Item S05C ounty of M onroe
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BOARD OF COUNTY COMMISSIONERS
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Mayor David Rice, District 4
The FlOnda Key
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Mayor Pro Tem Sylvia J. Murphy, District 5
Danny L. Kolhage, District 1
George Neugent, District 2
Heather Carruthers, District 3
County Commission Meeting
June 20, 2018
Agenda Item Number: S.5
Agenda Item Summary #4352
BULK ITEM: Yes DEPARTMENT: Project Management
TIME APPROXIMATE: STAFF CONTACT: Cary Knight (305) 292 -4527
N/A
AGENDA ITEM WORDING: Approval to advertise a Request for Qualifications (RFQ) for
Construction Manager at Risk (CMAR) services for the new Emergency Operations Center at the
Marathon Airport. The project will be funded with a combination of State appropriation, FDOT
airport grants, and Federal grants.
ITEM BACKGROUND: Monroe County is going to construct a new Emergency Operation Center
at the Marathon Airport. The Construction Manager at Risk (CMAR) project delivery model
develops the cost of construction earlier than the Design- Bid -Build delivery model traditionally used
by the County. The RFQ will specify specific review points in the process at which the estimated
construction costs can be reviewed leading to a final Guaranteed Maximum Price (GMP) at which
the construction contractor will deliver the final product. The CMAR process is designed to include
the CMAR in the design process to take advantage of construction expertise as design decisions are
made. As project subsystems are finalized, the CMAR secures subcontracts to build the final GMP.
The RFQ will specify that the County will retain the final decision to execute the final construction
contract with the CMAR or to use a traditional hard bid process to select a general contractor.
The CMAR process trades off some preconstruction fees to the CMAR contractors with the expected
reduction /elimination of change orders during construction. Success in this largely depends on a
robust review process in the design phase by the CMAR and elimination of owner initiated changes
after design completion. The County's project manager remains the "owner's representative" in the
process and retains the final decision authority after consultation with the stakeholders on all
decisions.
PREVIOUS RELEVANT BOCC ACTION: On 02/18/09, the BOCC approved a contract with
Architects Design Group (ADG) for the design through construction administration of a new EOC in
Marathon. On 10 /l /09, the BOCC approved a First Amendment to the contract with ADG to include
information technology needs to the design. On 11/14/17, the BOCC ratified a Second Amendment
to the ADG contract to develop an updated construction estimate with modifications to the design
for a new site and slightly revised scope.
CONTRACT /AGREEMENT CHANGES:
N/A
STAFF RECOMMENDATION: Approval to advertise as stated above.
DOCUMENTATION:
FINANCIAL IMPACT:
Effective Date: 06/20/18
Expiration Date:
Total Dollar Value of Contract: Advertising estimate $1,000.00
Total Cost to County: $1,000.00
Current Year Portion:
Budgeted: Y
Source of Funds: 304 22004
CPI:
Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing:
Grant:
County Match:
Insurance Required:
Additional Details:
If yes, amount:
Yes
07/18/18 304 -22004 - COUNTY ENGINEER CONSTR M
Advertising expense
REVIEWED BY:
$1,000.00
Cary Knight
Completed
06/12/2018 10:13 AM
Ann Mytnik
Completed
06/12/2018 10:18 AM
Chris Ambrosio
Completed
06/12/2018 10:25 AM
Kevin Wilson
Completed
06/12/2018 11:02 AM
Budget and Finance
Completed
06/12/2018 11:27 AM
Maria Slavik
Completed
06/12/2018 11:58 AM
Kathy Peters
Completed
06/12/2018 1:46 PM
Board of County Commissioners
Pending
06/20/2018 9:00 AM