Item S07C ounty of M onroe
{f `° "
rel
BOARD OF COUNTY COMMISSIONERS
n
Mayor David Rice, District 4
The FlOnda Key
y
m
1
��
Mayor Pro Tem Sylvia J. Murphy, District 5
Danny L. Kolhage, District 1
George Neugent, District 2
Heather Carruthers, District 3
County Commission Meeting
June 20, 2018
Agenda Item Number: S.7
Agenda Item Summary #4351
BULK ITEM: Yes DEPARTMENT: Planning/Environmental Resources
TIME APPROXIMATE: STAFF CONTACT: Rich Jones (305) 289 -2805
N/A
AGENDA ITEM WORDING: Approval of Department of Environmental Protection (DEP)
Contract No.MV282 between Monroe County (County) and the DEP providing $277,650 in
reimbursement funding to the County to assist with funding the County's Mobile Vessel Pumpout
Service ( Pumpout Service) for one year of operation from July 1, 2018 through June 30, 2019.
ITEM BACKGROUND:
Since November 1, 2015, the DEP has provided legislative appropriation grants to the County to
help offset the costs of the Pumpout Service. The current DEP (legislative appropriation grant)
contract (No.MV267) expires June 30, 2018, with the end of the State's fiscal year.
During its 2018 Session, the Florida Legislature approved an appropriation of $277,650 for State
Fiscal Year 2018 -2019 to help offset the costs to the County for the next year of Pumpout Service.
The $277,650 appropriation, in combination with DEP Agreement No.MV279 for Clean Vessel Act
(CVA) grant funding in the amount of $180,000 (anticipated to be provided on the July 2018 Board
of County Commissioners (BOCC) agenda), is anticipated to help cover over half of the cost (52 %)
of Pumpout Service (total cost $875,760 annually) over the next year.
Attached is DEP Contract No.MV282, between the County and DEP, for $277,650 in to assist with
the cost of the Pumpout Service. The DEP has indicated that the Legislature is providing funding to
ensure the continuation of convenient Pumpout Service provided to anchored -out vessels. The term
of the Contract is from July 1, 2018 through June 30, 2019. The Contract provides for quarterly
reporting and invoice submittal to the DEP. The funding amount is based on the current quota of
1800 pumpouts per month at a per unit cost to the County of approximately $40.544444 per
pumpout. There is no match requirement. The $277,650 is entirely reimbursement based.
PREVIOUS RELEVANT BOCC ACTION:
Nov. 2015- Approval of DEP Agreement No.S0901 providing for reimbursement funding in the
amount of $100,000 for the Pumpout Service.
Aug. 2016- Approval of DEP Agreement No.MV205 providing for reimbursement funding in the
amount of $500,000 for the Pumpout Service.
Sept. 2017- Approval of DEP Agreement No. MV267 providing for reimbursement funding in the
amount of $500,000 for the Pumpout Service.
CONTRACT /AGREEMENT CHANGES:
N/A
STAFF RECOMMENDATION: Approval
DOCUMENTATION:
DEP Contract No. MV282
FINANCIAL IMPACT:
Effective Date: July 1, 2018
Expiration Date: June 30, 2019
Total Dollar Value of Contract: $277,650
Total Cost to County: N/A
Current Year Portion: N/A
Budgeted: N/A
Source of Funds: N/A
CPI: N/A
Indirect Costs: N/A
Estimated Ongoing Costs Not Included in above dollar amounts: N/A
Revenue Producing: N/A
Grant: Yes
County Match: None
Insurance Required: No
Additional Details: Agra
If yes, amount:
account will be set up by OMB for $277,650
06/01/18 NEW COST CENTER ADDED
OMB will set up grant acct
REVIEWED BY:
$277,650.00
Emily Schemper
Completed
06/12/2018 11:40 AM
Peter Morris
Completed
06/12/2018 2:12 PM
Jaclyn Carnago
Skipped
06/12/2018 12:54 PM
Maria Slavik
Completed
06/12/2018 2:37 PM
Budget and Finance
Completed
06/12/2018 2:39 PM
Assistant County Administrator Christine Hurley
06/12/2018 11:54 AM
Kathy Peters Completed
Board of County Commissioners Pending
Skipped
06/12/2018 2:41 PM
06/20/2018 9:00 AM
0 CONTRACT NO. MV282
BETWEEN
FLORIDA DEPARTMENT OF ENVIRONMENTAL PROTECT
AND
o4ONRQE COUNTY BOARD Op COUNTY COMMISSIONERS
THIS CONTRACT isentered into between the Department ofEnvironmental Protection (Department), an agency
of the State of Florida, and Monroe County Board of County Commissioners, 500 Whitehead Street, Key West, Florida
33O4O([ontractor) local government, to provide mobile pumpouiservices.
NOW, THEREFORE, the parties agree as follows:
SERVICES AND PERFORMANCE
l SERVICES. Department does hereby retain, and Contractor agrees toprovdemobibpumpoutsemices(semices)
in accordance with Attachment A, Scope of Work (Scope) and all exhibits and Attachments named and incorporated
herein byreference. Contractor has been determined to be a vendor to the Department under this Contract.
CL
Z. WORK.
CL
A. Contractor shall provide the services specified in the Scope (^VVork^)
0
B. Contractor, or its subcontractors if authorized under this Contract, shall not commence Work until the
CD
LO
Contract, and any necessary Task Assignment Notification Form, Amendments or Change Orders, have been fully
executed by both Department and Contractor.
�4
C. There isno minimum amount nf Work guaranteed asa result of this Contract. Any and all Work assigned will
0
beat the sole discretion of the Department.
�
�
D. Department reserves the right to not authorize any Work, and may suspend or terminate for cause any Work
assigned to Contractor under this or any other contract, if and in the event that the Department and Contractor (or any
of its affiliates or authorized subcontractors) are adverse in any litigation, administrative proceeding or alternative
dispute resolution, until such adverse relationship is resolved either by agreement or by final non-appealable order of a
4)
court.
3. STANDARD OFCARE FOR PERFORMANCE.
>
A. Contractor shall perform as an independent contractor and not as an agent, representative, or employee of
2
the Department.
6
Z
B. Contractor shall perform the services ina proper and satisfactory mannerasdeterminedbytheDepaoment.
Any and all such equipment, products or materials necessary to perform these services, or requirements as further
stated herein, shall be supplied by the Contractor.
L)
C. Contractor shall provide competent, suitably qualified personnel. Contractor must notify the Department's
IL
m
Contract Manager of any changes in the personnel identified in this Contract. Notification shall include adetailed
�
explanation of the need to change personnel and the Contractor's documentation that proposed replacement personnel
have equal or greater qualifications and experience.
E
�
D. Contractor shall perform the services ioa manner consistent with that level of care and skill ordinarily
exercised by other contractors performing the same or similar services under similar circumstances at the time ~�
4. TERM OFCONTRACT
A. Initial Term. This Contract shall begin upon execution by both parties and shall remain in effect for a period of
one (1) years, inclusive.
Contract No. Mvzoz
zof 22
I Packet Pg. 177973 ]
S.7.a
B. Renewal Term. An "X" beside the correct provision in this section signifies that the provision is applicable to
the Contract.
N This Contract may be renewed, in writing, on the same terms and conditions as the original Contract and
any amendments thereto, for a period no greater than the term above, or three (3) years, whichever is
longer. All renewals are contingent upon satisfactory performance by Contractor. Renewals may be for
the entire period or in increments.
❑ This Contract may not be renewed.
COMPENSATION
S. COMPENSATION.
A. As consideration for the services rendered by the Contractor, the Department shall pay the Contractor on a v
combination fee - schedule /cost- reimbursement basis. For the monthly operation and maintenance services as well as
repair and emergency service calls, the Contractor shall be compensated on a fee - schedule basis at the rates specified in
Attachment A, attached hereto and made apart hereof.
B. Based on the prices identified in Attachment A, Scope of Work, the maximum compensation of this Contract
CL
shall not exceed $277,650.00.
CL
C. CONTRACTOR SHALL NOT COMMENCE WORK ON ANY SERVICES THAT WILL EXCEED THE COMPENSATION
AMOUNT OF THE CONTRACT UNLESS AND UNTIL THE CONTRACT IS AMENDED. It is the Contractor's responsibility to
LO
know when the authorized compensation amount of the Contract will be reached.
ti
04
6. Annual Appropriation. Department's performance and obligation to pay under this Contract is contingent upon
an annual appropriation by the Florida Legislature. Authorization for continuation and completion of Work and payment
associated therewith may be rescinded with proper notice at the discretion of the Department if state or federal
appropriations are reduced or eliminated.
4)
7. PAYMENT METHOD.
A. Contractor shall submit invoices as specified in the Scope. If subcontractors are used, the Contractor shall
complete and submit Attachment B, Subcontractor Utilization Report Form (Subcontractor Report) with each invoice.
Failure to provide Subcontractor Report with an invoice shall result in a delay in processing the invoice for payment.
B. All invoices submitted must be sufficient detail for a proper pre -audit and post -audit review.
04
C. Department must approve the final deliverable(s) before the Contractor may submit final invoice and any
forms.
,.
D. Each invoice, including appropriate supporting documentation as required herein, shall be submitted via email
v
to the following:
0
Florida Department of Environmental Protection
IL
Clean Vessel Program
uj
Attn: Clyde Alderman
Email address: Clyde,Aiderr.an�'a IczridaDEP aov
4)
E. Contractor shall submit invoices to the Department within thirty (30) days after the date of the Department's
r
written approval of each interim deliverable or the final deliverable specified in the Scope. Contractor's failure to
submit invoices within this timeframe may result in forfeiture of retainage, if applicable, suspension or termination of
remaining work, or the Contractor's forfeiture of any unpaid balance for such deliverables
8. TRAVEL. An "X" beside the correct provision in this section signifies that the provision is applicable to the
Contract.
Z Travel is not authorized under this Contract.
Contract No. MV282
Rev.64/11/18
2 of 22
Packet Pg. 1 94
S.7.a
❑ Travel costs are included in the fixed cost amounts of this Contract.
❑ Travel costs shall be paid on a cost - reimbursement basis in accordance with the paragraph contained herein of
this Contract.
9. SUBCONTRACTOR PAYMENTS AND RELEASES. In addition to the invoicing requirements above, the following
requirements for payment of invoices for Services shall apply if subcontractors are utilized:
A. Contractor shall pay all subcontractors and vendors under this Contract within seven (7) working days from
the date of receipt of payment from the Department, excluding the final payment. If the Contractor receives less than
full payment from the Department for the services or goods of the subcontractors or vendors, the Contractor shall pay
subcontractors and vendors in at least the same proportion as that paid by the Department. Penalties for non-
compliance and provisions for legal assistance for subcontractors are included in Subsection 287.0585(1), F.S.
B. Contractor shall submit, with each invoice for Work where subcontractors or suppliers performed Work during
the previous invoice period, lien waivers or other documentation of payment from each subcontractor or supplier for
Work done during the previous invoice period.
10. PROMPT PAYMENT.
A. Department's Contract Manager shall have five (5) business days, unless a greater period is specified herein, to
inspect and approve an invoice. Department shall submit a request for payment to DFS within twenty (20) business
days; and DFS shall issue a warrant within ten (10) business days thereafter. Days are calculated from the latter of the
date the invoice is received or services received, inspected, and approved. Invoice payment requirements do not start
until a proper and correct invoice has been received. Invoices which have to be returned to the Contractor for
correction(s) will result in an uncompensated delay in payment. A Vendor Ombudsman has been established within DFS
who may be contacted if a Contractor is experiencing problems in obtaining timely payment(s) from a State agency. The
Vendor Ombudsman may be contacted at (850) 413 -5516, per Section 215.422, F.S.
B. If a warrant in payment of an invoice is not issued within forty (40) business days after receipt of a correct
invoice and receipt, inspection, and approval of the goods and services, the Department shall pay the Contractor interest
at a rate as established by Section 55.03(1), F.S., on the unpaid balance of the invoice. interest payments of less than $1
will not be issued unless Contractor requests such payment. The interest rate for each calendar year for which the term
of this Contract is in effect can be obtained from DFS' Vendor Ombudsman at the telephone numbers provided above,
or the Department's Procurements Section at (850) 245 -2361, per Section 215.422, F.S.
11. PHYSICAL ACCESS AND INSPECTION. As applicable, the Department personnel shall be given access to and may
observe and inspect Work being performed under this Contract, including by any of the following methods:
A. Contractor shall provide access to any location or facility on which the Contractor is performing Work, or
storing or staging equipment, materials or documents;
B. Contractor shall permit inspection of any facility, equipment, practices, or operations required in performance
of any Work; and,
C. Contractor shall allow and facilitate sampling and monitoring of any substances, soils, materials or parameters
at any location reasonable or necessary to assure compliance with any Work or legal requirements.
PARTY REPRESENTATIVES
12. NOTICE. All notices and written communication between the parties shall be sent by electronic mail, U.S. Mail, a
courier delivery service, or delivered in person. Notices shall be considered delivered when reflected by an electronic
mail read receipt, a courier service delivery receipt, other mail service delivery receipt, or when receipt is acknowledged
by recipient.
Contract No. MV282
Rev. 04/11/18
3 of 22
Packet Pg. 1795
S.7.a
13. IDENTIFICATION OF CONTRACT MANAGERS. All matters shall be directed to the Contract Managers for
appropriate action or disposition. Any changes to the Contract Manager information identified below must be noticed,
in writing, to the other party within ten (10) calendar days of the change. Either party may provide notice to the other
party by email identifying a change of a designated Contract Manager and providing the new contact information for the
newly designated Contract Manager. Such notice is sufficient to effectuate this change without requiring a written
amendment to the Contract. Department and the Contractor Contract Managers and contact information are provided
below:
Contractor Department
Monroe County Board of County Commissioners Department of Environmental Protection
2798 Overseas Highway, Suite 420 Florida Coastal Office
Marathon, FL 33050 3900 Commonwealth Boulevard, MS# 235
Attn: Richard Jones Tallahassee, Florida 32399 -3000
3
Phone Number: (305) 289 -2805 Attn: Clyde Alderman
v
Email. rcr es -R r rce nty - t�. Phone Number: (850) 245 -2074
4)
Email: C lvde.Al ic- .rn,an r Ficri a EP.c _ ".
CL
14. CHANGE ORDERS AND AMENDMENTS. Department may at any time, by written order designated to be a Change
Order, make any change in the Work within the general scope of this Contract (e.g., specifications, method or manner of
CL
performance, requirements, etc.). All Change Orders are subject to the mutual agreement of both parties as evidenced in
0
writing. Any change which causes an increase or decrease in Contractor's cost or time shall require an appropriate
CD
LO
adjustment and modification by Amendment to this Contract. Following execution of this Contract, any future
Amendments or Change Orders may be executed by the Department representative with appropriate delegated
authority.
0
CONSEQUENCES FOR FAILURE TO PERFORM
15. DISPUTE RESOLUTION. Any dispute concerning performance of the Contract shall be decided as follows:
>
A. All claims or disputes (Claims) must be presented to the Department in writing within thirty (30) days of the
date such Claim arises (Notice of Dispute). The Notice of Dispute shall set out in detail all aspects of the disputed
matters to be resolved, including the specific relief sought by the Contractor. Claims not presented by Notice of Dispute
to Contract Manager shall be deemed waived by the Contractor.
B. The parties shall make a good faith attempt to resolve Claims which may arise from time to time by informal
conference within ten (10) days of the Notice of Dispute.
C. Within ten (10) days of the informal conference, the Department shall provide Contractor a detailed written
6
response to the Claim. A formal conference of the parties shall be convened no later than thirty (30) days following the
Department's response to the Notice of Dispute, unless the parties mutually agree in writing to a longer period of time
within which to schedule a formal conference.
L)
1) All persons necessary to resolution of the claim or disputed matter shall attend the formal conference.
IL
2) Minutes of the formal conference shall be taken, recorded, transcribed, and signed by the Department
and the Contractor. Any terms of settlement and /or resolution reached shall be signed by all persons
4)
authorized to resolve the Claim.
D. Either party may request mediation of unresolved Claims, with the party seeking mediation to bear the
v
expense of mediation.
E. Any Claim not resolved at formal conference or mediation, may be the subject of a complaint filed in a court of
competent jurisdiction in Leon County, Florida.
16. FINANCIAL CONSEQUENCES FOR UNSATISFACTORY PERFORMANCE.
Contract No. MV282
Rev. 04/
4 of 22
Packet Pg. 1796
S.7.a
A. No payment will be made for deliverables deemed unsatisfactory by the Department. In the event that a
deliverable is deemed unsatisfactory by the Department, the Contractor shall re- perform the services needed for
submittal of a satisfactory deliverable, at no additional cost to Department, within thirty (30) days of being notified of
the unsatisfactory deliverable.
B. If a satisfactory deliverable is not submitted within the specified time frame, the Department may, in its sole
discretion: 1) assess liquidated damages if specified in the Contract or its attachments; 2) request from the Contractor
agreement to a reduction in the amount payable; 3) suspend all Work until satisfactory performance is achieved, or 4)
terminate the Contract for failure to perform.
17. CORRECTIVE ACTION PLAN. In the event that deliverables are unsatisfactory or are not submitted within the
specified timeframe, the Department Contract Manager may, by letter specifying the failure of performance under the
Contract, request that a proposed Corrective Action Plan (CAP) be submitted by the Contractor to the Department. All
3
CAPS must be able to be implemented and performed in no more than sixty (60) days.
V
A. A CAP shall be submitted within ten (10) calendar days of the date of the letter request from the Department.
The CAP shall be sent to the Department Contract Manager for review and approval. Within ten (10) calendar days of
receipt of a CAP, the Department shall notify the Contractor in writing whether the CAP proposed has been accepted. If
CL
the CAP is not accepted, the Contractor shall have ten (10) calendar days from receipt of the Department letter rejecting
the proposal to submit a revised proposed CAP. Failure to obtain the Department approval of a CAP as specified above
CL
shall result in the Department's termination of the Contract for cause as authorized in the Contract.
B. Upon the Department's notice of acceptance of a proposed CAP, the Contractor shall have ten (10) calendar
CD
LO
days, or longer if specified in the approved CAP, to commence implementation of the accepted plan. Acceptance of the
ti
proposed CAP by the Department does not relieve the Contractor of any of its obligations under the Contract. In the
event the CAP fails to correct or eliminate performance deficiencies by the Contractor, the Department shall retain the
right to require additional or further remedial steps, or to terminate the Contract for failure to perform. No actions
approved by the Department or steps taken by the Contractor shall estop the Department from subsequently asserting
any deficiencies in performance. Contractor shall continue to implement the CAP until all deficiencies are corrected.
Reports on the progress of the CAP will be made to the Department as requested by the Department Contract Manager.
T
C. Failure to respond to a Department request for a CAP shall result in suspension or termination of the Contract.
CM
4)
J
18. PAYMENT AND PERFORMANCE BONDS. An "X" beside the correct provision in this section signifies that the
provision is applicable to the Contract.
CXl No Payment or Performance bonds are required.
❑ Contractor shall provide executed Payment and Performance Bonds naming the Department as obligee, issued
v
by a surety acceptable to the Department, in the amount(s) of .
❑ Contractor may be required to provide executed Payment and /or Performance Bonds naming the Department
c
rj
as obligee, issued by a surety acceptable to the Department, in an amount of up to one hundred and twenty
IL
percent (120 %) of the total anticipated cost of any Work.
19. Liquidated Damages. An "X" beside the correct provision in this section signifies that the provision is applicable to
c
4)
the Contract.
v
0 No liquidated damages will be assessed.
❑ In addition to other remedies elsewhere in this Contract, and as provided by law, unless otherwise stipulated in
the Scope, the Contractor hereby covenants and agrees to pay liquidated damages to the Department as follows:
A. Contractor acknowledges that time is of the essence for all services provided under this Contract, and
whereas the actual damages to be suffered by late performance are incapable of accurate calculation, the
parties agree to the following as a reasonable estimation thereof as liquidated damages. In addition to any
Contract No. MV282
Rev.04 /11 /18
5 of 22
Packet Pg. 1797
S.7.a
other provisions of this Contract, in the event that the deliverable identified in the Scope, is not completed
and submitted by the close of business on the date the deliverable is due, the compensation amount stated
for that portion of the Work may be reduced by five percent (5 %) per week for each week the deliverable is
late, with the total amount of the liquidated damages not to exceed the total compensation amount of the
Scope deliverable.
B. The date of submission shall be the date of receipt by the Department.
C. If no Department receipt date appears or the date is illegible, the date of submission shall be deemed to
be five (5) days prior to receipt by the Contract Manager.
D. If completion is or will bejustifiably delayed due to reasons as set out in paragraph contained herein, the
Department may grant an extension of time as evidenced by a properly executed Amendment.
E. If the deliverable(s) fail to comply with the requirements of this Contract, or if questions arise from review
v
and the Contractor is so notified and requested to respond, the Contractor shall furnish the required
additions, deletions, or revisions in accordance with the Scope at no additional cost to the Department.
F. If the additions, deletions, and revisions are not submitted to the Department's Contract Manager in
accordance with the Scope, the compensation stated for that portion of the Work may be reduced by five
CL
percent (5 %) for each week that the requested deliverable is late as specified. The total reduction shall
CK
not exceed the total amount of the Work.
G. Contractor's failure to respond to a request to correct the deliverables will result in termination of the
CD
LO
Work and forfeiture of any unpaid balance for such deliverables. Additionally, the Department, at its
discretion, may re- assign future Work.
20. RETAINAGE.
0
A. Department reserves the right to establish the amount and application of retainage on the Work to a
maximum of zero percent (0 %). Any retainage to be applied shall be specified in the Scope. Retainage shall be withheld
CM
4)
from each payment to the Contractor pending satisfactory completion of Work and approval of all deliverables.
v�
A
B. Department reserves the right to withhold payment of retainage for the Contractor's failure to respond to or
CM
correct identified deficiencies within the timeframe stipulated in the Scope. Department shall provide written
notification to the Contractor of identified deficiencies and the Department's intent to withhold retainage on the Work.
Contractor's failure to rectify the identified deficiency within the timeframe stated in the Department's notice will result
in forfeiture of retainage by the Contractor.
C. If the Contractor fails to perform the requested Scope, or fails to perform the Work in a satisfactory manner,
Contractor shall forfeit its right to payment for the Work and the retainage called for under the entire Scope. Failure to
v
perform includes, but is not limited to, failure to submit the required deliverables or failure to provide adequate
documentation that the work was actually performed.
0
D. No retainage shall be released or paid for uncompleted Work while a Contract is suspended.
C.?
IL
E. Except as otherwise provided above, the Contractor shall be paid the retainage associated with the Work,
provided the Contractor has completed the work and submits an invoice for retainage held in accordance with
paragraph contained herein above.
v
LIABILITY
21. INSURANCE.
A. Required Coverage At all times during the Contract the Contractor, at its sole expense, shall maintain
insurance coverage of such types and with such terms and limits described below. The limits of coverage under each
policy maintained by the Contractor shall not be interpreted as limiting the Contractor's liability and obligations under
the Contract. All insurance policies shall be through insurers licensed and authorized to issue policies in Florida, or
Contract No. MV282 6 of 22
Rev.04/11/18
Packet Pg. 177978
S.7.a
alternatively, Contractor may provide coverage through a self- insurance program established and operating under the
laws of Florida. Additional insurance requirements for this Contract may be required elsewhere in this Contract,
however the minimum insurance requirements applicable to this Contract are:
i. Commercial General Liability Insurance The Contractor shall provide adequate commercial general
liability insurance coverage and hold such liability insurance at all times during the Contract. The
Department of Environmental Protection, its employees, and officers shall be named as an additional
insured on any general liability policies. The minimum limits shall be $200,000 each individual's claim and
$300,000 each occurrence.
Workers' Compensation and Employer's Liability Coverage The Contractor shall provide workers'
compensation, in accordance with Chapter 440, F.S., and employer's liability insurance with minimum
limits of $100,000 per accident, $100,000 per person, and $500,000 policy aggregate. Such policies shall
cover all employees engaged in any work under the Contract.
v
iii. Commercial Automobile Insurance If the Contractor's duties include the use of a commercial vehicle, the
Contractor shall maintain automobile liability, bodily injury, and property damage coverage. Insuring
clauses for both bodily injury and property damage shall provide coverage on an occurrence basis. The
CL
Department of Environmental Protection, its employees, and officers shall be named as an additional
insured on any automobile insurance policy. The minimum limits shall be as follows:
CL
• $200,000/300,000 Automobile Liability Combined Single Limit for Company -Owned Vehicles, if
0
CD
applicable
LO
• $200,000/300,000 Hired and Non -owned Automobile Liability Coverage
ti
iv. Other Insurance Additional insurance may be required by federal law, where applicable, if any work
proceeds over or adjacent to water, including but not limited to Jones Act, Longshoreman's and Harbor
Worker's, or the inclusion of any applicable rider to worker's compensation insurance, and any necessary
watercraft insurance, with limits of not less than $300,000 each. Questions concerning required coverage
4)
should be directed to the U.S. Department of Labor (hu p:,/ I i;,,a} w w,d i,gov/ owc—p ac Iscoptac.Ftm) or to
the parties' insurance carrier.
B. Insurance Requirements for Sub - Contractors Department shall not be liable to any subcontractor for any
CM
4)
expenses or liabilities incurred under any subcontract, regardless of whether the Department has approved such
subcontract or subcontractor. Contractor shall be solely liable to its subcontractor(s) for all expenses and liabilities
04
incurred under any subcontract. Any subcontracts made under or in performance of this Contract must include the
same conditions specified in this Contract, with the exception of insurance requirements (paragraph contained herein),
and shall include a release of any rights, claims or liabilities against the Department. The level of insurance to be carried
,
by subcontractors performing work under this Contract shall be at the discretion of Contractor.
C. Exceptions to Additional Insured Requirements If the Contractor's insurance is provided through an insurance
trust, the Contractor shall instead add the Department of Environmental Protection, its employees, and officers as an
eL IL
additional covered party everywhere the Contract requires them to be added as an additional insured. Further,
notwithstanding the requirements above, if Contractor is self- insured, then the Department of Environmental
;y
Protection, its employees, and officers do not need to be listed as additional insureds.
D. Deductibles. The Department shall be exempt from, and in no way liable for, any sums of money representing
v
a deductible in any insurance policy. The payment of such deductible shall be the sole responsibility of the Contractor
providing such insurance.
22. INDEMNIFICATION. The Contractor and the Department shall each be solely responsible for the negligent or
wrongful acts of its respective employees and agents acting within the scope of their employment. Further, each party
shall bear its own costs of every name and description, including attorneys' fees, arising from or relating to personal
injury and damage to real or personal tangible property alleged to be caused in whole or in part by its employees and
Contract No. MV282 7 of 22
Rev.04/11/18
Packet Pg. 1799
S.7.a
agents acting within the scope of their employment. However, nothing contained herein shall constitute a waiver by the
Contractor or the Department of its sovereign immunity or waiver or modification of Section 768.28, F.S.
THIRD PARTIES
23. SUBCONTRACTING. An "X" beside the correct provision in this section signifies that the provision is applicable to
the Contract.
❑ Contractor shall not subcontract any work under this Contract.
EXI A. Contractor shall not subcontract any work under this Contract without the prior written consent of the
Department's Contract Manager. Department reserves the right to reject any proposed subcontractor
based upon the Department's prior experience with subcontractor, subcontractor's reputation, or the
Department's lack of adequate assurance of performance by subcontractor. Contractor agrees to be v
responsible for the fulfillment of all work elements included in any subcontract and agrees to be
responsible for the payment of all monies due under any subcontract.
F. Department shall not be liable to any subcontractor for any expenses or liabilities incurred under any
subcontract, regardless of whether the Department has approved such subcontract or subcontractor.
CL
Contractor shall be solely liable to its subcontractor(s) for all expenses and liabilities incurred under any
CL
subcontract. Any subcontracts made under or in performance of this Contract must include the same
conditions specified in this Contract, with the exception of insurance requirements (paragraph contained
herein), and shall include a release of any rights, claims or liabilities against the Department. The level of
LO
insurance to be carried by subcontractors performing work under this Contract shall be at the discretion of
Contractor.
0
24. NONASSIGNABILITY. Contractor shall not sell, assign or transfer any of its rights, duties or obligations under this
Contract (its Rights and Duties), without the prior written consent of the Department. Contractor shall remain liable for
performance of its Rights and Duties, regardless of any assignment to or assumption by any third party, notwithstanding
any approval thereof by the Department. However, the Department may expressly release the Contractor from any and
all Rights and Duties through a novation accompanying an approved assignment. Department may assign the
Department's Rights and Duties, but shall give prior written notice of its intent to do so to the Contractor. The foregoing
notwithstanding, the Contractor hereby assigns to the State any and all claims it has with respect to the Contract under
the antitrust laws of the United States and the State.
25. THIRD PARTY BENEFICIARIES. This Contract is neither intended nor shall it be construed to grant any rights,
privileges or interest in any third party without the mutual written agreement of the parties hereto.
v
SUSPENSION AND TERMINATION
c
0
tL
26. SUSPENSION.
IL
A. Department may order the Contractor in writing to suspend, delay or interrupt all or any part of the Work for
failure to perform, or as otherwise specified herein, such period of time as the Department may determine to be
;y
appropriate for any of the following reasons:
1.) Contractor fails to timely and properly correct deficiencies in or performs unsatisfactory work;
v
2.) Contractor's or subcontractor's insurer or surety notifies the Department that any of its required
insurance or bonds has lapsed or will lapse, and the Contractor fails to provide replacement insurance or bonds
acceptable to the Department before the insurance or bond cancellation or termination date;
3.) Contractor or subcontractor materially violates safety laws or other constraints;
4.) Department determines that there is a threat to the public health, safety or welfare that necessitates such
suspension; or
Contract No. MV282
Rev. D4/11/18
8 of 22
Packet Pg. 1807
T /$ /b
5.) For the convenience of the Department.
B. If the performance of all or any part of the Work is suspended, delayed or interrupted for an unreasonable
period of time by an act of the Department in administration of the Work, or by the Department's failure to act within a
reasonable time to review or approve an invoice, the Department shall provide an equitable extension of the time
allowed to complete the Work and modify the Scope accordingly. However, no adjustment shall be made under this
clause for any suspension, delay or interruption if and to the extent that:
1.) Performance would have been suspended, delayed or interrupted by any other cause, including the fault
or negligence of the Contractor; or
2.) Equitable adjustment is provided for (or excluded) under any other provision of this Contract.
C. Contractor shall not be compensated for Work performed subsequent to a notice of suspension by
Department.
27. TERMINATION.
A. Department may terminate this Contract at any time for cause, in the event of the failure of the Contractor to
fulfill any of its obligations. Prior to termination, the Department shall provide ten (10) calendar days written notice of
its intent to terminate for cause, including the reasons for such, and shall provide the Contractor an opportunity to
consult with the Department regarding the reason(s) for termination. Contractor may be afforded the possibility of
curing any default at the sole discretion of the Department.
B. The Department may terminate this Contract without cause and for its convenience by giving thirty (30)
calendar days written notice to the Contractor. Termination for convenience shall not entitle either party to any
indirect, special or resulting damages, lost profits, costs or penalties, and the Contractor shall be entitled only to recover
those amounts earned by it for authorized deliverables completed up to the date of termination (or as may be agreed to
in writing by the Department for completion of all or any portion of the Work in process).
GENERAL CONDITIONS
28. ATTORNEY'S FEES. In the event of any legal action to enforce the terms of this Contract, each party shall bear its
own attorney's fees and costs.
29. CONFLICT OF INTEREST. Contractor covenants and warrants that it presently has no interest, and shall not acquire
any interest, which would conflict in any manner or degree with its performance of this Contract or the Services required
hereunder.
30. COMPLIANCE WITH APPLICABLE LAW. Contractor shall comply with all applicable federal, state and local rules
and regulations in providing services to the Department under this Contract including, but not limited to, local health
and safety rules and regulations. This provision shall be included in all subcontracts issued as a result of this Contract.
31. DISQUALIFICATION.
A. The employment of unauthorized aliens by the Contractor /vendor is considered a violation of Section 274A(e)
of the Immigration and Nationality Act. If the Contractor knowingly employs unauthorized aliens, such violation shall be
cause for unilateral cancellation of this Contract. Contractor shall be responsible for including this provision in all
subcontracts with private organizations issued as a result of this Contract.
B. Contractor is required to use the U.S. Department of Homeland Security's E- Verify system to verify the
employment eligibility of all employees used by the Contractor under this Contract, pursuant to State of Florida
Executive Order No.: 11 -116. Also, the Contractor shall include in related subcontracts, if authorized under this
Contract, a requirement that subcontractors performing work or providing services pursuant to this Contract utilize the
E- Verify system to verify employment eligibility of all employees used by the subcontractor for the performance of the
Work.
Contract No. MV282 9 of 22
Rev.04/11/18
Packet Pg. 1801
S.7.a
C. If Contract value exceeds one (1) million dollars, Contractor certifies that it and any of its affiliates are not
scrutinized companies as identified in Section 287.135, F.S. In addition, Contractor agrees to observe the requirements
of Section 287.135, F.S., for applicable sub - agreements entered into for the performance of work under this Contract.
Pursuant to Section 287.135, F.S., the Department may immediately terminate this Contract for cause if the Contractor,
its affiliates, or its subcontractors are found to have submitted a false certification; or if the Contractor, its affiliates, or
its subcontractors are placed on any applicable scrutinized companies list or engaged in prohibited contracting activity
during the term of the Contract. As provided in Subsection 287.135(8), F.S., if federal law ceases to authorize these
contracting prohibitions then they shall become inoperative.
32. EXECUTION IN COUNTERPARTS. This Contract, and any Change Orders or Amendments thereto, may be executed
in two or more counterparts, each of which together shall be deemed an original, but all of which together shall
constitute one and the same instrument. In the event that any signature is delivered by facsimile transmission or by e-
mail delivery of a ".pdf" format data file, such signature shall create a valid and binding obligation of the party executing
v
(or on whose behalf such signature is executed) with the same force and effect as if such facsimile or ".pdf' signature
page were an original thereof.
0
33. FORCE MAJEURE. Contractor shall not be responsible for delay resulting from its failure to perform if neither the
CL
fault nor the negligence of the Contractor or its employees, subcontractors or agents contributed to the delay and the
delay is due directly to acts of God, wars, acts of public enemies, strikes, fires, floods, hurricanes, or other similar cause
CL
wholly beyond the Contractor's control, or for any of the foregoing that affect subcontractors or suppliers if no alternate
0
source of supply is available to the Contractor. In case of any delay the Contractor believes is excusable, the Contractor
LO
shall notify the Department in writing of the delay or potential delay and describe the cause of the delay either 1) within
five (5) days after the cause that creates or will create the delay first arose, if the Contractor could reasonably foresee that
a delay could occur as a result, or 2) if delay is not reasonably foreseeable, within ten (10) days after the date the
Contractor first had reason to believe that a delay could result. THE FOREGOING SHALL CONSTITUTE THE CONTRACTOR'S
SOLE REMEDY OR EXCUSE WITH RESPECT TO DELAY. Providing notice in strict accordance with this paragraph is a
condition precedent to such remedy. No claim for damages, other than for an extension of time, shall be asserted by the
Contractor against the Department. Contractor shall not be entitled to an increase in the price or payment of any kind
from the Department for direct, indirect, consequential, impact or other costs, expenses or damages, including but not
limited to costs of acceleration or inefficiency, arising because of delay, disruption, interference, or hindrance from any
cause whatsoever. If performance is suspended or delayed, in whole or in part, due to any of the causes described in this
paragraph, after the causes have ceased to exist the Contractor shall perform at no increased cost, unless the Department
determines, in its sole discretion, that the delay will significantly impair the value of the Contract to the State or to the
04
Department, in which case the Department may 1) accept allocated performance or deliveries from the Contractor,
provided that the Contractor grants preferential treatment to the Department with respect to products subjected to
allocation, or 2) purchase from other sources (without recourse to and by the Contractor for the related costs and
expenses) to replace all or part of the products that are the subject of the delay, which purchases may be deducted from
the Contract quantity, or 3) terminate the Contract in whole or in part.
0
34. FORUM SELECTION, SEVERABILITY, AND CHOICE OF LAW. This Contract has been delivered in the State of Florida
IL
UJ
and shall be construed in accordance with substantive and procedural laws of Florida. Wherever possible, each
;y
provision of this Contract shall be interpreted in such manner as to be effective and valid under applicable law, but if any
provision of this Contract shall be prohibited or invalid under applicable law, such provision shall be ineffective to the
extent of such prohibition or invalidity, without invalidating the remainder of such provision or the remaining provisions
of this Contract. Any action in connection with this Contract shall be brought in a court of competent jurisdiction
located in Leon County, Florida
35. GOVERNMENTAL RESTRICTIONS. If the Contractor believes that any governmental restrictions require alteration
of the material, quality, workmanship or performance of the products offered under this Contract, the Contractor shall
immediately notify the Department so in writing, identifying the specific restriction and alteration. Department reserves
the right and the complete discretion to accept any such alteration or to cancel the Contract at no further expense to
Contract No. MV282 10 of 22
Rev.04 /11/18
Packet Pg. 1802
S.7.a
the Department. Contractor's failure to timely notify the Department of its asserted belief shall constitute a waiver of
such claim.
36. HEADINGS. The headings contained herein are for convenience only, do not constitute a part of this Contract and
shall not be deemed to limit or affect any of the provisions hereof.
37. INTEGRATION. This Contract contains all the terms and conditions agreed upon by the parties, which terms and
conditions shall govern all transactions between the Department and the Contractor. Any alterations, variations,
changes, modifications or waivers of provisions of this Contract shall only be valid when they have been reduced to
writing, duly signed by each of the parties hereto, and attached to the original of this Contract, unless otherwise
provided herein. No oral agreements or representations shall be valid or binding upon the Department or the
Contractor. No alteration or modification of the Contract terms, including substitution of product, shall be valid or
binding against the Department. Contractor may not unilaterally modify the terms of this Contract by affixing additional
terms to product upon delivery (e.g., attachment or inclusion of standard preprinted forms, product literature, "shrink
wrap" terms accompanying or affixed to a product, whether written or electronic) or by incorporating such terms onto
the Contractor's order or fiscal forms or other documents forwarded by the Contractor for payment. Department's
acceptance of product or processing of documentation on forms furnished by the Contractor for approval or payment
shall not constitute acceptance of the proposed modification to terms and conditions.
38. INTERPRETATION OF CONTRACT.
A. Where appropriate: the singular includes the plural and vice versa; references to statutes or regulations
include all statutory or regulatory provisions consolidating, amending or replacing the statute or regulation referred to;
unless otherwise indicated references to Rules are to the adopted rules in the Florida Administrative Code; the words
"including," "includes" and "include" shall be deemed to be followed by the words "without limitation "; unless
otherwise indicated references to sections, appendices or schedules are to this Contract; words such as "herein,"
"hereof" and "hereunder" shall refer to the entire document in which they are contained and not to any particular
provision or section; words not otherwise defined which have well -known technical or construction industry meanings,
are used in accordance with such recognized meanings; references to Persons include their respective permitted
successors and assigns and, in the case of Governmental Persons, Persons succeeding to their respective functions and
capacities; and words of any gender used herein shall include each other gender where appropriate.
B. Contractor acknowledges and agrees that it has independently reviewed this Contract with legal counsel, and
that it has the requisite experience and sophistication to understand, interpret and agree to the particular language of
the terms. Accordingly, if an ambiguity in (or dispute regarding the interpretation of) this Contract shall arise, the
Contract shall not be interpreted or construed against the Department, and, instead, other rules of interpretation and
construction shall be used.
39. MODIFICATIONS REQUIRED BY LAW. Department reserves the right to revise this Contract to include additional
language required by Federal agency(ies) or other sources awarding funding to the Department in support of this
Contract, if applicable, and to include changes required by Florida Administrative Code rule changes.
40. MYFLORIDAMARKETPLACE TRANSACTION FEE. The State of Florida, through DMS, has instituted
MyFloridaMarketPlace, a statewide e- procurement system. Pursuant to Rule 60A- 1.032(1), Florida Administrative Code,
payments under this Contract are exempt from the MyFloridaMarketPlace transaction fee.
41. NONDISCRIMINATION.
A. Contractor certifies that no person, on the grounds of race, creed, color, religion, national origin, age, gender,
or disability, shall be excluded from participation in; be denied the proceeds or benefits of; or be otherwise subjected to
discrimination in performance of this Contract.
B. Contractor certifies that neither it nor any affiliate is or has been placed on the discriminatory vendor list. An
entity or affiliate who has been placed on the discriminatory vendor list may not submit a bid on a contract to provide
Contract No. MV282 11 of 22
Rev. 04/11/18
Packet Pg. 1803
S.7.a
goods or services to a public entity, may not submit a bid on a contract with a public entity for the construction or repair
of a public building or public work, may not submit bids on leases of real property to a public entity, may not award or
perform work as a contractor, supplier, subcontractor or consultant under contract with any public entity, and may not
transact business with any public entity. The Florida Department of Management Services ( "DMS ") is responsible for
maintaining the discriminatory vendor list and posts the list on its website. Questions regarding the discriminatory
vendor list may be directed to the Florida Department of Management Services, Office of Supplier Diversity at (850) 487-
0915.
C. Contractor shall comply with the Americans with Disabilities Act.
42. NON - SOLICITATION. Contractor covenants and warrants that it has not employed or retained any company or
person, other than a bona fide employee working solely for the Contractor to solicit or secure this Contract and that it
has not paid or agreed to pay any person, company, corporation, individual, or firm, other than a bona fide employee
working solely for the Contractor any fee, commission, percentage, gift or other consideration contingent upon or V
resulting from the award or making of this Contract.
43. NON- WAIVER OF RIGHTS. No delay or failure to exercise any right, power or remedy accruing to either party
CL
upon breach or default by the other party under this Contract, shall impair any such right, power or remedy of either
party; nor shall such delay or failure be construed as a waiver of any such breach or default, or any similar breach or CL
default thereafter.
CD
LO
44. ORDER OF PRECEDENCE. In the event of a conflict in terms between any of the components of this Contract, the
order of precedence for resolving such conflict shall be as follows (1 being the highest precedence):
1. Body of this Contract;
2. Scope;
3. All other attachments to this Contract; and
4. Documents, agreements and exhibits incorporated herein by reference.
a�
In the case of conflict between the terms and conditions of this Contract and the terms and conditions under which the v�—
Department is receiving federal funding, the terms and conditions authorizing federal funding shall control.
which may be contacted at:
P. R. 1. D. E.
12425 28" Street, North
St. Petersburg, Florida 33716 -1826
Toll Free: 1 -800- 643 -8459
Website: r
Contract No. MV282
Rev.04 /11/18
12 of 22
Packet Pg. 1804
a�
45. OWNERSHIP OF DOCUMENTS. All plans, specifications, maps, computer files, databases and /or reports prepared
V
or obtained under this Contract, as well as data collected together with summaries and charts derived therefrom, shall
be considered works made for hire and shall be and become the property of the Department upon completion or
termination of this Contract, without restriction or limitation on their use, and shall be made available upon request to
the Department at any time during the performance of such services and /or upon completion or termination of this
Contract. Upon delivery to the Department of said document(s), the Department shall become the custodian thereof in
v
accordance with Chapter 119, F.S. Contractor shall not copyright any material and products or patent any invention
developed under this Contract.
0
L)
46. P.R.I.D.E. When possible, the Contractor agrees that any articles which are the subject of, or required to carry
IL
out, this Contract shall be purchased from P.R.I.D.E. as specified in Chapter 946, F.S., if available, in the same manner
and under the same procedures set forth in Section 946.515(2) and (4), F.S.; and for purposes of this Contract the
person, firm or other business entity carrying out the provisions of this Contract shall be deemed to be substituted for
this agency insofar as dealings with P.R.I.D.E. are concerned.
The "Corporation identified" is PRISON REHABILITATIVE INDUSTRIES AND DIVERSIFIED ENTERPRISES, INC. (P.R.I.D.E.)
�.
which may be contacted at:
P. R. 1. D. E.
12425 28" Street, North
St. Petersburg, Florida 33716 -1826
Toll Free: 1 -800- 643 -8459
Website: r
Contract No. MV282
Rev.04 /11/18
12 of 22
Packet Pg. 1804
S.7.a
47. PUBLIC ENTITY CRIMES. A person or affiliate (as defined) who has been placed on the convicted vendor list
following a conviction for a public entity crime may not perform work as a contractor, supplier, subcontractor, or consultant
under a contract with any public entity, and may not transact business with any public entity in excess of the threshold
amount for Category Two (as defined in Section 287.017, F.S.), for a period of thirty -six (36) months from the date of
being placed on the convicted vendor list, pursuant to Section 287.133, F.S. Contractor certifies that neither it nor any
affiliate has been placed on such convicted vendor list, and shall notify the Department within five (5) days of its, or any of
its affiliate's, placement thereon.
48. PUBLIC RECORDS. Public Records Requirements (Attachment D), as attached to this Contract, are hereby
incorporated into the Contract.
49. RECORD KEEPING AND AUDIT.
A. Contractor shall maintain books, records and documents directly pertinent to performance under this
Contract in accordance with United States generally accepted accounting principles (US GAAP) consistently applied. v
Department, the State, or their authorized representatives shall have access to such records for audit purposes during
the term of this Contract and for five (5) years following Contract completion or termination. In the event any work is
a�
subcontracted, the Contractor shall similarly require each subcontractor to maintain and allow access to such records for
audit purposes.
CL
B. The Contractor understands its duty, pursuant to Section 20.055(5), F.S., to cooperate with the Department's
CL
Inspector General in any investigation, audit, inspection, review, or hearing. The Contractor will comply with this duty
and ensure that its subcontracts issued under this Contract, if any, impose this requirement, in writing, on its
CD
LO
subcontractors.
ti
ti
50. REMEDIES. All rights and remedies provided in this Contract are cumulative and not exclusive of any other rights
04
or remedies that may be available to the Department, whether provided by law, equity, statute, in any other agreement
between the parties or otherwise. Department shall be entitled to injunctive and other equitable relief, including, but
not limited to, specific performance, to prevent a breach, continued breach or threatened breach of this Contract. No
remedy or election hereunder shall be deemed exclusive. A failure to exercise or a delay in exercising, on the part of the
l
Department, any right, remedy, power or privilege hereunder shall not operate as a waiver thereof; nor shall any single
or partial exercise of any right, remedy, power or privilege hereunder preclude any other or further exercise thereof or
the exercise of any other right, remedy, power or privilege.
4)
51. RESPECT OF FLORIDA. When possible, the Contractor agrees that any articles that are the subject of, or required
04
to carry out, this Contract shall be purchased from a nonprofit agency for the blind or for the severely handicapped that
is qualified pursuant to Chapter 413, F.S., in the same manner and under the same procedures set forth in Section
413.036(1) and (2), F.S.; and for purposes of this Contract the person, firm, or other business entity carrying out the
Z
provisions of this Contract shall be deemed to be substituted for the state agency insofar as dealing with such qualified
nonprofit agency is concerned.
The "nonprofit agency' identified is RESPECT of Florida which may be contacted at:
0
e)
RESPECT of Florida.
IL
2475 Apalachee Parkway, Suite 205
Tallahassee, Florida 32301 -4946
a�
(850) 487 -1471
Website: www .respe ctoiflorioa
52. TAX EXEMPTION. Contractor recognizes that the Department is an agency of the State of Florida, which by virtue
of its sovereignty is not required to pay any taxes on the services or goods purchased under the terms of this Contract.
Department does not pay Federal excise or sales taxes on direct purchases of tangible personal property. Department
will not pay for any personal property taxes levied on the Contractor or for any taxes levied on employees' wages.
Contract No. MV282 13 of 22
Rev.04J11J18
Packet Pg. 1805
S.7.a
53. WARRANTY OF ABILITY TO PERFORM. Contractor warrants that, to the best of its knowledge, there is no pending
or threatened action, proceeding, or investigation, or any other legal or financial condition, that would in any way
prohibit, restrain, or diminish the Contractor's ability to satisfy its Contract obligations. Contractor warrants that neither
it nor any affiliate is currently on the convicted vendor list maintained pursuant to section 287.133 of the Florida
Statutes, or on any similar list maintained by any other state or the federal government. Contractor shall immediately
notify the Department in writing if its ability to perform is compromised in any manner during the term of this Contract
and any renewals.
54. WARRANTY OF AUTHORITY. Each person signing this Contract warrants that he or she is duly authorized to do so
and to bind the respective party to this Contract.
- REMAINDER OF PAGE INTENTIONALLY LEFT BLANK -
Contract No. MV282
Rev. 04 /11/18
14 of 22
Packet Pg. 1806
IN WITNESS WHEREOF, the parties have caused this Contract to be duly executed, the day and year last written
below.
Monroe County Board nf County Commissioners Flor Department of Env Protection
L
Date:
By:
Date:
JACJNROE COUNTY ATTORNEY
FUn No. oFODx APP �EDAS TD#IFOIRIM�
-A— �/15
List of attachme nts/exh i bits included as part of this Contract:
Specify Type /
Letter Description
Attachment Scope of Work (__pages)
Attachment Subcontractor Utilization Report Form (Spages)
Attachment[ Quarterly Progress Report Form (lPage)
Attachment Public Records Requirement (Ipage)
Contract No. Mmm
Rev. 04/11/18
- REMAINDER OF PAGE INTENTIONALLY LEFT BLANK -
15 of 22
I Packet Pg. 18707 ]
S.7a
ATTACHMENT A
SCOPE OF SERVICES
MONROE COUNTY MOBILE VESSEL PUMPOUT SERVICE
1. Scope of Services. In Support of the Clean Vessel Act Grant Program, the Florida Legislature recognizes the
importance of reduction or elimination of environmental impacts associated with the illegal discharge of sewage from
vessels, and compliance with the regulations of the federal No Discharge Zone established by the U.S. Environmental
Protection Agency and no discharge regulations established by the Florida Keys National Marine Sanctuary. To that end,
the Florida Legislature has appropriated $277,650 in nonrecurring funds for a marine sewage pilot program to assist
Monroe County ( "County ") with alternative funding for its mobile vessel pumpout service (Service). The County
currently receives grant funding from the Florida Department of Environmental Protection ( "Department ") for some
pumpout costs.
This Contract is anticipated to provide a return on the State's investment through: 1) funding assistance for the v
Service offered by the County, further reducing the potential discharge of untreated sewage into the Florida Keys'
waters resulting in improved water quality, and 2) creating increased awareness of No Discharge Zone regulations
and the availability and use of the Service conveniently provided to anchored -out vessels. The County's Service,
0
currently free to recreational boaters in the Florida Keys, is helping to ensure compliance with the regulations of the CL
federally established No Discharge Zone and is critical in ensuring that water quality in the Florida Keys remains high.
CL
The $277,650 in funding assistance provided under this Contract will assist with the costs of the Service currently being
provided by Monroe County, thus helping to improve and preserve water quality that is vital to the economy and
CD
marine ecosystems of the Florida Keys. LO
Under this Contract, the County will contract with a contractor to provide a minimum of 1,712 pumpouts per
quarter, at locations throughout unincorporated areas of Monroe County within the Florida Keys and will meet
certain objectives as directed and established by the Monroe County Board of County Commissioners.
c
The Service performed by the County or its Contractor under this Contract shall be performed in conjunction
with, not in lieu of, other services provided under DEP Grant Agreement No. MV279. a)
2. Deliverables. For each quarter, the County shall submit by the 30 day following the close of each quarter: _
A. A signed quarterly pumpout report from its Contractor documenting a minimum of 1,712 pumpouts
performed, including the number of in -state vessels and out -of -state vessels pumped; volume of sewage
pumped; number of individual vessels pumped out; and method of disposal.
04
B. A Quarterly Progress Report (Attachment C)
C. An invoice for Service provided by its Contractor.
3. Cost and Invoicing. The quarterly payment shall be up to $69,412.50, calculated at a cost per pumpout of
$40.544444 based on 1,712 pumpouts per quarter. The County shall submit a quarterly invoice by the 30 day following
the close of each quarter. Each invoice shall contain the following: C.)
A. Invoice date; IL
B. Contract number;
C. Dates of service;
a�
D. Documentation of Minimum Number of pumpouts required (1,712 per quarter); and
E. Subcontractor Utilization Report (Attachment B) v
4. Timeline. The County shall submit quarterly reports and invoices on 30 day following the close of the quarter,
specifically, October 30, January 30, April 30 and July 30.
5. Performance Measures. The Department's Contract Manager shall review the quarterly reports and
documentation to ensure that the required number of pumpouts are performed each quarter.
Contract No. MV282
Rev.04 /11/18
16 of 22
Packet Pg. 1808
ti Financial Consequences. If the required number of quarterly pumpouts are not performed, or are not made up in
the following quarter, then the next quarterly payment shall be reduced by $40.544444 for each pumpout not performed.
- REMAINDER OF PAGE INTENTIONALLY LEFT BLANK -
Contract No. mV20
17 of 22
Packet Pg. 18091
�
�
'
�
�
- `
^ �
'
�
`
�
�
ATTACHMENT
SUBCONTRACTOR UTILIZATION REPORT FORM
DIRECTIONS:
Contractors working for the Florida Department of Environmental Protection (DEP) must complete and submit this attachment with each invoice
submitted for payment. Questions regarding use of this fnnn should be directed to the Procurement Section ([WS93), Florida Department of
Environmental Protection, 3900 Commonwealth Boulevard, Tallahassee, Florida 32399-3000 Phone (8SO) Z45'Z36l.
D[P Contract Nu:
Invo Number:
Task Assignment No. (if applicable):
Invoice Service Period:
LIST NAMES AND ADDRESSES OF LIST AMOUNT PAID TO
SUBCONTRACTORS UTILIZED THIS EACH SUBCONTRACTOR
INVOICE PERIOD THIS INVOICE PERIOD
Contract No. Mvnnz
Rev. 04/11/18
INDICATE THE ONE CATEGORY THAT BEST DESCRIBES EACH ORGANIZATION LISTED
NON-PROFIT
BUSINESS CLASSIFICATION
CERTIFIED MBE
NON-CERTIFIED MBE
18 of 22
o>
n
rt ,,
fP
C
Contract No. MV282 19 of 22 5n
Rev. 04/11/18
0 i
A ttachment: DEP Contract N MV 282 ( grant of $277,650 for pumpout service)
INDICATE THE ONE
CATEGORY THAT BEST DESCRIBES
EACH ORGANIZATION
LISTED
NON- PROFIT
DEP Contract No.:
BUSINESS CLASSIFICATION
CERTIFIED MBE
NON- CERTIFIED MBE '
ORG.
z
N
Ln
G7
Z
D
x
D
z
A
Ln
D
=
D
z
D
N
w0
u,
r) �^
0
Invoice Number:
0
z
�
D
':
D
O
<
O
Z
=
m
22
U;
-
v
D
D
:j
E:
m
m
m
Ln
D
y>
'
�
m
m
D
N
N
_
r
r r..
O
D
Z
?
m
(l
>
Z
Z
m
F
Pl
�
�
�
®
w
N
w
N
Z
n
z
D
n
=
D
D
b
z
m
p
z
D
Cl
=
D
D
D
z
m
0
n
�n
�
C
z �S
z
p
Task Assignment No. (if applicable):
22
z
z
z
m
r'
D
m
D
M
D
\
rn
z
<
Ln
in
L
Ln
D
O
D
Fi
O
?S
w
w
-
D
r'1
p
'S
w
rn
0
m
cn
S'
M
0
in
T
o-
D
L)
D
r=
D
Z
D
z
D
m
Q
! 1
D
Z
D
z
D
Q
Z
< z
�'
-�
m
G1
Z
Z
Z
<
Z
Z
<
E
p
m 0
Invoice Service Period:
p
m
N
M
0
�
�
- --
v
®
D
D
0O
LIST NAMES AND ADDRESSES OF
LIST AMOUNT PAID TO
z
z
Z
o
m
SUBCONTRACTORS UTILIZED THIS
EACH SUBCONTRACTOR
E
m
INVOICE PERIOD
THIS INVOICE PERIOD
Ln
Contract No. MV282 19 of 22 5n
Rev. 04/11/18
0 i
A ttachment: DEP Contract N MV 282 ( grant of $277,650 for pumpout service)
SUBCONTRACTOR UTILIZATION REPORT FORM CERTIFICATION:
I certify that the information provided in the preceding page(s) is accurate as of the last day of the payment period identified on this form.
(Signature) (DaLe)
(Business Name)
(Street Address)
([ity, State, Zip [ode)
(Phone Number)
DEP 55-217 (08/00)
Contract No. Mvzoz
ATTACHMENT
QUARTERLY PROGRESS REPORT FORM
Project Number:
Agreement Number:
Grantee Name:
Reporting Period: Year- 1 2018 Quarter
Provide a summary of the project's accomplishments 1ndate.
Provide an update on the estimated time for completion of the project, and an explanation if
there are any anticipated delays.
Identify below, and attach copies of any relevant work being submitted for this project for the
reporting period (e.g. copies of permits, photographs, etc.)
This report is submitted in accordance with the reporting requirements of Clean Vessel Act
Project Agreement No. I MV282 and accurately reflects the activities and costs associated
with the approved project.
Signature uf Grantee's Grant Manager Date
Page 21 of 22
I Packet Pg. 18713 ]
S.7.a
ATTACHMENT D
PUBLIC RECORDS REQUIREMENTS
1. Public Records Access Requirements.
a. If the Contract exceeds $35,000.00, and if the Contractor is acting on behalf of the Department in its performance of
services under the Contract, the Contractor must allow public access to all documents, papers, letters, or other
material, regardless of the physical form, characteristics, or means of transmission, made or received by the
Contractor in conjunction with the Contract (Public Records), unless the Public Records are exempt from section 24(a)
of Article I of the Florida Constitution or section 119.07(1), F.S.
b. The Department may unilaterally terminate the Contract if the Contractor refuses to allow public access to
Contractor shall meet all applicable requirements for retaining Public Records. All Public Records stored
electronically must be provided to the Department, upon request from the Department's custodian of Public
Records, in a format specified by the Department as compatible with the information technology systems of the
Department. These formatting requirements are satisfied by using the data formats as authorized in the
Contract or Microsoft Word, Outlook, Adobe, or Excel, and any software formats the Contractor is authorized to v
access.
c
(6) IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, 0
F.S., TO THE CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THE
CONTRACT, CONTACT THE DEPARTMENT'S CUSTODIAN OF PUBLIC RECORDS AT:
Telephone: (850) 245 -2118
Email: iili,sri:.ste.f).0 v
Mailing Address: Department of Environmental Protection
ATTN: Office of Ombudsman and Public Services
Public Records Request
3900 Commonwealth Boulevard, MS 49
Tallahassee, Florida 32399
Contract No. MV282
Rev. 04/11/18
22 of 22
Packet Pg. 1814
Public Records as required by law.
2. Additional Public Records Duties of Section 119.0701, F.S., If Applicable.
a�
V
If the
Contractor is a "contractor" as defined in section 119.0701(1)(a), F.S., the Contractor shall:
(1)
Keep and maintain Public Records required by the Department to perform the service.
(2)
Upon request, provide the Department with a copy of requested Public Records or allow the Public Records to
0
CL
be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in Chapter 119,
=1
CL
F.S., or as otherwise provided by law.
(3)
A Contractor who fails to provide the Public Records to the Department within a reasonable time may be subject
to penalties under section 119.10, F.S.
(4)
Ensure that Public Records that are exempt or confidential and exempt from Public Records disclosure
ti
requirements are not disclosed except as authorized by law for the duration of the Contract term and following
completion of the Contract if the Contractor does not transfer the Public Records to the Department.
(5)
Upon completion of the Contract, transfer, at no cost, to the Department all Public Records in possession of the
Contractor or keep and maintain Public Records required by the Department to perform the service. If the
Contractor transfers all Public Records to the Department upon completion of the Contract, the Contractor shall
destroy any duplicate Public Records that are exempt or confidential and exempt from Public Records disclosure
CM
requirements. If the Contractor keeps and maintains Public Records upon completion of the Contract, the
V
Contractor shall meet all applicable requirements for retaining Public Records. All Public Records stored
electronically must be provided to the Department, upon request from the Department's custodian of Public
Records, in a format specified by the Department as compatible with the information technology systems of the
Department. These formatting requirements are satisfied by using the data formats as authorized in the
Contract or Microsoft Word, Outlook, Adobe, or Excel, and any software formats the Contractor is authorized to v
access.
c
(6) IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, 0
F.S., TO THE CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THE
CONTRACT, CONTACT THE DEPARTMENT'S CUSTODIAN OF PUBLIC RECORDS AT:
Telephone: (850) 245 -2118
Email: iili,sri:.ste.f).0 v
Mailing Address: Department of Environmental Protection
ATTN: Office of Ombudsman and Public Services
Public Records Request
3900 Commonwealth Boulevard, MS 49
Tallahassee, Florida 32399
Contract No. MV282
Rev. 04/11/18
22 of 22
Packet Pg. 1814