Item D09C ounty of M onroe
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BOARD OF COUNTY COMMISSIONERS
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Mayor David Rice, District 4
The FlOnda Key
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Mayor Pro Tem Sylvia J. Murphy, District 5
Danny L. Kolhage, District 1
George Neugent, District 2
Heather Carruthers, District 3
County Commission Meeting
July 18, 2018
Agenda Item Number: D.9
Agenda Item Summary #4424
BULK ITEM: Yes DEPARTMENT: Budget and Finance
TIME APPROXIMATE: STAFF CONTACT: Julie Cuneo (305) 292 -4460
N/A
AGENDA ITEM WORDING: Approval of cumulative invoices over $50,000 relating to the
declared State of Local Emergency on September 5, 2017 due to Hurricane Irma, in accordance with
Monroe County Code Section 2- 347(k) and Chapter 7.(B.) Emergency Purchases of the Monroe
County Purchasing Policy.
ITEM BACKGROUND: Hurricane Irma, a Category 4 hurricane, made landfall in the Florida
Keys on September 10, 2017, causing substantial damage to and loss of property, which necessitated
the County to procure the good or services as listed in the attached.
Monroe County Code Section 2- 347(k) provides for the board to dispense with the bidding
provisions and contract directly for services, goods, or public works in the case of an emergency. As
per Sec. 2- 347(k)(1) emergency means a. an immediate danger to the public health or safety; b. a
danger of loss of public or private property that requires immediate government action; c. an
interruption in the delivery of an essential governmental service or a substantial risk that a funding
source of a contract will be diminished or lost because the time required to competently award bids
after the funds become available exceeds the time within which the funding source must be spent.
The Monroe County Purchasing Policy under Chapter 7 (B.) provides that purchases of goods or
services $50,000.00 or more must be ratified after - the -fact by the Board of County Commissioners at
the next practical meeting of the BOCC.
PREVIOUS RELEVANT BOCC ACTION:
CONTRACT /AGREEMENT CHANGES:
N/A
STAFF RECOMMENDATION: Approval
DOCUMENTATION:
50K Invoices for Approval at 7 18 18 BOCC Meeting
FINANCIAL IMPACT:
Effective Date:
Expiration Date:
Total Dollar Value of Contract:
Total Cost to County:
Current Year Portion:
Budgeted:
Source of Funds:
CPI:
Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing:
Grant:
County Match:
Insurance Required:
Additional Details:
If yes, amount:
h]W TA1 IH17."
Tina Boan Completed
Christine Limbert Completed
Kathy Peters Completed
Board of County Commissioners Pending
07/03/2018 10:46 AM
07/03/2018 11:13 AM
07/03/2018 11:16 AM
07/18/2018 9:00 AM
Hurricane Irma Invoices Cumulative $50,000 and Over
July 18, 2018 BOCC
9/19/2017
Nationwide Plumbing Service
$4,650.00
Murray Nelson Building
10/11/2017
Nationwide Plumbing Service
$3,450.00
Key Largo Park
10/13/2017
Nationwide Plumbing Service
$850.00
Harry Harris Park
10/13/2017
Nationwide Plumbing Service
$850.00
Key Largo Park
10/13/2017
Nationwide Plumbing Service
$850.00
Friendship Park
10/13/2017
Nationwide Plumbing Service
$850.00
Key Largo Animal Shelter
10/13/2017
Nationwide Plumbing Service
$850.00
Islamorada Public Works Shop
11/2/2017
Nationwide Plumbing Service
$19,988.10
Key Largo Park
2/7/2018
Nationwide Plumbing Service
$16,227.10
Harry Harris Park
5/9/2018
Nationwide Plumbing Service
$3,280.00
Harry Harris Park
5/9/2018
Nationwide Plumbing Service
$3,280.00
Harry Harris Park
$55,125.20
9/25/2017
J & M Scaffolds
$ .00
-a- potties placed at locations throughout the county during recovery efforts, including PODS,
basecamps, comfort stations, road blocks, and other critical needs areas.
9/26/2017
J & M Scaffolds
$420 Port
$420 .00
9/26/2017
J & M Scaffolds
$1,848.00
9/26/2017
J & M Scaffolds
$3,528.00
9/26/2017
J & M Scaffolds
$3,528.00
9/26/2017
J & M Scaffolds
$4,032.00
9/26/2017
J & M Scaffolds
$3,276.00
9/26/2017
J & M Scaffolds
$840.00
9/26/2017
J & M Scaffolds
$420.00
9/26/2017
J & M Scaffolds
$1,680.00
9/26/2017
J & M Scaffolds
$1,680.00
9/26/2017
J & M Scaffolds
$3,276.00
9/26/2017
J & M Scaffolds
$2,520.00
9/26/2017
J & M Scaffolds
$3,528.00
9/26/2017
J & M Scaffolds
$4,410.00
9/26/2017
J & M Scaffolds
$1,050.00
9/26/2017
J & M Scaffolds
$3,024.00
9/26/2017
J & M Scaffolds
$1,512.00
9/26/2017
J & M Scaffolds
$1,008.00
9/26/2017
J & M Scaffolds
$1,890.00
9/26/2017
J & M Scaffolds
$2,604.00
9/26/2017
J & M Scaffolds
$2,520.00
9/26/2017
J & M Scaffolds
$1,176.00
9/26/2017
J & M Scaffolds
$1,512.00
9/26/2017
J & M Scaffolds
$420.00
9/26/2017
J & M Scaffolds
$2,520.00
9/26/2017
J & M Scaffolds
$2,814.00
9/26/2017
J & M Scaffolds
$1,344.00
10/16/2017
J & M Scaffolds
$882.00
10/31/2017
J & M Scaffolds
$2,646.00
11/16/2017
J & M Scaffolds
$1,764.00
11/30/2017
J & M Scaffolds
$2,016.00
12/15/2017
J & M Scaffolds
$1,764.00
12/29/2017
J & M Scaffolds
1 260.00
$69,804.00
9/21/2017
Florida Fence Corporation
$22,600.00
Temporary fencing at base camp
10/26/2017
Florida Fence Corporation
$1,500.00
Temporary fencing at Marathon Airport
10/17/2017
Florida Fence Corporation
$450.00
Temporary fencing at Marathon Airport
10/27/2017
Florida Fence Corporation
$3,395.00
Permanent repair of fencing at Marathon Airport
12/19/2017
Florida Fence Corporation
$39,375.00
Permanent replacement of airport security gate equipment at Marathon Airport
5/30/2018
Florida Fence Corporation
$500.00
Permanent repair of fencing at Marathon Airport
5/30/2018
Florida Fence Corporation
$20,500.00
Permanent repair and replacement of airport security gates and hardware at Marathon Airport
10/2/2017
Florida Fence Corporation
$1,650.00
Permanent repair of Marathon Courthouse sally port
2/7/2018
Florida Fence Corporation
$1,750.00
Permanent repair and replacement of fencing at Key Largo Park
3/2/2018
Florida Fence Corporation
$6,895.00
Permanent replacement of fencing at Key Largo Park
$98,615.00