Item S09C ounty of M onroe
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BOARD OF COUNTY COMMISSIONERS
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Mayor David Rice, District 4
The FlOnda Key
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Mayor Pro Tem Sylvia J. Murphy, District 5
Danny L. Kolhage, District 1
George Neugent, District 2
Heather Carruthers, District 3
County Commission Meeting
June 20, 2018
Agenda Item Number: S.9
Agenda Item Summary #4358
BULK ITEM: Yes DEPARTMENT: Airports
TIME APPROXIMATE: STAFF CONTACT: T.J Henderson (305) 289 -6302
none
AGENDA ITEM WORDING: Approval to declare an emergency for purposes of purchasing a
cold water supply chiller system as an exclusion to the purchasing policies and procedures and ratify
the contract with Sub -Zero Air Conditioning, in the amount of approximately $175,000.00, for
emergency replacement of the chiller system at the Key West International Airport. To be paid from
state FDOT Grant GOE47 or GOR04 (50 %) and Airport Operating Fund (50 %).
ITEM BACKGROUND: The main airport (ticketing) terminal is cooled by two (2) cold water
supply chiller systems. One of the systems has failed completely and the 2n one is in imminent
predicted failure mode. Due to the ongoing maintenance requirements and the condition of the
system staff was already in the process of preparing the design documents in order to go out for
competitive solicitation. However with the complete failure of one of the units and the terminal
condition of the second unit the situation has now become an emergency. Upon failure of the second
unit the main (ticketing) terminal at the airport would have no air conditioning. In addition, the
terminal was not designed for, and has no natural ventilation. The lack of air conditioning will create
health safety concerns for employees working, as well as passengers transiting, in a terminal with
sweltering temperatures due to a lack of air conditioning and lack of ventilation at the height of the
summer season. In addition, the lack of HVAC at the height of rainy season would also give rise to
concerns about mold growth. With a long production and delivery schedule, and so staff, tenants,
passengers and visitors are not without air conditioning, staff recommends the emergency purchase
of the new system from Sub -Zero Air Conditioning.
PREVIOUS RELEVANT BOCC ACTION: None
CONTRACT /AGREEMENT CHANGES:
N/A
STAFF RECOMMENDATION: Approval.
DOCUMENTATION:
FINANCIAL IMPACT:
Effective Date: 06/20/2018
Expiration Date: TBD
Total Dollar Value of Contract: approximately $175,000.00
Total Cost to County:
Current Year Portion:
Budgeted:
Source of Funds: FDOT Grant (50 %) and Airport Operating Fund 404 (50 %).
CPI:
Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing: no
Grant:
County Match:
Insurance Required:
Additional Details:
If yes, amount:
REVIEWED BY:
T.J Henderson
Completed
06/12/2018 3:03 PM
Beth Leto
Completed
06/12/2018 3:10 PM
Pedro Mercado
Completed
06/12/2018 3:12 PM
Budget and Finance
Completed
06/12/2018 3:28 PM
Maria Slavik
Completed
06/12/2018 5:53 PM
Kathy Peters
Completed
06/12/2018 6:10 PM
Board of County Commissioners
Pending
06/20/2018 9:00 AM