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Item T2C ounty of M onroe {f `° " rel BOARD OF COUNTY COMMISSIONERS � } Mayor David Rice, District 4 The FlOnda Key y � � m� 1 ��� �` �� �i' Mayor Pro Tem Sylvia J. Murphy, District 5 ti Danny L. Kolhage, District 1 George Neugent, District 2 Heather Carruthers, District 3 County Commission Meeting August 15, 2018 Agenda Item Number: T2 Agenda Item Summary #4600 BULK ITEM: Yes DEPARTMENT: Public Libraries TIME APPROXIMATE: STAFF CONTACT: Norma Kula (305) 853 -7349 N/A AGENDA ITEM WORDING: Approval of amendment to original contract of March 1, 2010, between Polaris Integrated Library System (acquired by Innovative Interfaces Incorporation on March 31, 2014) and the Monroe County Public Library, to license additional software, as outlined in the attached amendment. ITEM BACKGROUND: On March 1, 2010, a contract was agreed to between Polaris Library Systems and the Monroe County Public Library for an operating system to be provided by Polaris for the Library processes. On March 31, 2014, Innovative Interfaces Incorporation acquired Polaris, with all rights, duties and obligations of the original contract. This contract amendment allows the Monroe County Library to lease certain additional software referenced as the "content carousel ", not included in the original contract, at an annual subscription rate of $375.00, as outlined in the attached Amendment. The "Statement of Work" document provides for the professional services for the content carousel implementation at a cost of a one -time fee of $200.00 for the implementation of the new software. PREVIOUS RELEVANT BOCC ACTION: Original contract with Polaris was approved by the BOCC at the February 17, 2010, meeting. CONTRACT /AGREEMENT CHANGES: Original contract is amended to include license of additional software not included in original STAFF RECOMMENDATION: Approval as noted above. DOCUMENTATION: Amendment to Agreement - Innovative (legal stamped) Statement of Work - Innovative (legal stamped) FINANCIAL IMPACT: Effective Date: August 15, 2018 Expiration Date: TBD Total Dollar Value of Contract: $ 200.00 initial implementation fee, $ 375.00 annual subscription Total Cost to County: $ 575.00 first year, $ 375.00 annually for succeeding years Current Year Portion: $ 575.00 Budgeted: Yes Source of Funds: Cost center 62019; GP1700 (State Aid to Libraries Grant) CPI: No Indirect Costs: 00 Estimated Ongoing Costs Not Included in above dollar amounts: 00 Revenue Producing: No Grant: State Aid to Libraries County Match: N/A Insurance Required: No Additional Details: If yes, amount: 09/19/18 001 -62023 LIBRARIES ADMIN SUPPORT $375.00 Annual subscription 09/19/18 001 -62023 LIBRARIES ADMIN SUPPORT $200.00 Implementation Total: $575.00 REVIEWED BY: Norma Kula Completed 08/07/2018 12:11 PM Patricia Eables Completed 08/07/2018 12:12 PM Budget and Finance Completed 08/07/2018 4:01 PM Maria Slavik Completed 08/07/2018 4:05 PM Kathy Peters Completed 08/07/2018 4:35 PM Board of County Commissioners Pending 08/15/2018 9:00 AM ANIENU1IENT TO AGREEMENT This ANIEND\IENT is made and entered into as of the date of the last signature of the parties hereto (the "Effective Date "), by and between INNOVATIVE INTERFACES INCORPORATED, a California corporation having its principal place of business at 5850 Shellmound Way, Emeryville, CA 94608 (hereinafter referred to as "Innovative "), and MO,©ROE COUNTY PUBLIC LIBRARY (hereinafter referred to as "Client " and collectively referred to as "the Parties "). WHEREAS, Client and GIS Information Systems., Inc. doing business as Polaris Library Systems (hereinafter referred to as "Polaris ") are parties to the Polaris Integrated Library System Contract for Hosted Services effective as of March 1, 2010 (the "Agree► ►►ent "); and WIIEREA5, on March 31, 2014 Innovative acquired Polaris and as a result of such acquisition all rights, duties and obligations under the Agreement were transferred from Polaris to Innovative; and WHEREAS, Client desires to license additional Software from Innovative and, in connection with such license, the parties desire to amend the Agreement as set forth in this Amendment; and Now', TnERUFORE, for good and valuable consideration and intending to be legally bound hereby, the parties hereby agree as follows. 1. Software License. Client agrees to license from Innovative the software described in Exhibit for the price and per the terms specified in Exhibit I attached hereto. 2. Additional License. Subject to the terms of the Agreement, Innovative hereby grants to Client a limited non - exclusive, non- sub - licensable, non - transferable license (the "Additional Software License ") to use the software (the "Additional Software ") described in Exhibit 1 of this Amendment. The term of the Additional Software License will be as respectively set forth in the corresponding quotes in Exhibit 1. 3. License Renewal. Subject to the early termination provisions as set forth in the Agreement, the Subscription of the software identified within Exhibit I will be effective for an initial term of three (3) years following this Addendum Effective Date (tile "Initial Term ") and thereafter will be automatically renewed in accordance with the terms of the Agreement. Commencing upon year 2 and thereafter, Innovative will have the right to increase rates of the Additional Software subscription by a maximum percentage equivalent to the greater of 5% or the percentage increase in the Consumer Price Index (CPI -U) over the previous year. 4. Co- Terming. Subject to the terms of the Agreement, the Parties hereby agree that the Additional Software subscription term will be prorated and will run coterminous with the following annual term: October I through September 30. Except as otherwise amended hereby, the other provisions of the Agreement will remain in full force and effect as of the date hereof. In the event of a conflict between the provisions of this Amendment and the Agreement, the terms of this Amendment will control. IN WITNESS WHEREOF, the parties hereto have caused their duly authorized representatives to enter into this Amendment as of the dates specified below. INNOVATIVE INTERFACES INCORPORATED MONROE COUNTY PUBLIC LIBRARY Print Name: im Date: ATTEST: KEVIN MADOK, CLERK BY: Deputy Clerk I MONROE COUNTY ATTORNEY'S OFFICE P APP 59VEDAS TO FOR PATRICIA FABLES ASSISTA C NTY RNEY DATE: A ro O C m Q C W C7 --3 O z cn O a a a m M= z C) M PD k Z W O r O cn En Y n m li i 9 r.. i t r a.. N M �' i ! r rr rr r r • o' a 1 ! Bill To Monroe County Public Library 700 Fleming Street Key West FL 33040 United States Ship To Monroe County Public Library 700 Fleming Street Key West FL 33040 United States . PaymentTerms Overall Contract Term IMonthsl Contract Start Date Contract End Dale Sales Rep Site Code Expires 1/11/2018 EST INC6360 Not 30 36 Valerie A Kavanagh MONRIG43 613 012 0 1 8 Total Fees US375.00 M. . ! This Statement of Work (the "SOW ") dated is entered into pursuant to the Master Professional Services Agreement between Monroe County Public Library ( "Client ") and Innovative Interfaces Incorporated effective as of March 13, 2017 (the "Agreement "). Company and Client may each be referred to as "Party" from time to time or collectively as "Parties ". Purpose of this Statement of Work (SOW) This SOW outlines the Professional Services that will be provided by Innovative in order to implement the Polaris Content Carousel Service purchased under the Master License Contract for Monroe County Public Library System. The SOW provides an overview of the scope of the project including the costs to complete the engagement based on Innovative's prior experience with similar projects and preliminary discussions with Client. The Client hereby acknowledges that the SOW is not meant to capture all detailed requirements but documents the high level requirements and implementation approach discussed and that additional detailed requirements discussions will be required to outline the full scope of work between the Parties. Project Scope of Services The Scope of the project includes the following set of professional services: • Content Carousel Implementation Innovative will install Content Carousel software. Fees and Payment Terms Fees for Services delivered under this SOW will be charged on a fixed price basis as set forth in the Innovative Pricing Exhibit(s) EST- INC6361 attached herewith. Payment terms for this SOW are as set forth in the Professional Services Agreement. Innovative Services Team The Services Team will have dedicated resources for this project. The resource will consist of the following: • System Engineer: System Engineers work with the Library on ILS setup and configuration as well as system backups, network connections, and infrastructure configuration. Client Implementation Team • Librarian Lead —Works closely with System Engineer to ensure requirements are clear and representative of the needs of the library. The Librarian Lead will coordinate with key members of the team as required. • Technical Lead - Will be responsible for assisting with Client responsibilities related to server access as well as any other system level duties required by Client. Implementation Assumptions • None IN WITNESS WHEREOF each party has caused this SOW to be executed by its duly authorized representatives. AGREED: Monroe County Public Library M Title; Innovative Interfaces Global Limited 1; +iiuIUI�3�III 11 :4 14- T STATEMENT OF WORK — onn o v afive ; , Dep MONROE COUNTY ATTORNEY'S OFFICE PROVED AS F Ida � . - PATRICIA EABLES ASSISTAN CO N1Y Tl Packet Pg. 2144 DATE: � `- Pricing tit innovative Exhibit iIITo Ship To Monroe County Public Library Monroe County Public Library 700 Fleming Street 700 Fleming Street Key West FL 33040 Key West FL 33040 United States United States r Jtf Total Fees US200.00 Date 1/11/2018 quote # EST INC6361 Innovative Interfaces, Inc 5850 hellmound PaymentTerms Net 30 Emeryville CA 94608 Sales Rep Valerie A Kavanagh Technical Contact CU5019 Monroe County Public Libr_ Site Code MONR1643 Expires 613012018 iIITo Ship To Monroe County Public Library Monroe County Public Library 700 Fleming Street 700 Fleming Street Key West FL 33040 Key West FL 33040 United States United States r Jtf Total Fees US200.00