Item O1C ounty of M onroe
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BOARD OF COUNTY COMMISSIONERS
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Mayor David Rice, District 4
The FlOnda Key
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Mayor Pro Tem Sylvia J. Murphy, District 5
Danny L. Kolhage, District 1
George Neugent, District 2
Heather Carruthers, District 3
County Commission Meeting
August 15, 2018
Agenda Item Number: O.1
Agenda Item Summary #4542
BULK ITEM: No DEPARTMENT: County Clerk of Court
TIME APPROXIMATE: STAFF CONTACT: Pamela Hancock (305) 292 -3314
N/A
AGENDA ITEM WORDING: Approval of minutes from the Regular Meetings of April 19, 2018
and June 20, 2018.
ITEM BACKGROUND:
PREVIOUS RELEVANT BOCC ACTION:
CONTRACT /AGREEMENT CHANGES:
N/A
STAFF RECOMMENDATION: Approval.
DOCUMENTATION:
4.April 19
7.June 20
FINANCIAL IMPACT:
Effective Date:
Expiration Date:
Total Dollar Value of Contract:
Total Cost to County:
Current Year Portion:
Budgeted:
Source of Funds:
CPI:
Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing:
Grant:
County Match:
Insurance Required:
Additional Details:
If yes, amount:
N/A
REVIEWED BY:
Kevin Madok
Cynthia Hall
Kathy Peters
Board of County Commissioners
Skipped
Completed
Completed
Pending
07/26/2018 8:36 AM
07/26/2018 1:17 PM
07/26/2018 2:07 PM
08/15/2018 9:00 AM
MINUTES
OF THE MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS
Regular Meeting
Board of County Commissioners
Thursday, April 19, 2018
Marathon, Florida
A regular meeting of the Monroe County Board of County Commissioners convened at 9:00 a.m.
at the Marathon Government Center. Present and answering to roll call were Commissioner Heather
Carruthers, Commissioner Danny Kolhage, Commissioner Sylvia Murphy, Commissioner George
Neugent and Mayor David Rice. Also present at the meeting were Roman Gastesi, County
Administrator; Bob Shillinger, County Attorney; Kevin Madok, Clerk of Court; Pamela Hancock, Deputy
Clerk; county staff, members of the press and radio; and the general public.
ADDITIONS, CORRECTIONS, DELETIONS
Al Motion was made by Commissioner Neugent and seconded by Commissioner Carruthers granting
approval of the Additions, Corrections and Deletions to the agenda. Motion carried unanimously.
BULK APPROVALS
Motion was made by Commissioner Neugent and seconded by Commissioner Carruthers granting
approval of the following items by unanimous consent:
C2 Board granted approval and authorized execution of State of Florida, Department of
Transportation (FDOT) Joint Participation Agreement for Grant Contract GOU78 providing
51,500,000.00 in FDOT funding for Florida Keys Marathon International Airport Land Acquisition, to be
funded 80% FDOT and 20% Airport Operating Funds 403.
C3 Board granted approval and authorized execution of State of Florida, Department of
Transportation (FDOT) Agreement Number 1 for Grant Contract GOR04 providing an additional
$40,000.00 in FDOT funding for Building and Security Improvements at the Key West International
Airport, to be funded 50% FDOT and 50% Airport Operating Fund 404.
C4 Board granted approval and authorized execution of a Second Amendment to the Lease with
Marathon Landing & Flying Club, Inc., adding 6,250 square feet of leasehold space for paving between
the hangar and taxiway. Hangar rent will increase by $750.00 annually; and, on January 1, 2034 the rent
will be set at Fair Market Value (FMV). The lease term will be extended by ten (10) years to December
10, 2048. The increased rent from the FMV reset date being advanced four years earlier and the increased
leased land will result in approximately $36,000.00 of additional revenue to Monroe County Airports.
C5 Board granted approval and authorized execution of a First Amendment to the Lease with Islands
Flying Club, Inc., adding 2,000 square feet of leasehold space for paving between the hangar and the
taxiway. Hangar rent will increase by $240.00 annually; and, on December 1, 2024 the rent will be set at
Fair Market Value (FMV). The lease term will be extended by (10) ten years to November 18, 2038. The
increased rent from FMV reset date being advanced four years earlier and the increased leased land will
result in approximately $26,500.00 of additional revenue to Monroe County Airports.
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C6 Board granted approval of the revised Purchasing Policy which includes changes that are
necessary due to the recent change in newspaper publications and other clarifications as noted in detail in
the item background. Said changes are incorporated herein by reference.
C7 Board adopted the following Resolution, of a Florida Department of Transportation Small County
Outreach Program Grant Agreement, to fund both the construction and construction engineering and
inspection phases of the Stock Island II Roadway Improvements Project (Maloney and MacDonald
Avenues). The grant provides 51,995,000.00 (75 %) with a local match requirement of $665,000.00
(25 %). Estimated project amount is $2,660,000.00.
RESOLUTION NO. 115 -2018
Said Resolution is incorporated herein by reference.
C8 Board granted approval and authorized execution of a UASI FY 2017 Memorandum of
Agreement with the City of Miami, concerning a United States Department of Homeland Security Office
of Grants and Training Grant, through the State of Florida Division of Emergency Management Sub -grant
Agreement 4 17- DS- X3- 11- 23 -02- , in the amount of $91,591.56, with no County match required; and
authorization for the County Administrator to execute any other required documentation in relation to the
application process and execution of the agreement.
C9 Board granted approval for submission of a Department of State, Division of Historical Resources
Grant Application by Project Management for funding of a project to re -roof and provide a dry enclosure
of the historical jail within Jackson Square in Key West. The special category grant in the amount of
$500,000.00 will provide 50% funding with Monroe County affirming its ability to provide 50%
matching funds.
C10 Board granted approval for submission of a Department of State, Division of Historical Resources
Grant Application by Project Management for funding of a project to update the 1994 Historic Structures
Report for Pigeon Key. The Historic Structures Report becomes the foundation for future special
category grant applications. The special category small matching grant in the amount of $50,000.00 will
provide 50% funding with Monroe County affirming its ability to provide 50% matching funds.
C11 Board granted approval to utilize and implement the Guaranteed Maximum Price from Biltmore
Construction Co., Inc., Construction Manager at Risk proposal for the construction of the Plantation Key
Government Center and Roth Building Wastewater Treatment Plant Replacement and Abandonment
Project. This project is funded by infrastructure sales surtax in the amount of $783,765.00.
C12 Board granted approval and authorized execution of Amendment 5 to Agreement with Buccaneer
Courier to provide for an annual CPI -U adjustment of 2.1% effective March 16, 2018.
C13 Board granted approval and authorized execution of a Second Amendment to the Consultant
Agreement for Professional Architectural and Engineering Services with Bender & Associates Architects,
P.A. to include required federal contract provisions. This amendment also establishes a timeline for
consultant's performance and cost estimating requirements.
C14 Board granted approval and authorized execution of a Second Amendment to the Consultant
Agreement for Professional Architectural and Engineering Services with Amec Foster Wheeler
Environment & Infrastructure, Inc. to include required federal contract provisions. This amendment also
establishes a timeline for consultant's performance and cost estimating requirements.
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C15 Board granted approval and authorized execution of a Second Amendment to the Consultant
Agreement for Professional Architectural and Engineering Services with Bermello, Ajamil & Partners,
Inc. to include required federal contract provisions. This amendment also establishes a timeline for
consultant's performance and cost estimating requirements.
C16 Board granted approval and authorized execution of a Second Amendment to the Consultant
Agreement for Professional Architectural and Engineering Services with Currie Sowards Aguila
Architects, Inc. to include required federal contract provisions. This amendment also establishes a
timeline for consultant's performance and cost estimating requirements.
C17 Board granted approval and authorized execution of a Second Amendment to the Consultant
Agreement for Professional Architectural and Engineering Services with William P. Horn, Architect,
P.A., to include required federal contract provisions. This amendment also establishes a timeline for
consultant's performance and cost estimating requirements.
C18 Board granted approval and authorized execution of a Second Amendment with K2M Design,
Inc. to include required federal contract provisions. This amendment also establishes a timeline for
consultant's performance and cost estimating requirements.
C19 Board granted approval and authorized execution of a Second Amendment to the Consultant
Agreement for Professional Architectural and Engineering Services with Pike Architects, Inc., to include
required federal contract provisions. This amendment also establishes a timeline for consultant's
performance and cost estimating requirements.
C20 Board accepted the report of monthly Change Orders for the month of March 2018, reviewed by
the County Administrator /Assistant Administrator. Said report is incorporated herein by reference.
C21 Board granted approval and authorized execution of a First Amendment to the Continuing
Professional Engineering and Surveying Services Agreement with Avirom and Associates, Inc. to revise
the public records compliance language, includes required federal contract provisions, and establish a
timeline for performance and cost estimating requirements.
C22 Board granted approval and authorized execution of a First Amendment to the Continuing
Professional Engineering and Surveying Services Agreement with CPH, Inc., to revise the public records
compliance language, include required federal contract provisions, and establish a timeline for
performance and cost estimating requirements.
C23 Board granted approval and authorized execution of a First Amendment to the Continuing
Professional Engineering and Surveying Services Agreement with CSA Central, Inc., to revise the public
records compliance language, include required federal contract provisions, and establish a timeline for
performance and cost estimating requirements.
C24 Board granted approval and authorized execution of a First Amendment to the Continuing
Professional Engineering and Surveying Services Agreement with F. R. Aleman and Associates, Inc., to
revise the public records compliance language, include required federal contract provisions, and establish
a timeline for performance and cost estimating requirements.
C25 Board granted approval and authorized execution of a First Amendment to the Continuing
Professional Engineering and Surveying Services Agreement with Florida Keys Land Surveying, LLC, to
revise the public records compliance language, include required federal contract provisions, and establish
a timeline for performance and cost estimating requirements.
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C26 Board granted approval and authorized execution of a First Amendment to the Continuing
Professional Engineering and Surveying Services Agreement with Perez Engineering and Development,
Inc., to revise the public records compliance language, include required federal contract provisions, and
establish a timeline for performance and cost estimating requirements.
C27 Board granted approval and authorized execution of a First Amendment to the Continuing
Professional Engineering and Surveying Services Agreement with Thompson Youngross Engineering
Consultants, LLC, to revise the public records compliance language, include required federal contract
provisions, and establish a timeline for performance and cost estimating requirements.
C28 Board granted approval to advertise for a Public Hearing to consider adoption of an Ordinance
revising Section 19 -4 of the Monroe County Code to revise the toll rates and discount programs for Card
Sound Road Toll.
C29 Board granted approval to purchase, through Florida Sheriffs Association Contract (FSA -16-
VEF- 12.0), a Pierce Sky Boom Aerial Truck, and approval to purchase options from the manufacturer on
a sole - source basis at a price of $643,305.00; and approval for the Fire Chief to execute all necessary
documentation.
C30 Board adopted the following Resolutions for the Transfer of Funds and for the Receipt of
Unanticipated Revenue:
Receipt of Unanticipated Funds (OMB Schedule Item No. 1).
RESOLUTION NO. 116 -2018
Said Resolution is incorporated herein by reference.
Receipt of Unanticipated Funds (OMB Schedule Item No. 2).
RESOLUTION NO. 117 -2018
Said Resolution is incorporated herein by reference.
Receipt of Unanticipated Funds (OMB Schedule Item No. 3).
RESOLUTION NO. 118 -2018
Said Resolution is incorporated herein by reference.
Receipt of Unanticipated Funds (OMB Schedule Item No. 4).
RESOLUTION NO. 119 -2018
Said Resolution is incorporated herein by reference.
Receipt of Unanticipated Funds (OMB Schedule Item No. 5).
RESOLUTION NO. 120 -2018
Said Resolution is incorporated herein by reference.
Receipt of Unanticipated Funds (OMB Schedule Item No. 6).
RESOLUTION NO. 121 -2018
Said Resolution is incorporated herein by reference.
Receipt of Unanticipated Funds (OMB Schedule Item No. 7).
RESOLUTION NO. 122 -2018
Said Resolution is incorporated herein by reference.
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Receipt of Unanticipated Funds (OMB Schedule Item No. 8).
RESOLUTION NO. 123 -2018
Said Resolution is incorporated herein by reference.
Receipt of Unanticipated Funds (OMB Schedule Item No. 9).
RESOLUTION NO. 124 -2018
Said Resolution is incorporated herein by reference.
Receipt of Unanticipated Funds (OMB Schedule Item No. 10).
RESOLUTION NO. 125 -2018
Said Resolution is incorporated herein by reference.
Receipt of Unanticipated Funds (OMB Schedule Item No. 11).
RESOLUTION NO. 126 -2018
Said Resolution is incorporated herein by reference.
Receipt of Unanticipated Funds (OMB Schedule Item No. 12).
RESOLUTION NO. 127 -2018
Said Resolution is incorporated herein by reference.
Transfer of Funds (OMB Schedule Item No. 13).
RESOLUTION NO. 128 -2018
Said Resolution is incorporated herein by reference.
Transfer of Funds (OMB Schedule Item No. 14).
RESOLUTION NO. 129 -2018
Said Resolution is incorporated herein by reference.
HURRICANE IRMA RECOVERY
D2 Board granted approval of the ratification of a Lease Agreement for three additional single wide
trailers for one year rental each, and the addition of a single metal landing to be added to the set -up of the
original trailers for MCSO Personnel. Total cost is $33,013.89.
TOURIST DEVELOPMENT COUNCIL
E1 Board granted approval and authorized execution of an Amendment to extend Agreement with
the Dolphin Research Center, Inc. for the Guest Restroom /Changing Room Project to September 30,
2019.
E2 Board granted approval and authorized execution of an Amendment to extend Agreement with
the Dolphin Research Center, Inc. for the Welcome Center Generator Project to September 30, 2019.
E3 Board granted approval and authorized execution of an Amendment to extend Agreement with
Dolphin Research Center, Inc. for the Tiki Thatching and Platforms Project to September 30, 2019.
E4 Board granted approval and authorized execution of an Amendment to extend Agreement with
Dolphin Research Center, Inc. for the Welcome Center Project to June 30, 2018.
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E5 Board granted approval and authorized execution of an Amendment to extend Agreement with
the Dolphin Research Center, Inc. for the ADA Parking, Walkway, Landscaping and Fencing of Welcome
Center Project to June 30, 2018.
E6 Board granted approval and authorized execution of an Amendment to extend Agreement with
Pigeon Key Foundation, Inc. for the Pigeon Key Roof Replacement - Assistant Bridge Tenders Quarters
Project to March 31, 2019.
E7 Board granted approval and authorized execution of an Amendment to extend Agreement with
City of Key West for the Truman Waterfront Park Amphitheater and Public Parking Project to June 30,
2018.
PLANNING & ENVIRONMENTAL, BUILDING & CODE
COMPLIANCE DEPARTMENTS
12 Board granted approval and authorized execution of Amendment No. 2 to Lease No. 4549
between Monroe County and the State of Florida for the management of certain state owned conservation
lands.
I3 Board granted approval to re- appoint Mr. Charles E. Miller (Charlie), CGCO23830, to one
additional three -year term to the Contractors' Examining Board beginning April 19, 2018 through April
19, 2021 as second alternate voting member.
I5 Board granted approval to advertise a Public Hearing to consider adoption of an Ordinance
amending Section 8 -3(a) of the Monroe County Code which authorizes Code Compliance officers to issue
citations for unlicensed contractor activity to include authorization for the specific Building Department
employee to enforce unlicensed activity and to issue citations, to be held May 16, 2018 in Key West, FL
at 3:00 p.m. or as soon thereafter may be heard.
WASTEWATER ISSUES
Kl Board granted approval and authorized execution of an 11th Amendment to the Cudjoe Regional
Wastewater System Interlocal Agreement (ILA) with Florida Keys Aqueduct Authority increasing the
amount of the ILA project amount by $7.2 million to a total of $203.7 million.
SHERIFF'S OFFICE
L1 Board granted approval of the Request for Expenditure from Law Enforcement Trust Funds, as
follows: $2,000.00 Key West FL -SER -462 Civil Air Patrol: to support aerospace /STEM flight
orientation in CAP Airplanes education program for under 18 year old cadets and the Civil Air Patrol
mission to support America's communities with emergency response, diverse aviation and ground
services, youth development and promotion of air, space and cyber power.
L2 Board granted approval of the Request for Expenditure from Law Enforcement Trust Funds, as
follows: $500.00 Key West High School Operation Graduation 2018: to help cover expenses for the
all -night event that provides a safe, drug, and alcohol free celebration to recognize the achievements of
our graduating seniors.
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COMMISSIONERS' ITEMS
MI Board granted approval of Commissioner Murphy's appointment of Jerry Lorenz, replacing
Michelle Robinson who resigned, to the Climate Change Advisory Committee, with a term expiration of
October 1, 2010.
M3 Board granted approval of Commissioner Kolhage's appointment of Nathaniel Harris, replacing
Tom Nelson, to the KWIA Ad Hoc Committee on Noise.
M4 Board granted approval of Commissioner Kolhage's appointment of Theresa L. Calhoun,
replacing Amy Kehoe, to the KWIA Ad Hoc Committee on Noise.
COUNTY CLERK
N1 Board granted approval of minutes from the regular meetings of January 17, 2018 and February
21, 2018. Said minutes are incorporated herein by reference.
N2 Board granted approval of Tourist Development Council expenses for the month of March 2018,
as follows: Advertising, in the amount of $2,863,637.15; Bricks & Mortar Projects, in the amount of
$407,556.76; Events, in the amount of $189,209.49; Office Supplies & Operating Costs, in the amount of
$37,656.17; Personnel Services, in the amount of $271,404.20; Public Relations, in the amount of
$169,103.90; Sales & Marketing, in the amount of $63,063.28; Telephone & Utilities, in the amount of
$15,829.70; Travel, in the amount of $31,428.70; Visitor Information Services, in the amount of
$95,126.02.
N3 Board granted approval BOCC Warrants (Including Payroll), for the month ending March 2018,
10033189- 10034426(AP), 50003881 - 50003969 (PR), 3091592- 3092735 (PR Voucher), 23017 -23110
(WC), as follows: 001 General Fund, in the amount of $2,262,831.86; 100 Affordable Housing
Programs, in the amount of $3,763,301.48; 101 Fine & Forfeiture Fund, in the amount of $287,556.99;
102 Road & Bridge Fund, in the amount of $283,284.85; 115 TDC District Two Penny, in the amount
of $455,845.16; 116 TDC Admin & Promo 2 Cent, in the amount of $1,007,055.49; 117 TDC District
1,3 Cent, in the amount of $1,035,583.67; 118 TDC District 2,3 Cent, in the amount of $20,771.96; 119
TDC District 3,3 Cent, in the amount of $26,111.60; 120 TDC District 4,3 Cent, in the amount of
$76,452.49; 121 TDC District 5,3 Cent, in the amount of $155,769.20; 125 Gov Fund Type Grants, in
the amount of $683,788.43; 141 Fire & Amb Dist 1 L &M Keys, in the amount of $425,330.20; 147
Uninc Svc Dist Parks &Rec, in the amount of $59,619.03; 148 Plan, Build, Zoning, in the amount of
$197,722.14; 149 Municipal Policing, in the amount of $555,679.74; 150 E911 Enhancement Fund, in
the amount of $36,292.56; 152 Duck Key Security Dist, in the amount of $19,294.41; 157 Boating
Improvement Fund, in the amount of $7,737.72; 158 Misc Special Revenue Fund, in the amount of
$43,603.96; 160 Environmental Restoration, in the amount of $59,252.66; 163 Court Facilities, in the
amount of $5,780.50; 164 Drug Facilities Fees, in the amount of $13,801.99; 168 Bay Point
Wastewater MSTU, in the amount of $166.29; 171 Stock Island Wastewater, in the amount of
$1,420.37; 175 Long Key Wastewater, in the amount of $526.93; 180 Building Funds, in the amount of
$264,388.11; 207 2003 Revenue Bonds, in the amount of $65,000.00; 304 1 Cent Infra Surtax, in the
amount of $422,547.28; 308 Infrastructure Sales Tax Revenue Bond, in the amount of $107.33; 310
Big Coppitt Wastewater, in the amount of $4,743.83; 311 Duck Key Wastewater, in the amount of
$166.29; 312 Cudjoe Regional WW Proj, in the amount of $9,283.71; 314 Series 2014 Revenue
Bonds, in the amount of $110,775.50; 316 Land Acquisition, in the amount of $51,450.00; 401 Card
Sound Bridge, in the amount of $22,068.93; 403 Marathon Airport, in the amount of $118,828.86; 404
Key West Intl Airport, in the amount of $767,474.96; 406 PFC & Operating Restrictions, in the
amount of $3,495,861.08; 414 MSD Solid Waste, in the amount of $5,468,229.84; 501 Worker's
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Compensation, in the amount of $285,441.53; 502 Group Insurance Fund, in the amount of
51,393,893.03; 503 Risk Management Fund, in the amount of 5187,356.97; 504 Fleet Management
Fund, in the amount of $129,956.56; 610 Fire /EMS LOSAP Trust Fund, in the amount of $2,655.00.
N4 Board granted approval to declare fixed assets as surplus and allow for disposal. Said list is
incorporated herein by reference.
N5 Board granted approval to declare vehicles surplus and allow them to be advertised for sale. Said
list is incorporated herein by reference.
N6 Board granted approval to transfer assets to another department within the County. Said list of
transfers is incorporated herein by reference.
COUNTY ADMINISTRATOR
02 Board granted approval and authorized execution of an Agreement with Crime Stoppers of
Miami -Dade County, Inc. (CS) for a three year period authorizing CS to apply for grants available for use
in Monroe County.
03 Board granted approval and authorized execution of Consent to Assignment Agreement for
federal legislative and lobbying services to Thorn Run Partners effective March 12, 2018 (maintaining
same lobbying representative Greg Burns).
COUNTY ATTORNEY
P3 Board granted approval of the appointment of Commissioner Kolhage to serve as a substitute
member for the Monroe County Canvassing Board for the 2018 primary and general elections.
P4 Board granted approval and authorized execution of a Mediation Agreement for a Code
Compliance Lien Foreclosure case styled, Monroe County v. Jose Lima and Maribel Reyes, Circuit Court
Case No.: 17- CA -28 -P, regarding real property located at 786 Dolphin Ave., Key Largo, FL 33037.
P5 Board granted approval to negotiate a Contract with a law firm consortium led by Morgan &
Morgan, to serve as outside litigation counsel for litigation arising out of the opioid epidemic, in response
to a recently- issued Request for Proposal. If successful negotiations cannot be reached, approval is
requested to negotiate a contract with the next highest ranked respondent until successful negotiations are
reached. And granted approval for the County Attorney to sign all necessary agreements.
P6 Board granted approval of the purchase of a General and Professional Liability Insurance Policy
with Lloyds of London/Greenhill Insurance Company for Bayshore Manor, and for the Risk
Administrator to sign all necessary forms.
P7 Board granted approval to accept Marsh USA proposal and renew Property Insurance from
Lloyds of London Ins. Co., and Landmark American Ins. Co., Hiscox Insurance Co., and Boiler and
Machinery Insurance from Hartford Steam Boiler Ins. Co., and for the Risk Administrator to execute all
necessary forms.
SOCIAL SERVICES
S1 Board granted approval and authorized execution of 1st Amendment to Agreement 417 -18
between Tranquility Bay Adult Day Care and Monroe County Board of County Commissioners/Monroe
81Pa g e 04 19 20 18
County Social Services to provide facility based respite and caregiver services to elderly and /or disabled
Monroe County residents to increase the "not to exceed amount" from $50,000.00 to $80,000.00 for the
contract period ending June 30, 2018. (Social Services April 4, 2018 44103 — routed after draft agenda
generated for SMT.)
HURRICANE IRMA RECOVERY
S3 Board granted approval and authorized execution of State of Florida, Department of
Transportation (FDOT), Supplemental Joint Participation Agreement Number 1 for Building and Security
Improvements Grant Contract GOQ40 for the Florida Keys Marathon International Airport revising the
scope of work to include repair, replacement and remediation of airport facilities negatively impacted by
Hurricane Irma, including planning, permitting, design, and construction. All work to be funded 80%
FDOT and 20% Airport Operating.
COUNTY ATTORNEY
S4 Board accepted the reports and approved the minutes from public meetings held on April 4, 2018
with Senator Rubio; April 6, 2018 with the South Florida Water Management District; and, April 9, 2018,
with the Florida Department of Emergency Management Director.
HURRICANE IRMA RECOVERY
S5 Board granted approval and authorized execution of the Memorandum of Understanding with
International Economic Development Council for them to conduct a Hurricane Irma Economic Recovery
Business Assessment.
Motion carried unanimously.
MISCELLANEOUS BULK APPROVALS
C1 Bob Shillinger, County Attorney, addressed the Board concerning approval of a Contract with
Burke Construction Group, Inc. for the construction of the new Cudjoe Fire Station No. 11. Burke
Construction Group is the lowest responsible and responsive bidder in the amount of $3,845,587.00. This
construction is funded by the one cent infrastructure sales surtax. After discussion, motion was made by
Commissioner Murphy and seconded by Commissioner Neugent to reject all bids and directed staff to
send the item out to bid again. Motion carried unanimously.
COMMISSIONERS' ITEMS
M2 Mr. Shillinger addressed the Board concerning direction to County and /or Land Authority staff
regarding a request from the Florida Keys Community Land Trust (FKCLT) for financial assistance in the
amount of $399,996.00 in tourist impact tax dollars for use to build four code compliant,
deed restricted affordable rental homes on Big Pine Key on lots the FKCLT purchased from residents
who left the keys after their homes were destroyed by Hurricane Irma. Barton Smith, Esquire,
representing the FKCLT; and, Deb Gillis addressed the Board. After discussion, motion was made by
Commissioner Murphy and seconded by Commissioner Carruthers granting conditional approval, and to
condition the authority to present it to the Mayor, based on adequate review by the County Attorney's
Office. Roll call vote carried unanimously.
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COUNTY ATTORNEY
P8 Mr. Shillinger addressed the Board concerning approval of a Contract for purchase of a lot
described as the West 70 feet of Lot 14, Conch Key Subdivision (PB 2 -130) with parcel number
00385780- 000400 for affordable housing. After discussion, motion was made by Commissioner Murphy
and seconded by Commissioner Carruthers granting approval and authorizing execution of the item.
Motion carried unanimously.
HURRICANE IRMA RECOVERY
S2 Kimberly Matthews, Sr. Director of Strategic Planning, made a Power Point Presentation of
Reentry Task Force Recommendations for improvements to Monroe County Emergency Management's
evacuation reentry program. Martin Senterfitt, Director of Emergency Management; Sheriff Rick
Ramsay; and Roman Gastesi, County Administrator, addressed the Board. The Board took no official
action.
TOURIST DEVELOPMENT COUNCIL
E8 Stacey Mitchell, Tourist Development Council Marketing Director, addressed the Board
concerning approval of a Resolution of the Board of County Commissioners of Monroe County, Florida
to authorize a percentage of unallocated capital brick and mortar funding from Fiscal Year 2018 to
transfer to Fiscal Year 2019 advertising. The following individuals addressed the Board: Deb Gillis,
representing Islamorada, Village of Islands; Dottie Moses, representing Island of Key Largo Federation of
Homeowner's Association; and Rita Irwin, representing Dolphin Research Center. After discussion,
motion was made by Commissioner Neugent and seconded by Commissioner Carruthers to approve
Option 2 that provides for unappropriated funds from FY 17 for DAC I, II and V to be utilized as an
additional source of funds to make up for the deficit; and, adopted the following Resolution. Roll call
vote carried unanimously.
RESOLUTION NO. 130 -2018
Said Resolution is incorporated herein by reference.
HURRICANE IRMA RECOVERY
D3 Kevin Wilson, Assistant County Administrator, and Mr. Shillinger addressed the Board
concerning future plans for Blue Heron Park and its use as an after school youth center. The following
individual addressed the Board: Daniel Dombroski, representing the Boys & Girls Club. Board directed
staff to look into use options of the property, including whether any restrictions that may be imposed by
land use restrictions on Big Pine Key or deed restrictions on the property itself and demographics of the
potential uses. Staff will bring two or three options, at different levels of resources, back to the Board for
consideration.
CLOSED SESSIONS
J2 Mr. Shillinger announced an Attorney- Client Closed Session in the matter of Marine Mammal
Conservancy, Inc., Case No. 18- 10594 -LMI, United States Bankruptcy Court, Southern District of
Florida, Miami Division and read the required language into the record pursuant to F.S. 286 - 011(8). Mr.
Shillinger advised that the following persons would be present at the meeting: the County
Commissioners, County Administrator Roman Gastesi, County Attorney Bob Shillinger, Assistant
County Attorneys Peter Morris and Steve Williams, Special Litigation Counsel Drew Dillworth and a
certified court reporter.
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Mayor Rice declared the open session of the meeting closed. After the closed session, the
meeting was re- opened.
JI Mr. Shillinger announced an Attorney- Client Closed Session in the matter of KWResort Utilities
Rate Application, Florida Public Service Commission Docket No. 20170141 -SU and read the required
language into the record pursuant to F.S. 286- 011(8). Mr. Shillinger advised that the following persons
would be present at the meeting: the County Commissioners, County Administrator Roman Gastesi,
County Attorney Bob Shillinger, Assistant County Attorney Cynthia Hall, Special Litigation Counsels
John T. LaVia and Robert Scheffel Wright of the law firm of Gardner Bist, and a certified court reporter.
Mayor Rice declared the open session of the meeting closed. After the closed session, the
meeting was re- opened.
HURRICANE IRMA RECOVERY
D4 Tina Boan, Sr. Director Budget & Finance, and Mr. Shillinger addressed the Board. Paul Ferraro,
representing Goodman - Gable -Gould Adjusters International made a Power Point Presentation on
Hurricane Irma finance activity. Bill Slater, Monroe County's Public Assistance Liaison with Adjusters
International, addressed the Board.
PLANNING & ENVIRONMENTAL, BUILDING & CODE
COMPLIANCE DEPARTMENTS
I4 Michael Roberts, Sr. Administrator of Environmental Resources, made a Power Point
Presentation on the 12th Annual Monitoring Report on the implementation of the Incidental Take Permit
and associated Habitat Conservation Plan for Florida key deer and other protected species on Big Pine
Key and No Name Key. Christine Hurley, Assistant County Administrator, and Mr. Shillinger addressed
the Board. After discussion, Board directed staff to work on a Comprehensive Plan amendment and Code
amendment to allow placement of affordable housing on Tier I properties on Big Pine Key for homes that
are destroyed by casualty by adding a specific sub -area type policy for redevelopment.
STAFF REPORTS
FI Ms. Hurley, provided the Board with a handout titled Proposed Hurricane Recovery and
Mitigation Projects that included information on: Demolition Mitigation and Reconstruction; Structure
Elevation; Structure Acquisition; Structure Acquisition and Demolition; HMGP Funding for Monroe
County; CDBG -DR funding for Monroe County; Housing Repair; Weatherization; Wind Retrofit; Mobile
Home Park Acquisition Mitigation; Voluntary Interest Survey Results; Preliminary Damage Assessment
(Summary w /Park Information) — through November 26, 2017; Hazard Mitigation Grant Program
(HMGP); Community Development Block Grant - Disaster Recovery (CDBG -DR); State Housing Interest
Partnership Program (Said handout is incorporated herein by reference). Ms. Hurley advised that the
handout is a basic briefing on where the county is to date and gave an overview of the categories. She
advised the Board that they are still working on the RFP for the tiny homes and they are trying to make
sure that the homes they seek meet all the criteria that has been discussed. Ms. Hurley introduced Mark
Boone, Senior Administrator of Flood Plain, to the Board. Board discussed delays in the permitting
process for homeowners who are recovering from Hurricane Irma. After discussion, the Board directed
staff to bring back a Resolution to itemize permit types that are considered a priority due to damage from
Hurricane Irma and to move homesteaded properties to the front of the line.
111Page 04 19 20 18
F2 Lisa Tennyson, Director of Legislative Affairs, advised that staff had been in DC this week. She
advised that there are a number of federal issues that are important to Monroe County that we share with
all of the other counties, particularly FEMA reimbursement delays. Staff learned that there's only about
$30 million that's been obligated by FEMA, however, applicants for FEMA reimbursements total in the
hundreds perhaps even thousands. Monroe County is the only applicant that has received any funding to
date from FEMA. Other issues discussed were Everglades restoration; infrastructure funding; and, NFIP
reauthorization. The Constitutional Revision Committee finalized its ballot amendments for the 2018
ballot and has eight amendments that are not particularly controversial. Ms. Tennyson discussed with the
Board the program for acquiring land for the purpose of retiring development rights and limiting the legal
liability given the build out scenario. Monroe County receives $5 million dollars a year to acquire land
through the Stewardship Bill.
Mr. Gastesi and Ms. Boan addressed the Board concerning sales tax collection. Ms. Boan
advised the Board that the infrastructure sales tax is down about 8.4 %.
PLANNING & ENVIRONMENTAL, BUILDING & CODE
COMPLIANCE DEPARTMENTS
Il Mr. Roberts gave a summary report of the status of the Permit Referral Process, which is the
process for the review of all development that occurs within areas designated as "Species Focus Areas" or
"Species Buffer Areas" within unincorporated Monroe County. The PRP is required for parcels that
contain habitat for any of the following listed species: Key Largo Cotton Mouse, Key Largo woodrat, Key
tree - cactus, Lower Keys marsh rabbit, Eastern indigo snake, Key deer, Schaus swallowtail butterfly,
silver rice rate, and Stock Island tree snail. If the parcel is on the list of parcels that are within designated
Species Focus Areas, staff reviews the development permit application for impacts to the above species in
accordance with Species Assessment Guides developed and provided by the U.S. Fish and Wildlife
Service.
COUNTY ADMINISTRATOR
01 Mr. Gastesi referred the Board to the County Administrator's Monthly Report for April 2018.
Said report is incorporated herein by reference. Mr. Gastesi advised the Board that he would be talking to
each Commissioner individually once the department budget reports are complete. He advised the Board
that the County needs the FEMA reimbursements to get the reserves back; and, that $21 million had been
drawn from the $40 million line of credit. He advised that the budget is not looking as favorable as it was
when they started the budget formulation process. Ms. Boan advised that the first pre- budget meeting is
scheduled for May 23, 2018.
Pedro Mercado, Assistant County Attorney, addressed the Board concerning the following five
items (Item 04 through 08). After discussion, motion was made by Commissioner Neugent and
seconded by Commissioner Carruthers granting approval and authorizing execution of the following five
items:
04 Approval of a Resolution establishing a Property Assessed Clean Energy (PACE) program within
the Monroe County, approving interlocal agreements with 4 PACE levy /collection entities; to which the
entities will administer voluntary non -ad valorem financing of qualifying conservation and energy
conservation efficiency, renewable energy and wind resistance improvements; authorize the mayor to
execute said agreements; and providing for implementing administrative actions, scrivener's errors,
121Page 04 19 20 18
conflicts, severability, and an effective date.
RESOLUTION NO. 131 -2018
Said Resolution is incorporated herein by reference.
05 Approval to enter into a Property Assessment Clean Energy Agreement with the Green Corridor
Property Assessment Clean Energy District at $0 cost to the County.
06 Approval to enter into a Property Assessment Clean Energy Agreement with Florida PACE
Funding Agency at $0 cost to the County.
07 Approval to enter into a Property Assessment Clean Energy agreement with Florida Resiliency
and Energy District ( "FRED ") at $0 cost to the County.
08 Approval to enter into a Property Assessment Clean Energy Agreement with Florida Green
Finance Authority at $0 cost to the County.
Roll call vote was taken with the following results:
Commissioner Carruthers
Commissioner Kolhage
Commissioner Murphy
Commissioner Neugent
Mayor Rice
Motion carried.
Yes
No
Yes
Yes
Yes
COUNTY ATTORNEY
PI Mr. Shillinger referred the Board to the County Attorney Report for April 2018. Said report is
incorporated herein by reference. Mr. Shillinger advised the Board that the School Board (SB) had
requested his offices help cover a hearing where the SB attorney was representing staff in a hearing and
needed an independent lawyer to represent the SB. His office did cover without prior approval because of
the governmental relationship. Mr. Shillinger introduced the concept of exploring an Interlocal
Agreement with the cities and SB for future situations similar to this so that the County wouldn't have to
pay for outside counsel. Mr. Shillinger addressed the Board concerning the ethics training. Board
directed staff to provide the training through a video presentation.
P2 Mr. Shillinger requested approval to hold an Attorney- Client Closed Session in the matter of
AshBritt, Inc. v. Monroe County, FL and Florida Department of Transportation, Case No. CA-K- 17 -802
at the regularly scheduled BOCC meeting on May 16, 2018 in Key West, FL at 1:30 p.m. or as soon
thereafter as may be heard and read the required language into the record. Motion was made by
Commissioner Neugent and seconded by Commissioner Carruthers to hold the closed session. Motion
carried unanimously.
131Pa g e 04 19 20 18
There being no further business, the meeting of the Board of County Commissioners was
adjourned.
Kevin Madok, CPA, Clerk
and ex- officio Clerk to the
Board of County Commissioners
Monroe County, Florida
141Page 04 19 20 18
MINUTES
OF THE MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS
Regular Meeting
Board of County Commissioners
Wednesday, June 20, 2018
Key Largo, Florida
A regular meeting of the Monroe County Board of County Commissioners convened at 9:00 a.m.
at the Murray Nelson Government Center. Present and answering to roll call were Commissioner Heather
Carruthers, Commissioner Danny Kolhage, Commissioner Sylvia Murphy, Commissioner George
Neugent and Mayor David Rice. Also present at the meeting were Roman Gastesi, County
Administrator; Bob Shillinger, County Attorney; Kevin Madok, Clerk of Court; Pamela Hancock, Deputy
Clerk; county staff, members of the press and radio; and the general public.
ADDITIONS, CORRECTIONS, DELETIONS
A 1 Motion was made by Commissioner Neugent and seconded by Commissioner Murphy granting
approval of the Additions, Corrections and Deletions to the agenda. Motion carried unanimously.
PRESENTATION OF AWARDS
B1 Presentation of award to Donald Lowrie, Mechanic 2, Plantation Key Garage, for his heroic
efforts.
BULK APPROVALS
Motion was made by Commissioner Kolhage and seconded by Commissioner Murphy granting
approval of the following items by unanimous consent:
Cl Board granted approval and authorized execution of a Lease Agreement with the State of Florida
Department of Health, Monroe County Health Department to provide continued office space at the Gato
Building, 1100 Simonton Street, Key West, FL. The term is for a one year period retroactive beginning
May 1, 2018 through April 30, 2019. The lessee will pay the County the sum of $0.00 per year for said
space.
C2 Board granted approval and authorized execution of a Lease Agreement with the State of Florida
Department of Health, Monroe County Health Department to provide continued office space at the
Department of Juvenile Justice Building, 5503 College Road, Stock Island, Key West, FL. The term is for
one year retroactive beginning May 1, 2018, through April 30, 2019. The lessee will pay the County the
sum of $0.00 per year for the space.
C3 Board granted approval and authorized execution of a Lease Agreement with the State of Florida
Department of Health, Monroe County Health Department to provide continued office space at the Roth
Building, 50 High Point Road, Tavernier, FL. The term of this Agreement is for a period of one year
retroactive beginning May 1, 2018, through April 30, 2019. The lessee will pay the County the sum of
$0.00 per year for the space.
C4 Board granted approval and authorized execution of a Lease Agreement with the State of Florida
Department of Health, Monroe County Health Department to provide continued office space at the Ruth
Ivins Center, 3333 Overseas Highway, Marathon, FL. The term of this Agreement is for a period of one
year retroactive beginning May 1, 2018, through April 30, 2019. The lessee will pay the County the sum
of $0.00 per year for the space.
C5 Board granted approval and authorized execution of the 10th Amendment with the Humane
Animal Care Coalition, Inc. (HACC) for a CPI -U adjustment of 2.1% effective July 1, 2018. The CPI -U
annual adjustment was approved in the contract dated April 18, 2007. The item is funded through ad
valorem taxes and has been budgeted.
C7 Board granted approval and authorized execution of a Contract with OneBlood, Inc., for
procurement, storage, and distribution of blood components required for air ambulance transportation to
meet required Trauma Star Medical Protocols.
C8 Board granted approval and authorized execution of a Contract for Hosted Application Service
and License Agreement with Sarasota County for licensing, hosting and support of the GovMax 5.0
software for five years. Sarasota is a sole source provider.
C10 Board granted approval to award bid and authorized execution of a Contract with Weekley
Asphalt Paving, Inc. for construction of the Key Largo II Roadway and Drainage Improvements Project
in the amount of $1,622,981.58. The construction is being partially funded by a Florida Department of
Transportation Small County Outreach Program grant and a South Florida Water Management District
grant, with a County match of $405,745.40 (25 %).
C11 Board granted approval and authorized execution of Contract Amendment 41 with Charley
Toppino & Sons, Inc. to update the federal language for a FDOT Local Agency Program Project for the
construction of the Big Pine Water Observation Platform and Reynolds Street Pier improvements.
C12 Board granted approval to purchase a one ton Chassis with flatbed and drill rig from Duval Ford
through Florida Sheriffs Contract No. 17- VEL25.0 /17- VEL15.0 at a cost of $94,321.00. Funds are
included in the Roads & Bridges Department budget.
C13 Board granted approval to purchase, through Florida Sheriff's Association Contract (FSA -17-
VEL- 25.0), two 2018 Chevrolet Silverado Trucks, and approval to purchase options from the
manufacturer on a sole - source basis for a total price of $87,202.00; and approval for the Fire Chief to
execute all necessary documentation.
C14 Board granted approval to advertise for a Public Hearing to consider adoption of an Ordinance
revising Section 19 -33 of the Monroe County Code to allow for right -of -way permits to be issued to
corporations in addition to property owners and property /homeowners associations.
C15 Board granted approval and authorized execution of Amendment 4 to the Interlocal Agreement
with the City of Marathon to provide three additional years of funding at 7.5% of the contract amount or
$18,750.00, whichever is less, per year to fund the Pigeon Key Ferry on an annual basis commencing on
July 1, 2018.
C16 Board granted approval and authorized execution of Amendment 3 to Contract with Paradise
Divers, Inc. for Temporary Ferry Service between the City of Marathon and Pigeon Key, extending the
expiration date to June 30, 2019. Annual contract term to run July 1, 2018 to June 30, 2019 at a total
contract cost of $231,249.40 with contributions from FDOT in the amount of $125,000.00; City of
Marathon in the amount of $17,343.75; and Pigeon Key Foundation in the amount of $1,406.25.
2 1Page 06 2 2 18
C17 Board granted approval to advertise a Public Hearing to consider an Ordinance abolishing the
Monroe County Municipal Service District which was created for purposes of providing garbage, trash,
waste collection and disposal and which was replaced by the Monroe County Solid Waste Municipal
Service Benefit Unit in 1989, but was never formally abolished.
C18 Board granted approval to renew and authorized execution of the Administrative Services
Agreement for five years with Florida Blue to continue providing Claims Administration, Case
Management and Utilization Review Services, Disease Management, Network Management, Wellness
Programs and other Related Services to Monroe County.
C19 Board granted approval to apply for a 2018 "Better Utilizing Investments to Leverage
Development" (BUILD) Grant in the amount of $4,200,000.00 (80 %) to fund the project planning,
environmental studies, engineering design and permitting phase for the Card Sound Bridge Replacement
and authorization for the County Administrator or his designee to execute any required documentation
related to the application. If awarded, the grant would require a 20% local match of 51,050,000.00.
C20 Board granted approval and authorized execution of the 4"' Amendment to the Professional
Services Agreement with Synalovski Romanik Saye, LLC for the design through construction
administration of a new public library in Marathon in the amount of $136,001.25. Fees will be paid from
the infrastructure sales tax.
C21 Board accepted the receipt of monthly Change Orders for the month of May 2018, reviewed by
the County Administrator /Assistant Administrator. Said report is incorporated herein by reference.
C22 Board granted approval for the five (5) libraries to close on Thursday, August 30, 2018, for a
Library Staff Development Day. Attendance for all Library staff will be mandatory.
C23 Board granted approval to award bid and authorized execution of a Contract with Ceiling to Floor
Cleaning, Inc., for janitorial services at the Florida Keys Marathon International Airport, in the amount of
$32,000.04 per year for the base bid (Main Terminal at 13,000 sq. ft.) and upon written directive,
Additive Alternate 41 (CBP Facility at 5,000 sq. ft.) for $200.00 per month and Additive Alternate 42
(main terminal department lounge at 2,600 sq. ft.) for 5150.00 per month. To be paid from Airport
Operating Fund 403. (Item was reconsidered later in the meeting).
C24 Board granted approval to rescind BOCC approval of agenda C13, from March 21, 2018,
approving a Professional Services Agreement with Passur Aerospace as the agreement was not included
at that time, and ratification of Professional Services Agreement with Passur Aerospace in the amount of
$2,500.00 per month, for the Passur Communicator as executed by the County Administrator. To be paid
from Airport Operating Fund 404.
C25 Board granted approval and authorized execution of a one -year policy renewal with Delta Dental
Insurance (January 1, 2019 - December 31, 2019). No rate increase for Low Plan. High Plan rates will
increase by 15 %.
C26 Board granted approval and authorized execution of a Third Amendment allowing a corporate
name change on the Continuing Contract Consultant Agreement for Professional Architectural and
Engineering Services from Amec Foster Wheeler Environment & Infrastructure, Inc. to Wood
Environment & Infrastructure Solutions, Inc.
3 1Page 06 2 2 18
C27 Board granted approval and authorized execution of a three year Contract with Broadwave, the
sole provider of Microwave Internet Service in the Florida Keys, to install service at the Marathon
Emergency Operations Center and the Sheriffs Complex on College Road in the amount of $68,928.00.
C28 Board granted approval and authorized execution of Community Care for Disabled Adults
Contract 4 KG073 between the Florida Department of Children & Families and Monroe County
BOCC/Monroe County Social Services to provide in home community care services to all eligible
permanently disabled adults aged 18 to 59 who are in need of assistance for the State Fiscal Years, July 1,
2018 to June 30, 2021, in the amount of $128,319.00.
C29 Board adopted the following Resolutions for the Transfer of Funds and for the Receipt of
Unanticipated Revenue:
Receipt of Unanticipated Funds (OMB Schedule Item No. 1).
RESOLUTION NO. 155 -2018
Said Resolution is incorporated herein by reference.
Receipt of Unanticipated Funds (OMB Schedule Item No. 2).
RESOLUTION NO. 156 -2018
Said Resolution is incorporated herein by reference.
Receipt of Unanticipated Funds (OMB Schedule Item No. 3).
RESOLUTION NO. 157 -2018
Said Resolution is incorporated herein by reference.
Receipt of Unanticipated Funds (OMB Schedule Item No. 4).
RESOLUTION NO. 158 -2018
Said Resolution is incorporated herein by reference.
Transfer of Funds (OMB Schedule Item No. 5).
RESOLUTION NO. 159 -2018
Said Resolution is incorporated herein by reference.
Transfer of Funds (OMB Schedule Item No. 6).
RESOLUTION NO. 160 -2018
Said Resolution is incorporated herein by reference.
Receipt of Unanticipated Funds (OMB Schedule Item No. 7).
RESOLUTION NO. 161 -2018
Said Resolution is incorporated herein by reference.
Receipt of Unanticipated Funds (OMB Schedule Item No. 8).
RESOLUTION NO. 162 -2018
Said Resolution is incorporated herein by reference.
Receipt of Unanticipated Funds (OMB Schedule Item No. 9).
RESOLUTION NO. 163 -2018
Said Resolution is incorporated herein by reference.
4 1Page 06 2 2 18
Receipt of Unanticipated Funds (OMB Schedule Item No. 10).
RESOLUTION NO. 164 -2018
Said Resolution is incorporated herein by reference.
Transfer of Funds (OMB Schedule Item No. 11).
RESOLUTION NO. 165 -2018
Said Resolution is incorporated herein by reference.
Transfer of Funds (OMB Schedule Item No. 12).
RESOLUTION NO. 166 -2018
Said Resolution is incorporated herein by reference.
Transfer of Funds (OMB Schedule Item No. 13).
RESOLUTION NO. 167 -2018
Said Resolution is incorporated herein by reference.
Transfer of Funds (OMB Schedule Item No. 14).
RESOLUTION NO. 168 -2018
Said Resolution is incorporated herein by reference.
Receipt of Unanticipated Funds (OMB Schedule Item No. 15).
RESOLUTION NO. 169 -2018
Said Resolution is incorporated herein by reference.
HURRICANE IRMA RECOVERY
D3 Board granted approval of the ratification of Agreement with Global Disaster Recovery, Inc., in
the amount of $92,284.36, for mold remediation at the Florida Keys Marathon International Airport as a
result of Hurricane Irma.
D4 Board granted approval to issue a bid solicitation for a new rotating beacon at the Florida Keys
Marathon International Airport to replace the current rotating beacon that was damaged beyond repair
during Hurricane Irma.
D5 Board granted approval to waive purchasing policies and purchase two LED Precision Approach
Path Indicators (PAPIs) and associated required equipment from sole source vendor Allen Enterprises,
Inc., in the amount of $58,216.68, for the Florida Keys Marathon International Airport. The current
PAPIs failed due to damage sustained by Hurricane Irma.
D6 Board granted approval and authorized execution of a Task Order with Amec Foster Wheeler
Environment & Infrastructure, Inc. for a Facilities Condition Assessment, Construction Documents, and
Construction Services to document and repair damage caused by Hurricane Irma to the Marathon Tax
Collector's Office in the amount of $64,561.00 for Phase I & 2.
D7 Board granted approval to advertise any required solicitations or proposals for repairs, work, or
services resulting from damage to County facilities as a result of Hurricane Irma and authorization to
proceed with such repairs, work, and services.
5 1Page 06 2 2 18
TOURIST DEVELOPMENT COUNCIL
E1 Board granted approval and authorized execution of an Amendment to Agreement to revise
Exhibit A (Scope of Service) of Agreement with Dolphin Research Center, Inc. for the Construct
Welcome Center Building Project.
E2 Board granted approval and authorized execution of an Amendment to Agreement to revise
Exhibit A (Scope of Service) of the Agreement with Dolphin Research Center, Inc. for the Welcome
Center Generator Project.
E3 Board granted approval and authorized execution of an Amendment to Agreement with Florida
Keys History and Discovery Foundation, Inc. for the Florida Keys History and Discovery Center - MOTE
Coral Reef Exhibit to amend the expiration date of the Agreement to March 31, 2019.
E4 Announcement of one vacant position on the Tourist Development Council District IV Advisory
Committee for one "At Large" appointment.
PLANNING & ENVIRONMENTAL, BUILDING & CODE
COMPLIANCE DEPARTMENTS
I4 Board adopted the following Resolution setting a Public Hearing for July 18, 2018, at the
Marathon Government Center, Marathon to consider a request by George and Lynda Sherko, for a
Resolution renouncing and disclaiming any right of the County and the public in and to a portion of the
right- of -way of Big Pine Street, as shown on the plat of Big Pine Shores, Plat Book 5, Page 20, bounded
on the north by Block 1, Lot 8, Big Pine Shores P135 -20; bounded on the west by Big Pine Street;
bounded on the south by the southern platted boundary of Big Pine Street according to the plat of Big
Pine Shores P135 -20; and bounded on the east by the platted boundary of Big Pine Street according to the
plat of Big Pine Shores; Big Pine Key, Monroe County, Florida.
RESOLUTION NO. 170 -2018
Said Resolution is incorporated herein by reference.
I5 Board granted approval of the selection of seven contractors, including Arnold's Auto & Marine
Repair, Inc.; Adventure Environmental, Inc.; Coffin Marine Services; Lower Keys Marine Towing &
Salvage, Inc.; American Underwater Contractors; Coral Construction Company; and, Underwater
Engineering Services, Inc. to perform Removal, Refloating and /or Demolition and Disposal of Derelict
Vessels, Non - Derelict Vessels, Floating Structures, Off - Premises Marine Signs and Marine Debris in the
Florida Keys waters within Monroe County.
I6 Board adopted the following Resolution setting a Public Hearing for July 18, 2018, at the
Marathon Government Center, Marathon to consider approval of a request by My Family Trust, c/o
Samuel Stoia, Trustee, for a Resolution renouncing and disclaiming any right of the County and the
public in and to a portion of the right -of -way of East First Street, as shown on the plat of Mandalay, Plat
Book 1, Page 194, bounded on the north by Block 2, Lots 26, 27, 28, & 29; bounded on the west by the
portion of East First Street previously abandoned by BOCC Resolution 603 -2006; bounded on the south
by Block 3, and 36 East Second Street 22; and bounded on the east by East First Street; Key Largo,
Monroe County, Florida.
RESOLUTION NO. 171 -2018
Said Resolution is incorporated herein by reference.
6 1Page 06 2 2 18
I7 Board granted approval of a waiver of approximately $25,374.00 in building permit fees for four
deed - restricted affordable housing units to serve the 80% of median income level to be built on four lots
on Avenue D and Avenue E, at approximate mile marker 31, having real estate numbers 00303770-
000000, 00304020 - 000000, 00304320 - 000000, and 00304290 - 000000 by Florida Keys Community Land
Trust.
I8 Board granted approval to authorize incentive pay for Senior Biologist Cynthia Guerra for
attaining a FEMA /Monroe County sponsored Floodplain Manager Certification.
I9 Board granted approval of a waiver of approximately $4,824.00 in building permit fees for one
deed - restricted affordable housing unit to serve the 120% of median income level to be built on one lot at
10 Fisherman's Trail in Key Largo at approximate mile marker 99, having real estate number 00521570-
000000 by Habitat for Humanity of the Upper Keys, Inc.
I10 Board adopted the following Resolution setting a Public Hearing for July 18, 2018, at the
Marathon Government Center, Marathon, to consider a request by Kampground of America, Inc., for a
Resolution renouncing and disclaiming any right of the County and the public in and to a portion of the
right -of -way of Bow Road and an unnamed alley, as shown on the plat of Sugarloaf Townsite, Plat Book
3, Page 180, bounded on the west by Lots 27, 28, 29, 30, & 31; bounded on the north by US 1; bounded
on the east by an un- platted parcel in Section 31, Township 66 South and Range 28 East; and bounded on
the south by Kings Row; Monroe County, Florida.
RESOLUTION NO. 172 -2018
Said Resolution is incorporated herein by reference.
III Board granted approval to advertise a Public Hearing for July 18, 2018, at the Marathon
Government Center in Marathon, to consider adoption of an Ordinance amending Chapter 26 of the
Monroe County Code to prohibit floating structures in County waters.
SHERIFF'S OFFICE
K2 Board granted approval of the Fiscal Year 2018 recommendations of the Monroe County Shared
Asset Forfeiture Fund Advisory Board, in the amount of $175,000.00, as follows: Easter Seals, in the
amount of $2,000.00; Keys to be the Change, in the amount of $4,774.34; Literacy Volunteers of
America, in the amount of $6,981.48; MARC House, in the amount of $8,242.10; Samuel's House, in the
amount of $7,631.48; A Positive Step, in the amount of $4,129.16; Kreative Kids Christian Academy, in
the amount of $4,020.86; Grace Jones Community Center, in the amount of $5,166.03; Autism Society of
the Keys, in the amount of $6,949.43; Kids Come First in the Florida Keys, in the amount of $6,202.91;
Dolphins to Stop Domestic Violence, in the amount of $2,620.86; The Last Resort Ministry, in the
amount of $4,094.61; Anchors Aweigh Club, in the amount of $5,126.84; Star of the Sea Foundation,
Inc., in the amount of $8,170.67; Island Dolphin Care, in the amount of $1,050.00; Good Health Clinic, in
the amount of $3,240.43; Key Bridge, Inc., in the amount of $1,732.83; Florida Keys Outreach Coalition
for the Homeless, in the amount of $7,276.65; Domestic Abuse Shelter, in the amount of $5,129.16;
Wesley House Family Services, in the amount of $6,808.89; Florida Keys Area Health Education Center,
in the amount of $6,380.32; Florida Keys Children's Shelter, in the amount of $6,131.48; Metropolitan
Community Church Key West, in the amount of $7,237.46; Guidance Care Center, in the amount of
$5,986.30; Independence Cay, in the amount of $4,306.57; Keys Area Interdenominational Resources, in
the amount of $4,592.29; Volunteers of America of Florida, in the amount of $2,000.00; Cancer
Foundation of the Florida Keys, in the amount of $5,663.72; Womankind, in the amount of $7,023.18;
Heart of the Keys Recreation a /k/a Marathon Recreation Center, in the amount of $4,562.05; Florida Keys
Healthy Start Coalition, in the amount of $5,129.16; Key West Botanical Garden Society, in the amount
7 1Page 06 2 2 18
of $3,820.25; Special Olympics Florida Monroe County, in the amount of $5,044.15; Voices for Florida
Keys Children, in the amount of $5,774.34.
COMMISSIONER'S ITEMS
M5 Board adopted the following Resolution in support of federal legislation, HR 5996, The Coral
Reef Conservation Reauthorization Act, to strengthen the federal role in coral reef protection and enhance
federal funding and resources.
RESOLUTION NO. 173 -2018
Said Resolution is incorporated herein by reference.
COUNTY CLERK
N1 Board granted approval of minutes from the Regular Meeting of May 16, 2018; and, the Special
Meetings of May 10, 2018 and May 23, 2018. Said minutes are incorporated herein by reference.
N2 Board granted approval BOCC Warrants (Including Payroll), for the month of May 2018,
.-.
10036923- 10038449, 50004187 - 50004274 (PR), 3094447 - 3095590 (PR Voucher), 23202 -23433 (WC),
a:
,,
as follows: 001 General Fund, in the amount of $2,720,988.91; 101 Fine & Forfeiture Fund, in the
c
amount of $4,171,320.54; 102 Road & Bridge Fund, in the amount of $704,282.88; 115 TDC District
Two Penny, in the amount of $1,175,757.80; 116 TDC Admin & Promo 2 Cent, in the amount of
$2,620,783.95; 117 TDC District 1,3 Cent, in the amount of $1,834,556.13; 118 TDC District 2,3 Cent,
>
in the amount of $150,850.25; 119 TDC District 3,3 Cent, in the amount of $566,051.42; 120 TDC
District 4,3 Cent, in the amount of $362,602.38; 121 TDC District 5,3 Cent, in the amount of
$374,230.66; 125 Gov Fund Type Grants, in the amount of $1,267,182.60; 141 Fire & Amb Dist 1
L &M Keys, in the amount of $776,336.04; 147 Uninc Svc Dist Parks &Rec, in the amount of
�
$109,902.69; 148 Plan, Build, Zoning, in the amount of $464,847.95; 149 Municipal Policing, in the
amount of $555,679.74; 152 Duck Key Security Dist, in the amount of $8,549.00; 153 Local Housing
Z
Assistance, in the amount of $42,324.50; 157 Boating Improvement Fund, in the amount of
$89,769.00; 158 Misc Special Revenue Fund, in the amount of $53,288.79; 160 Environmental
c
Restoration, in the amount of $5,342.30; 162 Law Enforcement Trust 600, in the amount of $2,500.00;
E
163 Court Facilities, in the amount of $9,389.53; 164 Drug Facilities Fees, in the amount of $6,897.64;
0
171 Stock Island Wastewater, in the amount of $24,786.10; 175 Long Key- Layton MSTU, in the
amount of $344.02; 180 Building Funds, in the amount of $426,163.13; 304 1 Cent Infra Surtax, in the
amount of $556,827.31; 308 Infrastructure Sales Tax Revenue Bond, in the amount of $550.83; 310
Big Coppitt Wastewater, in the amount of $4,560.92; 311 Duck Key Wastewater, in the amount of
$199.55; 312 Cudjoe Regional WW Proj, in the amount of $2,697,544.85; 314 Series 2014 Revenue
Bonds, in the amount of $178,361.38; 316 Land Acquisition, in the amount of $7,500.00; 401 Card
Sound Bridge, in the amount of $35,097.70; 403 Marathon Airport, in the amount of $429,443.86; 404
Key West Intl Airport, in the amount of $748,991.70; 406 PFC & Operating Restrictions, in the
amount of $2,981,237.24; 414 MSD Solid Waste, in the amount of $1,837,303.70; 501 Worker's
Compensation, in the amount of $168,650.15; 502 Group Insurance Fund, in the amount of
$1,587,882.74; 503 Risk Management Fund, in the amount of $965,824.17; 504 Fleet Management
Fund, in the amount of $195,139.14; 610 Fire /EMS LOSAP Trust Fund, in the amount of $5,310.00.
N3 Board granted approval of Tourist Development Council expenses for the month of May 2018, as
follows: Advertising, in the amount of $5,865,229.64; Bricks & Mortar Projects, in the amount of
$391,063.21; Events, in the amount of $176,532.17; Office Supplies & Operating Costs, in the amount of
$42,649.32; Public Relations, in the amount of $291,512.72; Sales & Marketing, in the amount of
8 1Page 06 2 2 18
$136,581.74; Telephone & Utilities, in the amount of $22,137.49; Travel, in the amount of $14,368.36;
Visitor Information Services, in the amount of $117,126.02.
N4 Board granted approval of FKAA invoices $50,000.00 or over for the Fiscal Year (to include
salaries), relating to the Cudjoe Regional Wastewater System Project. Said invoices are incorporated
herein by reference.
N5 Board granted approval of FKAA invoices for the Fiscal Year (to include salaries), relating to the
Cudjoe Regional Wastewater System Project. The invoices under $50,000.00 are being provided for
information only. Said invoices are incorporated herein by reference.
N6 Board granted approval to declare fixed assets as surplus and allow them to be disposed of. Said
list is incorporated herein by reference.
COUNTY ADMINISTRATOR
02 Board adopted the following Resolution authorizing temporary closing of the northbound lanes of
US from Mile Marker 98.2 to Mile Marker 100 from 9:45 a.m. to 11:45 a.m. for the annual 4th of July
Parade sponsored by Florida Keys News and Key Largo Chamber of Commerce.
RESOLUTION NO. 174 -2018
Said Resolution is incorporated herein by reference.
03 Board granted approval and authorized execution of Amendment No. 2, under the On -Call
Contract with Amec Foster Wheeler Environment and Infrastructure, Inc. for Category A services, to
formally change their name to Wood Environment & Infrastructure Solutions, Inc., retroactive to April
16, 2018.
04 Board granted approval and authorized execution of Amendment No. 2, under the On -Call
Contract with Amec Foster Wheeler Environment and Infrastructure, Inc. for Category B canal
infrastructure engineering services, to formally change their name to Wood Environment & Infrastructure
Solutions, Inc., retroactive to April 16, 2018.
05 Board granted approval and authorized execution of Amendment No. 1, to the On -Call Contract
with Amec Foster Wheeler Environment Infrastructure, Inc. for Category C environmental services,
environmental engineering, and other related services, to formally change the name to Wood
Environment & Infrastructure Solutions, Inc.; retroactive to April 16, 2018.
06 Board granted approval to advertise a Request for Qualifications for Professional Services for a
Sea Level Rise Resilience and Vulnerability Analysis for County maintained roads and related services.
07 Board granted approval to rescind previously approved agenda item M3, approved at the January
17, 2018 regularly scheduled board meeting, which was Task Order 4A for a 9 month time extension to
Task Order 44 for general project management services under the On -Call Contract with Amec Foster
Wheeler, Inc. for Category A services and approve Revised Task Order 4A that lists the corrected not to
exceed amount plus an additional 515,000.00 of new funds for FEMA reimbursable services related to
Irma.
9 1Page 06 2 2 18
COUNTY ATTORNEY
P2 Board granted approval of the semi - annual examination of public official bonds for County
Commissioners and Constitutional Officers pursuant to F. S. 137.05 and § 2 -28 of the Monroe County
Code and finding that all current bonds and /or insurance policies are adequate.
P6 Board granted approval and authorized execution of. 1) Consent to Assignment from Accela, Inc.
to Granicus, LLC; and, 2) Second Amendment with Granicus, LLC adding eSignature capabilities to
enable electronic signatures on agenda item documents; and de- commissioning Digital Boardroom
(electronic voting) thereby reducing total cost from $24,192.00 to $19,718.40 per 12 month term.
P8 Board granted approval and authorized execution of the Seventh Amendment to the Proplaza,
LLC, Lease Agreement extending the lease for the County Attorney's office space for five years to
August 31, 2023, and providing for a 3% annual rent adjustment.
PIO Board granted approval and authorized execution of the First Amendment to the 2017
Memorandum of Agreement between Monroe County and the Board of Trustees of the Internal
Improvement Trust Fund of the State of Florida concerning Florida Forever Projects in the Keys.
AIRPORTS
SI Board granted approval and authorized execution of Contract Amendment 46 with K2M Design
Inc., for additional professional services as a result of project time extension and scope expansion for the
Customs Terminal Security Enhancement Phase II Project at the Key West International Airport, to be
paid from Airport Fund 404 Operating (50 %) and FDOT Grant AQHIO (50 %).
COUNTY ADMINISTRATOR
S3 Board confirmed the appointment of Helene Wetherington as a department head (Director,
Recovery) as required by Section 2.01 of the Personnel Policy and Procedures Manual and approval of a
two year employee contract.
PLANNING & ENVIRONMENTAL, BUILDING & CODE
COMPLIANCE DEPARTMENTS
S7 Board granted approval and authorized execution of Department of Environmental Protection
(DEP) Contract No. NW282 between Monroe County (County) and the DEP providing $277,650.00 in
reimbursement funding to the County to assist with funding the County's Mobile Vessel Pumpout Service
for one year of operation from July 1, 2018 through June 30, 2019.
AIRPORTS
S9 Board granted approval to declare an emergency for purposes of purchasing a cold water supply
chiller system as an exclusion to the purchasing policies and procedures and ratify the contract with Sub -
Zero Air Conditioning, in the amount of approximately $175,000.00, for emergency replacement of the
chiller system at the Key West International Airport. To be paid from state FDOT Grant GOE47 or
GOR04 (50 %) and Airport Operating Fund (50 %).
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COUNTY ATTORNEY
S10 Board granted approval and authorized execution of a 99 -year Ground Lease between Monroe
County and Florida Keys Community Land Trust, Inc., for one parcel of land on Big Pine Key (RE No.
00304020- 000000), on which one renter - occupied affordable - rental, low - income employee housing unit
will be built.
S11 Board granted approval and authorized execution of a 99 -year Ground Lease between Monroe
County and Florida Keys Community Land Trust, Inc., for one parcel of land on Big Pine Key (RE No.
00303770- 000000), on which one renter - occupied affordable - rental, low - income employee housing unit
will be built.
S12 Board granted approval and authorized execution of a 99 -year Ground Lease between Monroe
County and Florida Keys Community Land Trust, Inc., for one parcel of land on Big Pine Key (RE No.
00304290- 000000), on which one renter - occupied affordable - rental, low - income employee housing unit
will be built.
S13 Board granted approval and authorized execution of a 99 -year Ground Lease between Monroe
County and Florida Keys Community Land Trust, Inc., for one parcel of land on Big Pine Key (RE No.
00304320- 000000), on which one renter - occupied affordable - rental, low - income employee housing unit
will be built.
Motion carried unanimously.
COUNTY ATTORNEY
P3 Bob Shillinger, County Attorney; Emily Schemper, Acting Director of Planning &
Environmental; Ginny Stones, Land Authority Attorney; Mark Rosch, Sr. Property Acquisition Specialist;
and Christine Hurley, Assistant County Administrator, addressed the Board concerning approval of a
Resolution establishing a policy for use and disposition of vacant lots acquired through voluntary
purchase under the density reduction program and for vacant lots acquired through other means such as
foreclosure and donation. After discussion, motion was made by Commissioner Kolhage and seconded
by Commissioner Murphy to postpone the item to next month's meeting. Motion carried unanimously.
P4 Mr. Shillinger and Ms. Stones addressed the Board concerning approval of a Resolution
establishing "Less Than Fee" program for retiring development rights from willing Sellers. After
discussion, motion was made by Commissioner Murphy and seconded by Commissioner Carruthers to
adopt the following Resolution. Motion carried unanimously.
RESOLUTION NO. 175 -2018
Said Resolution is incorporated herein by reference.
P9 Motion was made by Mayor Rice and seconded by Commissioner Neugent granting approval and
authorizing execution of a Contract for Purchase of a lot described as Block 6, Lot 3, Center Island (PB 5-
82) with parcel number 00380240 - 000000 for density reduction purposes. Motion carried unanimously.
The Board of County Commissioners meeting adjourned for the Board of Governors, Fire &
Ambulance District 1 meeting.
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FIRE & AMBULANCE DISTRICT 1
BOARD OF GOVERNORS
The Board of Governors for the Fire & Ambulance District 1 convened. Present and answering
to roll call were Commissioner Danny Kolhage, Commissioner George Neugent, Mayor David Rice,
Mayor Norman Anderson and Vice Mayor Bruce Halle.
H1 Steve Hudson, Deputy Fire Chief - Operations addressed the Board. Motion was made by
Commissioner Kolhage and seconded by Vice Mayor Halle granting approval to purchase, through
Florida Sheriffs Association Contract (FSA- I7 -VEL- 25.0), two 2018 Chevrolet Silverado Trucks, and
approval to purchase options from the manufacturer on a sole - source basis for a total price of $87,202.00;
and approval for the Fire Chief to execute all necessary documentation. Motion carried unanimously.
There being no further business, the meeting of the Fire & Ambulance District 1 Board of
Governors was adjourned.
The Board of County Commissioners meeting reconvened with all Commissioners present.
MISCELLANEOUS BULK APPROVAL
C9 Motion was made by Commissioner Carruthers and seconded by Commissioner Neugent granting
approval and authorizing execution of a Contract between Monroe County Board of County
Commissioners/Monroe County Social Services (Monroe County Transit) and the Community
Transportation Coordinator, Guidance Care Center, Inc., for the contract period of July 1, 2018 to June
30, 2019. This is a non - monetary partnership /collaboration contract required by the State of Florida
Commission for the Transportation Disadvantaged. Roll call vote carried unanimously, with Mayor Rice
abstaining due to a conflict.
HURRICANE IRMA RECOVERY
D2 Rhonda Haag, Sustainability Director; and Roman Gastesi, County Administrator, addressed the
Board concerning approval to negotiate a Contract in order of vendor ranking for Marine Debris
Monitoring Services as a result of Hurricane Irma. 100% cost reimbursement is anticipated to be provided
by USDA - Natural Resources Conservation Service as part of their Emergency Watershed Protection
Program in an amount not to exceed $3.1 Million. After discussion, motion was made by Commissioner
Kolhage and seconded by Commissioner Neugent granting approval of the item. Motion carried
unanimously.
D8 Tina Boan, Sr. Director Budget and Finance gave a report on Hurricane Irma finance activity
by the Office of Management and Budget. Mr. Shillinger addressed the Board.
D9 Mr. Gastesi and Ms. Hurley addressed the Board concerning approval of a Resolution creating a
Local Disaster Recovery Department and adopting a Revised Table of Organization. After discussion,
motion was made by Commissioner Carruthers and seconded by Commissioner Neugent to adopt the
following Resolution. Motion carried unanimously.
RESOLUTION NO. 176 -2018
Said Resolution is incorporated herein by reference.
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DI Cynthia Hall, Assistant County Attorney; Mr. Gastesi and Mr. Shillinger addressed the Board
concerning approval of Resolution A (no referendum); Resolution B (non- binding referendum); or
Resolution C (bond referendum); as a first step in creation of a Municipal Service Taxing District Unit
(MSTU) and levy of ad valorem taxes, to raise funds for indigent health care costs or to finance
reconstruction of Fishermen Community Hospital; also, approval to advertise a Public Hearing for
adoption of an Ordinance creating the MSTU; also, approval to file a bond validation action. The
following individuals addressed the Board: Rick Freeburg, representing Fishermen Community Hospital;
Jay Hershoff, Chairman of the Board of Fishermen Community Hospital and Chairman of the Board of
Mariners Hospital; and Hugo Diaz, representing Fishermen Community Hospital; Michelle Coldiron,
representing Marathon City Council; and Philip Kircher. After discussion, the Board took the following
actions on the item:
Motion was made by Commissioner Neugent and seconded by Commissioner Kolhage to adopt
the following Resolution (A) calling for the creation of the Middle Keys Health Care Municipal Service
Taxing Unit; requesting the municipalities of Marathon and Key Colony Beach to adopt the necessary
Ordinances to permit further ad valorem taxation within their municipal boundaries; and calling for
limitations on the ability of Monroe County to levy, collect, and use further ad valorem taxation within
the taxing unit. Roll call vote carried unanimously.
RESOLUTION NO. 177 -2018
Said Resolution is incorporated herein by reference.
Motion was made by Commissioner Neugent and seconded by Commissioner Murphy granting
approval to advertise a Public Hearing for adoption of an Ordinance creating the MSTU. Motion carried
unanimously.
Motion was made by Commissioner Murphy and seconded by Commissioner Neugent granting
approval to file a bond validation action when the time comes. Motion carried unanimously.
COMMISSIONER'S ITEMS
M3 The Honorable Chief Judge Mark Jones, representing the 16` Judicial Circuit; and Jay Hershoff,
addressed the Board concerning the Plantation Key Courthouse Complex Project. Kevin Wilson,
Assistant County Administrator; and Mr. Shillinger addressed the Board. After discussion, motion was
made by Commissioner Kolhage and seconded by Commissioner Neugent directing Construction
Management staff to negotiate a Guaranteed Maximum Price with the Construction Manager at Risk
(Biltmore) for the Plantation Key Courthouse Complex by the September BOCC meeting together with a
request for authorization to issue a Notice to Proceed upon completion of a fully executed contract,
satisfactory provision of the insurance and bond requirements, and approval of the County Attorney's
Office. Roll vote carried unanimously.
Mayor Rice excused himself from the meeting.
COUNTY ATTORNEY
P5 Ignacio Halley, representing Halley Engineering Contractors, Inc., addressed the Board
concerning the contractual disputes associated with the Card Sound Tolling Project as required in the
agreement with Halley Engineering Contractors, Inc. Mr. Shillinger and Ira Libanoff, outside counsel
assisting the County in relation to this matter; addressed the Board. The following individual addressed
the Board: Sandy Walters, representing Halley Engineering Contractors, Inc. The Board took no official
action.
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HEALTH DEPARTMENT
LI Emily Mutschler, representing the Florida Department of Health in Monroe, made a presentation
of multigenerational park signage for Clarence S. Higgs Memorial Beach Park.
Mayor Rice returned to the meeting and took his seat.
CLOSED SESSION
JI Mr. Shillinger announced an Attorney- Client Closed Session in the matter of KWResort Utilities
Rate Application, Florida Public Service Commission Docket No. 20170141 -SU and read the required
language into the record pursuant to F.S. 286- 011(8). Mr. Shillinger advised that the following persons
would be present at the meeting: the County Commissioners, County Administrator Roman Gastesi,
County Attorney Bob Shillinger, Assistant County Attorney Cynthia Hall and a certified court reporter.
Mayor Rice declared the open session of the meeting closed. After the closed session, the
meeting was re- opened.
MISCELLANEOUS BULK APPROVALS
C23 Mr. Shillinger requested that the Board re -open the bulk approval of the award of bid and
execution of a Contract with Ceiling to Floor Cleaning, Inc., for janitorial services at the Florida Keys
Marathon International Airport, in the amount of $32,000.04 per year for the base bid (Main Terminal at
13,000 sq. ft.) and upon written directive, Additive Alternate 41 (CBP Facility at 5,000 sq. ft.) for
$200.00 per month and Additive Alternate 42 (main terminal department lounge at 2,600 sq. ft.) for
$150.00 per month. To be paid from Airport Operating Fund 403. Mr. Shillinger advised the Board that
the commencement date of the contract needed to be changed from July 1, 2018 to July 14, 2018. After
discussion, motion was made by Commissioner Murphy and seconded by Commissioner Kolhage that the
approval of this item is reflective of an intent that the contract commence on July 14, 2018, not July 1,
2018. Motion carried unanimously.
COUNTY ATTORNEY
P7 Mr. Shillinger, Mr. Wilson and Christine Limbert- Barrows, Assistant County Attorney, addressed
the Board concerning direction, and possible approval of a request from two of the County's solid waste
collection franchises to be allowed to operate as specialty haulers but to be exempted from paying the
specialty hauler license fees. They are currently contracted to exclusively provide collection services of
residential and commercial solid waste and recycling in their assigned territories. After discussion,
motion was made by Mayor Rice and seconded by Commissioner Murphy to deny the item. Motion
carried unanimously.
COUNTY ADMINISTRATOR
08 Lisa Tennyson, Director of Legislative Affairs; and Mr. Shillinger addressed the Board
concerning approval of the Monroe County 2018 Federal Legislative Agenda. Greg Burns, representing
Thorn Run Partners, gave an overview of the agenda. After discussion, motion was made by
Commissioner Carruthers and seconded by Commissioner Neugent to include language that says we
oppose the routine separation of parents and children from each other as part of immigration detention,
board of policies. Motion carried unanimously. After further discussion, motion was made by
Commissioner Carruthers and seconded by Commissioner Neugent granting approval of the legislative
141Page 06 2 2018
agenda. Motion carried unanimously.
SOUNDING BOARD
RI Douglas Hattendorf, representing mama0cean, addressed the Board concerning "Clean the Keys
in 60 days ". The Board took no official action.
COUNTY ATTORNEY
PH Mr. Shillinger addressed the Board concerning the settlement offer in Robert Denenberg v.
Marine Mammal Conservancy, Inc., Richard Gudoian, Jr., and Monroe County, CA P 14- 364118- 10594-
LML The following individuals addressed the Board: Kris Aungst and Art Cooper, representing Marine
Mammal Conservancy, Inc. After discussion, motion was made by Commissioner Carruthers and
seconded by Commissioner Murphy granting acceptance of the settlement offer. Roll call vote was taken
with the following results:
Commissioner Carruthers
Commissioner Kolhage
Commissioner Murphy
Commissioner Neugent
Mayor Rice
Yes
Yes
Yes
No
Yes
Motion carried.
COUNTY ADMINISTRATOR
M4 Ms. Tennyson addressed the Board concerning approval to submit a letter with the Board's
comments to the US Nuclear Regulatory Commission regarding Florida Power and Light's application for
a Subsequent License Renewal for Turkey Point Units 3 and 4. The following individual addressed the
Board: Kent Nelson, representing the Florida Keys Aqueduct Authority. After discussion, motion was
made by Commissioner Neugent and seconded by Commissioner Kolhage approving the submission of
the letter. Roll call vote carried unanimously.
Motion was made by Commissioner Murphy and seconded by Commissioner Kolhage granting
approval of the following three items (C30, C31 and C32):
C30 Approval of an Annual Agreement between Tranquility Bay Adult Day Care of Marathon, Corp.,
and Monroe County Social Services to provide Facility -Based Respite Services to elderly and disabled
citizens residing throughout Monroe County in an amount not to exceed $30,000.00 for the period of July
1, 2018 through June 30, 2019.
C31 Approval and authorization to execute the Annual Agreement between Tranquility Bay Adult
Day Care and Monroe County Social Services to provide Facility -Based Respite Services to elderly and
disabled citizens residing throughout Monroe County in an amount not to exceed $50,000.00 for the
period of July 1, 2018 through June 30, 2019.
C32 Approval of the ratification of 1st Amendment to Agreement #TB 17 -18 between Tranquility Bay
Adult Day Care and Monroe County Board of County Commissioners/Monroe County Social Services to
provide Facility- Based respite and Caregiver Services to elderly and /or disabled Monroe County
residents and to increase the "not to exceed amount" from $50,000.00 to $80,000.00 for the contract
period ending June 30, 2018.
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Motion carried unanimously.
TOURIST DEVELOPMENT COUNCIL
E5 Motion was made by Commissioner Kolhage and seconded by Commissioner Carruthers to
appoint Coleen Quirk to the one "At Large" appointment to the Tourist Development Council District II
Advisory Committee. Motion carried unanimously.
STAFF REPORT
F Cammy Clark, Public Information Officer, advised the Board that they have launched the new
Emergency Management and new Fire Rescue website pages to better communicate to the public in the
future. Ms. Clark also advised the Board that we have a new alert system through the Florida Department
of Emergency Management, it's free and anyone can sign up through any of our websites. This alert
system enables direct alerts, not just for emergencies, to your phone via text, a message on your phone or
through e -mail.
PLANNING & ENVIRONMENTAL, BUILDING & CODE
COMPLIANCE DEPARTMENTS
Ms. Schemper addressed the Board concerning the following three items (I1, I2 and I3). Aftex
discussion, motion was made by Commissioner Carruthers and seconded by Commissioner Murphy to
accept all three items with the substitution of the word dwelling for modular.
Il Adoption of the following Resolution to reserve one (1) affordable housing allocation (moderate
income category) for a proposed "Tiny Home" /Code Compliant small ffiedttlaf dwelling unit for
affordable housing at the corner of Emerald Drive, Tamarind Drive and US 1, Tract "A ", Porpoise Point
Section 6, Big Coppitt Key (approximate mile marker 10.5), having real estate number 00156610.000000,
until June 20, 2018.
RESOLUTION NO. 178 -2018
Said Resolution is incorporated herein by reference.
12 Adoption of the following Resolution to reserve one (1) affordable housing allocation (moderate
income category) for a proposed "Tiny Home" /Code Compliant small ffiedttlaf dwelling unit for
affordable housing at the corner of Ist Avenue and Drost Drive, Lot 2, Block 23, Cudjoe Gardens Eighth
Addition, Cudjoe Key (approximate mile marker 21), having real estate number 00174635.004500, until
June 20, 2019.
RESOLUTION NO. 179 -2018
Said Resolution is incorporated herein by reference.
I3 Adoption of the following Resolution to reserve one (1) affordable housing allocation (moderate
income category) for a proposed "Tiny Home" /Code Compliant small madialar dwelling unit for
affordable housing at the corner of W. Indies Drive, Lot 1, Block 19, Breezeswept Beach Estates, Ramrod
Key (approximate mile marker 27.5), having real estate number 00205890.000000, until June 20, 2019.
RESOLUTION NO. 180 -2018
Said Resolution is incorporated herein by reference.
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Motion carried unanimously.
SHERIFF'S OFFICE
Kl Mr. Shillinger addressed the Board concerning approval of the Request for Expenditure from Law
Enforcement Trust Funds. Board directed staff to review the expenditures to determine if they can be
expedited. After discussion, motion was made by Commissioner Carruthers and seconded by
Commissioner Murphy granting approval of the expenditure for $500.00 Coral Shores High School
Operation Graduation 2018: to help cover expenses for the all-night event that provides a safe, drug,
and alcohol free celebration to recognize the achievements of our graduating seniors. Motion carried
unanimously.
COMMISSIONER'S ITEMS
M1 Mr. Gastesi and Ms. Hurley addressed the Board concerning direction to staff regarding
potential enhancement of our public transportation system with the objective of reducing traffic
on US 1. After discussion, motion was made by Mayor Rice and seconded by Commissioner Neugent
directing staff to move toward bringing in expert opinions, in whatever form proves to be the most
desirable, to analyze our traffic problems in the keys, make recommendations both short term and long
term and have those folks take a look at where the grants are that can help us realize the recommendations
that they bring to us. Motion carried unanimously.
M2 Ms. Hurley and Mr. Shillinger addressed the Board concerning direction to staff regarding clean-
up of lots, both public and privately owned. Hurricane debris is a clear source for fire in residential areas
throughout the County but especially in sparsely settled areas such as Big Pine Key. We need to
aggressively remove these fuel sources from empty lots. After discussion, staff was directed to bring
back suggestions and recommendations to next month's meeting.
COUNTY ADMINISTRATOR
01 Mr. Gastesi referred the Board to the County Administrator's monthly report. Said report is
incorporated herein by reference. Mr. Gastesi thanked staff for all their hard work.
COUNTY ATTORNEY
P1 Mr. Shillinger referred the Board to the County Attorney report for June 2018. Said report is
incorporated herein by reference. Mr. Shillinger advised the Board that staff is working on solutions for
real time closed captioning of the BOCC meetings, with an interim solution at next month's meeting.
EMERGENCY MANAGEMENT
S2 Motion was made by Commissioner Kolhage and seconded by Commissioner Neugent granting
approval to advertise a Request for Proposals for Emergency Management Consulting Services. Motion
carried unanimously.
Commissioner Neugent excused himself from the remainder of the meeting.
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PROJECT MANAGEMENT
Mr. Wilson addressed the Board concerning the following three items (S4, S5 and S6). After
discussion, motion was made by Commissioner Kolhage and seconded by Commissioner Murphy
granting approval of the following three items:
S4 Approval to advertise a Request for Qualifications for professional architectural services for a re-
design through construction administration of a new Emergency Operations Center in Marathon, in
compliance with the Code of Federal Regulations (2 CFR) for potential Hazard Mitigation Grant Program
(HMGP) funding, if found to be required. The project will be funded with a combination of State
appropriation, FDOT airport grants, and Federal grants.
S5 Approval to advertise a Request for Qualifications for Construction Manager at Risk (CMAR)
Services for the new Emergency Operations Center at the Marathon Airport. The project will be funded
with a combination of State appropriation, FDOT airport grants, and Federal grants.
S6 Approval to advertise Construction, Engineering and Inspection services for the new Emergency
Operations Center in Marathon. FDOT funding requires CEI/RPR services on the project. The project
will be funded with a combination of State appropriation, FDOT airport grants, and Federal grants.
Motion carried unanimously, with Commissioner Neugent not present.
There being no further business, the meeting of the Board of County Commissioners was
adjourned.
Kevin Madok, CPA, Clerk
and ex- officio Clerk to the
Board of County Commissioners
Monroe County, Florida
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