PSO2018/6-1 FY19 Airline Rates & Charges 06/29/2018 Monroe County Purchasing Policy and Procedures
ATTACHMENT D.6
COUNTY ADMINISTRATOR
CONTRACT SUMMARY FORM FOR CONTRACTS LESS THAN $50,000.00
Contract with: Newton &Assoc. Inc. Contract# PSO#2018/6-1
Effective Date: Upon Execution
Expiration Date: 120 days
Contract Purpose/Description:
Budget Fiscal Year 2019 Airline Rates and Charges
Contract is Original Agreement Contract Amendment/Extension Renewal
Contract Manager: Beth Leto 305-809-5239 KWiA#5
(Name) (Ext.) (Department/Stop#)
CONTRACT COSTS
Total Dollar Value of Contract: $ 32,000.00 Current Year Portion: $
(must be less than$50,000) If multiyear agreement then
requires BOCC approval,unless the
total cumulative amount is less than
$50,000.00).
Budgeted? Yes. No ❑ Account Codes: 404 _630187.530490_GAKD135-530310
Grant: $ FDOT#G0E77(50%) - - - -
County Match: $ Operating Fund 404(50%) - - - -
ADDITIONAL COSTS
Estimated Ongoing Costs: $ /yr For:
(Not included in dollar value above) (e.g. maintenance,utilities,janitorial,salaries,etc.)
CONTRACT REVIEW
Changes Date Out
Date In Needed 'eviewer
Department Head 7/y!1 t Yes❑No[✓]- b.• . 2t v 9/4/P
Risk Management 7-67'12S Yesr'Nol' iii_ ,r
74 i e
•
O.M.B./Purchasing 1 f Ic/(CG Yes❑No[ " ..1gi .uink?. . ��/l l�j�� ''/rc /-
County Attorney Yes❑Nc / „WAfir '7/
Comments:
Page 67 of 70
GG .
PURCHASE /SERVICE ORDER
FOR
MONROE COUNTY, FLORIDA
Consultant: Newton & Associates, Inc. Purchase /Service Order No. 2018/6 -1.
Re: Financial Consulting Services Agreement, Dated February 15, 2017
Project Name: Budget FY 2019 Airline Rates and Charges
Description of Services:
Budget Fiscal Year 2019 Airline Rates and Charges
(See Attachment "A ", Scope of Services)
Compensation:
Lump Sum Fee: • $32,000.00
Schedule:
Start Date: Date Approved By County
Days to Complete: 120
Prepared B�Z��t Recommended By:
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Newton & Associates, Inc. Monroe County Department of Airports �
Date: ; /ZZ`/ Date: 6 /)- l / g
Approv y c/
County Administrator
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ATTACHMENT "A"
SCOPE OF SERVICES
MONROE COUNTY
KEY WEST INTERNATIONAL AIRPORT
BUDGET FY 2019 AIRLINE RATES & CHARGES
Project Description:
Assist the County in the continued implementation of airline rates and charges for the
Key West International Airport. This scope of services will include financial consulting
services necessary to calculate FY 2019 airline rates and charges based on a cost
recovery (compensatory) methodology and review same with the Director of Airports
and other County personnel for finalization and distribution and presentation to the
airlines serving the Airport. This scope of services shall also include the consultation with
the airlines serving the Airport and implementation of any revisions to FY 2019 Budget
Airline Rates and Charges resulting from said consultation meeting as directed by the
Director of Airports.
This Service will include the following tasks:
Task 1 Rates & Charges Implementation Strategy Coordination. NAI will
coordinate with Airport Management and others as necessary to (i) review
current status of the methodology and allocation models developed in previous
Rates and Charges Studies which are currently utilized by the County to establish
airline rates, fees and charges at EYW; (ii) review and discuss the impact of any
increases or decreases in commercial passenger airline service activities
anticipated for Fiscal Year 2019; (iii) review and discuss any airline terminal space
assignment changes; and (iv) assess the potential receipt of airport security
grants, hurricane casualty reimbursements and the related impacts on the
projected airline rates and charges.
Task 2 Calculate Fiscal Year 2019 Budget Airline Rates and Charges. NAI will
revise and update the Airport's financial model in preparation of the calculation
of airline rates and charges which will result from (i) the information gathering
and discussions described in Task 1 above; and (ii) the County's Fiscal Year 2019
Budget for the Key West International Airport.
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Task 3 Airline Consultation Meeting. NAI will prepare an airline rates and
charges information package for transmittal to the airlines. The information
package will include an executive summary and the detailed calculation of the
Airport's FY 2019 Budget Rates and Charges. NAI will prepare a Power Point
presentation as a review resource and attend and facilitate a consultation
meeting with the airlines operating at the Airport to present the FY 2019 Budget
Rates and Charges and answer questions from the airlines regarding the
calculation of FY 2019 budget rates and charges.
Task 4 Revise Proposed Fiscal Year 2019 Budget Airline Rates and Charges. NAI
will revise and update the Airport's financial model used to calculate airline rates
and charges as a result of its meeting with the airlines described in Task 3 above
should Airport Management deem the revisions requested by the airlines
acceptable. NAI will also prepare an executive summary for the rates and
charges for adoption by the BOCC.
Assumptions:
We have budgeted one trip to the Airport to meet with Airport Management and
the EYW Airlines to present and review the FY 2019 rates and charges (Task 3).
Fee: This scope of services will be performed for a Lump Sum Fee of $32,000.00.
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