the number of visits made in
person to the Libraries in December, 2012, totaled 33,623, 2% higher than the
number of visits recorded a year ago despite the holiday closings in the month
• 252 new Library cards were issued for the month, bringing the total of
Monroe County Library cardholders to 45,692a significant percentage of
the County population
• The public access PC sessions provided to the public continue to be an
attraction for many of our visitors; 7,736 public computer and wireless
sessions were provided to the public in December, an increase of 29%, as
access to e-government sites continue to be a major draw, and our patrons
look for information on job searches, food stamps, and government assistance
in general; many businesses now require online job applications as well
• Library staff answered 8,137 questions from customers; virtual reference
transactions continue to grow in popularity, as patrons made increased use of
our e-mail, text, and IM services, along with the more traditional in -person
and telephone inquiries
• 155,047 e-visits were made to the Library's web resources in December; this
is an increase of 24% over the previous year. This includes our Library
website, our online catalog, and our digital exhibit of historical images.
• Library supporters contributed 651 hours of volunteer service in December,
the equivalent of three full-time employees for the month
• Programs at the Libraries and through outreach services flourished in
December: we offered 39 programs for adults during the month, with
attendance of 1,159, and 72 programs for juveniles, with 2,868 attendees/
7
• One quarter of the way into the new fiscal year, we continue to implement a
spending plan of carefully monitored expenditures with a view to the entire
year and the goals we have set for achievement; our budget and our goals are
designed to work as an organized unit, structured for meeting our objectives
and filling the needs of our changing communities in a fiscally responsible
manner
EXTENSION SERVICES
• Number of services provided: 425 phone calls, 30 office visits, 14 visits to clients,
30 learning events with 484 participants, 4 media submissions, and 513
publications distributed. Total Budget for FY 12/13: $189,895.00; Year to Date
Expenditures and Encumbrances: $128,073.30; Remaining Balance: $61,821.70;
Percentage of budget spent and/or encumbered year-to-date: 67%.
The Extension Director accomplished the following activities:
• Met with science teachers at Sigsbee Charter School, along with Don Riggs, to
discuss ways to incorporate climate change science into their existing coursework
and possibly creating a new climate change science curriculum. Also spoke with
Mellie Lewis, the Southern Region Leader of the NOAA Climate Steward
Program about getting more resources to develop climate change related courses.
• Conducted a series of presentations and panel discussions on climate change and
current status of the Key West, Monroe County, and SE Florida Regional Climate
Action Plans, along with Rhonda Haag and Alison Higgins. Also presented an
introductory overview of climate change science.
• Conducted the first 2013 meeting of the Monroe County Climate Change
Advisory Committee where the Monroe County Climate Action Plan was
approved for submittal to the BOCC in March for acceptance and to direct County
staff to develop an implementation strategy for the Climate Action Plan by
August 1, 2013.
The Environmental Horticulture Agent accomplished the following activities:
• Coordinated a workday that included removal of invasive exotics from the
Overseas Heritage Trail in Marathon with staff from the Florida Department of
Environmental Protection and ten Master Gardeners.
• The Agent and four Master Gardeners educated 193 students and teachers at
Stanley Switlik Elementary School's Science Expo about saltwater intrusion into
plant roots, the Rugose Spiraling Whitefly, and vermicompo sting.
• Held five regional plant clinics with 19 Master Gardeners assisting 23 clients with
plant and/or insect problems.
The Family & Community Development Agent accomplished the following
activities:
• Participated in Class XII of the Natural Resources Leadership Institute session
stakeholder panel in Key Largo along with Doug Gregory, Michael Roberts, and
TJ Patterson. The topic was sea -level rise and how communities are talking about
it or avoiding it; how the County is responding to sea -level rise; and what
discussions are like among Monroe County stakeholders. Another Climate
Change Advisory Committee member, Chris Bergh, had earlier presented an
overview of sea -level rise issues in South Florida.
8
• Attended the Monroe County Climate Change Advisory Committee meeting to
help develop goals for the future direction of the committee and to finalize the
Monroe County Climate Action Plan. Staff processed final draft revisions that
included supplemental documents for reference which will be accessed both in
print and online.
• As a member of the Islamorada workforce/affordable housing committee, the
Agent participated in development of an affordable housing initiative to use
affordable housing funding to offset sewer connection costs for low-income
residents.
EMERGENCY SERVICES
Fire Rescue
• Received two (2) Request for Solicitations for Billing Consultant on 1-16-13; held
the selection meeting on 1-29-13 where (2) respondents were rated by a
committee and one (1) chosen to move forward onto February's agenda
• Attended Fire Rescue East Conference and FFMIA classes
• Held the second collective bargaining session with the Firefighters union
Emergency Management
• Inspected all Special Needs cots in preparation for the 2013 hurricane season and
met with Public Works regarding the cots maintenance and transport to applicable
shelter (when needed)
• Participated at the Marathon Airport Disaster Exercise
• In process of finalizing public service announcement advertisements for the new
Emergency Services Website, to be released in both, English and in Spanish
• Coordinated with FEMA and the Florida Division of Emergency Management to
plan the Out -of -Sequence Traffic Control Point and Emergency Worker
Protection evaluated demonstration in preparation for the 2013 Turkey Point
Nuclear Power Plant Ingestion Pathway Exercise
• As a member of the planning team, participated in the 2013 Florida Statewide
Hurricane Exercise Initial Planning Conference. As a storm model the State has
chosen the August 1880 Hurricane and 1979 Hurricane Davis tracks
EMS/Trauma Star
• Began CPR Training for Paramedics
• Attended Fire -Rescue East Conference
• Interviewed Candidates for Captain of EMS position
• Trauma Star flew 33 missions
KWIA
• Attended live fire ARFF class at SCFA with 4 ARFF personnel
• Continue with outfitting new ARFF 207
• Completed monthly ARFF training
• Organized and supervised MCFR rescue coverage of Key West Triathlon
Fire Marshal
• Attended Development Review Committee meeting
• Key Largo Ocean Resorts permitting and plan review
• Monitoring project work on station 8 and station 17
9
Fire Academy
• Conducted a 40 hr State Certified Apparatus Operator Course
• Conducted a 40 hr State Certified Building Construction Course
• Conducted 16hrs of Skills Evaluation on Probationary FF
PUBLIC WORKS
MONROE COUNTY PUBLIC WORKS
JANUARY 2013
Total Kilowatt-hour Savings — 656,844
Total CO2 Reduction — 463 Metric Tons — CO2 Emissions from electricity use of 69.4 homes for one year
Total Energy Dollar Savings — $73,261.92
10
CORRECTION FACILITIES:
• Two (2) 30 horsepower cooling tower motors were replaced with premium efficiency
motors at the Stock Island Jail
• Commenced supplemental painting of garage parking are at the MCSO
Administration Building
SOLID WASTE/RECYCLING:
• January was a very sad month for Public Works and Recycling; we lost our colleague
and friend Colleen Murphy to cancer
• Collected a total of 102 batteries
• Crushed 823 fluorescent bulbs for various departments
• Received 21,420 lbs. of electronic waste from residents and businesses, which was
sent for proper recycling and/or disposal
• The Cudjoe scale will be upgraded on Saturday, February 16, 2013. The scale will be
closed to the general public that Saturday. Potential customers have been notified as
they've come into the Transfer Station and a press release will also be distributed to
the local newspapers and radio stations, including Spanish radio. Special
arrangements have been made so that the franchise haulers will be able to dump that
day. Solid Waste staff will help in the labor of upgrading the scales (Key Largo,
Long Key and Cudjoe); this will save the County approximately $10,000.
• In February staff will be renewing each Transfer Station's Small Quantity Handler
Facility Permit for Waste Lamps and Mercury Devices.
• We are proud of the recycling happening in Monroe County; we reached a 30 percent
recycling rate in 2011, and should have our 2012 rate by May 2013
FLEET MANAGEMENT:
• Under the FY2013 vehicle replacement plan, the KW Garage received and processed:
o Twelve pickup trucks for Public Works
o Two pickup trucks for KW Airport
o One Ford Explorer for Emergency Management
o One F450 work truck for Facilities Maintenance
o One Light Duty Dump Truck for Card Sound
o Two buzz bar tree trimmers, two Tractor Mowers, and one Light Duty Dump
Truck for the Road Department
• Began annual maintenance and repair of Fuel Tanker Truck and annual corrosion
control on County's emergency generators during non -hurricane season
• Began process of Gas/Diesel pump replacement for KW and Marathon fuel facilities
FACILITIES/PARKS & BEACHES:
• Complete bathroom repairs at Bayshore Manor
• Expansion of Fire/EMS storage at the Marathon Government Annex is 75% complete
• Construction of additional office space at the Marathon Government Center is 95%
complete
• Six events were held at Nelson GC; no overtime required
• Contractor installed new door locks for Tech Services & new dressing rooms at
Nelson GC
• Contractor replaced all outside closet door locks at Ellis Bldg.
• Contractor completed installation of glass store front at KL Library damaged due to
car accident
12
• Contractor complete sewer connection at Tavernier Health Clinic
ROAD DEPARTMENT:
• Hauled 26 truckloads at 18 tons each of free fill from the FKAA yard to Rockland
Key which equals 468 tons of free fill worth approx. $9,360.00
• For the quarter ending December, 2012, the Lower Keys Road Department delivered
29 loads or 101.5 tons of mulch to the citizens of Monroe County, which also saved
the department $12,535.25 in dump fees
• Picked up and delivered 30' telephone poles for beach area at Harry Harris Park
• Spread (10) loads of beach sand at Harry Harris Park.
13
ENGINEERING
Engineering Services
• Tom's Harbor Channel —3 of 5 spans of inbound lane poured - sidewalk/railings
next. Change order for direct costs of revised mot plan, which includes full
release from delay claims by the contractor is on February agenda.
• Old SR 940 Leg A (Watson Boulevard Bridge — Final documents submitted to
FDOT. FDOT to perform asbestos survey. RFQ for CEI services on Feb.
Anticipate FDOT encumbrance of construction funds February 2013.
• US I Bayside Pedestrian BridgeBayside Trail — Comments provided on 60%
construction drawings
• No Name Key Bridge — Consultant received comments on 90% plans and
provided response to FDOT. Consultant working on 100% documents
• Doctor's Arm Culvert Repairs — Pre -construction meeting held. Notice to
Proceed issued January 30t . Waterline relocation anticipated the first week of
February.
• Duck Key Security — installation coordinated; Initial electrical installation
complete and inspected; final within week. Camera anticipated installation within
next two weeks.
• Asphalt Pavement Evaluation and Management RFP — reviewing scope of
services, obtaining input from GIS department, IT department, Public Works
Road Dept. on available optional services in order to negotiate final scope with
consultant.
• Card Sound Bridge Repair Project — received five responses to the RFQ; will
review and rank.
PROJECT MANAGEMENT
• Conch Key Fire Station — Site work started. Roofing 95% complete; Windows
Insulation 98%; Exterior stucco 88%
• Marathon Courthouse — Project at 90% complete
• Freeman Justice Center Drug Court Offices. Plumbing and conduit repair
completed. Floor to be poured this week. Window and door openings cut into
exterior walls. Electrical started
• Stock Island Fire Station — All augured piles complete and poured. Forms for pile
caps in place.
• Space Planning Facility Study - Facilities Assessment Teams begin site visits
February 4th, and continue until February 25th. (Approx. 105 sites)
• Lester Building Roof Repair - Bids exceeded the funding allocated. will be rebid
ASAP with revisions and Alternates
• ADA Compliance Projects — $1,143,423.36 + ( SEG #4 CDBG Funding) _
$TBD Total= 81 Project Sites
o ADA Segment #2 - Exterior renovations to 29 facilities. Renovations
are currently in progress. Project at 40% complete.
14
o ADA Segment #4 — February 271h. Signed Contract for BOCC approval
on Agenda for April 171h BOCC meeting.
o ADA Segments #1, #2, and #3 — change orders to County Administrator's
office to extend contract time for each contract (new Final Completion
date — September 11, 2013) and includes a new Substantial Completion
form, "Certification of Substantial Completion for Individual Facility
Letter" for each facility
TDC PROJECT
E. Martello roof repair - Bids exceed the funding from the TDC. Bid over budget. PM
will apply to TDC for additional funds. Feb. 2013
Aids Memorial - Plant removal has started.
East and West Martello Brick and Mortar renovation - Work started -January 2013.
TECHNICAL SERVICES
We completed 360 work orders, hired new Database Administrator, Ralph Heitman in
Key West, continued to rolled out new computers, installed new ME circuit for Key
West International Airport, negotiated terms of a proposal for fiber network services from
Comcast, updated library computers, moved over a Terabyte of data into the SAN for
Alchemy, developed new SharePoint trial site, updated website, moved MCTV stream to
new encoder, and pushed out Microsoft updates
VETERANS AFFAIRS
Clients assisted:
VA phone calls:
1036
Office visits:
419
New clients:
83
Field visits:
11
Benefits Delivery at Discharge:
6
Transportation program:
Transportation calls:
424
Veterans transported:
176
Financial data:
The financial data for the month of January totals $391,830.05 and indicates the amount
of new revenue brought into Monroe County derived from claims filed by the entire
department.
The financial data captured monthly will vary due to the Veterans Administration's
variable time frame in adjudicating awards.
GROWTH MANAGEMENT
15
GROWTH MANAGEMENT REVENUE vs. EXPENSE: 2010,
2011, 2012, 2013
Account Number
Total
Revenue
FY'10
Total
Revenue
FYII
Total
Revenue
FV12
Total
BUDGETED
Revenue FY'13
Total Revenue
FYTD as of
DECEMBER
2011
Total Revenue
FYTD as of
DECEMBER
2012
REVENUE
AdministratRvEngineering
001-000000-341921-SG
$2,052
$19,866
$7,636
$0
$2,438
$1,500
Boat Improvement Fund
157-347270-SP/347271-SP
$668,103
$699,750
$674,826
$690,000
$90,836
$92,927
BuldingBook/Copy/etc.
180-369001-GM
$8,867
$10,836
$8,283
$8,000
$1,885
$2,440
Buildinglncomefrom Permits/Applicati
180-322005-SG
$2,134,998
$2,180,439
$1,928,235
$2,100,000
$440,854
$681,089
Certificate of Competency/ContractorE
180-322103-SG
$160,815
$18,817
$158,515
S18,500
$126,565
$10,900
Code Compliance
148-341916-SG/148-354001-SG
$348,442
$532,445
$423,630
$470,000
$102,685
$185,525
Education Fees - Building
158-322005-SG
$32,420
$24,677
$23,496
$0
$5,471
$6,920
EducationFees- Environmental
158-322006-SG
$2,120
S14,254
$14,242
$0
$3,460
$4,240
Environmental Mitigation
160-351400-SP
$133,368
$155,042
$240,275
$170,000
$26,478
$11,691
Fire Marshal.
148-341906-SG
$45,571
$15,240
$18,188
S16,250
$3,921
$7,759
Flood Review (sub-accowitofBuildin
180-322005-SG
-
-
$0
$14,260
$8,420
Flood Variance
148-341907-SG
$50
$0
$50
$0
$0
$0
Historic Preservation
148-341913-SG
$0
$0
$800
$0
$0
$0
In -pact Fees
130-131-132-133-134-135-136
$176,996
$163,363
$165,601
$125,108
$38,351
$34,882
Conservation Land Purchase (ROGO B
158-341905-SG
$0
$0
$0
$0
$0
Marine Resources
157-62613-343700-SP/157-0000
-
$3,079
$1,300
$3,000
$0
$0
Planning Admin/Research/Copy/etc.
148-369001-GM
$1,629
$295
$1,979
$2,300
$225
$80
Radon/DCA
180-341904-SG
$2,459
$26,526
$23,780
S26,000
$5,300
$9,324
Recovem/DBPR
180-341908-SG
$2,459
$26,551
$23,780
S26,000
$5,300
$9,324
Wastewater
310-000000-325100-GM
$0
$0
$0
$4,500
$19,346
Zoning/ROGO/Environmental
148-341905-SG
$443,278
$471,401
$425,3081
$440,000
$90,307
$149,964
Revenue Total
$4,163,627 $4,362,581 $4,139,9241
$4,095,1581
$962,835
$1,236,330
EXPENSES
Fund -Cost Center
Total Actual
Expense
FY10
Total Actual
Expense
FYI
Total Actual
Expense
FY12
Total
BUDGETED
Expense FY13
Total Expense
FYTD as of
DECEMBER
2011
Total Expense
FYTD as of
DECEMBER
2012
Boating Improvement - County$
157-62613
$13,784
$106,379
$248,216
$401,394
$23,139
$9,165
Boafing Improvement - State $
157-62520
$292,524
$364,167
$218,771
$1,750,000
$7,794
$56,229
Building Dept
180-52502
$2,144,364
$2,351,380
$2,208,997
$2,422,701
$508,825
$433,583
Code Compliance
148-60500
$1,157,050
$995,330
$1,045,479
$1,329,423
$239,642
$248,434
Comprehensive Plan
148-51000
$380,765
$240,249
$202,756
$270,000
$10,419
$0
Environmental Resources
148-52000
$280,108
$295,142
$355,116
$592,251
$70,330
$88,956
Environmental Restoration
160-52002
$153,611
$158,229
$120,893
$170,528
$20,564
$23,190
Geographic Info. (GIS)
148-50002
$209,676
$168,827
$172,444
$173,801
$47,197
$44,539
Growth Mgn . Admin.
148-50001
$464,890
$909,891
$434,698
$754,277
$82,418
$64,154
Planning
148-50500
$990,168
$1,052,377
$1,182,900
$1,240,239
$270,327
$238,748
Planning Commission
148-51500
$80,563
$81,844
$76,030
S82,002
$17,235
$17,597
Expenses Total
$6,167,503
$6,723,815
$6,266,300
$9,186,616
$1,297,890
$1.224,595'
DIFFERENCE: REVENUE vs. EXPENSE
-$2,00 ,876
-$2,361,234
-$2,126 376
a$5,0 1,458
-$335,0551
$11,7351
IL
$450,000
$400,000
$350,000
$300,000
$250,000
$200,000
$150,000
$100,000
$50,000
$0
-M Upper Keys
a Middle Keys
Lonve r Keys
TOTAL
MOrAROE C04RTT GRO114TA MARAGEMERT
REVENUE TAKEN IN BY OFFICE
Three Month - Yearly Comparison
Does not include "Boa' improvement Pund" Revenue
Oct-2011
Oct -2 012
Nov-2011
Nov-2012
Dec-11
Dec-12
92,49030
105,80S62
S105,657,74
$93,405.98
$109,271.01
$91,11134
160,932,19
162,649A9
S140,795,23
$117,915,21
$109,48633
$174,705,52
103,458,88
147,412.52
S28,620,12
$12,64618
$21,32634
$26,537.56
356,881,77
415,86733
275,07109
223,96737
$240,084.08
$292,354,42
X % W1111wral""M
REVENUE
Fiscal Year To Date Comparison
Does not indude'Boat imorovernent Fund" Revenue
17
MARINE RESOURCES OFFICE
Channel Marker Pro r am:
18
January 2012
$5,000.00
February
$11,574.00
March
$1, 325.00
April
$2,675.00
May
$11,438.00
June
$6,897.00
July
$17, 539.00
August
$5,988.00
September
$11, 380.00
October
$3,663.00
November
$0.00
December
$14,419.00
Total
$91,898.00
Derelict Vessel Proms:
19
December 2011
$6,550.00
January 2012
$32,850.00
February
$7,902.00
March
$13, 242.00
April
$13,170.00
May
$3,500.00
June
$14,439.00
July
$43,000.00
August
$32,984.00
September
$24,490.00
October
$2,500.00
November
$30,323.00
Total
$224,950.00
Vessel Pumpout Proms
20
PLANNING & ENVIRONMENTAL RESOURCES DEPARTMENT
CURRENT PLANNING CATEGORY
Appeal to Planning Commission, In Progress.........................................................................
1
Alcoholic Beverage Permit, In Progress..................................................................................
2
Conditional Use, Major, Permit, In Progress...........................................................................
2
Conditional Use, Minor, Permit, In Progress...........................................................................
2
Conditional Use Minor Deviation Applied..............................................................................
1
Conditional Use Minor Deviation Completed.........................................................................
1
Conditional Use Minor Deviation In Progress.........................................................................
2
Conditional Use, Time Extension, Applied.............................................................................
1
Conditional Use, Time Extension, In Progress........................................................................
1
Conditional Use, TRE, In Progress..........................................................................................
1
Conditional Use, TDR, In Progress.........................................................................................
1
Public Assembly Permits, Applied..........................................................................................
1
Public Assembly Permits, Issued.............................................................................................
3
Public Assembly Permits, In Progress.....................................................................................
3
RoadAbandonment, In Progress.............................................................................................
3
Variance, Planning Commission, In Progress..........................................................................
3
PermitReviews.......................................................................................................................
148
VacationRental, Applied.........................................................................................................
1
Vacation Rental Mgr. License, Applied..................................................................................
2
Vacation Rental Mgr. License, Issued.....................................................................................
1
Plats, Applied...........................................................................................................................
1
Plats, In Progress......................................................................................................................
1
LUD Map Amendment, In progress........................................................................................
5
MCC Text Amendment, Initiated............................................................................................
2
MCC Text Amendment, In progress........................................................................................
22
ROGOExemptions, Applied...................................................................................................
2
21
ROGO Exemptions/Denials, Issued......................................................................................... 1
Pre -Application Conferences................................................................................................... 1
ADMINISTRATIVE MEETINGS
Development Review Committee — 1 meeting, 4 items
Planning Commission Meeting — Cancelled
Attended Development Review Committee meeting............................................................I
Attended SFRPC meeting in Key Largo................................................................................I
Keith & Schnars Teleconference meeting.............................................................................I
Prepared LHAP Incentive Strategies AIS..............................................................................
I
PreparedDraft CIE Update....................................................................................................
I
Prepared Draft Public Facilities Capacity Report ..................................................................I
Reviewed of Draft CP Amendments......................................................................................I
Reviewed Keith & Schnars Invoices.....................................................................................3
Responded to E-mails and phone calls.................................................................................10
ENVIRONMENTAL RESOURCES PERFORMANCE REVIEW
December 1— December 31, 2012
CATEGORY:
Site Visits
CodeEnforcement Referral..................................................................................................7
LandAuthority Referral......................................................................................................... I
Permit Inspections/Final Bio Inspections..............................................................................51
WetlandDelineation..............................................................................................................I
OTHER: Misc Bio
Site Visits [Miscellaneous]...................................................................................................5
WRITTEN CORRESPONDENCE/ BIOLOGICAL ASSESSMENTS
Code Enforcement Assessment Memo..................................................................................4
GISMap Assorted.................................................................................................................30
GOCEARecording................................................................................................................2
Interagency Coordination ACOE/DEP/FWS/FEMA............................................................4
Long Dock Variance Memo/Approval..................................................................................I
ROGOLand Dedication Letter..............................................................................................I
OTHER:
Permit Application Review/Assessment Plan Reviews completed by Bio ...........................168
MEETINGS
FWS/FEMA PRP Coord........................................................................................................I
DRC.......................................................................................................................................I
Pre -Application — Assorted....................................................................................................I
22
OTHER:
Phone Calls [Estimated] ......................................................................................................... 250
Front Counter Walk Ins [Estimated] ...................................................................................... 100
GIS OFFICE
GIS Projects - Data/Map Requests/Technical/Programming
- CBRS/Tier Analysis — Planning
- CBRS Location Mapping - Planning
- Sewer Laterals — CBRS — Attorney's Office
- SR Zoning Assessment - Planning
- Key West District Maps — Don Craig
- Mitchell Lawsuit — Mapping - Planning
- ArcGIS Server Configuration/Setup
GIS Addressing
- 8 Address Assignments
BUILDING DEPARTMENT
MONROE COUNTY GROWTH MANAGEMENT BUILDING DEPARTMENT
PERMIT ACTTY BY OFFICE
Of designat'on based on permn: main per.
ISSUED PERMITS INSPECTIONS
PLAN REVIEWS
3,500
Incl, only buidting, elec Irk
Incl. only PASS or FAIL Reviews
pl
for buidling, electric, arnbing, rnechorricoilgas
3,000
Plumbing, rnechonicallg(Is
2,500
2,000
M
500
[�04
............
[3070
. .....
. .....
......
... ..
......
.......
0
...............
...............
...............
WIN=
diet 2U11
D�ec-2012
Dec-2011
Dec-2012
Dec-2011
ec-2012
au Lower Keys
144
127
240
290
813
725
w. Middle Keys
18
14
19
25
72
101
Upper Keys
242
159
190
229
1994
1083
TOTAL
404
300
449
544
2979
1909
23
MONROE COUNTY GROWTH MANAGEMENT
BUILDING DEPARTMENT - PLAN REVIEW ACTIVITY
Fiscal Year Comparison
Include oniv Puss or Fa;f Reviews lot buildh,7�v elearric, plumbilly, fnechat);C011gas
7,000
6,000
5,000
4,000
3,000
2,000
. ...............
1,000
.. ...............
.. ...............
.. ...............
.. ...............
..................
.................
Oct 2011 - Sept 2012
Oct 2012 - Sept 2013
ELECT
1579
559
EXAM
3429
1101
MECH
622
279
PLUMB
873
333
TOTAL
6503
2272
30,000
25,000
20,000
15,000
10,000
5,000
MONROE COUNTY GROWTH MANAGEMENT
BUILDING DEPARTMENT - INSPECTION ACTIVITY
Fiscal Year Comparison
EMES21SESIM
xx Building
12912
• Electric
4139
Mechanical/LP
1310
• Plumbing
7247
TOTAL
25608
Oct 2012 - Sept 2013
2993
958
363
1290
5604
24
CODE COMPLIANCE DEPARTMENT
1600
1400
1200
1000
800
600
400
200
0
TOTAL ACCOMPLISHMENTS - CODE COMPLIANCE DEPARTMENT
New Cases 89 Inspections 817
25
300
250
200
150
100
0
0
UPPER KEYS - NEW CASES 31 INSPECTIONS COMPLETED 263 SM 0
26
LOWER KEYS - NEW CASES 21 INSPECTIONS COMPLETED 173 SM
0
450
400
350
300
250
200
150
100
50
0
o:: a z 14
"1
C> C)
<
< <
L �n
<
2
z z
MIDDLE KEYS
NEW CASES 37 INSPECTIONS COMPLETED
NEW CITATIONS 10 CITATIONS ISSUED
381 SM 0
7 CEB 0
27