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10/23/2014 RegularREVISED MINUTES OF THE MONROE COUNTY BOARD OF COUNTY COMMISSIONERS RegularMeeting Board of County Commissioners Wednesday, October17, 2014 Marathon, Florida A RegularMeeting of the Monroe County Board of County Commissioners convened at 9:00 A.M., at the HarveyGovernmentCenter. Present and answering to roll call were Commissioner Heather Carruthers,Commissioner Danny Kolhage,Commissioner George Neugent, Commissioner David Rice and Mayor Sylvia Murphy.Also present atthe meeting were Roman Gastesi, County Administrator; Bob Shillinger, County Attorney;Lindsey Ballard, Deputy Clerk; County Staff, members of the press and radio; and the general public. ADDITIONS,CORRECTIONS, DELETIONS Item AA motion was made by Commissioner Rice and seconded by Commissioner Carruthers approval of the Additions, Corrections and Deletions to the Agenda. Motion carried unanimously. PRESENTATION OF AWARDS Item B1 Mayor’s Proclamation declaring the month of November to be Visiting Nurse Association & Hospice of the Florida Keys Home Health Care and Hospice Month. Item B2 Mayor’s Proclamation observing the week of November 15-23, 2014 as National Hunger and Homelessness Awareness Week. BULK APPROVALS Motion was made by Commissioner Riceand seconded by Commissioner Carruthersgranting approval of the Bulk Approvals. Motion carried unanimously. Item C1 Board granted approval ofthe filing of a Grant Application and Agreement for State Aid to Libraries from the Florida Department of State, Division of Library and Information Services, and execution of same with the proper County authorities. 10/17/20141 Item C2 Board granted approval to Renew for an Additional one-year term Agreement with Motorola Solutions, Inc., commencing on October 1, 2015 running through September 30, 2015 with annual renewals thereafter, for the service, maintenance, and support of existing mobile communications equipment, and any additional mobile communications equipment purchased from Motorola, and approval the Fire Chief to sign all documents as needed to complete the transaction. Item C5 Board granted approval of Ratification of the execution of a Comcast Enterprise Services Sales Order form dated 8/18/2014 under the existing Comcast Master Service Agreement FL-278919-dkeen to upgrade service at the Monroe County Sherriff's Headquarters at 5525 College Rd from 10 Mb/s to 100 Mb/s by the IT Director. The execution was time sensitive as the Harvey Gov't Center will be offline starting at the conclusion of this meeting on October 17th through 6 pm on October 19th. Item C6 Board granted approval of Requesting Ratification of Amendment #001 to the Contract US-1451, Nutrition Services Incentive Program (NSIP) between the Alliance For Aging, Inc. (AAA) and the Monroe County Board of County Commissioners (Social Services/In home and Nutrition programs) for the contract period of 10/1/13 to 12/31/14 to increase grant funding. Item C7 Board granted approval of Amendment #003 to the Alliance for Aging, Inc. Standard Contract, Older Americans Act (OAA) Contract AA-1429 between the Alliance for Aging, Inc. (AAA) and the Monroe County Board of County Commissioners (Social Services/In home and nutrition programs) for the current contract period of 1/1/14 to 12/31/14 to increase grant funding. Item C8 Board grantedapproval of Amendment #002 to the Alzheimer’s Disease Initiative Program (ADI) Contract #KZ1497 betweenthe Alliance for Aging, Inc. (AAA) and Monroe County Board of County Commissioners (Social Services/In Home Services) for the contract period of 7/1/14 to 6/30/15. Item C9 Board grantedapproval of Amendment #001 of the Home Care for the Elderly (HCE) Contract #KH 1472 between the Alliance for Aging, Inc. (AAA) and Monroe County Board of County Commissioners (Social Services/In Home Services) for the contract period of 7/1/14 to 6/30/15. Item C10 Requesting approval of Amendment #001 of the Community Care for the Elderly (CCE) Contract #KC 1471 between the Alliance for Aging, Inc. (AAA) and Monroe County Board of County Commissioners (Social Services/In Home Services) for the contract period of 7/1/14 to 6/30/15. Item C11 Board grantedapproval of Amendment #003 to the Alzheimer’s Disease Initiative Program (ADI) Contract #KZ1497 between the Alliance for Aging, Inc. (AAA) and Monroe County Board of County Commissioners (Social Services/In Home Services) for the contract period of 7/1/14 to 6/30/15 to increase grant funding. 10/17/20142 Item C12 Board adopted Various Resolutions for the transfer of funds and resolutions for the receipt of unanticipated revenue. Receipt of Unanticipated Funds (OMB Schedule Item No.1). RESOLUTION NO. 312-2014 Said Resolution is incorporated herein by reference. Receipt of Unanticipated Funds (OMB Schedule Item No.2). RESOLUTION NO. 259-2014 Said Resolution is incorporated herein by reference. Receipt of Unanticipated Funds(OMB Schedule Item No.3). RESOLUTION NO. 260-2014 Said Resolution is incorporated herein by reference. Receipt of Unanticipated Funds (OMB Schedule Item No.4). RESOLUTION NO. 261-2014 Said Resolution is incorporated herein by reference. Receipt of Unanticipated Funds (OMB Schedule Item No.5). RESOLUTION NO. 262-2014 Said Resolution is incorporated herein by reference. Receipt of Unanticipated Funds (OMB Schedule Item No.6). RESOLUTION NO. 263-2014 Said Resolution is incorporated herein by reference. Receipt of Unanticipated Funds (OMB Schedule Item No.7). RESOLUTION NO. 264-2014 Said Resolution is incorporated herein by reference. Receipt of Unanticipated Funds (OMB Schedule Item No.8). RESOLUTION NO. 265-2014 Said Resolution is incorporated herein by reference. Receipt of Unanticipated Funds (OMB Schedule Item No.9). RESOLUTION NO. 266-2014 Said Resolution is incorporated herein by reference. Receipt of Unanticipated Funds (OMB Schedule Item No.10). RESOLUTION NO. 267-2014 Said Resolution is incorporated herein by reference. Receipt of Unanticipated Funds (OMB Schedule Item No.11). RESOLUTION NO. 268-2014 Said Resolution is incorporated herein by reference. 10/17/20143 Receipt of Unanticipated Funds (OMB Schedule Item No.12). RESOLUTION NO. 269-2014 Said Resolution is incorporated herein by reference. Receipt of Unanticipated Funds (OMB Schedule Item No.13). RESOLUTION NO. 270-2014 Said Resolution is incorporated herein by reference. Receipt of Unanticipated Funds (OMB Schedule Item No.14). RESOLUTION NO. 271-2014 Said Resolution is incorporated herein by reference. Receipt of Unanticipated Funds (OMB Schedule Item No.15). RESOLUTION NO. 272-2014 Said Resolution is incorporated herein by reference. Receipt of Unanticipated Funds (OMB Schedule Item No.16). RESOLUTION NO. 273-2014 Said Resolution is incorporated herein by reference. Receipt of Unanticipated Funds (OMB Schedule Item No.17). RESOLUTION NO. 274-2014 Said Resolution is incorporated herein by reference. Receipt of Unanticipated Funds (OMB Schedule Item No.18). RESOLUTION NO. 275-2014 Said Resolution is incorporated herein by reference. Receipt of Unanticipated Funds (OMB Schedule Item No.19). RESOLUTION NO. 276-2014 Said Resolution is incorporated herein by reference. Receipt of Unanticipated Funds (OMB Schedule Item No. 20). RESOLUTION NO. 277-2014 Said Resolution is incorporated herein by reference. Receipt of Unanticipated Funds (OMB Schedule Item No. 21). RESOLUTION NO. 278-2014 Said Resolution is incorporated herein by reference. Receipt of Unanticipated Funds (OMB Schedule Item No. 22). RESOLUTION NO. 279-2014 Said Resolution is incorporated herein by reference. Receipt of Unanticipated Funds (OMB Schedule Item No. 23). RESOLUTION NO. 280-2014 Said Resolution is incorporated herein by reference. 10/17/20144 Receipt of Unanticipated Funds (OMB Schedule Item No. 24). RESOLUTION NO. 281-2014 Said Resolution is incorporated herein by reference. Receipt of Unanticipated Funds (OMB Schedule Item No.25). RESOLUTION NO. 282-2014 Said Resolution is incorporated herein by reference. Receipt of Unanticipated Funds (OMB Schedule Item No. 26). RESOLUTION NO. 283-2014 Said Resolution is incorporated herein by reference. Receipt of Unanticipated Funds (OMB Schedule Item No. 27). RESOLUTION NO.284-2014 Said Resolution is incorporated herein by reference. Receipt of Unanticipated Funds (OMB Schedule Item No.28). RESOLUTION NO. 285-2014 Said Resolution is incorporated herein by reference. Receipt of Unanticipated Funds (OMB Schedule Item No.29). RESOLUTION NO. 286-2014 Said Resolution is incorporated herein by reference. Receipt of Unanticipated Funds (OMB Schedule Item No. 30). RESOLUTION NO. 287-2014 Said Resolution is incorporated herein by reference. Receipt of Unanticipated Funds (OMB Schedule Item No.31). RESOLUTION NO. 288-2014 Said Resolution is incorporated herein by reference. Receipt of Unanticipated Funds (OMB Schedule Item No. 32). RESOLUTION NO. 289-2014 Said Resolution is incorporated herein by reference. Receipt of Unanticipated Funds (OMB Schedule Item No. 33). RESOLUTION NO. 290-2014 Said Resolution is incorporated herein by reference. Receipt of Unanticipated Funds (OMB Schedule Item No. 34). RESOLUTION NO. 291-2014 Said Resolution is incorporated herein by reference. Receipt of Unanticipated Funds (OMB Schedule Item No.35). RESOLUTION NO. 292-2014 Said Resolution is incorporated herein by reference. 10/17/20145 Receipt of Unanticipated Funds (OMB Schedule Item No. 36). RESOLUTION NO. 293-2014 Said Resolution is incorporated herein by reference. Receipt of Unanticipated Funds (OMB Schedule Item No.37). RESOLUTION NO. 294-2014 Said Resolution is incorporated herein by reference. Receipt of Unanticipated Funds (OMB Schedule Item No. 38). RESOLUTION NO. 295-2014 Said Resolution is incorporated herein by reference. Receipt of Unanticipated Funds (OMB Schedule Item No. 39). RESOLUTION NO. 296-2014 Said Resolution is incorporated herein by reference. Receipt of Unanticipated Funds (OMB Schedule Item No.40). RESOLUTION NO. 297-2014 Said Resolution is incorporated herein by reference. Receipt of Unanticipated Funds (OMB Schedule Item No. 41). RESOLUTION NO. 298-2014 Said Resolution is incorporated herein by reference. Receipt of Unanticipated Funds (OMB Schedule Item No. 42). RESOLUTION NO. 299-2014 Said Resolution is incorporated herein by reference. Receipt of Unanticipated Funds (OMB Schedule Item No. 43). RESOLUTION NO. 300-2014 Said Resolution is incorporated herein by reference. Receipt of Unanticipated Funds (OMB Schedule Item No. 44). RESOLUTION NO. 301-2014 Said Resolution is incorporated herein by reference. Transfer of Funds (OMB Schedule Item No. 45). RESOLUTION NO. 302-2014 Said Resolution is incorporated herein by reference. Receipt of Unanticipated Funds (OMB Schedule Item No. 46). RESOLUTION NO. 303-2014 Said Resolution is incorporated herein by reference. 10/17/20146 Receipt of Unanticipated Funds (OMB Schedule Item No. 47). RESOLUTION NO. 304-2014 Said Resolution is incorporated herein by reference. Receipt of Unanticipated Funds (OMB Schedule Item No. 48). RESOLUTION NO. 305-2014 Said Resolution is incorporated herein by reference. Receipt of Unanticipated Funds (OMB Schedule Item No. 49). RESOLUTION NO. 306-2014 Said Resolution is incorporated herein byreference. Receipt of Unanticipated Funds (OMB Schedule Item No. 50). RESOLUTION NO. 307-2014 Said Resolution is incorporated herein by reference. Item C13 Board granted approval of Agreements with Keys to Be the Change, Inc. and Boys and Girls Clubs of the Keys Area, Inc. for the period from October 1, 2014 through September 30, 2015 to be funded by the Clerk’s Drug Abuse Trust Fund, per Substance Abuse Policy Advisory Board recommendations. Item C17 Board granted approval of a Local Agency Program (LAP) agreement with Florida Department of Transportation (FDOT) for grant funds in the amount of $100,000 for engineering design and permitting services for repairs to Monroe County Bridge #904480, the ramp from the Old Seven Mile Bridge to Pigeon Key Island. Item C20 Board granted approval of a Contract with Fran Decker for artwork to be installed in the lobby expansion of the Freeman Justice Center. This contract is funded by the infrastructure sales taxes Item C21 Board granted approval of a Contract with Bender & Associates Architects, P.A. for the design through construction administration for the major repairs of the Key West Lighthouse. This project is funded through the TDC. Item C22 Board granted approval of a Contract with Bender & Associates Architects, P.A. for the design through construction administration of the roof replacement at the gang quarters building on Pigeon Key. This project is funded by the TDC. Item C23 Board granted approval of a Contract with William P. Horn Architect P.A. for the Design through Construction Administration for site work and temporary offices for Fleet Management at the Rockland Key Site. This will be funded by the Road and Bridges fund. Back up to follow. Item C24 Board granted approval of Receipt of monthly report on change orders reviewed by the County Administrator’s Office. 10/17/20147 Item C25 Board granted approval to Negotiate with the highest rated, responsive, conforming respondent, Pamela Uslander, for a mobile food concession at Higgs Beach. Item C26 Board granted approval of Amendment 5 to the Contract with Metric Engineering, Inc. for Engineering Design and Permitting Services to add buffer Landscaping to the US 1 Bayside Shared Use Path Project. Item C28 Board granted approval of Task Order FM-TYLIN-001 with T.Y. Lin International/H. J. Ross to provide design services for the replacement of various mechanical equipment located at the Stock Island Jail Complex. Item C29 Board granted approval to exercise the First Option to Renew the Contract with Culver’s Cleaning Company for Janitorial Services at Veteran’s Memorial Park Restrooms, Little Duck Key, Monroe County. This contract is funded in full by Tourist Development Funds. Item C30 Board granted approval to Renew the Contract with U. S. Water Services Corporation for the operation and maintenance of the wastewater treatment plant for the Roth Building, Monroe County, on a month to month basis. Item C31 Board granted approval to award bid and execute a Contract with Stockton Maintenance Group, Inc. (SMG) for janitorial services at the May Hill Russell Library and Department of Juvenile Justice Building, second floor. Item C33 Board granted approval to execute an Interlocal Agreement with the City of Marathon for utilization of the County meeting room in Marathon for 24 City Council meetings. Item C34 Board granted approval to exercise the First Option to Renew the Contract with Air Mechanical & Service Corp. for a full maintenance program for the two centrifugal chillers at Jackson Square. Item C35 Board adopted a Resolution to waive M.C.C section 18-25(b)(1), which prohibits possession of alcoholic beverages at the Pines County Park, on October 19, 2014 from noon till 8 p.m. for the Zombie Bike Ride. RESOLUTION NO. 308-2014 Said Resolution is incorporated herein by reference. Item C36 Board granted approval of 1st Amendment to the Standard Form of Agreement Between Owner and Consultant for Environmental Consulting Services with Feher Environmental Consulting, Inc. for professional services at Key West International Airport and The Florida Keys Marathon Airport. Item C37 Board granted approval of 1st Amendment to The Standard Form of Agreement Between Owner and Consultant for Financial Consulting Services with Newton & Associates, Inc. 10/17/20148 Item C38 Board granted approval of 2nd Amendment to The Master Agreement for Professional Services between Jacobs Project Management Co., and Monroe County. Item C39 Board granted approval to Award Bid and Approval of a Contract by and between Douglas N. Higgins, Inc., hereafter “Contractor”, and the Monroe County Board of Commissioners, Key West, Florida, hereafter “Owner”, Improve Runway 27 Safety Area- Install Engineered Materials Arresting System (EMAS). Item C40 Board granted approval of Joint Participation Agreement for Contract #ARK79 by and between the State of Florida Department of Transportation and County of Monroe, to provide necessary renovations and upgrades to the terminal buildings at Monroe County Airports to accommodate and improve the Customs and Border Protection passenger processing centers. Item C41 Board granted approval of Joint Participation Agreement for Contract #ARK80 by and between the State of Florida Department of Transportation and County of Monroe, for the Florida Keys Marathon Airport eleven new hangars that will be designed on the southeast side of Runway 25 along Taxiway A to replace the existing shade hangars which will be demolished therefore removing the Runway Protection Zone (RPZ) obstruction. (11 bays within 2 buildings) aircraft hangars for the storage of aircraft that also includes civil site improvements, mechanical, electrical, and plumbing improvements. Item C42Board granted approval of a Lease Agreement with Dr. Jules Beckwitt at the Florida Keys Marathon airport for approximately 1,777 square feet of unimproved land for an annual rate of $1.33 per square foot ($2,363.41 per year). Item C43Board granted approval of a Lease Agreement between Monroe County and El Paso Partners, LLC., for vacant ground to build a hangar at The Florida Keys Marathon Airport. Item C44Board granted approval to renew with United Concordia Insurance Company for a fully-insured voluntary dental benefit dual option (Low and High Option) with current plan for a term of up to one (1) year to become effective January 1, 2015, with staff signing the necessary forms. TOURIST DEVELOPMENT COUNCIL –BULK APPROVALS Item D1 Approval to rescind the Agreement with Powerboat P1 USA, LLC covering the Marathon Grand Prix of the Sea in September 2014 in an amount not to exceed $30,000, DAC III, FY 2014 Event Resources due to the event being cancelled. Item D2 Approval of an agreement with Mote Marine Laboratory, Inc. to cover the Mote Coral Reef Restoration Key West Waters in an amount not to exceed $54,000, DAC I, FY 2015 Capital Resources. 10/17/20149 Item D3 Approval of an Agreement with Mote Marine Laboratory, Inc. to cover the Mote Coral Reef Restoration Lower Keys Waters in an amount not to exceed $54,000, DAC II, FY 2015 Capital Resources. Item D4 Approval of an Agreement with City of Key West to cover the Vietnam Veteran’s Memorial Project in an amount not to exceed $243,475, DAC I, FY 2015 Capital Resources. Item D5 Approval of an Agreement with The Studios of Key West, Inc. to cover the Scottish Rite Masonic Center Renovation Phase II in an amount not to exceed $300,000, DAC I, FY 2015 Capital Resources. Item D6 Approval of an Agreement with Florida Keys History of Diving Museum, Inc. to cover the History of Diving Museum Improving Museum Sustainability in an amount not to exceed $5,691, DAC IV, FY 2015 Capital Resources. Item D7 Approval of an Agreement with Dolphin Research Center, Inc. to cover the DRC Renovate Fish House Building in an amount not to exceed $57,500, DAC III, FY 2015 Capital Resources. Item D8 Approval of an Agreement with The Mel Fisher Maritime Heritage Society, Inc. to cover the Mel Fisher Maritime Museum Life Safety and Security Improvements in an amount not to exceed $6,308, DAC I, FY 2015 Capital Resources. Item D9 Approval of an Agreement with Dolphin Research Center, Inc. to cover the DRC Construct Welcome Center Building in an amount not to exceed $421,700, DAC III, FY 2015 Capital Resources. Item D10 Approval of an Agreement with Key West Art and Historical Society, Inc. to cover the Custom House Plumbing Repairs and Upgrades in an amount not to exceed $19,100, DAC I, FY 2015 Capital Resources. Item D11 Approval of an Agreementwith Dolphin Research Center, Inc. to cover the DRC Construct Animal Care & Training Office Building in an amount not to exceed $48,120, DAC III, FY 2015 Capital Resources. Item D12 Approval of an Agreement with Key West Players, Inc. to cover the Waterfront Playhouse AC Replacement, Awning and Lighting Upgrade in an amount not to exceed $171,000, DAC I, FY 2015 Capital Resources. Item D13 Approval of Cultural Umbrella event agreements for FY 2015 as per attached spreadsheet totaling $529,501. ItemD14 Approval of Fishing Umbrella event agreements for FY 2015 as per attached spreadsheet totaling $325,800. 10/17/201410 Item D15 Approval of an Agreement with City of Marathon to cover the Marathon Oceanfront Park Phase 5 –Boardwalk in an amount not to exceed $45,900, DAC III, FY 2015 Capital Resources. Item D16 Approval of an Agreement with Pigeon Key Foundation, Inc. to cover the Pigeon Key Gang Quarters Window Repairs in an amount not to exceed $3,400, DAC III, FY 2015 Capital Resources. Item D17 Approval of an Agreement with Pigeon Key Foundation, Inc. to cover the Pigeon Key Gang Quarters Bathroom Repairs in an amount not to exceed $18,000, DAC III, FY 2015 Capital Resources. Item D18 Approval is requested to waive policies and bid process andenter into a contract with The Ameurop Group, Inc. who is the only entity that provides multilingual tourist assistance for 24 hours; 7 days a week; 365 days a year. The Ameurop Group, Inc. provides live assistance through to 1-800-771-KEYS and provides amonthly detailed report. Item D19 Approval of an Agreement with Greater Marathon Chamber of Commerce, Inc. covering Original Marathon Seafood Festival in March 2015 in an amount not to exceed $50,000, DAC III, FY 2015 Event Resources. Item D20 Approval of an Agreement with Domestic Abuse Shelter, Inc. covering No Name Race in January 2015 in an amount not to exceed $7,500, DAC II, FY 2015 Event Resources. Item D21 Approval of a Turnkey Event Agreement with Premiere Racing, Inc. covering Key West Race Week 2015 in January 2015 in an amount not to exceed $120,000, DAC I, FY 2015 Event Resources. Item D22 Approval of an Agreement with MRM Key West LLC covering Key West Food and Wine Festival in January-February 2015 in an amount not to exceed $25,000, DAC I, FY 2015 Event Resources. Item D23 Approval of an Agreement with Key West Half Marathon LLC covering Key th West Half Marathon & 5K Run, 17Annual in January 2015 in an amount not to exceed $35,000, DAC I, FY 2015 Event Resources. Item D24 Approval of an Agreement with Islamorada Chamber of Commerce, Inc. th covering Florida Keys Island Fest, 24Annual in March 2015 in an amount not to exceed $20,000, DAC IV, FY 2015 Event Resources. Item D25 Approval of an Agreement with Key Largo Merchants Association, Inc. covering Key Largo Stone Crab & Seafood Festival in January 2015 in an amount not to exceed $30,000, DAC V, FY 2015 Event Resources. 10/17/201411 Item D26 Approval of an Agreement with Key Largo Merchants Association, Inc. covering Uncorked–Key Largo & Islamorada Food & Wine Festival in January 2015 in an amount not to exceed $40,000, (DAC IV = $20,000, DAC V = $20,000), FY 2015 Event Resources. Item D27 Approval of an Agreement with Steele Blades, Inc. covering Miss Gay Southernmost UsofA in March 2015 in an amount not to exceed $10,000, DAC I, FY 2015 Event Resources. Item D28 Approval of an Agreement with Lower Keys Chamber of Commerce, Inc. th covering Big Pine & Lower Keys 11Annual Nautical Flea Market in January 2015 in an amount not to exceed $15,000, DAC II, FY 2015 Event Resources. Item D29 Approval of an Agreement with Rotary Club of Key Largo Charitable Events, Inc. covering Brew on the Bay in January 2015 in an amount not to exceed $10,000, DAC V, FY 2015 Event Resources. Item D30Approval of an Agreement with Monroe County Commercial Fishermen, Inc. th covering Florida Keys Seafood Festival, 10Annual in January 2015 in an amount not to exceed $17,000, DAC I, FY 2015 Event Resources. Item D31 Approval of an Agreement with Florida Powerboat Club, Inc. covering Winter th Poker Run & Regatta 2015 –Marathon, 14Annual in January 2015 in an amount not to exceed $30,000, DAC III, FY 2015 Event Resources. Item D32 Approval of an Agreement with Florida Powerboat Club, Inc. covering Miami th Boat Show Poker Run to Islamorada 2015, 20Annual in February 2015 in an amount not to exceed $10,000, DAC IV, FY 2015 Event Resources. Item D33 Approval of an Agreement with Keys Area Interdenominational Resources, Inc. covering Sombrero Beach Run in March 2015 in an amount not to exceed $20,000, DAC III, FY 2015 Event Resources. Item D34 Approval of an Agreement with CI Management Group Inc. covering Jimmy Johnson National Billfish Championship in March 2015in an amount not to exceed $15,000, DAC V, FY 2015 Event Resources. Item D35 Approval of one “At Large” appointment to the Tourist Development Council District III Advisory Committee. Applicants are: Mr. Bernard Spinrad and Mr. Theo Derleth. Item D36Approval of one “At Large” appointment to the Tourist Development Council District IV Committee. Sole applicant Mr. Edward Kinkelaar, Jr. Item D37 Approval of one “At Large” appointment to the Tourist Development Council District II Advisory Committee. Sole applicant Mr. Kevin Freestone. 10/17/201412 DIVISION OF GROWTH MANAGEMENT –BULK APPROVALS Item K1 Board granted approval of Documentation of research conducted based on a BOCC request of County staff to review the practices of other jurisdictions regarding development applications submitted by non-owners of the affected property. Item K4 Board granted approval of Confirmation of County Administrator’s appointment of Wes Maltby, with M.T. Causley, Inc. as Interim Building Official, under the direction of the Division of Growth Management, effective October 25, 2014. MONROE COUNTY SHERIFF DEPARTMENT -BULK APPROVALS Item L1 Board granted approval of Contract for Local Police Services with the Village of Islamorada, the Monroe County Sheriff’s Office andthe BOCC. MONROE COUNTY HOUSING AUTHORITY–BULK APPROVALS Item M1 Board granted approval of the Contract between Monroe County Board of County Commissioners and the State of Florida, Department of Health for operation of the Monroe County Health Department –contract year 2014-2015 . COMMISSIONERS’ITEMS–BULK APPROVALS Item N1 Board granted approval to appoint Stephanie Scuderi to the Affordable Housing Advisory Committee to fulfill the term of Ron Miller. Her term will expire on November 1, 2016. Item N2 Board granted approval to appoint Jim Saunders to the Affordable Housing Advisory Committee to fulfill the term of Jerry Gaddis. His term will expire November 1, 2016. Item N3 Board granted approval to appoint Paul Armstrong to the South Florida Behavioral Health Network Board to fulfill the term of RaiEtte Avael. His term will expire June 11, 2016. Item N4 Board granted approval to appoint Ed Swift to the Affordable Housing Advisory Committee for a new four year term, as a “residing in jurisdiction” appointee. Item N5 Board granted approval to appoint Hana Eskra to the Affordable Housing Advisory Committee for a four year term, as a “real estate” appointee. Item N6 Board granted approval to reappoint Paul Koisch to the Marine Port Advisory Board. 10/17/201413 COUNTY CLERK –BULK APPROVALS Item O2 Board grantedapproval of the Board of County Commissioners minutes from rdth the September 3, 2014 special meeting, September 8, 2014 special meeting, and September th 11, 2014 special meeting. ItemO3Board granted approval of Warrants (including payroll) for the month General Fund (001), of September, 2014.(700543-701535): in the amountof $1,812,502.12; Fine & Forfeiture Fund(101), Road and Bridge Fund in the amount of $210,737.62; (102), TDC District Two Penny(115), in the amount of $112,366.97;in the amount of TDC Admin. & Promo2 Cent(116), TDC $461,863.93;in the amount of $473,277.22; District1,3 Cent(117), TDC District2,3 Cent(118), in the amount of $273,446.02;in the TDC District3,3 Cent(119), TDC amount of $20,482.59;in the amountof $322,741.29; District4,3 Cent(120), TDC District5,3 Cent(121), in the amount of $96,030.17;in the Gov. Fund Type Grants(125), amount of $49,990.74;in the amount of $513,060.95; Impact Fees Roadways (130), Impact Fees Parks & Recs in the amount of $593,096.63; (131), Fire & Amb District 1 L&M Keys(141), in the amount of $6,587.50; in the amount Upper Keys Health Care (144), Uninc Svc Dist of $138,719.27;in the amount of $955.87; Parks & Rec(147), Plan, Build, Zoning(148), in the amount of $57,172.51;in the amount 911 Enhancement Fee Fund (150), Duck Key of $77,708.48;in the amount of $38,665.66; Security (152), Boating Improvement Fund(157), in the amount of $5,934.42;in the Misc. Special Revenue Fund(158), amount of $79,475.84;in the amount of $40,169.75; Environmental Restoration (160), Court Facilities Fees-602 in the amount of $2,973.61; Fund (163), Stock Island Wastewater (171), in the amount of $8,884.69;in the amount of Cudjoe-Sugarloaf MSTU (172),Long Key, Layton $1,228.58; in the amount of $4,553.57; MSTU (175), Duck Key MSTU (176), in the amount of $3.45; in the amount of $2,178.93; Building Fund (180),2003 Revenue Bonds (207), in the amount of$19,643.96;in the 1Cent Infra Surtax (304)Big amount of $771,451.60; , in the amount of $204,162.25; Coppitt Wastewater PR (310),Duck Key Wastewater (311), in the amount of $9,051.80; in Cudjoe Regional (312), Card Sound the amount of $63.00; in the amount of $9,505,657.68; Bridge (401), Marathon Airport (403), in the amount of $7,758.38;in the amount of Key West Intl. Airport(404), PFC & OPER $36,863.09;in the amount of $231,243.83; Restrictions (406), MSD Solid Waste(414), in the amount of $623.40; in the amount of Worker’s Compensation(501), Group $1,352,853.53;in the amount of $47,707.06; Insurance Fund(502), Risk Management Fund (503), in the amount of $639,732.63;inthe Fleet Management Fund(504), Fire & amount of $53,355.26;in the amount of $96,363.39; EMS LOSAP Trust Fund (610), in the amount of $2,385.00. Item O4 Board granted approval of Tourist Development Council expenditures for the month of September, 2014. Item O5 Board granted approval of FKAA invoices greater than $50,000 (to include salaries), relating to the Cudjoe Regional Wastewater System Project. 10/17/201414 COUNTY ADMINISTRATOR –BULK APPROVALS Item P2 Board granted approval of the reappointment of David Makepeace of the Florida Keys National Marine Sanctuary Advisory Council (SAC) to the Marine & Port Advisory Committee. Item P5 Board adopted a Resolution authorizing the issuance of $32 million in aggregate principal amount of a Monroe County, Florida Infrastructure Sales Surtax Improvement and Refunding Revenue Bond,Series 2014; authorizing the Mayor to execute the loan agreement and authorization for the County Administrator and/or his designee to sign all other necessary documentation in order to complete the transaction. RESOLUTION NO. 256257-2014 Said Resolution is incorporated herein by reference. Item P6 Board adopted a Resolution accepting the proposal of PNC Bank, National Association, to provide the County with a $16 million non-revolving line of credit; authorizing the Mayor to execute the loan agreement and authorization for the County Administrator and/or his designee to sign all other necessary documentation in order to complete the transaction. RESOLUTION NO. 257256-2014 Said Resolution is incorporated herein by reference. Item P7 Board granted approval of First Amendment to Lease Agreement with Telcom Systems, Inc. The amendment will allow the company to construct, at their own expense, a new communications tower situated on county owned land at Long Key; and to demolish Telcom’s two old communications towers at the site. Item P8 Board granted approval of Amendment 1 to Commercial Purchase and Sale Agreement between Oceanside Investors, LLC and Pritam Singh (Oceanside) dated August 20, 2014 for the purchase of the Hickory House property, extending the closing date from November 19, 2014 until December 11, 2014; this additional time is needed to accomplish amendments to the Major Conditional Use and Development Agreement which to include public access as agreed to by the parties. Item P9 Board granted approval to enter into a Grant Agreement with a total value of $234,190.00, awarded by the Environmental Protection Agency (EPA), in support of two environmental education programs for canals, of which $100,000 of value of an existing demo canal project is offered as match, $59,190 is offered as in-kind services from the IFAS Extension Service, and of which $75,000 is awarded in cash to the County from EPA. 10/17/201415 Item P10 Board granted approval of Contract Renewal for Public Financial Management (PFM) which shall run from October 16, 2014 to October 15, 2015. This is a professional service contract to provide financial planning, policy development, services related to debt transactions and other financial services. COUNTY ATTORNEY –BULK APPROVALS Item Q2 Board granted approval of Ratification of a new 3-year collective bargaining agreement with Teamsters Local 769, effective retroactive to October 1, 2014. Item Q3 Board granted approval Second Amendment to agreement with law firm of Johnson, Anselmo in order to increase hourly rates for attorneys and paralegals by $5 per hour. Item Q4 Board granted approval to advertise a Public Hearing to approve an Ordinance of the Monroe County Board of County Commissioners amending Chapter 23 of the Monroe County Code; Providing for the auditing and enforcement of the Tourist Impact Tax and Tourist Development Tax to be performed by the Monroe County Tax Collector and providing for correction to statutory reference. Item Q5 Board granted approval of the revised Purchasing Policies and Procedures Manual. DIVISION OF GROWTH MANAGEMENT Item K3 Board discussed the approval of a Professional Services Agreement with Anfield Consulting to assist Monroe County with recommended legislation wording and coordinating with the State of Florida to assure Monroe County is designated as a receiver of revenue from Amendment #1, entitled “The Florida Water and Land Conservation – Dedicates funds to acquire and restore Florida Conservation and Recreation Lands”, beginning November 5, 2014, if passed by the voters and/or drafting legislative changes to Chapter 215 of Florida Statutes to broaden the statute to assure canal, restoration, stormwater improvements, and acquisition of land within the Keys is eligible for funding under the remaining $100 Million Dollars authorized but not appropriated by the Florida legislature. The following individuals addressed the Board: Christine Hurley, Director of Growth Management; Lisa Tennyson, Legislative Affairs and Grants Acquisition Director; Frank Bernandino, representing Anfield Consulting; and Deb Curlee. After discussion, a motion was made by Commissioner Neugent and seconded by Commissioner Carruthers to strike through November 15, 2014 if passed bythe voters from the wording. Motion passed unanimously. 10/17/201416 ************* FIRE & AMBULANCE DISTRICT I BOARD OF GOVERNORS The Board of Governors for the Fire and Ambulance District I convened. Present and answering to roll call were Commissioner Danny Kolhage, Commissioner David P. Rice, and Councilwoman Kate Scott. Chief James Callahan,Fire Chief addressed the Board concerning the following items: Item F2 Board granted approval to renew for an additional One-Year term Agreement with Motorola Solutions, Inc., commencing on October 1, 2014running through September 30, 2015 with annual renewals thereafter, for the service, maintenance, and support of existing mobile communications equipment, and any additional mobile communications equipment purchased from Motorola, and approval the Fire Chief to sign all documents as needed to complete the transaction. A motion was made by Commissioner Kolhage and seconded by Commissioner Rice granting approval of the item. Motion passed unanimously. Item F3 Board granted approval to exercise the Second (2nd) and Final Renewal Option of the original agreement between Physio-Control, Inc. and Board of Governors Fire, Ambulance District 1 of Monroe County, Florida, for sole-source preventative maintenance and inspection of medical LifePak equipment; and authorization for Mayor to execute same, along with revised Technical Service Support Agreement with Physio-Control, Inc.A motion was made by Commissioner Kolhage and seconded by Commissioner Rice granting approval of the item. Motions passed unanimously. Item F4 Board adopted a Resolution Authorizing the write-off of 661 Fire Rescue ground ambulance accounts receivable for CY 2010, totaling $386,068.79 from the Fire Rescue District #1 Fund. Motion passed unanimously. RESOLUTION NO. 309-2014 Said Resolution is incorporated herein by reference. There being no further business, the meeting of Board of Governors for the Fire and Ambulance District I was adjourned. ************* TAX COLLECTOR Item G1 Danise Henriquez, Tax Collector presentedthe TaxCollector’s excess fees check to theBoard of CountyCommissioners. 10/17/201417 EMERGENCY SERVICES Item C3 Chief Callahan, Fire Chief addressed the Board regarding the approval of Resolution authorizing the write-off of 77 Fire Rescue air ambulance accounts receivable for CY 2010, totaling $821,273.31 from the Fine and Forfeiture Fund Account 101-115002.A motion was made by Mayor Murphy and seconded by Commissioner Ricegranting approval of the item. Motion passed unanimously. RESOLUTION NO. 310-2014 Said Resolution is incorporated herein by reference. Item C4 Board discussed the approval of Resolution authorizing the write-off of 88 accounts receivable for FY 2014 totaling $730,707.16 for Monroe County residents who qualified for the Trauma Star Air Ambulance Waiver Program. Chief Callahan, Fire Chief and Tina Boan, Director of Finance and Budget. After discussion, the Board decided to continue Item C4 until the November 2014 Board of County Commissioner’s Meeting. OFFICE OF BUDGET & FINANCE Item C14 Board discussed the approval of Agreements with Monroe Council of the Arts Corporation d/b/a Florida Keys Council of the Arts and the Historic Florida Keys Foundation, Inc. for BOCC direct line-item funding. After discussion, a motion was made by Commissioner Neugent and seconded by Commissioner Kolhage granting approval of the item. A Roll Call vote was taken with the following results: Commissioner Carruthers Yes Commissioner Kolhage Yes Commissioner NeugentYes Commissioner Rice Abstain Mayor Murphy Yes Motion Carried. Item C15 Board discussed the approval of Fiscal Year 2015 Contracts with non-profit organizations funded by the Board of County Commissioners through recommendations of the Human Services Advisory Board (HSAB). A motion was made by Commissioner Kolhage and seconded by Commissioner to move all exception to move all but the Heron House. A Roll Call vote was taken with the following results: Commissioner Carruthers Yes Commissioner Kolhage Yes Commissioner Neugent Yes Commissioner Rice Abstain Mayor Murphy Yes Motion Carried. 10/17/201418 A motion was made by Commissioner Kolhage and seconded by Commissioner Carruthersto grant approval of the Heron House. A Roll Call vote was taken with the following results: Commissioner Carruthers Yes Commissioner KolhageYes Commissioner NeugentYes Commissioner Rice Abstain Mayor Murphy Yes Motion Carried. Item C16 Board granted approval of Agreements with Guidance Care Center for the Substance Abuse Mental Health local match funding for FY 2015. A motion was made by Commissioner Kolhage and seconded by Commissioner Carruthers. A Roll Call vote was taken with the following results: Commissioner Carruthers Yes Commissioner Kolhage Yes Commissioner Neugent Yes Commissioner Rice Abstain Mayor Murphy Yes Motion Carried. EMPLOYEE SERVICES Item H1 Board discussed the approval on addressing Internal Revenue Code (IRC) Section 4980H(b) (known as “Shared Responsibility for Employers Regarding Health Coverage”) effective 2015 under the Affordable Care Act.The following individuals addressed the Board: Teresa Aguiar, Director of Employee Services, Christine Hurley, Director of Growth Management and Paul Herbert, representing Gallagher. After discussion, a motion was made by Commissioner Kolhage and seconded by Commissioner Carruthers to move Staff Recommendation and for the County Administrator to review all temporary employees to make sure they are properly classified.Motion passed unanimously. SOLID WASTE Item C27 Board discussed the approval for staff to continue purchasing air time on Radio Ritmo (aka Summerland Media), the only bilingual station in the Florida Keys, in an effort to continue outreach and education efforts to our Spanish speaking residents regarding Monroe County’s Solid Waste and Recycling Goals, programs and events.After discussion, a motion was made by Commissioner Neugent and seconded by Commissioner Rice. Motion passed unanimously. 10/17/201419 PUBLIC WORKS Item C32 Board discussed the approval to Modify the Fee Structure for the use of Government meeting rooms, and Channel 76 televising costs for FY15.After discussion, a motion was made by Mayor Murphy and seconded by Commissioner Neugent to include the last sentence until they come back with a proviso. Motion passed unanimously. EMPLOYEE SERVICES Item C44 Teresa Aguiar, Director of Employee Services addressed the Board regarding the approval to renew with United Concordia Insurance Company for a fully-insured voluntary dental benefit dual option (Low and High Option) with current plan for a term of up to one (1) year to become effective January 1, 2015, with staff signing the necessary forms. After discussion, a motion was made by Commissioner Rice and seconded by Commissioner Carruthers granting approval of the item. Motion passed unanimously. TOURIST DEVELOPMENT COUNCIL Item D35 Board discussedthe approval of one “At Large” appointment to the Tourist Development Council District III Advisory Committee. Applicants are: Mr. Bernard Spinrad and Mr. Theo Derleth.A motion was made by Commissioner Neugent and seconded by Commissioner Rice to appointMr. Bernard Spinrad to the Tourist Development Council District III Advisory Committee. Motion passed unanimously. COUNTY ATTORNEY Item Q6 Board discusseddirection regarding performance evaluations for County Administrator and County Attorney.After discussion, a motion was made by Mayor Murphy and seconded by Commissioner Rice to redo the Resloution eliminating the sentence that says that it needs to come to the Commission.A Roll Call vote was taken with the following results: Commissioner Carruthers No Commissioner KolhageYes Commissioner Neugent Yes Commissioner Rice Yes Mayor Murphy Yes Motion Carried. 10/17/201420 COUNTY ADMINISTRATOR Item P3 Board discussed the approval to negotiate a Contract with Energy 3, LLC as the highest ranked respondent to the Request for Proposals (RFP) for processing of the County yard waste, as unanimously recommended by the selection committee at their meeting held on September 29, 2014.The following individuals addressed the Board: Rhonda Haag, Sustainability Manager; Patrick Sady, Chief Operations Officer for Energy 3, LLC; Chris Bolyard, representing Waste Management; Susan Cardenas, Summerland Key Cove Airport Company; Bill Hunter; Steve Leach; and Jay Marzella. After discussion, a motion was made by Commissioner Carruthers and seconded by Commissioner Kolhage to move Staff Recommendation. Motion passed unanimously. ENGINEERING/PROJECT MANAGEMENT Item I2 Kevin Wilson, Director of Engineering/Public Works/Project Management regarding thedirection on the supplemental study of the Big Pine Academy School Zone/Crossing Analysis.The following individuals addressed the Board: Cathy Hoffman, Principal of Big Pine Academy Charter School; Steve Estes; Deb Curlee; Sheriff Rick Ramsay, Monroe County Sheriff’s Office. After discussion, a motion was made by Commissioner Kolhage and seconded by Commissioner Carruthers to proceed with installation with signs at the school and proceed with installation of the flashing lights. A Roll Call vote was taken with the following results: Commissioner Carruthers Yes Commissioner KolhageYes Commissioner Neugent Yes Commissioner Rice Yes Mayor Murphy Yes Motion Carried. A motion was made by Commissioner Carruthersand seconded by Commissioner Rice to have a Crossing Guard before and after school. Motion passed unanimously. 10/17/201421 PUBLIC WORKS/ENGINEERING Item C18 Board discussed the approval to advertise a Request for Qualifications (RFQ) for the design of a scenic overlook at the Big Pine Swimming Hole. This project is funded at 100% by the FDOT through the Transportation Alternatives Program.The following individuals addressed the Board: Trish Smith; Bill Leonard; William Lemon; Larry Threlkheld; SteveEstes; Mary Maleski; Natalie Anderson; and Deb Curlee. After discussion, a motion was made by Mayor Murphy and seconded by Commissioner Rice granting approval to do an RFQ. A Roll Call vote was taken with the following results: Commissioner Carruthers Yes Commissioner KolhageYes Commissioner NeugentYes Commissioner Rice Yes Mayor Murphy Yes Motion Carried. Item C19 Trish Smith and Natalie Anderson addressed the Board regarding the approval of Work Order #11 in the amount of $10,606.48 to URS Southern Corporation (URS) to conduct traffic impact studies for Rowell’s Marina and the Big Pine Swimming Hole in preparation for the design phase of these projects.After discussion, a motion was made by Commissioner Carruthers and seconded by Mayor Murphy granting approval of the item. Motion passed unanimously. WASTEWATER Item J1Kevin Wilson, Director of Engineering/Public Works/Project Management addressed the Board regarding theprovision of sewer connections for non-residential properties in theCudjoe Regional Wastewater system.After discussion, a motion was made by Mayor Murphy and seconded by Commissioner Neugent increase the amount to $2.5 million. Motion passed unanimously. A motion was made by Mayor Murphy and seconded by Commissioner Neugent that the ten properties that have traditionally paid their own way continue to do so. Motion passed unanimously. PUBLIC HEARINGS Item R1 Board discussed the approval of an Ordinance of the Monroe County Board of County Commissioners amending Section25-2 of the Monroe County Code; Providing for 45 MPH on CR 905 from C905A to 1.4 miles north of C905A and correcting speed zones to correctly reflect posted speed limits. After discussion, a motion was made by Mayor Murphy and seconded by Commissioner Rice granting approval of the item. Motion passed unanimously. ORDINANCE NO. 014-2014 Said Ordinance is incorporated herein by reference. 10/17/201422 Item R2 The Board discussed aPublic Hearing to consider a Resolution repealing Resolution 210a-2014, transmitting to the State Land Planning Agency an ordinance by the Monroe County Board of County Commissioners amending the Monroe County 2010 Comprehensive Plan by creating Policy 202.8.6 to allow the implementation of canal restoration pilot projects by public entities (County, State or Federal) which include the removal of organic material by vacuum dredge from artificial canals characterized as having poor or fair water quality within the 2013 Monroe County Canal Management Master Plan to depths greater than minus six (-6) feet mean low water. (Legislative Proceeding). After discussion, a motion was made by Commissioner Rice and seconded by Mayor Murphy granting approval of the repeal. Motion passed unanimously. RESOLUTION NO. 311-2014 Said Resolution is incorporated herein by reference. Item R3 Christine Hurley, Director of Growth Manangement and Mayte Santamaria, Assistant Director of Growth Management addressed the Board regarding aPublic Hearing to consider a Resolution transmitting to the State Land Planning Agency an ordinance by the Monroe County Board of County Commissioners amending the Monroe County 2010 Comprehensive Plan by creating Policy 202.8.6 to improve the water quality in the artificial canals characterized as having poor or fair water quality within the 2013 Monroe County Canal Management Master Plan by providing for removal of organic material by maintenance dredging to depths greater than minus six (-6) feet mean low water and backfilling to a depth of six (6) feet –eight (8) feet by public entities (county, state, or federal) and to allow the implementation of two (2) canal restoration pilot projects by public entities (County, State or Federal) which include the removal of organic material bymaintenance dredging to depths greater than minus six (-6) feet mean low water without backfilling and conducting water quality monitoring. A motion was made by Mayor Murphy and seconded by Commissioner Rice granting approval of the item. A Roll Call vote was taken with the following results: Commissioner Carruthers Yes Commissioner KolhageYes Commissioner Neugent Yes Commissioner Rice Yes Mayor Murphy Yes Motion Carried. RESOLUTION NO. 258-2014 Said Resolutionis incorporated herein by reference. 10/17/201423 ENGINEERING/PROJECT MANAGEMENT Item I1 Board discussedrevising Monroe County Code Chapter 19 –Roads and Bridges, Article II Public Right-of-Way Use Permit to allow landscaping on county maintained rights-of-way.The following individuals addressed the Board: Judith Clarke, Director of Engineering; ChristineHurley, Director of Growth Management; Bob Shillinger, County Attorney and Bill Hunter. After discussion, a motion was made by Commissioner Carruthers and seconded by Mayor Murphy to establish a six foot clear zone that permits hard scrabble gravel, mulch, grass and groundcover not to exceed six inches. A Roll Call vote was taken with the following results: Commissioner CarruthersYes Commissioner KolhageYes Commissioner NeugentNo Commissioner Rice Yes Mayor MurphyYes Motion Carried. GROWTH MANAGEMENT Item K2Board discussedthe adoption of aResolution approving Procedure for the abatement of overgrown canal vegetation that impedes safe navigation and overgrown dry lot vegetation that is unsafe or unsanitary.The following individuals addressed the Board: Christine Hurley, Director of Growth Management; Lisa Granger, Assistant County Attorney and Michael Mauer. After discussion, a motion was made by Commissioner Carruthers and seconded by Commissioner Kolhage granting approval of the additional notices to the Property Owners. Motion passed unanimously. RESOLUTION NO. 377-2014 Said Resolution is incorporated herein by reference. COMMISSIONERS ITEMS-BULK APPROVALS Item N7Bill Hunter addressed the Board regarding the proposalto issue “Trauma Star First Option” alert stickers to all residents in Monroe County that can be applied directly to a health insurance card.After discussion, a motion was made by Commissioner Rice and seconded by Commissioner Kolhage to granting approval of the item. Motion passed unanimously. COUNTY ADMINISTRATOR Item P4Lisa Tennyson, Legislative Affairs and Grants Acquisition Director and Erin L. Deady, Esq. addressed the Board concerning the update on RESTORE Act and final Treasury rule, and direction for proceeding with the Multi-Year Plan.After discussion, Lisa asked the 10/17/201424 Board if they approve of developing the MYIP in-house and with Staff time and a little Technical Assistance. No actions were taken. There being no further business, the meeting of the Board of County Commissioners was adjourned. Amy Heavilin, CPA, Clerk and ex-officio Clerk to the Board of County Commissioners Monroe County, Florida Lindsey Ballard, D.C. 10/17/201425