Item C15C ounty of M onroe
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BOARD OF COUNTY COMMISSIONERS
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Mayor David Rice, District 4
The FlOnda Key
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Mayor Pro Tern Sylvia J. Murphy, District 5
Danny L. Kolhage, District 1
George Neugent, District 2
Heather Carruthers, District 3
County Commission Meeting
August 15, 2018
Agenda Item Number: C.15
Agenda Item Summary #4544
BULK ITEM: Yes DEPARTMENT: Project Management
TIME APPROXIMATE: STAFF CONTACT: Ann Mytnik (305) 292 -4439
N/A
AGENDA ITEM WORDING: Report of monthly change orders for the month of July 2018
reviewed by the County Administrator /Assistant Administrator.
ITEM BACKGROUND: There were two (2) change orders considered and approved by the
County Administrator /Assistant Administrator for the period beginning July 1, 2018, and ending
July 31, 2018, for a total of $7,593.52. There were no change order requests denied.
PREVIOUS RELEVANT BOCC ACTION: On September 9, 1998, Ordinance No 027 -1998 was
adopted in order to provide that the County Administrator may approve separate, non - cumulative
change orders for construction projects and professional service contracts in amounts not to exceed
$50,000 (as amended per Ordinance No. 024 - 2015), or 5% of the original contract price, whichever
is greater. The BOCC requested a monthly report of all change orders considered by the County
Administrator.
CONTRACT /AGREEMENT CHANGES:
N/A
STAFF RECOMMENDATION: N/A
DOCUMENTATION:
Change Order Report for July
FINANCIAL IMPACT:
Effective Date: N/A
Expiration Date:
Total Dollar Value of Contract: N/A
Total Cost to County:
Current Year Portion:
Budgeted:
Source of Funds:
CPI:
Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing:
Grant:
County Match:
Insurance Required:
Additional Details:
If yes, amount:
No
REVIEWED BY:
Cary Knight
Patricia Eables
Kathy Peters
Board of County Commissioners
Completed
Completed
Completed
Pending
07/31/2018 8:12 AM
07/31/2018 9:22 AM
07/31/2018 2:22 PM
08/15/2018 9:00 AM
CHANGE ORDERS
CONSIDERED BY THE COUNTY ADMINISTRATOR'S OFFICE
FOR THE PERIOD 07/01/18 — 07/31/18
PROJECT
CO#
AMOUNT
DESCRIPTION
DATE
CONSIDERED
CAUSE
The Redevelopment of
Bernstein Park
15
$0.00
Extend substantial completion by 97 days from
March 30, 2018 to July 6, 2018.
*07/13/18
Time needed wo work with insurance
company on damages and warranty
issues.
The Redevelopment of
Bernstein Park
16
$7,593.52
Addition of aluminum fence around Cisterns and
reclaimed water irrigation system. Addition of
aluminum gate to electrical step up ad.
*07/30/18
To prevent the public access to the
equipment.
1
i
Total $7,593.52 * Approved
** THE FOLLOWING CHANGE ORDERS HAVE CUMULATIVE TIME EXTENSIONS OF OVER 6 MONTHS (180 DAYS):
Redevelopment of Bernstein Park. Original date of substantial completion was 07/14/17:
CO #7 — Increase 3 days due to the installation of a utility meter.
CO #8 — Increase 21 days due to the contractor providing field work using County stored fill.
CO #9 — Increase 49 days due to an additional sewer line lateral installed, different than what was designed.
CO #10 — Increase 21 days due to delays caused by Hurricane Irma.
CO #11 — Increase 60 days due to delays caused by Hurricane Irma (repairs, replacements, installations).
CO #12 — Increase 45 days due to delays caused by Hurricane Irma (repairs, replacements, installations).
CO #13 — Increase 60 days due to delays caused by Hurricae Irma (repairs, replacements, installations).
CO #15 — Increase 97 days due to working with insurance company on damages caused by Hurricane Irma, and warranty issues.
Total number of days from beginning substantial completion to 07/06/18 is 356 days.
MONROE COUNTY/ENGINEERING/ PROJECT MANAGEMENT
CONT RACT CHANGE ORD
PROJECT TITLE:
The Redevelopment of Bernstein Park
CHANGE ORDER NO: 15
INITIATION DATE: July 11, 2018
TO CONTRACTOR:
Burke Construction Group, Inc.
10145 NW 19 Street
Doral, FL 33172
The Contract is changed as follows:
CONTRACT DATE: April 20, 2016
The original ( Contract Sum (Guaranteed Maximum Price ) .......................... ..................$7,921,975.
Net change by previously authorized Change Orders ..................... ..............................$ (71,487.25)
The (Contract Sum) (Guaranteed Maximum Price) prior to this Change order was .............$7,850,487.75
The ( Contract Sum (Guaranteed Maximum Price) will be (increased) (decreased)
(unchanged by this Change Order. ,....$ 0.00
The new (Contract Suml (Guaranteed Maximum Price) including this Change Order is __.$7,850,487.75
The Contract Time will be ( increased) (decreased) (unchanged) by ... ............................... 97 Days
The date of Substantial Completion as of the date of this Change Order is ......................... July 6, 20 i 8
Detailed description of change order and justification
Elk d substantial completion by 97 days from Moirc h 30, „2018 to July 6. 2018 _ dLle to d ��'n Ica S arl I
warrant issues caused. b Hurricanes Irma in Se tcrriber 2017. _...__��LL�..��
ARCHITECT:
CONTRACTOR:
DIRECTOR PROJECT MANAGEMENT:
COUNTY /DEPUTY ADMINISTRATOR:
Christine Hurley
Change Order Attachment per 114
e Change Order was not included in the original contract specifications. Yes ® No ❑
If Yes, explanation: Additional time was needed to work with insurance company on damages
and warranty issues caused by Hurricane Irma.
e Change Order was included in the original specifications. Yes ❑ No
If Yes, explanation of increase in price:
e Change Order exceeds $50,000 or 5% of contract price (whichever is greater). Yes ❑ No
If Yes, explanation as to why it is not subject for a calling for bids:
e Project architect approves the change order. Yes ® No ❑
If no, explanation of why:
e Change Order is correcting an error or omission in design document. Yes []No
Should a claim under the applicable professional liability policy be made? Yes ❑ No El
Explain:
MONROE COUNTY/ENGINEERING/ PROJECT
MANAGEMENT
CONTRACT CHANGE ORDER
PROJECT TITLE. CHANGE ORDER NO: 16
The Redevelopment of Bernstein Par* INITIATION DATE. March 26 2018
CONTRACT DATE. May 31, 2018
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ARCHITECT.
Change Order Attachment per Ordinance No. 004 -1999
Change Order was not included in the original contract specifications. Yes ® No ❑
If Yes, explanation: Fence needed around electrical and pressurized water equipment to
discourage public access.
Change Order was included in the original specifications. Yes ❑ No
If Yes, explanation of increase in price:
• Change Order exceeds $50,000 or 5% of contract price (whichever is greater).Yes ❑ No
If Yes, explanation as to why it is not subject for a calling for bids:
• Project architect approves the change order. Yes ® No ❑
If no, explanation of why:
Change Order is correcting an error or omission in design document. Yes ❑No
Should a claim under the applicable professional liability policy be made? Yes ❑ No
Explain:
Chang
OWNER
X
Amount
Doral, Florida 33172
O r d er
Prime Contract Change Order #041: Additional Aluminum Fencing Per
owners request
TOTAL:
TO: Monroe County Engineering FROM:
R eq ue s t
ARCHITECT
10145 NW 19th Street
Key West, Florida 33040
Miami Florida 33172
DATE CREATED: 5/24/2018 CREATED BY:
CONTRACTOR
FIELD
X
deal
sells
BURKE
AIA Document G710
DESIGNATED REVIEWER: Armando Silvelra (Burke Construction REVIEWED BY:
Group, Inc.)
DUE DATE: REVIEW DATE:
SUBCONTRACTOR
INVOICED DATE: PAID DATE:
't...onstrtltw don; Gjr r jjI> It1C,
PROJECT:
Bernstein Park
CHANGE ORDER NUMBER:
041
6751 5th Street
DATE:
5/24/2018
Stock Island< Florida 33040
CONTRRACTOR PROJECTM
1611
CONTRACTOR: Burke Construction Group, Inc.
Title
10145 N.W. 19th Street
Amount
Doral, Florida 33172
Additional Aluminum Fencing Per owners request
Prime Contract Change Order #041: Additional Aluminum Fencing Per
owners request
TOTAL:
TO: Monroe County Engineering FROM:
Burke Construction Group, Inc.
1100 Simonton Street
10145 NW 19th Street
Key West, Florida 33040
Miami Florida 33172
DATE CREATED: 5/24/2018 CREATED BY:
Armando Sllveira (Burke Construction Group,
Inc.)
CONTRACT STATUS: Pending - In Review REVISION:
0
DESIGNATED REVIEWER: Armando Silvelra (Burke Construction REVIEWED BY:
Group, Inc.)
DUE DATE: REVIEW DATE:
INVOICED DATE: PAID DATE:
SCHEDULE IMPACT: 15 days EXECUTED:
No
CONTRACT FOR: 1:Redevelopment of Bernstein Park TOTAL AMOUNT:
$ 7,593.62
DESCRIPTION:
Provide additional Aluminum fencing around Reclaim Water tanks and by electrical disconnect at Community
Building.
ATTACHMENTS:
A00111onal 1it/rrrfrtp _ n I fdp s. LI L
POTENTIAL CHANGE ORDERS IN THIS CHANGE ORDE
PCO #
Title
Schedule Impact
Amount
041
Additional Aluminum Fencing Per owners request
Grand Total:
7,593.62
TOTAL:
$ 7,593.62
CHANGE ORDER LINE ITEMS:
rvv s U� I . MUNIMU11101 nMununum s-UtxUMU rar uwrt®rs 1Vquaa5t
0 Cost Code Description Type Amount
1 02 -832- SITE PICKET FENCE (M) Aluminum Picket Fence Material Maledals 5 2,593,28
2 02 - 833 - SITE PICKET FENCE (L) Install Additional Aluminum Fence and gales Labor S 4,310,00'
Subtotal:
'... $SAU29''......
Overhand: 6.00% AppPes to all line Item types.
34518
p rofit: 6.DD%Applies to 10 Rne Item types„
345.19
Grand Total:
$7,603.62
wIF
wIF
Burke Construction Group, Inc. page 1 of 2 Printed On: 5/24/ 2018 12:37 AM
The original (Contract Sum) $ 7,921,975.00
Net change by previously authorized Change Orders ($71,487.25)
The contract sum prior to this Change Ober was $ 7,850,487.75
The contract sum would be changed by this Change Order in the amount of $ 7,593.62
The new contract sum including this Change Order will be $ 7,858,081.37
The Contract Time will be (increased) (decreased) (unchanged) by 15 days
The date of Substebtial Completion as of the date of this Change Order therefore Is
Master Permit Issue Date: Contract Base Days: = Added Time Above:
Reservations: This proposal is based solely on the usual cost elements such as labor material and normal markups, and does not include any amount
for additional changes in the sequence of work, delays, disruptions, rescheduling, lost productivity, extended or unabsorbed overhead, overtime,
acceleration and or impact costs, unless specifflcally stated. The right Is expressly reseved to amend and make claim for any and all of these related
Items prior to final settlement of this contract.
Bill Horn (Architect)
915 Eaton Street
Key West Florida 33040
Monroe County Engineering
1100 Simonton Street
Key West Florida 33040
Burke Construction Group, Inc.
10145 NW 19th Street
Miami Florida 33172
SIGNATURE
DATE SIGNATURE DATE SIGNATURE DATE
Burke Construction Group, Inc. page 2 of 2 Printed On: 5124/ 2018 12 :37 AM
Ultra Aluminum Mfg., Inc.
2124 Grand Commerce Drive
Howell, Michigan 48855
517- 548 -6755 Fax: 517 -548 -6756
Prepared By: Dan
Prepared for. BURKE CONSTRUCTION GROUP
10145 NW 19th STREET
DORAL, FL 33172
P.O. Number: BP Add 5/21/18
Quotation
Prepared On
Quantity
Description Quotation Color: Black
Price
Amount
Other:
UAF -200 - Flat Top Industrial, 4" Spacing, Fully Weld at Each Cross Member,Standard b
8" x 8"
Tax:
6
48" H x VW, 3 Rails
152.60
915.60
4
Line Posts - 3" Square x 5'x.125 Cut to 51" with Welded Flanges
40.51
162.04
2
Blank Posts -4" Square x 5'x.125 Cut to 51" with Welded Flanges
51.26
102.52
2
Blank Posts - 4" Square x 6' x .125
59.53
119,06
2
UAF -20OW - Walk Gate, Ind., 4" Sp., 48" H x 36" W - 3 Rails
192.05
384.10
4
Caps - 3" Square
0.00
0.00
4
Caps - 4" Square
0.00
0.06
4
Caps - 2 1/2" Square
0.00
0.00
164
Screws - #8 x 1" Self Drilling (per Hundred)
0.00
0.00
2
Hinges - 2" Aluminum Hinge (pairs)
0.00
0,00
2
Latches- Lokk Latch
0.00
0.00
2
Gate Latches - Drop Rod with Guides
12.48
24.96
2
Floor Flanges - 5" Welded Flange
15.71
31.42
2
Floor Flanges - 6 " Welded Flange
75.00
150.00
18 Rail Ends - Standard - Industrial 3.31 59.53
18 Rail Ends - Cup - Industrial 3.31 59.53
18 Rail Ends - Plate - Industrial 3.31 59.53
Notes
Sub-Total:
$2,068.29
Premium Ship to Remote Location
Other:
$100.
8" x 8"
Tax:
$0.00
Flanges
Freight:
$425.00
Total:
$2,593.29
Quotation valid for 30 days from Date prepared.
FENCE MASTERS, INC.
3550 N. W. 54TH STREET
MIAMI, FLORIDA 33142
DADE: (305) 635 -7777 * BROWARD (954) 463 -3172 * FAX: (305) 635 -7887
Date: May 23, 2018 Name: Armando Silveira
Company: Burke Construction Group Job Name: Bernstein Park
Address: 10145 NW 19th St
City: Doral, FL 33172 Job Address: Stock Island
Phone: (305) 468 -6604, Fax:
We propose, subject to acceptance by Fence Masters, Inc., (seller) to perform work in accordance with quantities and sizes listed
below. Before erection is begun, purchaser is to establish property line stakes and grade stakes and to remove all obstructions that
may interfere with erection. Purchaser is responsible for location ofany underground lines. Fence Masters, Inc. is not responsible for
any damage to unmarked lines After the contract is executed and received by Fence Masters, Inc„ notice to proceed is to be provided
by purchaser at least 14 days prior to date of commencement of the work In order to avoid unforeseen conflicts in contract language,
by signing this contract you are waiving any obligation on our part to sign any contract or other document that you subsequently may
offer, provide, or demand. This contract will be the only contract for this job and is binding on both parties.
Install Q t°lers Mat
6 — 6'x 4' High aluminum fence panels on top of wall (anchors by others) $2,935.00
2 — Gates 4' High aluminum gates with associated hardware. $1,375.00
Price complete $4,310.00
IMPORTANT PRICING NOTE:
Due to recent conditions beyond our control relating to raw steel material availability, this price is subject to change.
Actual price will be based on receipt date of executed contract and mill price increases if any.
Permit Costs are not included in this price, and if required, will be added as a Change Order to this contract
Subject to credit approval by Fence Masters, Inc. Tema are net on billing Interest of 1 ''A % per month will be charged on accounts past due. Title to the property as
addressed by this proposal shell remain in ft seta, Fence Mastera, Inc. until paytnent in full is received, pslrsntlnt to the lornts hereof This is a rc1ain title rontraut.
In the event the rnoney due hereunder, or any portion thereof, has to be collected on demand rtfan attorney or by suit. the purchaser a rV4 141
pay all costs of collection including Interest at the highest legal rate and reasonable attorney :s fees.
Approved & Accepted: Fence Masters, Inc. (Seller)
Signature
Robert S. Miller, Project Manager
Approved & Accepted by Purchaser:
Burke Construction Group
11v
Signature
Armando Gomez,
Steel & Aluminum Picket Fence ** Chain Link ** Highway Guardrail ** Site Bollards ** Access Control Systems
Since 1947