Item S04C ounty of M onroe
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BOARD OF COUNTY COMMISSIONERS
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Mayor David Rice, District 4
The FlOnda Key
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Mayor Pro Tem Sylvia J. Murphy, District 5
Danny L. Kolhage, District 1
George Neugent, District 2
Heather Carruthers, District 3
County Commission Meeting
June 20, 2018
Agenda Item Number: S.4
Agenda Item Summary #4350
BULK ITEM: Yes DEPARTMENT: Project Management
TIME APPROXIMATE: STAFF CONTACT: Cary Knight (305) 292 -4527
N/A
AGENDA ITEM WORDING: Approval to advertise a Request for Qualifications for professional
architectural services for a re- design through construction administration of a new Emergency
Operations Center in Marathon, in compliance with the Code of Federal Regulations (2 CFR) for
potential Hazard Mitigation Grant Program (HMGP) funding, if found to be required. The project
will be funded with a combination of State appropriation, FDOT airport grants, and Federal grants.
ITEM BACKGROUND: If found necessary to remain compliant with potential Hazard Mitigation
Grant Program (HMGP) funding for the new EOC, the procurement of a Professional Services
contract may be required to be initiated at Phase I, design. If this is confirmed to be a requirement of
HMGP, staff asks for the approval to advertise an RFQ for Professional Services.
PREVIOUS RELEVANT BOCC ACTION:
02/18/09 BOCC approved a contract with Architects Design Group (ADG) for the design
through construction administration of a new EOC in Marathon.
10/01/09 BOCC approved a First Amendment to the contract with ADG to include
information technology needs to the design.
11/14/17 BOCC ratified a Second Amendment to the contract with ADG to develop an
updated construction estimate with modifications to the design for a new site and
slightly revised scope.
CONTRACT /AGREEMENT CHANGES:
N/A
STAFF RECOMMENDATION: Approval as stated above.
DOCUMENTATION:
FINANCIAL IMPACT:
Effective Date: 06/20/18
Expiration Date:
Total Dollar Value of Contract: Advertising estimate $1,000.00
Total Cost to County: $1,000.00
Current Year Portion:
Budgeted: Y
Source of Funds: 304 22004
CPI:
Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing:
Grant:
County Match:
Insurance Required:
Additional Details:
If yes, amount:
Yes
07/18/18 304 -22004 - COUNTY ENGINEER CONSTR M
Advertising expense
REVIEWED BY:
$1,000.00
Cary Knight
Completed
06/12/2018 9:48 AM
Patricia Eables
Completed
06/12/2018 11:02 AM
Kevin Wilson
Completed
06/12/2018 11:08 AM
Budget and Finance
Completed
06/12/2018 11:24 AM
Maria Slavik
Completed
06/12/2018 11:58 AM
Kathy Peters
Completed
06/12/2018 1:45 PM
Board of County Commissioners
Pending
06/20/2018 9:00 AM