Item C22C ounty of M onroe
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BOARD OF COUNTY COMMISSIONERS
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Mayor David Rice, District 4
The FlOnda Key
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Mayor Pro Tem Sylvia J. Murphy, District 5
Danny L. Kolhage, District 1
George Neugent, District 2
Heather Carruthers, District 3
County Commission Meeting
July 18, 2018
Agenda Item Number: C.22
Agenda Item Summary #4437
BULK ITEM: Yes DEPARTMENT: Airports
TIME APPROXIMATE: STAFF CONTACT: T.J Henderson (305) 289 -6302
none
AGENDA ITEM WORDING: Approval of Task Order No. 01 with Ricondo & Associates, Inc.
for Passenger Facility Charge (PFC) Planning Services - PFC Application No. 18, in the amount of
$56,646.00, to be funded 50% FDOT Grant ($28,323) and 50% PFC Fund 406 ($28,323).
ITEM BACKGROUND: This Task Order is to provide planning services for the development and
submission to the FAA of a notice of intent to impose a PFC at the Key West International Airport (EYW)
and use PFC revenue at EYW and the Florida Keys Marathon Airport (MTH), as described in Exhibit A-
Scope of Work.
PREVIOUS RELEVANT BOCC ACTION:
Approval of Financial Consulting Services Agreement with Ricondo & Associates, Inc. on February 15, 2017.
CONTRACT /AGREEMENT CHANGES:
N/A
STAFF RECOMMENDATION: Approval.
DOCUMENTATION:
Ricondo Task Order No. 01.
FINANCIAL IMPACT:
Effective Date: 7/18/2018
Expiration Date: Services will cease by 12/14/2020
Total Dollar Value of Contract: $56,646.00
Total Cost to County:
Current Year Portion:
: Yes
Source of Funds: FDOT Grant# GOE77 and 50% PFC Fund 406.
CPI:
Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing: No
Grant:
County Match:
Insurance Required:
Additional Details:
If yes, amount:
REVIEWED BY:
Beth Leto
Completed
07/02/2018 3:55 PM
Pedro Mercado
Completed
07/02/2018 4:27 PM
Maria Slavik
Completed
07/03/2018 7:25 AM
Budget and Finance
Completed
07/03/2018 7:59 AM
Kathy Peters
Completed
07/03/2018 3:38 PM
Board of County Commissioners
Pending
07/18/2018 9:00 AM
MASTER AGREEMENT FOR PROFESSIONAL SERVICES
Effective Date July 18, 2018
Client Project No. 18 -07 -10
TASK ORDER FORM
Task Order No. 01
404 - 630187 - 530490- GAKD135- 530310
Engineer Project No.
This Task Order is entered into on the effective date noted above pursuant to the "Master Agreement
for Professional Services" between Monroe County, Florida ( "Client ") and Ricondo & Associates, Inc.
( "Consultant "), dated February 15, 2017 ( "Agreement "). The Agreement is incorporated herein and
forms an integral part of this Task Order.
Services Authorized: PFC Planning Services — PFC Application No. 18
Client authorizes Consultant to perform the Services described in Exhibits A and B attached hereto and
incorporated herein.
Pricing
X Firm Fixed Price of $ 56 646.00
N/A Other (Describe):
Schedule
Services may commence on Execution
Services will cease by February 14, 2020
Other
(SEAL)
ATTEST: KEVIN MADOK, CLERK
BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY, FLORIDA
By
Mayor /Chairman
CONSULTANT:
Ricondo & Associates, Inc.
t .
Witness Title Vice President
EM
Acting Director of Airports
County of Monroe
3491 S. Roosevelt Blvd.
Key West, FL 33040
RE: Proposed Scope of Work to Provide PFC Planning Services — PFC Application No. 18
Dear Mr. Henderson:
Ricondo & Associates, Inc. (Ricondo) is pleased to submit this proposed scope of work to provide Passenger
Facility Charge (PFC) planning services for the development and submission to the Federal Aviation
Administration (FAA) of a notice of intent (for non -hub airports) to impose a PFC at Key West International
Airport (EYW) and to use PFC revenue at EYW and Florida Keys Marathon Airport (MTH), collectively referred
to as the Airport System. A detailed scope of the services to be provided may be found in the attached
Scope of Work (Exhibit A). Jacobs Engineering Group (Jacobs) will serve as a subconsultant to Ricondo for
this task. Jacobs detailed scope of work and budget is presented separately in the attached Exhibit B.
Ricondo proposes to perform the services described in the attached Scope of Work for a lump sum of
$56,646, including expenses. This lump sum includes both labor and expenses of $47,366 for Ricondo and
$9,280 for Jacobs.
It is anticipated that the scope of work and schedule would be undertaken within approximately seven
months and will be concluded by January 2019, which includes submission of the final notice of intent in
December 2018.
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Bonnie Ossege will be the Ricondo officer -in- charge for this assignment, Robin Brinkman will be the project
manager, and will be assisted by other Ricondo staff, as needed.
If the scope and budget for this assignment are acceptable, please issue a Notice-to-Proceed by signing
this letter in the space provided below, in order for us to initiate our work efforts. We look forward to
working with you on this assignment.
312 WALNLT STREET I SLITE 3310 I CINCIINNATI. O 1 45242 I TEL 513 -651-4744 I WWW.RIDANDJ COM
Mr, T.j. Henderson
County of Monroe
mane 28 20'18
Page 2
S �
incerely,
RICONDO & ASSOCIA INC
Bonne Ossege
Vice President
cc, Christopher Hawker, Jr,, Jacobs Engineering Group
Robin Brinkman, icondo & Associates, Inc,
Beth Leto, County of Monroe
T.J. Henderson
Acting Director of Airports
MONROE COUNTY - KEY WEST INTERNATIONAL AIRPORT & FLORIDA KEYS MARATHON AIRPORT
Scope Afflum
r for PFC Planning r is
PFC Application . 1
lal
Ricondo and Associates, Inc. (Ricondo) has prepared the following scope of work to assist the County of Monroe
(the County) with Passenger Facility Charge (PFC) planning services for the development and submission to the
Federal Aviation Administration (FAA) of a notice of intent (for non -hub airports) to impose a PFC at Key West
International Airport (EYW) and to use PFC revenue at EYW and Florida Keys Marathon Airport (MTH), collectively
referred to as the Airport System. Jacobs Engineering Group (Jacobs) will serve as a subconsultant to Ricondo
for this task. Jacobs detailed scope of work and budget is presented separately in Exhibit B.
In general, this task will include development of a PFC strategy, preparation for and participation in any required
meetings with the FAA; development of the necessary documentation for the airline consultation meeting and
public notice; participation in the airline consultation meeting; preparation of all documentation for the
submittal of the notice of intent; preparation of any follow up information required by the FAA; and preparation
of the final notification to the airlines upon approval by the FAA.
Ricondo would provide the following services:
Develop Strategy. Ricondo will meet with County staff via teleconference at the start of the
assignment to gather data, discuss approach, review and discuss available data and confirm schedule. After
the meeting, Ricondo will coordinate with the County and Jacobs, as necessary, to finalize the projects to
be included in the notice of intent.
Prepare a Draft Notice of Intent. Ricondo will prepare a draft of relevant information to be included in
the notice of intent for review by the FAA to offer preliminary feedback on the eligibility of each project and
the completeness of the draft notice of intent. While the FAA's feedback is not binding, it will provide the
County with a preliminary indication of the FAA's acknowledgement and approval of the notice of intent
after its formal review. Ricondo will join County staff in a meeting with FAA ADO staff via teleconference
to discuss the results of the FAA's preliminary review.
The draft notice of intent will include a preliminary Attachment H and other relevant information to allow
the FAA to conduct a comprehensive review and to acknowledge that all criteria and procedures are being
met or are being planned for. Ricondo will assist the County in developing the project descriptions as well
as the justification, objective, cost detail and any other supporting documentation required. Ricondo will
assist with the preparation of any additional documentation necessary for the FAA's consideration resulting
from the initial meeting with FAA ADO staff.
PFC Planning Services — PFC Application No. 18 June 28, 2018
Scope of Work Ill
MONROE COUNTY - KEY WEST INTERNATIONAL AIRPORT & FLORIDA KEYS MARATHON AIRPORT
® Airline Consultation and u lic Notice. Ricondo will prepare the required consultation notice for
distribution to the airlines and the public notice required to be posted on the County's website. Ricondo
will attend and, if requested, direct a PFC airline consultation meeting at EYW and ensure that the proper
procedures are undertaken and documented.
Submit Notice of Intent. Ricondo will finalize the notice of intent, which will include incorporating and
responding to any airline comments, if applicable. Ricondo will submit the original and required copies of
the notice of intent to the FAA. Once acknowledgement of the notice of intent is received from the FAA,
Ricondo will notify the airlines as required.
•
Meetings. This project is expected to include one in- person meeting with two Ricondo staff at EYW for the
PFC airline consultation meeting.
IVA.T
It is anticipated that the scope of work and schedule would be undertaken within approximately seven months
and will be concluded by January 2019, which includes submission of the final notice of intent in December
2018. A proposed timeline is shown below; however, a delay in any task could delay subsequent tasks.
Develop PFC strategy teleconference with County July 2018
Internal planning and coordination July 2018 - August 2018
Prepare draft notice of intent and submit to FAA for review 1 August 2018
Discuss draft notice of intent with FAA via teleconference 2 September 2018
Draft and mail airline consultation letter 3 4 October 2018
Prepare meeting materials November 2018
Conduct airline consultation meeting November 2018
Prepare and post public notice November 2018
Airline and public comment period ends; Prepare responses (if applicable) 5 December 2018
Finalize and submit notice of intent to FAA December 2018
Draft notice of intent to include FAA Form 5500 -1, Attachment H (including cost estimates and other exhibits), and other supporting
information as needed.
Z Assumes FAA will take one month to review notice of intent and provide feedback. Any variation in this time estimate could accelerate or
delay the proposed timeline.
3 Letter must be mailed 30 to 45 days prior to the airline consultation meeting date, as required in the PFC Regulations
(14 CFR § 158.23).
4 Airline consultation letter will incorporate FAA feedback.
S Airline comment period and public notice comment period are 30 days, as required in the PFC Regulations (14 CFR § 158.23 and 14 CFR §
158.24).
PFC Planning Services - PFC Application No. 18 June 28, 2018
Scope of Work [2]
MONROE COUNTY - KEY WEST INTERNATIONAL AIRPORT & FLORIDA KEYS MARATHON AIRPORT
FAA will acknowledge notice of intent within 30-daymo
Airline Notification
January 2019
January 2019
The budget for the scope of services is depicted in the attached Table 1' As shown, this task will beperformed
fora lump sum of $56,646, including expenses. This lump sum includes both labor and expenses of $47,366 for
Ricondo and $9 for Jacobs. See Exhibit B for the detailed scope of work and budget for Jacobs.
v The FAA acknowledgment may include concurrence with all proposed projects, may object to some o, all proposed projects, o,may
object to the notice of intent in its entirety.
ppc Planning Services - ppc Application No. 18 June zu ' 2018
Scope of Work [31
Table 1
Labor /Fee Estimate Summary
PFC Planning Services for the County of Monroe - Key West International Airport & Florida Keys Marathon Airport
Labor Estimate (Hours) Fee Estimate ($)
Managing Technical
Task Description Officer Consultant Support Total Labor Expenses Total
1.0 Prepare Airline Consultation, Public Notice & Draft Notice of intent
20
80
0 100
$
25,940
$
$
25,940
1.1 Develop PFC Strategy & Client Coordination
4
8
12
$
3,268
$
$
3,268
1.2 Prepare Draft Notice of Intent & Submit to FAA
8
32
40
$
10,376
$
$
10,376
1.3 Prepare for Preliminary Meeting with FAA
2
4
6
$
1,634
$
$
1,634
1.4 Address FAA Comments
2
8
10
$
2,594
$
$
2,594
1.5 Draft Airline Notification
1
8
9
$
2,257
$
$
2,257
1.6 Prepare Airline Consultation Mailing
1
4
5
$
1,297
$
$
1,297
1.7 Prepare Meeting Materials
1
4
5
$
1,297
$
$
1,297
1.8 Prepare Public Notice
4
4
$
960
$
$
960
1.9 Develop Tables
1
8
9
$
2,257
$
$
2,257
2.1 Finalize Notice of Intent 2 20 22 $ 5,474 $ $ 5,474
2.2 Coordinate with County for Submittal 1 8 9 $ 2,257 $ $ 2,257
2.3 Compile and Submit Notice of Intent to FAA 1 10 4 15 $ 3,117 $ $ 3,117
3.0 Meetings
14
14
0 28
$
8,078
$
2,500 $
10,578
3.1 Develop PFC Strategy Teleconference with County
2
2
4
$
1,154
$
- $
1,154
3.2 Teleconference with FAA
4
4
8
$
2,308
$
- $
2,308
3.3 Airline Consultation Meeting 1
8
8
16
$
4,616
$
2,500 $
7,116
4.0 Subconsultant Efforts $ 8,088 $ 1,192 $ 9,280
4.1 PFC Planning Support $ 8,088 $ 1,192 $ 9,280
NO I E:
1/ Includes one in- person meeting with two Ricondo staff.
21 See Exhibit B for the detailed scope ofwork and budget for Jacobs.
Source: Ricondo &Associates, Inc., June 2018.
Exhibit B — Scope of Work (6/28/2018)
Monroe County - Airports
Support the Development of PFC Application No. 18
Background
As part of the Ricondo Team to submit a PFC Application on behalf of Monroe County Jacobs
will provide the following services.
• Provide descriptions of PFC Projects
• Coordination with Ricondo & Associates and Monroe County
• Provide Cost Estimates
• Provide Updated CIP for Key West International Airport and The Florida Keys Marathon
International Airport.
• Attend Airline Consultation Meeting.
• Review PFC Application and Provide Comments
• Address FAA Comments
Assumptions:
1. Any cost estimates provided by Jacobs will be in a basis of experience and judgement.
Since consultant has no control over market conditions or bidding procedures, Jacobs
does not warrant that bids or ultimate construction costs will not vary from these cost
estimates.
2. The PFC Application will be limited to the following projects:
Key West International Airport
• Construction of New Chillers. This is a continuation from the design project that was
approved in application No. 17
• Construction of Rest Rooms and Pet Relief. This is a continuation from the design
project that was approved in application No. 17.
• Design and Construction of Faraldo Circle Re- Alignment and Curbside
Improvements — 10% Portion of this AIP funded project.
• Replace Beacon — 100% PFC
• Taxiway A Rehab and Construction — 10% match for future Al funded project
• Customs Expansion
MTH
• Environmental Permitting — 10% Portion of this Al funded project.
Services for all of the tasks listed will be provided under a lump sum basis.
RAlkiel No
JACOBS ENGINEERING GROUP
Airport:
Project:
BASIC SERVICES
JOB HOUR AND FEE ESTIMATE
Monroe County
PFC Planning Support
FEE SUMMARY
Hours Fee DBE AMOUNT
Article B: PFC Planning Support 42 $ 9,280
Total Basic Services Lump Sum Fee 42 $ 9,280
SUBCONSULTANT SERVICES
Hours Fee
Total Subconsultant Services Lump Sum Fee 0
TOTAL LUMP SUM PROJECT FEE 42 $ 9,280 $ -
DBE Percentage 0.00%
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JACOBS ENGINEERING GROUP
Monroe County
Airport:
Key West International Airport
Project:
PFC Planning Support
A rtirin n- PP(` Pl—inn Cnnnnrt
JOB HOUR AND FEE ESTIMATE
Task Expenses:
Airfare (1 RT Co. $700/RT)
TOTAL PAYROLL FEE
iWORKITEM
Prpj.
Director
Sr. Prnj. !
Manager!
Sr.
Engineer
Project
Engineer
Engineer
Designer
Sr. CADD
Tech
Clerical
"TOTAL
I
Provide descriptions of PFC Projects
8
8
2
Coordination with Ricondo and Monroe County
2
2
3
Provide Cost Estimates
2
12
14
4
Provide Updated CIP's
2
2
5
Attend Airline Consultation Meeting
10
10
6
Review PFC Application and Provide Comments
4
4
7
Address FAA Comments
2
2
TOTAL HOURS
30
12
0
0
0
0
0
0
42
RATE
$ 200.00
$ 174.00
$ 147.00
$ 112.00
$ 93.00
$ 76.00
$ 101.00
$ 54.00
- - - --
PAYROLL ESTIMATE
$ 6.000
$ 2.088
$ -
$ -
$ -
$ -
$ -
$ -
$ 8,088
Task Expenses:
Airfare (1 RT Co. $700/RT)
TOTAL PAYROLL FEE
$ 8,088
$ - Subconsultants
$ -
$ - Expenses
$ 1.192
$ - Cost Plus Fee Total
$ 9,280
$ 700
Lodging and Meals Per Diem (1 visits Co. $278 /visit) $ 278
Miscellaneous $ 214
Total Expenses $ 1,192
TOTAL FEE $ 9,280
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