Item P6C ounty of M onroe
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BOARD OF COUNTY COMMISSIONERS
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Mayor David Rice, District 4
The FlOnda Key
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Mayor Pro Tem Sylvia J. Murphy, District 5
Danny L. Kolhage, District 1
George Neugent, District 2
Heather Carruthers, District 3
County Commission Meeting
June 20, 2018
Agenda Item Number: P.6
Agenda Item Summary #4244
BULK ITEM: Yes DEPARTMENT: County Attorney's Office
TIME APPROXIMATE: STAFF CONTACT: Kathy Peters (305) 292 -3472
N/A
AGENDA ITEM WORDING: Approval of 1) Consent to Assignment from Accela, Inc. to
Granicus, LLC and 2) Second Amendment with Granicus, LLC adding eSignature capabilities to
enable electronic signatures on agenda item documents; and de- commissioning Digital Boardroom
(electronic voting) thereby reducing total cost from $24,192 to $19,718.40 per 12 month term.
ITEM BACKGROUND: On 6/25/15, as amended 7/15/15, the County and Accela, Inc. (Accela)
entered into an agreement for IQM2 software, system configuration, implementation and training
(Accela's Legislative Management business) to develop, implement and maintain an electronic, fully
integrated BOCC meeting agenda process which successfully went "live" on April 20, 2016.
Ownership of IQM2 Legislative Management business transferred from Accela to Granicus, LLC
(Granicus) effective 5/15/18. The Consent to Assignment provides for Granicus to be bound by all
terms and conditions of our original agreement which includes: a 20% multiple module discount on
our monthly total; any price increase is capped at 5% and not effective until the start of the renewal
term. The agreement will automatically renew on 6/24/18 for an additional 12 months.
The Second Amendment to the Service Agreement de- commissions Digital Boardroom (electronic
voting) and adds eSignature enabling authenticated electronic signatures on agenda item documents
(see details below). These changes will reduce our current actual costs per 12 -month term (after the
20% discount is applied) from $24,192 ($2,016 per month) to $19,718.40 ($1,643.20 per month).
The Second Amendment has been executed by Granicus, LLC and will be effective upon execution
by the County.
Digital Boardroom Since going "live" the Board has not utilized Digital Boardroom (electronic
voting) and it is not anticipated the Board will utilize electronic voting in the near future. De-
commissioning Digital Boardroom will save the County $7,257.60 per 12 -month term ($604.80 per
month). Digital Boardroom can be added in the future if desired by the Board.
eSignature: The County currently averages over 100 agenda items on each regular meeting agenda.
To eliminate the need for an originally executed paper "original" for most agenda items, staff
recommends adding eSignature, available through IQM2's partnership with DocuSign. eSignature
will provide the County with a signature portal to enable authenticated electronic signature of agenda
documents, both internally and to other parties, i.e. signed staff approval, legal stamp,
execution /witness by other parties and, after BOCC approval, Clerk's Attest, Mayor's execution, etc.
eSignature is ISO 27001 certified which is the international standard that describes best practice for
an ISMS (information security management system). eSignature authenticates the identity of the
sender /recipient; tracks and documents the history in detail documenting dates, times, url addresses,
etc. and provides an actual Certificate of Completion for eSigned documents. This documentation is
forever retained within MinuteTraq, a cloud- based, searchable database. A brief video is linked to
this agenda item providing a brief overview of how eSignature works. Granicus will provide hands -
on assistance, training and continued support for the design through implementation phases of
eSignature within our existing software and in coordination with the Clerk to ensure its successful
implementation. The actual cost to the County to add eSignature is $232 per month /$2,784 annually
(after the 20% discount is applied) as set forth in the proposed Second Amendment.
Pursuant to F.S. 28.12, the Clerk is the official record keeper for the Board of County
Commissioners and, as such, is responsible for retention of the "master"/" original" of all official
BOCC records. Even though our agenda process is otherwise automated, currently at least one
originally executed paper agenda document is still required by the Clerk for retention in official
BOCC records as the "master"/" original" to ensure compliance with statutory and other regulatory
requirements such as State General Records Schedules (GS 1 -SL State and Local Government
Agencies, GS11 Clerks of Court), financial audit requirements, etc. We are hopeful that eSignature
will be sufficient to meet the Clerk's requirements to begin accepting electronically signed agenda
documents in MinuteTraq and also utilize eSignature to replace the Mayor's stamped execution and
Clerk's Attest to agenda documents, ultimately eliminating the need for an originally executed paper
document for retention as the Clerk's "master"/" original".
PREVIOUS RELEVANT BOCC ACTION:
7/15/15 (S1 1) BOCC ratified contract executed 6/25/15 and approved Amendment with Accela, Inc.
CONTRACT /AGREEMENT CHANGES:
Assignment of agreement from Accela to Granicus; Decommissioning Digital Boardroom; Adding
eSignature
STAFF RECOMMENDATION: Approval.
DOCUMENTATION:
STAMPED Executed Proposed Consent to Assignment from Accela, Inc. to Granicus, LLC
STAMPED EXECUTED Second Amendment to Service Agreement with Granicus, LLC (removing
Digital Boardroom; adding eSignature)
Automated Agenda Agreement and Cost History (6/25/15 to current/proposed Consent /Second
Amendment)
VIDEO Electronic Signatures with Accela Legislative Management on Vimeo
Overview Legislative Management_ eSignature
FINANCIAL IMPACT:
Effective Date: Date signed by both parties.
Expiration Date: Until terminated.
Total Dollar Value of Contract: $19,718.40 per 12 -month term ($1,643.20 per month)
Total Cost to County: $19,718.40 per 12 -month term ($1,643.20 per month)
Current Year Portion: Estimate 4 months x $1,643.20 per month = $6,572.80
Budgeted: Yes
Source of Funds: 00101 - 530524
CPI: No
Indirect Costs: None.
Estimated Ongoing Costs Not Included in above dollar amounts: None.
Revenue Producing: No
Grant: N/A
County Match: N/A
Insurance Required: No
Additional Details:
If yes, amount:
06/20/18 001 -00101 - BOCC ADMINISTRATIVE
530524
$1 9,71 8.40
REVIEWED BY:
Christine Limbert
Bob Shillinger
Budget and Finance
Kathy Peters
Board of County Commissioners
Completed
06/05/2018 10:49 AM
Completed
06/05/2018 11:15 AM
Completed
06/05/2018 11:21 AM
Completed
06/05/2018 11:36 AM
Pending
06/20/2018 9:00 AM
'I I
CONSENT TO ASSIGNMENT
TMS CONSENT TO ASSIGNMENT is entered into this day of
2018, by and between MONROE COUNTY, a political subdivision of the
State Florida (hereinafter "County") and ACCELA, INC., (hert-inafter "Assignoe), and
GRANICUS, LLC (hereinafter "Assignee).
WHEREAS, on June 25, 2015, the County and Assignor entered into a. service
agreement for 1QM2 products and semces, as amended July 15, 2015 a copy of which is
attached hereto and made a part hereof as Exhibit "N'; and
VMEREAS, the County received email notification from Assignee on March 13, 2018
(copy attached hereto and made a part her as 11 bit "B" ) that Assignee had agreed to
purchase IQM2, Accela's Legislative Management businass, and would be assmning the
operations, support and client care for the entire suite of IQM2, Legislative Management
solutions from. Assignor, and
WHEREAS, the assets and operations of the ASSIGNOR have now been trwisferred to
the ASSIGNEE; and
NOW THEREFORE, in consideration of the mutual promises of the original service
agreement between County and AssiVior, the parties agree as follows:
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subscriber and makdaln your monthly o annual am services for the applimMe HoenseL Except as expmI
set forth herein, Accda disMas any and all express and IffqAed warranties of m bu*jdhV but not Rrulted to
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3 .1 Updalim and Renerxits. If the Saftvare Is an UpdWs to a previous versim of the Sothware, you must Possess a
so that the Software wM operate as purported vM be readW by . Mahmiur agmes to Instal all updates,
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4. Payovent Toms III Fan
4.1 Torm wW TernOtaffi7n. SubscdpUon tenns are twelve (12) calendar nwaths In duration. The frethd Term of this
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rnanths. At the and of the l 12 month term, Cushrames subscripttm will renew for an additional tmn u nlew
tenydnated as pvjvWed herein. PAxela reserves the right to kmm the awned fees lar S% on the an
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Peters-Katherine
From: Mark Hynes <inf6@granicus.cam>
Sent. 'Tuesday, March .3, 2018 10:09 AM
To: Peters - Katherine
Subject: Granicus Welconies 1QM2
Dear Cwstomer,
I
busmiess. As of today we are pleased. to announce Grdnicus will be assuming the operations, support and
chent care for the entire suite of IQM2 Legislative Management solutions.
Since our inception in 2000, Granicus has provided gover=ent-specific solutioms that deliver efficiency and
promote citizen engagement. We remain steadfast m our purcant of this goal. As as a result, we're proud to have
become the leading Say S provider to government. Our customers have high expectations and we strive every
day to not only meet, but exceed, thos-e expm-tations. We pnde ourselvcs m being on the forefront of technology
and helping our gasp customers meet rising citizen expectations, as well a-, their own.
At Granicw% our ernployees are deeply committed to deUvering exceptional client care and a positive customer
experience - and it will be no less true for the IQM2 customers, who now join r 'nie IQM2 product suite is
now part of Granicus and we are equally committed to its support.
Granicus now provides a comprehensive set of cloud-enabled, local govc solutions that complement your
IQM2 software. At Granicus we are driven to to deliver modem, innovative technology solutions that will grow
with your needs and provide the best-in-class features, fimctiondlity, and security for which Granicus has been
recognized,
Over the coming months we will explore ways to leverage the larger granicrus teaM to yotr benefit we have a
large organization focused on legislative management. One immediate change is regarding svpport; if you email
your support requests, pl
p2g,ret',
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UILIM U t%]1g4grAr1UnL 11UMM. I albu T dufvu LU FAUNE WFLU yuu sunit; yum nvw Mumcus wileagues Worfmg in STate
and Local govenunent. Please check this link to seesome of your peers that we are proud to have as customers
anicus.com/success-stories/.
On behalf of the entire Granicus tea=4 we welcome you. Thank you for placing your trust in us and we look
forte al to continuing to serve you in the future.
Mark Hynes
Chief Exm-utive Officer, Granicus
EXHIBIT
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W
I.,
THIS SECOND AMIENDMIENT TO SERVICE AGREEMENT (hereinafter "Second
Amendment ") is made and entered into this 14 ' day of , 2018 by and between
GRANICUS, LLC, a Minnesota Limited Liability Comp (hereinafter referred to as
"Granicus "), and MONROE COUNTY, FL (hereinafter referred to as "County "), with reference
to the following:
WHEREAS, the County currently has a service agreement with Accela, Inc. for IQM2
products and services effective 6/25/15, as amended 7/15/2015, a copy of which are attached
hereto and made a part hereof as Exhibit "A ", and those IQM2 assets have been purchased by
Granicus; and
WHEREAS, the above -named parties and Accela, Inc. have agreed to execute a Consent
to Assignment in conjunction with this Second Amendment; and
WHEREAS, the County desires to remove and decommission the Digital Boardroom
product from its service agreement; and
WHEREAS, in addition to continuing the County's remaining existing solutions, the
County desires to add eSignature to its service agreement;
NOW THEREFORE, the parties hereby agree that the County's service agreement be
amended as follows:
1. Granicus, LLC, a Minnesota Limited Liability Company assumes all rights and
obligations of the service agreement effective 6/25/2015 between Monroe County, FL
and Accela Inc., as amended 7/15/15, which remains unchanged.
2. Legislative Management — eSignatures is hereby added to the County's service
agreement for the amount of three thousand, four hundred and eighty dollars ($3,480.00)
per twelve (12) month period, effective the date this Second Amendment is signed by
both parties.
Digital Boardroom is hereby decommissioned and removed from the County's service
agreement and the County is no longer obligated or to be billed for the cost of Digital
Boardroom, effective the date this Second Amendment is signed by both parties.
4. Pursuant to Sec. 4.1 of the service agreement effective 6/25/15, as amended 7/15/15, the
County's service agreement under this Second Amendment will become effective the
date signed by both parties and will automatically renew at the end of each twelve (12)
month term, with all terms and conditions remaining in full force and effect unless
notified, in writing, by Granicus not less than sixty (60) calendar days prior to the end of
said prior term.
5. Pursuant to the terms and conditions of the service agreement effective 6/25/15, as
amended 7/15/15, and this Second Amendment, the amended monthly pricing structure
effective the date this Second Amendment is signed by both parties, is as follows:
Agendas & Minutes — Unlimited (current cost) $1,008 per month
Civic Streaming — Unlimited (current cost) $ 756 per month
eSignatures $ 290 per month
$2,054 per month
System Configuration, Implementation & Training - Waived/Included
Multiple Module Discount (20% of monthly total) - $410.80
Total — Monthly SaaS $1,643.20 per month
6. Except as amended by this Second Amendment, all other terms and conditions of the
service agreement effective 6/25/15, as amended 7/15/15, shall remain in full force and
effect.
7. In the event of any inconsistency between the provisions of this Second Amendment and
the documents comprising the Service Agreement effective 6/25/15, as amended 7/15/15,
the provisions of this Second Amendment to Service Agreement shall prevail.
IN WITNESS WIIEREOF, the parties have caused this Second Amendment to be
executed by their duly authorized representatives,
M
(SEAL)
ATTEST: KEVIN MADOK CLER].
0
Deputy Clerk
Date:
MONROE COUNTY ATTORNEY
1
HRISTINE LIMUBERT-BARROWS
ASSISTANT COUNTY AT
,TORNEY
DATE:
1--egislative Management
3,2V"I'llil"Ill 1
Software
Monroe County., FL
OUTIM. M
Kevin Strauss
Accela
100 Comac Street
Ronkonkoma, NY 11779
(631) 399-3691
Ozp�
Accela - Legislative Management - Terms, Conditions and Pricing for
Monroe County, FL
1. IMPORTANT NOTICE TO USER. Accela, Inc. ( "Accela ") owns all Intellectual property in the software
products Agendas & Minutes, Civic Streaming, Digital Boardroom, Boards & Commissions and Civic Voice
(collectively "Software"). Customer shall not modify, adapt, translate, rent, lease or otherwise attempt to discover
the Software source code. This Agreement will be governed by the laws In force in the State of Florida.
2. Software License. The Software subscription services and the accompanying flies, software updates, lists and
documentation are licensed, not sold, to you. You may install and Use a copy of the Software on your compatible
computer for the purpose of connecting to the hosted service provided by Accela as long as you are a current
subscriber and maintain your monthly or annual continued services for the applicable licenses. Except as expressly
set forth herein, Accela disclaims any and all express and Implied warranties, including but not limited to
warranties of merchantability and fitness for a particular purpose.
3. Continued Services
3.1 Updates and Renewals. If the Software Is an Update to a previous version of the Software, you must possess a
valid license to the previous version in order to use the Update. Corrections of substantial defects In the Software
so that the Software will operate as purported will be rectified by Accela. Customer agrees to install all updates,
Including any enhancements, for the Software in accordance with the instructions provided by Accela.
3.2 Hosting. Accela agrees to maintain Customer data In a Tier -2 datacenter and is committed to providing 99.9%
uptime and availability. Accela will perform nightly backups of your hosted data to an alternate physical location.
3.3 Ownership of Data. All hosted data belongs to the Customer. At the request of the customer Accela will
provide a backup of all database information and files through a downioadable backup or DVD. Accela agrees to
provide this service without charge at least once per year.
4. Payment Terms & Fees
4.1 Term and Termination, Subscription terms are twelve (12) calendar months in duration. The initial Term of this
Agreement Is effective as of the date of the Customer's signature ("Effective Date ") and will continue for 12
months. At the end of the initial 12 month term, Customer's subscription will renew for an additional term unless
terminated as provided herein. Accela reserves the right to Increase the annual fees by 5% on the anniversary
date of each annual renewal term. This agreement can be terminated at any time with 30 days prior written
notice.
4.2 Payment Terms. Subscription Services of $1,920 per month billing will commence an 9/1/2015. Each
subsequent payment will occur on the 1 of each month. Payment Terns are NET 30 Days from the Invoice date.
4.3 On -Site Support and Expenses. Should on -site support requiring travel by Accela staff be requested by
Customer, Accela will provide on -site assistance at Accela's then - current time- and - materials rates. In addition to
these charges, Customer will compensate Accela for associated airfare, lodging, rental transportation, meals, and
other incidental expenses as such expenses accrue and will be billed at cast and invoiced separately.
4.4 Hardware. Hardware, if any, is provided at no additional cost. Accela does not warrant any hardware. Should
Accela furnish encoder hardware as part of the Civic Streaming (fka MediaTraq) video streaming service, hardware
warranty Is through manufacturer repair or replacement only. Any hardware Issues requiring new equipment not
covered by the warranty will be billed to the client at cost. Any upgrades, additional encoders, etc. will be billed to
client. Any hardware furnished to client as part of Accela's services is to be returned to Accela upon termination of
associated services.
S. Limitation of Liability. Accela will, at all times during the Agreement, maintain appropriate insurance
coverage. To the extent not offset by its Insurance coverage and to the maximum extent permitted by applicable
laws, in no event will Accela's cumulative liability for any general, incidental, special, compensatory, or punitive
damages whatsoever suffered by Customer or any other person or entity exceed the fees paid to Accela by
Customer during the twelve (12) calendar months Immediately preceding the circumstances which give rise to such
claim(s) of liability, even If Accele or Its agents have been advised of the possibility of such damages.
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im
6. Optional Electronic Payment: Services can ,. e l e c t r onically ,.r through credit card. By submitting yo ur
pa yment credit card Information here you agree to allow Accela to charge your monthly SaaS fee In accordance with our
regular
o Cared It N ame on Card
kiftrig Address (Sire , -c. CHy,Rate, Zip) SecufayCode
7. Pricing
De scdation Monthly SaaS _ _ _._One Time
Agendas & Minutes - Unlimited $960 f o
Civic Streaming - Unli $720 / o
t
System Configuration, Im p l emen t a ti on T ra i n i ng W a i ved /I nc l ude d
Multi M odu l e Di scoun t* s
Total - Monthly SaaS } •,'
2 0% discount will be applied to the monthly total, If the agreement Is signed and sent back to
Accela before 6/3
Monroe
Signature
Sheryl Graham, Director
Printed Name, Titl Social Services for:
ROMAN GASTESI, County Administrator
g01:
If I
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Signature �_ --
Darvi Blowes. GM 1 SVP
Printed Name, Title
gate• 612512015
BiilimigQntact: Katherine Peters, C
91111neaddre".. County Attorney's Office, 1111 12th Street, Suite #408, Rey West FL
33040
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County of Monroe
ne Mori& Keys
Monroe County
Board of County Commissioners
Office of the County Administrator
The Historic Gato Cigar Factory
1100 Simonton Street, Suite 205
Key West, FL 33040
(305) 292 - 4441 -- Phone
(305) 292-4544 - Fax
MUPTAODI'Mm
BOARD OF COUNTY QQMMLSjjQ—N
Mayor Danny L Kolhage, District I
Mayor Pro Tern Heather Carruthers, District 3
George Neugent, District 2
David Rice, District 4
Sylvia I Murphy, District 5
I Of N TOWR
mm". 'TM.,
Date: June 22, 20 12
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my behalf
Cc: County Commissioners and Aides
County Attorney
Dion Directors
Payroll
Finance
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AUTOMATED AGENDA AGREEMENT HISTORY
MONROE COUNTY BOCC
Effective 6/25/2015 to Current
Consent to Assignment from Accela, Inc. to Granicus, LLC; Proposed Second Amendment
History
6/25/15 Agreement with Accela, Inc. for IQM2 products and services: 20% multiple module discount on monthly total; automatic renewal every 12
months with same terms and conditions; possible price increase upon renewal capped at 5 %; contract effective 6/25/15 but billing not to
commence until 9/1/15 providing 2 months at no cost to County. Actual costs (after 20% discount applied): $1,920 per month (10 months).
7/15/15 (S11) BOCC ratified Agreement and approved First Amendment that strengthened the language in Sec. 4.1 requiring that unit pricing for
additional terms remain the same as the prior year's term unless notification is received at least 60 calendar days before the end of the prior
term.
6/25/16 Automatic 12 -month renewal; 5% price increase applied; same terms and conditions. Actual costs (w/ 5% increase; after 20% discount
applied): $2,016 per month/$24,192 year
6/25/17 Automatic 12 -month renewal; same terms and conditions with no price increase (failed to provide required timely notice of price increase);
Current actual costs (after 20% discount applied): $2,016 per month/$24,192 year.
5/15/18 Ownership of IQM2, Accela's legislative management business, transferred from Accela, Inc. to Granicus, LLC.
Consent to Assi ,-nment
• Documents the consent of all parties to the assignment of the 6/25/15 service agreement between Accela, Inc. and Monroe County, FL, as
amended 7/15/15, to Granicus, LLC, retaining all terms and conditions.
Proposed Second Amendment
• If approved, total actual costs (after 20% discount applied) will be $1,643.20 per month/$19,718.40 year; an annual decrease of $4,473.60.
• Retains 20% multiple module discount on monthly total.
• Retains automatic renewal at the end of the each 12 -month term retaining all terms and conditions; caps any price increase at 5% effective at the
start of the renewal term; any price increase requires notification to be received at least 60 days before the end of the prior term.
• De- commissions Digital Boardroom (electronic voting by BOCC); even though available, the Board never expressed a desire to use the
electronic voting and it is not anticipated to be used /desired in the near future. De- commissioning Digital Boardroom will reduce total actual
costs by $604.80 month/$7,257.60 annual without impacting current work product.
• Adds eSignatures at an actual cost of $232 per month/$2,784 annual (after 20% discount applied) to provide the County with its own signature
portal to enable authenticated electronic signature on agenda documents that are attached to agenda items in MinuteTraq, both internally and
externally, saving staff time in the routing, tracking and processing of paper documents and increasing efficiency and consistency.
. Total overall annual savings with approval of Second Amendment is $12,187.20
Saves $4,929.60 annually through retention of the 20% multiple module discount which is applied to the monthly total.
Saves $7,257.60 annually by de- commissioning Digital Boardroom (electronic voting).
Page 1 of 3
AUTOMATED AGENDA COST HISTORY
MONROE COUNTY BOCC
Accela, Inc. effective 6/25/2015; 5/15/18 Transfer /Assignment to Granicus, LLC; Proposed Second Amendment
Proposed Second Amendment 2018 -2019 (No increase)
Agenda and Minutes — Unlimited ( -0 -)
Civic Streaming — Unlimited ( -0 -)
eSignatures Added
System Configuration, Implementation & Training
Monthly totals ( -0 -)
Annual Totals: ( -0 -)
Monthlv Cost
$ 1,008
$ 756
$ 290
Waived /Included
$ 2,054 - $410.80*
$24,648 - $4,929.60*
20%
Discount*
$201.60*
$151.20*
$ 58.00*
-0-
Actual
Cost
$ 806.40
$ 604.80
$ 232.00
-0-
$1,643.20 Monthly
$19,718.40 Annual
Annual Savings: Discounted Costs $4,929.60
Total overall Annual Savings with approval of proposed Second Amendment: $12,187.20 (see below):
Saves $4,929.60 annually through retention of the 20% multiple module discount which is applied to the monthly total.
Saves $7,257.60 annually by de- commissioning Digital Boardroom (electronic voting): BOCC never used nor is use anticipated in the near future
2017 -2018 (Current 6/25/17- 6/24/18): (No increase * *)
Agenda and Minutes — Unlimited (-0-)
Civic Streaming — Unlimited ( -0)
Digital Boardroom -0-,)
Monthly totals ( -0)
Annual Totals: ( -0)
Monthlv Cost
$ 1,008
$ 756
$ 756
$ 2,520
$30,240 $6,048.00*
20%
Discount*
- $201.60*
- $151.20*
- $151.20*
$504.00*
Actual
Annual Savings: Discounted costs $6,048
*Retained Multiple Module Discount (20% discount applied to monthly total)
* *Failed to provide 60 -day notice of price increase prior to end of prior term as required by agreement
Annual Savings: Discounted costs $6,048
*Retained Multiple Module Discount (20% discount applied to monthly total)
Page 2 of 3
Cost
$ 806.40
$ 604.80
$ 604.80
$2,016.00 Monthly
$24,192.00 Annual
Actual
Cost
$ 806.40
$ 604.80
$ 604.80
$2,016.00 Monthly
$24,192.00 Annual
20%
2016 -2017 (Renewal 6/25/16- 6/24/17):
(5% increase)
Monthly Cost
Discount*
Agenda and Minutes — Unlimited
( +$48)
$ 1,008
- $201.60*
Civic Streaming — Unlimited
( +$36)
$ 756
- $151.20*
Digital Boardroom
+$36
$ 756
- $151.20*
Monthly totals
( +$120)
$ 2,520
- $504.00*
Annual Totals:
(+$1,440)
$30,240
$6,048.00*
Annual Savings: Discounted costs $6,048
*Retained Multiple Module Discount (20% discount applied to monthly total)
Page 2 of 3
Cost
$ 806.40
$ 604.80
$ 604.80
$2,016.00 Monthly
$24,192.00 Annual
Actual
Cost
$ 806.40
$ 604.80
$ 604.80
$2,016.00 Monthly
$24,192.00 Annual
Original Agreement — Accela, Inc.: (6/25/15- 6/24/16)
Agenda and Minutes — Unlimited
Civic Streaming — Unlimited
Digital Boardroom
Monthly totals
Annual Totals:
Monthly Cost
20%
Discount*
$ 960
-$192*
$ 720
-$144*
$ 720
-$144*
$ 2,400
- $480*
$24,000
- $4,800*
Actual
Cost
$ 768
$ 576
$ 576
$1,920 Monthly
$19,200 Annual (10 months)
Annual Savings: Discounted costs $4,800
*Multiple Module Discount (20% discount applied to monthly total); 5% price increase cap upon renewal and requiring 60 day notice prior to the end
of the prior term.
* *While agreement was effective 6/25/15, billing did not commence until 9/1/15, providing County with over two (2) months of product and services
(consultation, template design and support, training, implementation, etc.) at no cost.
Page 3 of 3
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Accela Legislative Management
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Saves time and money by streamlining the entire legislative
process from agenda creation to agreement finalization
Provides agencies with their own signature portal for easy
processing
Packet Pg. 1648
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returned Printed final approval
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Average delay due to the
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*For 36% of respondents in a 2014 American City and County Survey
http : / /americancityandcounty.com / white - papers/ benchmark - study- findings - digital- signatures Packet Pg. 1651
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Agenda and Minutes eSignature Integration
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AG 1- 2012 -32 : Zoning Ordinance
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Easy
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