Item D03C ounty of M onroe
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BOARD OF COUNTY COMMISSIONERS
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Mayor David Rice, District 4
The FlOnda Key
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Mayor Pro Tem Sylvia J. Murphy, District 5
Danny L. Kolhage, District 1
George Neugent, District 2
Heather Carruthers, District 3
County Commission Meeting
August 15, 2018
Agenda Item Number: D.3
Agenda Item Summary #4560
BULK ITEM: Yes DEPARTMENT: Budget and Finance
TIME APPROXIMATE: STAFF CONTACT: Julie Cuneo (305) 292 -4460
N/A
AGENDA ITEM WORDING: Report of Hurricane Irma finance activity by the Office of
Management and Budget.
ITEM BACKGROUND:
PREVIOUS RELEVANT BOCC ACTION:
CONTRACT /AGREEMENT CHANGES:
N/A
STAFF RECOMMENDATION:
DOCUMENTATION:
Hurricane Irma Project Update August REVISED
FINANCIAL IMPACT:
Effective Date:
Expiration Date:
Total Dollar Value of Contract:
Total Cost to County:
Current Year Portion:
Budgeted:
Source of Funds:
CPI:
Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing:
Grant:
County Match:
Insurance Required:
Additional Details:
If yes, amount:
None
REVIEWED BY:
Tina Boan
Kathy Peters
Board of County Commissioners
Completed
Completed
Pending
07/31/2018 3:49 PM
07/31/2018 3:57 PM
08/15/2018 9:00 AM
Tina Boan, Sr. Director I Monroe County Budget and Finance
Project ID
Date Uploaded
to FEMA Portal
Description of Project
Project Cost
Submitted
Project Cost
Obligated
Payments
Received
MC -B -003 FEMA5072 PJV 22
11/14/2017
Force Account Labor 100% Cost Share
$2,701,506
$2,667,614
$1,690,337
MC -B -018 FEMA9657 PJV 41
12/1/2017
Temporary Sanitary Facilities 100% Cost Share
$62,005
$60,950
$60,950
MC -B -019 FEMA8880 PJV 39
12/1/2017
Fire /Rescue Medical Supplies 100% Cost Share
$110,478
$106,465
$106,465
MC -B -020 FEMA9376 PVV48
12/1/2017
Temporary Fencing 100% Cost Share
$25,0081
$23,508
$23,508
MC -B -021 FEMA9386
12/1/2017
Satellite Systems 100% Cost Share
$102,586
MC -B -010 FEMA 11613 PJV 164
1/13/2018
Force Account Vehicle & Equipment 100% Cost Share
$611,817
$524,115
$370,678
MC -A -023 FEMA 11667
1/13/2018
Higgs Beach Sand Cleanup 100% Cost Share
$62,599
MC -B -015 FEMA16549
1/13/2018
Emergency Repairs of Roads and Bridges 100% Cost
Share
$11,780
$11,214
MC -B -026 FEMA26503
1/25/2018
Temporary Road Repair 75% Cost Share (labor, road
signs, orange cones, barricades, asphalt and rock)
$66,303
MC -B -035 FEMA16038
2/16/2018
Emergency Operations Center 100% Cost Share
(materials, contracts, rentals)
$222,860
MC -B -011 FEMA16035
2/16/2018
Base Camp 100% Cost Share
$6,593,062
MC -A -002 FEMA9400
2/16/2018
Contract Debris Removal 92% Cost Share
$5,097,357
MC -B -030 FEMA32556
2/16/2018
Temporary Repairs, Equipment, Materials including
Mileage & Meals 100% Cost Share
$447,721
MC -B -028 FEMA 16162
3/22/2018
Sheltering and Evacuation 100% Cost Share
$562,125
MC -B -044 FEMA 37290
3/21/2018
Emergency Operations Support 100% Cost Share
$50,000
MC -B -043 FEMA 34105
3/29/2018
Emergency Operations Center 75% Cost Share
(materials, contracts, rentals)
$121,598
MC -A -014 FEMA38258
4/13/2018
Contract Debris Removal 75% Cost Share
$13,764,152
MC -A -014 FEMA43342
7/6/2018
Contract Debris Removal 77% Cost Share
$7,681,385
MC -B -056 FEMA 41002
4/23/2018
Sheltering and Evacuation 75% Cost Share
$14,394
MC -B -012 FEMA 41018
6/8/2018
Mold Testing & Remediation 75% Cost Share
$1,331,295
MC -B -058 FEMA 41034
4/23/2018
Materials, Meals and Mileage 75% Cost Share
$61,446
MC -E-060 FEMA36054
7/25/2018
Big Pine Key AARP75% Cost Share
$95,494
$39,796,972
$3,393,865
$2,251,938
Category A: $26,605,493 Category B: $13,095,985 Category E: $95,494
#
1111 11111111111 1
Note -- estimates are preliminary and do notinclude mitigation
Items in blue are new or updated estimates. Category A Land Debris increased. NRCS EWP Grant estimate County Portion decreased due to increase in Stewardship allocation.
Insurance Estimated
FEMA
Total Estimate
Proceeds County Portion
Category A
Debris Removal- -Land 92/4/4 Cost Share
$5,097,357
$203,894
Category A
Debris Removal- -Land 77/11.5/11.5 Cost Share
$7,689,385
$884,279
Category A
Debris Removal- -Land 75/12.5/12.5 Cost Share
$14,103,633
$1,762,954
Category A
Debris Removal -- Marine 75/12.5/12.5 Cost Share
$500,000
$500,000
Category B
Emergency & Protective Measures 100/0/0 Cost Share
$11,897,403
$0
Category B
Emergency & Protective Measures 75/12.5/12.5 Cost Share
$1,716,303
$214,538
Category C
Roads & Bridges 75/12.5/12.5 Cost Share
$2,195,187
$274,398
Category D
Water Control Facilities 75/12.5/12.5 Cost Share
$3,870,000
$483,750
Category E
Buildings & Equipment (Buildings Only) 75/12.5/12.5 Cost Share
$10,498,436
$2,213,544 $1,035,611
Category E
Buildings & Equipment (Equipment/Vehicles /Content Only) 75/12.5/12.5 Cost Share
$589,028
$344,198 $30,604
Category G
Parks, Recreational Facilities & Other Items 75/12.5/12.5 Cost Share
$12,329,097
$1,541,137
$70,485,830
$6,931,166
USDA Natural Resources
Conservation Service (NRCS) Emergency Watershed Protection (EWP) Program Grant
Total Estimate
County Portion
Debris Removal -- Marine 75/25 Cost Share NRCS
$31,721,532
$7,930,383
Debris Removal -- Marine Technical Assistance 100/0 Cost Share NRCS
$2,731,607
$00
(See see slide 10 for complete grant budget)
$7,930,383
Florida Keys Stewardship Act Funds Appropriation
($5500,000
$34,453,139
$2,430,383
Total Estimate:
$104,938,969
$9,361,549
Note -- estimates are preliminary and do notinclude mitigation
Items in blue are new or updated estimates. Category A Land Debris increased. NRCS EWP Grant estimate County Portion decreased due to increase in Stewardship allocation.
.,==xpenses by Fund as of 7/30/18
Hurricane Irma Activity by Fund
FY1 7
FY18
Actual
Actual
Actual
Total
Grant Fund - Fund 125
125 0459110 Personnel
$2,509,179
$631,330
$3,140,508
125 0459110 Operating
$3,470,917
$6,829,317
$10,300,234
125 0459110 Capital
$46,642
$2,5451
$49,187
$6,026,738
$7,463,192
$13,489,930
Total
Card Sound Road - Fund 401
401 22559 Personnel
$0
$0
$0
401 22559 Operating
$0
$2,700
$2,700
401 22559 Capital
$0
$0
$0
$0
$2,700
$2,700
Total
Marathon Airport - Fund 403
403 635102 Personnel I
$30,116
$8,422
$38,538
403 635102 Operating
$3,505
$210,444
$213,949
403 635102 Capital
$0
$22,350
$22,350
$33,621
$241,216
$274,837
Total
Key West Airport - Fund 404
404 630191 Personnel I
$77,258
$1,094
$78,352
404 630191 Operating
$28,516
$86,457
$114,973
404 630191 Capital
$0
$5,026
$5,026
$105,773
$92,577
$198,350
Total
MSD Solid Waste - Fund 414
414 40003 Personnel I
$49,396
$1,883
$51,279
414 r 40003 Operating
$1,326,521
$20,620,202
$21,946,723
414 40003 Capital
$0
$0
$0
Total
$1,375,916
$20,622,086
$21,998,002
TOTAL
$7,542,048
$28,421,771
$35,963,819
stimated Damages Submitted to Insurance as of 7/30/18
Citizen's Property Insurance
Wright National Flood Insuranc
Lloyd's of London I
1` 11 1111111111� 1111111 11 ,1 1 11111111 1
11M rlwiiiiit � 71IM-17-M-0- M-3-3,
I
stimated Damages Submitted to Insurance as of 7/30/18
_
_ ;_ Eq uipment
Volunteer Firemen's Insurance Service, Inc.
Proceeds Receli'ved
Vehicles & Equipment
Florida League of Cities Total After Deductible
Proceeds Receli'ved
,,�
Proceeds Receli'ved
� � 0%
in
Project
FEIVIA Site Inspection
Date
Estimated Cost
Big Pine Key Community Park & Sheriff's House
4/2/2018
$3,600,000
Watson Field
4/13/2018
$800,000
Blue Heron Park & Community Center
4/4/2018
$950,000
Harry Harris Park
4/6/2018
$4,000,000
Higgs Beach
V' 4/23/2018
$100,000
Key West Historic Courthouse & Lighthouse
V / 4/26/2018
$200,000
Marathon Government Annex
V 4/16/2018
$350,000
Marathon Tax Collector
V" 4/11/2018
$600,000
Monroe County Sheriff Headquarters
v/ 5/29/2018
$1,500,000
Stiglitz Community Center at Watson Park
y / 4/9/2018
$750,000
Tavernier Fire Station
4/20/2018
$200,000
West Martello & East Martello
4/25/2018
$2,450,000
$15,500,000
Project
FEIVIA Site
inspection Date
Estimated Cost
Boat Ramps--State Rd 4A, Big Coppitt, Geiger Key, Blimp Road, Koehn's Avenue, Sunset Point Park
V 4/24/2018
$94,485
Key West Airport
V 5/1/2018
$263,200
Gato Building
/7/2018
$750,000
Marathon Airport
5/8/2018
$1,380,000
Lower Keys Parks--Pines Park, Bay Point Park, Fireman's Park, Wilhelmina Park and Boca Chica Beach
V 5/8/2018
$118,230
Transfer Stations--Long Key and Cudmoe
V 5/9/2018
$110,000
Lower Keys Facilities--Fleet Garage, Bayshore Manor, Key West Library, DMV
V 5/11/2018
$107,329
Upper Keys Parks--Rowell's Waterfront Park, Old Settler's Park, Garden Key Cove, Frienship Park, & Key Largo Community Park
5/14/2018
$666,382
Communication Towers--NAS Sigsbee Tower, Long Key Tower, Scout Key Tower, Grassy Key Translator, Card Sound Road
Y 5/16/2018
$110,800
Stock Island Detention Center
5/23/2018
$100,000
Fire Rescue--Big Coppitt Fire Station, Sugarloaf Fire Dorm, Conch Key Fire Station, Layton Fire Station
5/24/2018
$89,300
Freeman Justice Center
5/25/2018
$750,000
Upper Keys Facilities--Ellis Building, Islamorada Library, Key Largo Library, Murray Nelson Building, Plantation Government
Center
5/30/2018
$648,235
$5,187.96
Project
FEMA Site
Inspection Date
Estimated Cost
Cudjoe Substation
vl / 7/12/2018
$34,700
Fire Station #13
V 7/12/2018
$5,872
Big Pine Library
vl / 7/12/2018
$50,000
Marathon Substation Building
✓ 7/12/2018
$35,000
$125,572
Total Estimated Costs
$20,813,533
Total All Areas
Project Budget
NRCS Cost Share
Local Cost Share
Construction FA 75%/25% Cost Share
$45,821,212.00
$34,365,909.00
$11,455,303.00
Other TA 100% Cost Share
$3,436,590.90
$3,436,590.90
$0.00
Total Project:
$49,257,802.90
$37,802,499.90
$11,455,303.00
Monroe County
Project Budget
NRCS Cost Share
Local Cost Share
Construction FA 75%/25% Cost Share
$31,721,532.00
$23,791,149.00
$7,930,383.00
Other TA 100% Cost Share
$2,731,606.90
$2,731,606.90
$0.00
Total Monroe County:
$34,453,138.90
$26,522,755.90
$7,930,383.00
Marathon
Project Budget
NRCS Cost Share
Local Cost Share
Construction FA 75%/25% Cost Share
$7,509,500.00
$5,632,125.00
$1,877,375.00
Other TA 100% Cost Share
$375,475.00
$375,475.00
$0.00
Total Marathon:
$7,884,975.00
$6,007,600.00
$1,877,375.00
Islamorada
Project Budget
NRCS Cost Share
Local Cost Share
Construction FA 75%/25% Cost Share
$6,590,180.00
$4,942,635.00
$1,647,545.00
Other TA 100% Cost Share
$329,509.00
$329,509.00
$0.00
Totallslamorada:
$6,919,689.00
$5,272,144.00
$1,647,545.00
Total Project:
$49,257,802.90
$37,802,499.90
$11,455,303.00