Item C10C ounty of M onroe
{f `° "
rel
BOARD OF COUNTY COMMISSIONERS
n
Mayor David Rice, District 4
The FlOnda Key
y
m
1
��
Mayor Pro Tem Sylvia J. Murphy, District 5
Danny L. Kolhage, District 1
George Neugent, District 2
Heather Carruthers, District 3
County Commission Meeting
August 15, 2018
Agenda Item Number: C.10
Agenda Item Summary #4538
BULK ITEM: Yes DEPARTMENT: Airports
TIME APPROXIMATE: STAFF CONTACT: T.J Henderson (305) 289 -6302
none
AGENDA ITEM WORDING: Approval to enter into a Commercial Sponsorship Agreement with
Morale, Welfare & Recreation Department Naval Air Station (NAS) Key West in the amount of
$5,000.00 in support of the NAS Key West 2019 Southernmost Air Spectacular event to be held at
the Naval Air Station Boca Chica Field on March 30 & 31, 2019; to be paid from the Airport
Operating Fund 404.
ITEM BACKGROUND: The Key West International Airport supported the 2013 and 2016 NAS
Airshows at the $5,000 level and seeks to continue the support of local community aviation related
events. Sponsorship dollars benefit our military and their families' quality of life programs.
PREVIOUS RELEVANT BOCC ACTION:
Approval of prior sponsorship agreements in 2013 and 2015.
CONTRACT /AGREEMENT CHANGES:
N/A
STAFF RECOMMENDATION: Approval.
DOCUMENTATION:
MWR 2019 Air Show
FINANCIAL IMPACT:
Effective Date: August 15, 2018
Expiration Date: March 31, 2019
Total Dollar Value of Contract: $5,000.00
Total Cost to County: N/A
Current Year Portion:
Budgeted:
Source of Funds: 404 - 63201 - 530480
CPI:
Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing: If yes, amount:
Grant:
County Match:
Insurance Required:
Additional Details:
REVIEWED BY:
Beth Leto
Completed
07/25/2018 4:12 PM
T.J Henderson
Completed
07/25/2018 5:35 PM
Pedro Mercado
Completed
07/26/2018 11:07 AM
Budget and Finance
Completed
07/27/2018 8:04 AM
Maria Slavik
Completed
07/27/2018 9:14 AM
Kathy Peters
Completed
07/27/2018 9:18 AM
Board of County Commissioners
Pending
08/15/2018 9:00 AM
MORALE, WELFARE & RECREATION DEPARTMENT
Naval Air Station Key West
P.O. Box 9027, Bldg. A -711, Essex Circle
Key West, FL 33040
COMMERCIAL SPONSORSHIP AGREEMENT
BETWEEN
MORALE, WELFARE & RECREATION DEPARTMENT
AND KEY WEST INTERNATIONAL AIRPORT
Agreement No. KW- AS -FY19 -009
26 June 2018
This Agreement is made and entered into by and between the Morale, Welfare and
Recreation Department, Naval Air Station Key West, hereinafter referred to as
"Fund," and Key West International Airport hereinafter referred to as "Sponsor". In
consideration of the premises and mutual promises set forth herein, the parties,
intending to be legally bound, hereby agree as follows:
2. Events. Fund agrees to conduct the NAS Key West 2019 Southernmost Air Spectacular
on 30 & 31 March 2019 at Naval Air Station Key West Boca Chica Field.
3. Fund Responsibilities.
a.
Recognize Sponsor as Patriot Sponsor ($5,000).
b.
Provide any endorsement disclaimer, as required by the U.S. Navy, at the event
and on all promotional materials distributed in connection with the event.
c.
Include Sponsor logo as Patriot Sponsor on official artwork that will be distributed
throughout the Florida Keys in the form of 11 x17 posters and digitally via social
media & website outlets.
d.
List Sponsor as Patriot Sponsor of the 2019 NAS Key West Southernmost Air
Spectacular and include active link Sponsor logo on the official event website and
Facebook page.
e.
Provide Sponsor with a Quarter Page advertisement in the Program and recognized
on the Thank You page of the NAS Key West 2019 Official Air Show Program as an
Patriot Sponsor.
f.
Include Sponsor on the Sponsorship Recognition banners, as Patriot Sponsor.
g.
Display up to two (2) Sponsor banners (provided by Sponsor) throughout the air
show site placed by Fund. Banners not to exceed 4'x10'.
h.
Provide Sponsor with a display booth space of 10' X 10' located along the Vendor
Row for demonstration of merchandise, distribution of literature or sampling
products (Fund approval required for sampling). Prominent display of corporate
signage and banners on booth (optional). Sponsor will provide their own tents,
tables and chairs.
i.
Recognize Sponsor as Patriot Sponsor, 2019 NAS Key West Southernmost Air
Spectacular at least four (4) times in announcements on 30 & 31 March 2019.
j.
Provide Sponsor with preferred seating inside the Sponsor Chalet for up to 12
people per day (24 people total), food and non - alcoholic beverages.
k.
Provide Sponsor four (4) tickets to the Sponsor and Performer Meet and Greet at
the Blue Angels Reception on 29 March 2019.
Page 1 of 3
I. Recognize Sponsor as Patriot Sponsor during the Sponsor and Performer Meet
and Greet at the Blue Angels Reception.
m. Provide Sponsor two (2) VIP Parking Passes per day (4 passes total).
n. Provide Sponsor one (1) framed 2019 Air Show poster.
o. Provide Sponsor one (1) VIP rides with aerobatic pilot.
p. Provide Sponsor a fulfillment report.
4. Sponsor's Responsibilities.
a. Sign and return this Agreement by 1 October 2018.
b. Provide high resolution Sponsor logo for promotional purposes by 1 October 2018.
c. Provide Sponsor banners for placement by 4 p.m. on 15 March 2019.
d. Sponsor will provide a check in the amount of $5,000 made out to "MWR Fund" by
15 October 2018.
5. Term and Termination. This Agreement shall be effective from date of signature by
Fund through the end of the event or program. Either party may terminate with 30 days
notice.
6. Cancellation of Performance of Program or Event. Fund shall not be responsible for
events beyond its reasonable control, including, but not limited to acts of God, weather
delays, government restrictions, security alerts or unforeseen commercial delays by the
producer of the program or event. If the event is postponed due to any of the above, it
may be rescheduled. Sponsor shall then be entitled to, and Fund agrees to give
Sponsor, all rights set forth herein at no additional charge.
7. Promotional Limitations.
a. Except as expressly provided herein, neither the Sponsor nor Fund shall have the
right to use in any way the commercial or trade name, trademark(s), service mark(s),
logo(s), or other identification of the other party without their prior written consent.
b. Sponsor hereby grants to Fund a royalty -free, non - exclusive license to use and
display trademarks, copyrighted materials, or patent protected goods or services
associated with the products or services provided to Fund. Such use shall be limited
solely to the duration of the event and any advertising or promotional activities
relating thereto, which the Fund may show to prospective sponsors for future events.
Sponsor and Fund acknowledge that provisions of this paragraph do not convey any
right, title, or ownership interest in the trademark(s), service mark(s), logo(s), or other
identification of one another without prior written consent.
8. Disputes. Any dispute or claim arising under this Agreement, which is not disposed of by
consensus among the parties, shall be decided by the NAS Key West Commanding
Officer, whose decision will be final; however, the Sponsor shall proceed diligently with
the performance of this Agreement.
9. Termination for Default. The Fund, by written notice, may terminate this Agreement in
whole or in part for failure of the Sponsor or any Sponsor's Subcontractors to perform
any of the provisions herein. In such event, the Sponsor shall be liable for damages,
including the excess cost of procuring similar supplies or services. The Fund will be able
to keep any consideration already delivered to the Fund.
Page 2of3
10. Independent Contractor. Sponsor and Fund shall be and act as independent
contractors, and under no circumstances shall this Agreement be construed as one of
agency, legal partnership or joint venture of employment between Fund and Sponsor.
11. Assignment. This Agreement is not assignable in whole or in part by any party hereto
without prior written consent of the other.
12. Entire Agreement. This Agreement contains the entire understanding between the
parties and supersedes any and all prior agreements, arrangements, communications, or
representations, whether oral or written, concerning the same subject matter. This
Agreement may not be amended, altered, modified or changed except in writing, signed
by both parties.
13. Disclaimer. Neither Fund or Navy, or any other part of the Federal Government officially
endorses any company, sponsor, or their products or services.
14. Costs of Agreement. Sponsor by signing this Agreement acknowledges that its costs
of sponsorship has not and will not be charged to any part of the Federal Government,
unless agreed to by separate legally- binding contracts issued by the Federal
Government.
15. Notices. All notices required or permitted hereunder shall be deemed duly given if sent
by certified mail, postage prepaid, addressed to the addresses cited under the
authorizing signatures.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed.
SPONSOR: FUND:
Signature SignattKe
Timothy W. Campbell
Printed Printed
MWR Director
Title Title
6 Z �
Date Date
Bldg. A -711 Essex Circle
Street Address Street Address
Key West, FL 33040
City, State, Zip City, State, Zip
i9 ROE C A
�PR FORM
I3T COUNTY
Date — E' _
A
_ r '' Li
R-
Page 3 of 3