Item D5C ounty of M onroe
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BOARD OF COUNTY COMMISSIONERS
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Mayor David Rice, District 4
The FlOnda Key
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Mayor Pro Tem Sylvia J. Murphy, District 5
Danny L. Kolhage, District 1
George Neugent, District 2
Heather Carruthers, District 3
County Commission Meeting
June 20, 2018
Agenda Item Number: D.5
Agenda Item Summary #4307
BULK ITEM: Yes DEPARTMENT: Airports
TIME APPROXIMATE: STAFF CONTACT: T.J Henderson (305) 289 -6302
no
AGENDA ITEM WORDING: Approval to waive purchasing policies and purchase two (2) LED
Precision Approach Path Indicators (PAPIs) and associated required equipment from sole source
vendor Allen Enterprises, Inc., in the amount of $58,216.68, for the Florida Keys Marathon
International Airport. The current PAPIs failed due to damage sustained by Hurricane Irma.
ITEM BACKGROUND: On September 10, 2017, Hurricane Irma caused significant damage to
the Airport and the current PAPIs no longer work. Staff contacted vendors that manufacture PAPIs,
but only Allen Enterprises manufactures LED PAPIs.
PREVIOUS RELEVANT BOCC ACTION: None.
CONTRACT /AGREEMENT CHANGES:
n/a
STAFF RECOMMENDATION: Approval.
DOCUMENTATION:
MTH PAPI replacement
FINANCIAL IMPACT:
Effective Date:
Expiration Date:
Total Dollar Value of Contract: $58,216.68
Total Cost to County: none
Current Year Portion: same
Budgeted: yes
Source of Funds:
CPI:
Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing: no
Grant:
County Match: none
Insurance Required:
Additional Details:
If yes, amount:
06/20/18 403 - 635102 - HURRICANE IRMA MTHN APT
$58,216.68
REVIEWED BY:
T.J Henderson
Completed
06/04/2018 4:00 PM
Donald DeGraw
Completed
06/04/2018 4:03 PM
Pedro Mercado
Completed
06/04/2018 4:17 PM
Budget and Finance
Completed
06/05/2018 11:31 AM
Maria Slavik
Completed
06/05/2018 3:13 PM
Kathy Peters
Completed
06/05/2018 4:05 PM
Board of County Commissioners
Pending
06/20/2018 9:00 AM
April 11, 2018
Chris Hawks
Key West International Airport
3491 S. Roosevelt BLVD.
Key West, Florida 33040
T
RE: ADB Safegate Americas, LLC (previously ADB Airfield Solutions)1 CL
Key West International Airport CL
Allen Enterprises, Inc. is the exclusive representative for ADB Safegate (previously known as
ADB Airfield Solutions) and the sole provider for all ADB Safegate parts for the Southeast
United States including Florida. ADB Safegate products are manufactured to FAA
specifications and certified by ETL. Maintaining your ADB Safegate airfield lighting systems
with ADB Safegate parts is the only way to ensure and maintain conformance to these
specifications. The ADB Safegate products installed at your airport have components that are
exclusive to ADB Safegate and cannot or will not be interchangeable with parts from other
manufacturers. EL
Please do not hesitate to call if you any questions regarding this letter.
Sincerely,
Scot Cannell
Director, US & Canada Sales
Page:
QUOTE
ALLEN ENTERPRISES. INC. Customer: M1420
Airport Lighting Equipment Sales & Service
5659 Commerce Drive, Suite 100
Orlando, FL 32839 -2969 Quote Number: 0057037
Phone (407) 857 -6778
BILL TO:
MARATHON AIRPORT
9400 OVERSEAS HIGHWAY
SUITE 200
MARATHON, FL 33050
SHIP TO: 1
MARATHON AIRPORT
9400 OVERSEAS HIGHWAY
SUITE 200
MARATHON, FL 33050
Print Date /Quote Date
Ship Via
FOB
Terms
04/10/2018
BEST WAY
ORIGIN PPD &ADD
Net 30
04/1012018
SP: 0003 KM ALLEN ENTERPRISES
QTY QUOTED ITEM DESCRIPTION UNIT PRICE AMOUNT
2.00 LPLF /A40100 LED PAPI A L-880,4-BOX 215/265V 22,975.84 45,951.68
50 /60HZ
2.00 900701/4130 LED PAPI BAFFLE KIT 4 -BOX BOTH 6,132.50 12,265.00
SIDES
BAFFLES IF REQUIRED, CANNOT BE FIELD INSTALLED AND CAN
ONLY BE INSTALLED AT THE FACTORY.
Valid for 30 days
Net: 58,216.68
(Estimated or TBD)Freight: 0.00
Sales Tax: NONTAX 0.00
Total: 58,216.68
From: Hawks -Chris
To: Bethel -Tyler
Subject: FW: LED PAPI Inquiry
Date: Thursday, April 26, 2018 8:18:04 AM
Tyler here is another vendor stating that they also do not manufacture LED PAPI's yet . They also made
mention that ADB Safegate is the only manufacturer who is making them so far which is my supply
vendor, Allen Enterprises, which again makes them a sole source vendor.
Chris
- - - -- Original Message---- -
From: Debbie Gilbert [ mailto:debbiL air ortli htingcom awn .com
Sent: Wednesday, April 25, 2018 3:51 PM
To: Hawks -Chris
Subject: LED PAPI Inquiry
Hi Chris,
Thank you for your inquiry, currently we do not manufacture an LED PAPI. We are in development
however, when do you anticipate installing the PAPI Systems? Currently there is only 1 manufacturer
which is ADB Safegate.
Thank you,
Debbie Gilbert
Regional Sales Manager
Airport Lighting Company
Direct: 860.803.4900
www.airportlightingcompany.com
- - - -- Original Message---- -
From: formmailer @secureserver.net <form mai ler@secu reserver. net>
Sent: Tuesday, April 24, 2018 10:00 AM
To: Steve Gehring <Steve. Geh ring @ai rportl ig hti ngcom pany.com >
Subject: Form Submission Tue, 24 Apr 2018 07:59:56 -0700
acctid: z828rssbaehjlbys
formid: 502014
required_vars: firstname ,lastname,title,position, address ,city,state,zip,phone,email
firstname: Chris
lastname: Hawks
title: Airport Systems Technician
position: Electrician
address: 3491 South Roosevelt Blvd.
city: Key West
state: Fl.
zip: 33040
phone: 305 - 360 -7935
email: hawks - Chris @monroecounty- fl.gov
comments: We will be replacing our PAPI
system and would like to receive a quote.
Thanks,
Chris
We are looking for two four box LED Systems.
This e -mail was generated from a form submission on your website.
1'
CONFIDENTIALITY NOTICE - This email is ONLY for the person(s) named in the message header.
From:
Hawks -Chris
To:
Bethel -Tyler
Subject:
FW: RFQ- Papi Replacement
Date:
Wednesday, April 25, 2018 9:44:24 AM
Attachments:
maae001.ipa
imaae002jM
From: Locke, Eric M [ma i Ito: EricMLocke @eaton.com]
Sent: Tuesday, April 24, 2018 1:45 PM
To: Hawks -Chris
Cc: PEREZ RUBIO, JORGE E
Subject: RE: RFQ- Papi Replacement
Just the information we needed. Thanks.
Currently the only LED PAPI in the US market is available only from our competitor and would be a
sole sourced item. Given that the current FAA E -spec PAPI (the PAPI the FAA maintains on airfields is
not LED) we have not finalized our LED PAPI design. We can provide the FAA AC 150/5345 -28 ETL
certified PAPI system with quartz halogen lamps if you would consider a direct replacement for the
units you have and that are FAA approved and ETL certified.
We would certainly look forward to working with on this project. Just let me know if a quartz
halogen system would be considered.
Thank you,
Eric
Eric Locke
Regional Sales Manager
Airport Lighting Products
Eaton's Crouse -Hinds Series
(561) 213 -5017
EricMLocke@eaton.com
www.crouse- hinds.com
image001
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