Item S01C ounty of M onroe
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BOARD OF COUNTY COMMISSIONERS
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Mayor David Rice, District 4
The FlOnda Key
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Mayor Pro Tem Sylvia J. Murphy, District 5
Danny L. Kolhage, District 1
George Neugent, District 2
Heather Carruthers, District 3
County Commission Meeting
June 20, 2018
Agenda Item Number: S.1
Agenda Item Summary #4342
BULK ITEM: Yes DEPARTMENT: Airports
TIME APPROXIMATE: STAFF CONTACT: T.J Henderson (305) 289 -6302
no
AGENDA ITEM WORDING: Approval of Contract Amendment 46 with K2M Design Inc., for
additional professional services as a result of project time extension and scope expansion for the
Customs Terminal Security Enhancement Phase II project at the Key West International Airport, to
be paid from Airport Fund 404 Operating (50 %) and FDOT Grant AQH10 (50 %).
ITEM BACKGROUND: As a result of project time extension and scope expansion for the
Customs Terminal Security Enhancement Phase 11 project at the Key West International Airport,
K2M has provided continuing site visits, construction observation, construction administration and
written reports, and design and engineer services for exterior stair pad for the generator fueling
station. Under this amendment K2M will also provide additional construction administration
projected through 06/29/18, which includes weekly meetings, 2 site visits per month, answering
RFIs and reviewing additional contractor submittals. Projected construction administration from
May 26, 2018 through June 29, 2018, will be invoiced at the hourly rates listed on page 2 of the
amendment.
PREVIOUS RELEVANT BOCC ACTION: Approval of original Design Services Agreement
with K2M and various amendments.
CONTRACT /AGREEMENT CHANGES:
Additional services and costs due to project time and scope expansion
STAFF RECOMMENDATION: Approval.
DOCUMENTATION:
K2M Contract Amendment 46 EYW CBP PH 11
FINANCIAL IMPACT:
Effective Date: 06/04/2017
Expiration Date: 06/29/2018
Total Dollar Value of Contract: $60,573.75 plus projected CA services from 5/26/18 through
6/29/18 at hourly rates listed on page 2 of Amendment #6.
Total Cost to County: none
Current Year Portion: same
Budgeted: yes
Source of Funds: Fund 404 Operating (50 %) and FDOT Grant AQH10 (50 %)
CPI:
Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing: no If yes, amount:
Grant:
County Match:
Insurance Required:
Additional Details:
06/20/18 404 - 630169 - FDOT4AQH10 KW CUSTOMS
$60,573.75
REVIEWED BY:
T.J Henderson
Completed
06/05/2018 5:33 PM
Donald DeGraw
Completed
06/05/2018 6:20 PM
Pedro Mercado
Completed
06/05/2018 7:00 PM
Budget and Finance
Completed
06/06/2018 8:14 AM
Maria Slavik
Completed
06/06/2018 12:24 PM
Kathy Peters
Completed
06/07/2018 8:32 AM
Board of County Commissioners
Pending
06/20/2018 9:00 AM
K2 y
MWU
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March 21, 2018 (Revised per client 5/31/18)
Client: Monroe County —Key West International Airport
3491 S. Roosevelt Boulevard
Key West, Florida 33040
Attn.: Mr. Don Degraw, Director of Airports
Ms. Beth Leto, Airport Business Manager
A /E: K2M Design, Inc.
1150 Virginia Street
Key West, Florida 33040
Project: Customs Terminal Security Enhancements — Phase II - Contract Amendment #6
Dear Mr. Degraw,
This letter is Amendment Number 6 to the Agreement ( "Agreement ") between Design Professional and
Client for the performance of services in connection with Project. The purpose of this letter is to detail
the charges for additional professional services provided as a result of project time extension and scope
expansion by Client and Client's Contractor. All other terms and conditions of the Agreement not
previously amended or specifically modified by this Change Order remain in effect.
Original contract and Amendment 1 -5 (Previous Amendments) terms and activities relating to the terms
and activities of this Amendment are included in Appendix 1 of this Amendment for your reference.
Design Professional and Client modify the Agreement in this Amendment #6 as follows:
• Continuing site visits, construction observation, construction administration (CA), and written
reports of column remedy for dates 8/05/17 through 12/8/17
• Design and engineer exterior stair pad for generator fueling station per design directive from
client
• Extension of Construction Administration services due to construction schedule extension from
06/03/17 to Client projected construction completion on 06/29/18. CA includes weekly
meetings, 2 site visits per month, answering RFIs and reviewing additional contractor submittals
• Projected Construction Administration hours (service dates of 5/26/18 - 6/29/18) will be invoiced
at an hourly rate
Fee Addition of SIXTY THOUSAND FIVE HUNDRED SEVENTY -THREE DOLLARS AND SEVENTY -FIVE CENTS
($60,573.75), using rates in the Continuing Services Agreement with Monroe County Board of
Commissioners. The following is a breakdown of fees associated with this amendment:
Actual Construction Administration Time From 6/04/17 to 5/25/18:
Column Remedy
Architecture Cost Per Hour
Project Manger $ 135.00
Engineering
Principal $ 225.00
Total Task Amendment.
Total Hours Total Cost
15.75 2,126.
3.25 731...
2,1357.
RELATIONSHIPS BUILDING BASED • . TRUST AND RESULTS.
305.292.7722 * 1150 Virginia Street Key West, FL 33040
PROF REG AA
CA No 3 945 305307,5842 * 95360 Overseas Highway, Ste 9 Key I ---- Q 220"2
We n4
Total Task Amendment: $ 3,95
CA services (Hours already invested)
Exterior Stair Pad
Architecture
Cost Per Hour
Architecture
Cost Per Hour
Total Hours
Total Cost
Project Manager
$ 135.00
24.75
$ 3,341.25
Engineering
$ 750.00
Project Manager
$ 135.00
Principal
$ 225.00
1.5
$ 337.50
Engineerll
$ 125.00
2.5
$ 312.50
Total Task Amendment: $ 3,95
CA services (Hours already invested)
Architecture
Cost Per Hour
Total Hours
Total Cost
Director
$ 195.00
21
$ 4,095.00
Senior Project Manager
$ 150.00
5
$ 750.00
Project Manager
$ 135.00
325.75
$43,976.25
Project Coordinator
$ 90.00
2.5
$ 225.00
Engineering
Principal $ 225.00 4.25 $ 956.25
Director $ 195.00 0.5 $ 97.50
Engineer III $ 125.00 29 $ 3,625.00
Total Task Amendme nL $ 53,725.00
Total Amendment for Services Provided 6/04/17 to 5/25/18: $60,573.75
Proiected CA Services from 5126118 to 6129/18 (Projected Project Completion Date):
"This is an estimate and actual hours spent will be invoiced per hourly rate shown"
Projected CA services (5/26/18- 6/29/18)
Architecture
Cost Per Hour
Total Hours
Total Cost
Director
$ 195.00
10
$ 1,950.00
Senior Project Manager
$ 150.00
5
$ 750.00
Project Manager
$ 135.00
33
$ 4,455.00
Engineering
Principal
$ 225-00
5
$ 1,125.00
Director
$ 195.00
5
$ 975.00
Engineer III
$ 125.00 ®
5
$ 625.00
Total Task Amendment to Projected Project Completion:
$ 9,880.00
If the terms of this Amendment meet with your approval, please indicate by signing and returning one
copy of this letter to us. If you have any questions, please do not hesitate to call. 'thank you.
VepVT ruly Yours, Authorization:
By:
Title:
Scott C. Maio a CARS, LEER AP
Procirinn4
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For reference, the original contract and Amendments 1-5 (previous Amendments) terms and activities relating to the terms and activities of this Amendment
are asfollows:
Original Contract-
Amendment 1 -
Amendment 2 -
Amendment 3 -
Amendment 4 -
Amendments-
Amendment 6 - 5131/2018
211912012 _
2 13 2015
11/10/20 5
411112016
5/6/20 5
817/2017
Amount
I Billed
Amount
B11 led
Amount
Billed
Amount
Billed
Amount
Billed
Amount
Billed
Amount
Billed
CA DoPars M
31,793.001
No
S 17,009,20
YES
$ 8,235 00
FYe7
See Below
Arch - 24
Column Remedy:
Col u mn Re me dy 8/5/17 - 12/8/17
CA Time Specified
ill months
Neld Observation
20 (BI-Monthly)
-
Visit #
Project Meetings
Monthly
10 (Monthly)
-
-
-
inspection Dollars
$ 27,500.00
No
$(27,500.00)
-
See Below
Design
$ 9,5W.G0
Yes
Hourly
Yes
$ 15,015.00
Yes
$ 3,991.25
Modifications
($10K Ma x)
CBP Mods
-Column Remedy
Continue CA forColumn Issue
Deduct
Contract I
Updt 2014 FOC
-Add Insp. Services
Redesign CBP
Inspections
- Design /
Design Exterior Stair pad
Amendment Scope
SO, OD, CD, Bid, CA
Updt CD
- Ma te ri a I Testi ng
Space
- Deduct Material
Observation
Exte nd CA through cl I e nt
Bid, CA
(Hourly
' Inspection Period
projected completion
Te s ti n g (54,765)
Reimbursable)
Time Bound
As-Built Drawings (Hourly rate)
1 1cope Not
Bid, CA
Inspections / Testing
Performed
Pie or