Item C15C ounty of M onroe
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BOARD OF COUNTY COMMISSIONERS
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Mayor David Rice, District 4
The FlOnda Key
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Mayor Pro Tern Sylvia J. Murphy, District 5
Danny L. Kolhage, District 1
George Neugent, District 2
Heather Carruthers, District 3
County Commission Meeting
July 18, 2018
Agenda Item Number: C.15
Agenda Item Summary #4418
BULK ITEM: Yes DEPARTMENT: Engineering / Roads
TIME APPROXIMATE: STAFF CONTACT: Debra London (305) 453 -8754
N/A
AGENDA ITEM WORDING: Approval to negotiate a contract with WSP, USA Inc., the highest
ranked respondent for Engineering Design and Permitting Services for the Sea Level Rise Pilot
Project. If successful negotiations cannot be reached, approval is requested to negotiate a contract
with the next highest respondent until successful negotiations are reached.
ITEM BACKGROUND: The County advertised an RFQ for Engineering Design and Permitting
Services for the Sea Level Rise Pilot Project on April 17, 2018 and received 8 responses on May 22,
2018. The selection committee met in an advertised meeting on June 28, 2018 to rank the responses.
WSP, USA Inc. was the highest ranked respondent. The ranking score sheet is attached.
The County requires engineering design and permitting services for stormwater management
systems for the Sea Level Rise Pilot Project with specified roads in the Twin Lakes subdivision in
Key Largo and the Sands Subdivision in Big Pine Key. This pilot project needs to be designed to
lessen the frequency or severity of flooding, and decrease predicted flood damage. The project
design will include roadway elevation, reconstruction of base and asphalt, striping, signage and other
items as required by FDOT design standards.
The County adopted an interim standard methodology for adapting transportation infrastructure for
sea level rise in January, 2017, based on the Sea Level Rise Pilot Project Report. The recommended
drainage solution is a pretreated pressurized closed system. The Twin Lakes specified roads will be
designed to 5 inches of elevation NAVD88 and the Sands Community specified roads will be
designed to 11 inches of elevation NAVD88.
There will be a need to meet with environmental regulatory agencies such as South Florida Water
Management District, Florida Department of Environmental Protection and the Florida Keys
National Marine Sanctuary in the pre design phase and there may be a need for public
information /impact meetings during the design phase. Property surveys may need to be conducted in
order for construction easements to be executed and driveway connectivity will need to be
addressed.
The project may be eligible for a Federal Emergency Management Agency Hazard Mitigation Grant
(FEMA HGMP) and therefore the contract includes federal contract requirements.
PREVIOUS RELEVANT BOCC ACTION:
November 20, 2013 — The BOCC approved a contract with Erin L. Deady P.A. to develop a
Sustainability Action Plan /Climate Change and Energy Savings Initiatives.
November 22, 2016 — The BOCC approved Amendment No. 9 to the Sustainability Action
Plan /Climate Change and Energy Savings Initiatives contract to finalize tasks for the Pilot
Roads /Tidal Flooding Roads Demonstration Project for specified roads in the Twin Lakes
subdivision in Key Largo and the Sands Subdivision in Big Pine Key.
January 18, 2017 — The BOCC approved by resolution the final report of the Tidal Flooding Roads
Demonstration Project, which recommends road improvements in two communities (Twin Lakes
subdivision in Key Largo and the Sands Subdivision in Big Pine Key) and to move forward with the
design phase to implement the recommendations.
CONTRACT /AGREEMENT CHANGES:
N/A
STAFF RECOMMENDATION: Approval to negotiate a contract with WSP, USA Inc. for Engineering
Design and Permitting Services for the Sea Level Rise Pilot Project.
DOCUMENTATION:
SLR RFP final scoresheets
FINANCIAL IMPACT:
Effective Date: to be determined
Expiration Date: : to be determined
Total Dollar Value of Contract:: to be determined
Total Cost to County:
Current Year Portion:
Budgeted:
Source of Funds:
CPI:
Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing: If yes, amount:
Grant:
County Match:
Insurance Required:
Additional Details:
N/A
REVIEWED BY:
Judith Clarke
Completed
06/29/2018 3:42 PM
Christine Limbert
Completed
06/29/2018 6:33 PM
Budget and Finance
Completed
06/30/2018 10:28 AM
Maria Slavik
Completed
07/02/2018 7:19 AM
Kathy Peters
Completed
07/02/2018 8:40 AM
Board of County Commissioners
Pending
07/18/2018 9:00 AM
RFQ- 177- 0- 2018/la
ENGINEERING DESIGN AND PERMITTING SERVICES FOR THE SEA LEVEL RISE PILOT PROJECT
FINAL RANKING SHEET
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RESPONDENT _Engineering Design and Permitting
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