Item P9C ounty of M onroe
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BOARD OF COUNTY COMMISSIONERS
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Mayor David Rice, District 4
The FlOnda Key
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Mayor Pro Tem Sylvia J. Murphy, District 5
Danny L. Kolhage, District I
George Neugent, District 2
Heather Carruthers, District 3
County Commission Meeting
August 15, 2018
Agenda Item Number: P.9
Agenda Item Summary #4541
BULK ITEM: Yes DEPARTMENT: Sustainability
TIME APPROXIMATE: STAFF CONTACT: Rhonda Haag (305) 453 -8774
Not Applicable
AGENDA ITEM WORDING: Authorize entering into a one year no cost time extension to the
agreement with Stetson University to improve elevation data and analyze opportunities and barriers
for use in sea level rise adaptation planning, retroactive to January 31, 2018 and extending to
January 31, 2019.
ITEM BACKGROUND: This item is to approve a one year no cost time extension to the grant agreement
from January 31, 2018 to January 31, 2019. The modeling work was more difficult than anticipated and
slowed the work progress. However, the modeling was important to the County's efforts to increase our
resilience efforts, and the team has now been successful in implementing the modeling work.
Background: Monroe County is receiving the following under the agreement:
Extend and evaluate the effectiveness of using existing local engagement tools, specifically the
Vulnerability, Consequences, and Adaptation Planning Scenarios ( VCAPS) tool. The data development,
damage assessments, and adaptation discussions will be based upon local needs and priorities identified
using the VCAPS methodology. Monroe County is assisting in the effort by identifying our critical
infrastructure, public property, and resources that are the most important components for our disaster
resiliency and recovery. VCAPS sessions will be conducted in our community.
• Develop more accurate, survey - quality local elevation data to develop more precise hazard damage costs
assessments. This will be done by updating and modernizing Monroe County's GIS data for Monroe
County facilities to include complete building footprints and public record Elevation Certificate data for
finished floor elevations of buildings. The project will demonstrate a model for improving damage
assessments of critical infrastructure by (1) digitizing building footprints of county facilities in a GIS
format for structures associated with critical infrastructure identified in the VCAPS process and (2)
digitizing the elevation data contained in Elevation Certificate surveys.
The data developed in this project and the County -owned facility hazard assessments will be used to
engage the community for input. Then the results will be used to inform the local hazard planning, policy
and legal framework in order to build local government capacity to address coastal risks. This will be
accomplished by analyzing our laws, regulations and policies that may affect our ability to undertake
adaptation measures, with a focus on our legal duties to provide infrastructure and emergency
management services. The findings will be compared to the significance of the variations among
communities in our region and how potential adaptation needs identified by the VCAPS process and the
HAZUS modeling may be affected by the legal and policy framework in which those adaptation measures
take place. This will provide ground work for understanding future opportunities and barriers to resilience
planning.
PREVIOUS RELEVANT BOCC ACTION:
05/20/15: Approval of Monroe County's participation in a grant application to be submitted May 28, 2015 to
the National Oceanic and Atmospheric Administration (NOAA) for a Grant to fund the South Atlantic
Regional Resilience proposed four (4) state Coastal Community Resilience project, which includes a 30%
cash match from the County; and approval to allow Dr. Jason Evans (Stetson University) and Erin Deady
(Erin L. Deady, P.A.) to prepare and submit the grant application on behalf of the County
09/21/16: Approval to enter into an agreement with Stetson University to improve elevation data and analyze
opportunities and barriers for use in sea level rise adaptation planning. NOAA Grant UFDSP00011308 was
awarded to the University of Florida Sea Grant College Program, OF subcontracted award to Stetson
University. Total work value to be received from Stetson is $105,000 including the County's $30,000 cash
match.
CONTRACT /AGREEMENT CHANGES:
No Cost Time Extension
STAFF RECOMMENDATION: Approval
DOCUMENTATION:
Amendment 1 MonroeCounty FL.RC -S -65 Time Extension
Stetson Agreement
FINANCIAL IMPACT:
Effective Date: January 31, 2018 Expiration Date: January 31, 2019
Total Dollar Value of Amendment: $0 Total Dollar Value of Contract: $112,500
Total Cost to County: $0 Current Year Portion: N/A
Budgeted: N/A
Source of Funds: N/A CPI: No
Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts: None
Revenue Producing: No If yes, amount:
Grant: N/A County Match:
Insurance Required: No
Additional Details:
None
09/21/16 001 -05008 - SUSTAINABILITY $0.00
REVIEWED BY:
Rhonda Haag
Completed
07/26/2018 9:22 AM
Pedro Mercado
Completed
07/26/2018 9:37 AM
Budget and Finance
Completed
07/27/2018 8:14 AM
Maria Slavik
Completed
07/27/2018 9:16 AM
Kathy Peters
Completed
07/27/2018 9:29 AM
Board of County Commissioners
Pending
08/15/2018 9:00 AM
Amendment
Subcontractor
Cash Match Provider
Stetson University
Roman Gastesi, Jr.
421 N. Woodland Blvd., Unit 8318
County Administrator
Deland FL 32723
Monroe County
c/o Jeff Margheim, AVP Finance and
1100 Simonton Street, Ste. 205
Risk Management, Finance Office
Key West, FL 33040
Prime Award: NA140AR4170108 (R/C -S -65)
Agreement: County of Monroe, FL
Effective Date of Amendment: Upon full execution
Amendment No. 1 (for Year 2)
Amendment(s) to original terms and conditions
An amendment to the termination date of the original contract, which became effective on September 21,
2016, is made to extend the term of the contract from January 31, 2018 to January 31, 2019.
Authorized Official of Subcontractor
Authorized Official of Subrecipient
Jeff Margheim Date
Name: Date
AVP Finance and Risk Management
Title: