Item T3 County Of ®nr ®e - BOARD OF COUNTY COMMISSIONERS
y Mayor David Rice, District 4
; Mayor Pro Tern Sylvia J. Murphy, District 5
The Florida Keys 'i`; Danny L. Kolhage, District 1
George Neugent, District 2
Mayor David Rice +�` Heather Carruthers, District 3
9400 Overseas Highway
Suite 210
Marathon International Airport Terminal
Marathon, FL 33050
305.289.6000
Boccdis4@monroecounty-fl.gov
Interoffice Memorandum
Date: August 15, 2018
To: Kevin Madok, Clerk of the Court
County Clerk's Office
From: Mayor David Rice, District 4 /1/4
RE: NOTICE OF VOTING CONFLICT
Per Florida Statute 112.3143, I hereby disclose by written memorandum that I will
abstain from the vote on certain issues brought before the Monroe County Board of
Commissioners with entities with which I am involved.
I will abstain from the vote on issues concerning the following entities:
Guidance Care Center, Inc., a private, not - for - profit entity, which receives some of its
operational funding from the County, as I currently sit on the Board of Directors of the
Guidance Care Center. I am also a member of the Board of the Historic Florida Keys
Foundation, Inc.
At the August 15, 2018 BOCC meeting, I will abstain from the vote on item(s):
#T3
Copy of agenda item listing from the Revised Agenda for each of the referenced item(s) is included for
documentation.
ATT: State Form 8B Memorandum of Voting Conflict for County, Municipal, and Other Local Elected
Officers
FORM 8B MEMORANDUM OF VOTING CONFLICT FOR
COUNTY MUNICIPAL, AND OTHER LOCAL PUBLIC OFFICERS
LAST NAME —FIRST NAME — MIDDLE NAME NAME OF BOARD, COUNCIL, C MMISSION, AUTHORI O COMMITTEE
E 0AviD PAY WE Mon �_ v o0111`g Liar - cLo C opArn( rod,
MAILING ADDRESS THE BOARD, COUNCIL, COMMI ION, AUTHORITY OR COMMITTEE ON
1 3 l o c n W
rG I u rd. L HICH-I- SERVE ISAUNIT-F: - - - -
• CITY I C1 COUNTY ❑ CITY OUNTY ❑ OTHER LOCALAGENCY
rn alra.9 -kon M n r NAME OF POLITICAL N:
DATE ON WHICH VOTE OCCURRED e , r l io nu ON IS: /U /1
MY POSITION S: (J
ELECTIVE ❑ APPOINTIVE
WHO MUST FILE FORM 8B
This form is for use by any person serving at the county, city, or other local level of government on an appointed or elected board, council,
commission, authority, or committee. It applies to members of advisory and non - advisory bodies who are presented with a voting conflict of
interest under Section 112.3143, Florida Statutes.
Your responsibilities under the law when faced with voting on a measure in which you have a conflict of interest will vary greatly depending
on whether you hold an elective or appointive position. For this reason, please pay close attention to the instructions on this form before
completing and filing the form.
INSTRUCTIONS FOR COMPLIANCE WITH SECTION 112.3143, FLORIDA STATUTES
A person holding elective or appointive county, municipal, or other local public office MUST ABSTAIN from voting on a measure which
would inure to his or her special private gain or loss. Each elected or appointed local officer also MUST ABSTAIN from knowingly voting on
a measure which would inure to the special gain or loss of a principal (other than a govemment agency) by whom he or she is retained
(including the parent, subsidiary, or sibling organization of a principal by which he or she is retained); to the special private gain or loss of a
relative; or to the special private gain or loss of a business associate. Commissioners of community redevelopment agencies (CRAs) under
Sec. 163.356 or 163.357, F.S., and officers of independent special tax districts elected on a one -acre, one -vote basis are not prohibited
from voting in that capacity.
For purposes of this law, a "relative" includes only the officer's father, mother, son, daughter, husband, wife, brother, sister, father -in -law,
mother -in -law, son -in -law, and daughter -in -law. A "business associate" means any person or entity engaged in or carrying on a business
enterprise with the officer as a partner, joint venturer, coowner of property, or corporate shareholder (where the shares of the corporation
are not listed on any national or regional stock exchange).
• ELECTED OFFICERS:
In addition to abstaining from voting in the situations described above, you must disclose the conflict:
PRIOR TO THE VOTE BEING TAKEN by publicly stating to the assembly the nature of your interest in the measure on which you are
abstaining from voting; and
WITHIN 15 DAYS AFTER THE VOTE OCCURS by completing and filing this form with the person responsible for recording the
minutes of the meeting, who should incorporate the form in the minutes.
* * * * * * * * * * * * * * * *
APPOINTED OFFICERS:
Although you must abstain from voting in the situations described above, you are not prohibited by Section 112.3143 from otherwise
participating in these matters. However, you must disclose the nature of the conflict before making any attempt to influence the decision,
whether orally or in writing and whether made by you or at your direction.
IF YQU_tNTE ND TO MAKE - , NL1A T7EMgTO- INFL-UENCE THE-DECISION-PRIOR-TO-THE MEETING AT WI=14CH-TH-E V9-TE4{ELLBE
TAKEN:
• You must complete and file this form (before making any attempt to influence the decision) with the person responsible for recording the
minutes of the meeting, who will incorporate the form in the minutes. (Continued on page 2)
CE FORM 8B - EFF. 11/2013 PAGE 1
Adopted by reference in Rule 34- 7.010(1)(f), F.A.C.
•
APPOINTED OFFICERS (continued)
• A copy of the form must be provided immediately to the other members of the agency.
• The form must read publicly at the next meeting after the form is filed.
IF YOU MAKE NO ATTEMPT TO INFLUENCE THE DECISION EXCEPT BY DISCUSSION AT THE MEETING:
•
• You must disclose orally the nature of your conflict in the measure before participating.
• You must complete the form and file it. within 15 days after the vote occurs with the person responsible for recording the minutes ofthe •
meeting, who must incorporate the form in the minutes. A copy of the form must be provided immediately to the other members of the
agency, and the form must be read publicly at the next meeting after the form is filed.
■
��//�� DISCLOSURE OF LOCAL OFFICER'S INTEREST •
I, Daav( d P. PSI (4 Q� , hereby disclose that on ICS (!51 ( , 20 (�:
(a) A measure came or will come before my agency which (check one or more) 6/1A-
inured to my special private gain or loss;
• inured to the special gain or loss of my business associate, •
inured to the special gain or loss of my relative, •
inured to the special gain or loss of , by
whom I am retained; or
inured to the special gain or loss of , which
•
is the parent subsidiary, or sibling organization or subsidiary of a principal which has retained me.
(b) The measure before my agency and the nature of my conflicting interest in the measure is as follows:
I currently sit on the Board of Directors of the Guidance Care Center, Inc.
I am also a member of the Board of the Historic Florida Keys Foundation, Inc.
•
SEE ATTACHED AGENDA ITEM SUMMARY
3 kelv tar &Ice_ ivnda , ah
If disclosure of specific information would violate confidentiality or privilege pursuant to law or rules governing attorneys, a public officer,
who is also an attorney, may comply with the disclosure requirements of this section by disclosing the nature of the interest in such a way
as to provide the public with notice of the conflict.
it v574- (5, 20( o
Date Filed Signature
NOTICE-UNDER PROVISIONS OF FLORIDA STATUTES - §11- 23'1 - -A- FAILURE TO- MAKE - ANY - REQUIRED- DI- SGL-OSURE
CONSTITUTES GROUNDS FOR AND MAY BE PUNISHED BY ONE OR MORE OF THE FOLLOWING: IMPEACHMENT,
REMOVAL OR SUSPENSION FROM OFFICE OR EMPLOYMENT, DEMOTION, REDUCTION IN SALARY, REPRIMAND, OR A
CIVIL PENALTY NOT TO EXCEED $10,000.
CE FORM 86 - EFF. 11/2013 PAGE 2
Adopted by reference in Rule 34- 7.010(1)(f), F.A.C.
C ounty of M onroe
{f `° "
rel
BOARD OF COUNTY COMMISSIONERS
� }
Mayor David Rice, District 4
The FlOnda Key
y
� � m�
1
��� �` �� �i'
Mayor Pro Tem Sylvia J. Murphy, District 5
Danny L. Kolhage, District 1
George Neugent, District 2
Heather Carruthers, District 3
County Commission Meeting
August 15, 2018
Agenda Item Number: T.3
Agenda Item Summary #4310
BULK ITEM: Yes DEPARTMENT: Budget and Finance
TIME APPROXIMATE: STAFF CONTACT: Laura DeLoach (305)292 -4482
No
AGENDA ITEM WORDING: Approval of acceptance of a grant award of $50,000 from FDLE
for the Residential Substance Abuse Treatment (RSAT) Program with a 25% match requirement of
$16,667 and approval of an agreement with Guidance /Care Center in the amount of $66,667 for the
project entitled, "Men's Jail In -House Drug Abuse Treatment Program ", for the project period of
January 1, 2018 through December 31, 2018.
ITEM BACKGROUND: The Residential Substance Abuse Treatment Grant was awarded, last
year, October 1, 2016 through September 30, 2017. A three month extension was requested and
approved by FDLE, due to a delay in the program because of Hurricane Irma. Last year's grant end
date was revised to December 31, 2018, thus the reason for the budget period January 1, 2018
through December 31, 2018 for the new grant award 2018-RSAT-MONR- I -U4-004.
PREVIOUS RELEVANT BOCC ACTION: On March 21, 2018 the BOCC approved Resolution
No. 112 -2018 authorizing the submission of a grant application to the Florida Department of Law
Enforcement (FDLE) for the FFY 2017 -18 Residential Substance Abuse Treatment (RSAT)
Program.
CONTRACT /AGREEMENT CHANGES:
None
STAFF RECOMMENDATION: Approve
DOCUMENTATION:
FY2018 RSAT AGREEMENT 2018 - RSAT - MONR -I -U4 -004
FINANCIAL IMPACT:
Effective Date: 01/01/2018
Expiration Date: 12/31/2018
Total Dollar Value of Contract: $66,667
Total Cost to County: $16,667
Current Year Portion: $66,667
Budgeted: No
Source of Funds: DOJ/FDLE & Monroe County Fine & Forfeiture Fund (101)
CPI: N/A
Indirect Costs: N/A
Estimated Ongoing Costs Not Included in above dollar amounts: N/A
Revenue Producing: No
Grant: Yes
County Match: Yes
Insurance Required: N/A
Additional Details: None
If yes, amount: N/A
06/20/18 NEW COST CENTER ADDED
$66,667.00
REVIEWED BY:
Tina Boan
Christine Limbert
Maria Slavik
Kathy Peters
Board of County Commissioners
Completed
08/07/2018 7:07 PM
Completed
08/07/2018 4:18 PM
Completed
08/07/2018 4:24 PM
Completed
08/07/2018 4:37 PM
Pending
08/15/2018 9:00 AM
RESIDENTIAL SUBSTANCE ABUSE TREATMENT FUNDS AGREEMENT
THIS AGREEMENT is made and entered into this 15 day of August, 2018, by and between
MONROE COUNTY, a political subdivision of the State of Florida, whose address is 1100 Simonton Street,
Key West, FL 33040, hereinafter referred to as "COUNTY," and the Guidance /Care Center, hereinafter
referred to as "AGENCY."
WITNESSETH
WHEREAS, the Florida Department of Law Enforcement has awarded a sub -grant of Residential
Substance Abuse Treatment Funds to the COUNTY to implement a program that provides residential
substance abuse treatment services to offenders held in local correctional facilities who have at least six
months and no more than twelve months of their sentence left to serve; and
WHEREAS, the COUNTY is in need of an implementing agency to provide said services under this
Program; and
WHEREAS, the AGENCY is the sole provider of this program; and
WHEREAS, the COUNTY has agreed to disburse the Residential Substance Abuse Treatment funds
to the AGENCY in accordance with the COUNTY'S application for the Residential Substance Abuse
Treatment Funds.
NOW THEREFORE, in consideration of the mutual understandings and agreements set forth herein,
the COUNTY and the AGENCY agree as follows:
1. TERM - The term of this Agreement is from January 1, 2018 through December 31, 2018,
the date of the signature by the parties notwithstanding, unless earlier terminated as provided herein.
2. SERVICES - The AGENCY will provide services, in compliance with all provisions, as outlined
in the COUNTY'S Residential Substance Abuse Treatment Sub -grant Award, attached and made a part
hereof (Attachment B).
3. FUNDS - The total project budget to be expended by the AGENCY in performance of the
services set forth in Section 2 of this agreement shall be the total sum of $66,667. The total sum
represents federal grant /state sub -grant support in the amount of $50,000 and local matching funds in the
amount of $16,667, which amount shall be provided by the county. All funds shall be distributed and
expended in accordance with the Project Budget Narrative as outlined in the grant agreement.
4. INCORPORATION BY REFERENCE - The provisions of those certain documents entitled
"State of Florida Office of Criminal Justice Grants Florida Department of Law Enforcement Sub -grant Award
Certificate and Application" and all laws, rules and regulations relating thereto are incorporated by
reference (Attachment B).
S. IMPLEMENTING AGENCY BOUND - The AGENCY is an implementing agency under the
COUNTY'S Residential Substance Abuse Treatment Program, and shall be bound by all the provisions of
the documents incorporated by reference in Section 4 of this Agreement. Additionally, the AGENCY shall
be bound by all laws, rules, and regulations relating to the COUNTY'S performance under the Florida
Department of Law Enforcement Residential Substance Abuse Treatment Grant Program.
6. BILLING AND PAYMENT
(a) The AGENCY shall comply with the program and expenditure reporting requirements for
Residential Substance Abuse Treatment Grant funds. The AGENCY shall provide all documents and
information as set forth in Attachment F prior to billing and payment. The AGENCY shall render to the
COUNTY a detailed quarterly performance report not later than 7 days after the end of each
quarter. The quarterly performance reports must include a response to all objectives included in your
project, as described in the Performance section in the grant agreement. A detailed narrative, reflecting
on accomplishments, challenges, etc. is required as part of this quarterly report. The AGENCY shall render
to the COUNTY, monthly itemized invoices, not later than 30 days after the end of each month,
properly dated, describing the services rendered, the unit cost of the services, and all other information
required including supporting documentation validating delivery of services. The original invoice shall be
sent to:
Grants Administrator
1100 Simonton Street
Key West, FL 33040
(b) Payment shall be made after review and approval by the COUNTY within thirty (30) days of
receipt of the correct and proper invoice submitted by the AGENCY.
(c) The County shall only make payment subject to the funded amount above, for the
documented services provided which are reviewed and approved as complying with Monroe County Code
of Ordinances, State laws and regulations and Attachment B - Residential Substance Abuse Treatment
Funds Sub -grant Award. Evidence of services rendered by the PROVIDER shall be in the form of a letter,
summarizing the units of services with supporting documentation of service delivery attached. The letter
should contain a notarized certification statement. An example of a payment request cover letter is
included as Attachment A.
7. TERMINATION - This Agreement may be terminated by either party at any time, with or
without cause, upon not less than thirty (30) days written notice delivered to the other party. The
COUNTY shall not be obligated to pay for any services provided by the AGENCY after the AGENCY has
received notice of termination.
8. ACCESS TO FINANCIAL RECORDS - The AGENCY shall maintain appropriate financial
records which shall be open to the public at reasonable times and under reasonable conditions for
inspection and examination and which comply with the Agreement incorporated in Section 4 of this
Agreement.
9. AUDIT - The AGENCY shall submit to the COUNTY an audit report covering the term of this
Agreement, within one - hundred twenty (120) days following the Agreement's lapse or early termination
and shall also comply with all provisions of the Agreement incorporated in Section 4 of this Agreement.
10. NOTICES - Whenever either party desires to give notice unto the other, it must be given by
written notice, sent by registered United States mail, with return receipt requested, and sent to:
FOR COUNTY:
FOR PROVIDER:
Grants Administrator
Maureen Dunleavy, MA, NCC LMHC
1100 Simonton Street
Area Director
Key West, FL 33040
Guidance /Care Center
1205 Fourth Street
Key West, FL 33040
Either of the parties may change, by written notice as provided above, the addresses or persons for receipt
of notices.
11. UNAVAILABILITY OF FUNDS - If the COUNTY shall learn that funding from the Florida
Department of Law Enforcement cannot be obtained or cannot be continued at a level sufficient to allow
for the services specified herein, this Agreement may then be terminated immediately, at the option of the
COUNTY, by written notice of termination delivered in person or by mail to the AGENCY at its address
specified above. The COUNTY shall not be obligated to pay for any services provided by the AGENCY after
the AGENCY has received notice of termination.
12. COMPLIANCE WITH LAWS AND REGULATIONS - In providing all services pursuant to
this Agreement, the AGENCY shall abide by all statutes, ordinances, rules, and regulations pertaining to,
or regulating the provision of, such services, including those now in effect and hereafter adopted, and
particularly Article 1, Section 3 of the Constitution of the State of Florida and Article 1 of the United States
Constitution, which provide that no revenue of the state or any political subdivision shall be utilized,
directly or indirectly, in aid of any church, sect or religious denomination or in aid of any sectarian
institution. Any violation of said statutes, ordinances, rules, or regulations shall constitute a material
breach of this Agreement immediately upon delivery of written notice of termination to the AGENCY. If th
AGENCY receives notice of material breach, it will have thirty days In order to cure the material breach of
the contract. If, after thirty (30) days, the breach has not been cured, the contract will automatically be
terminated.
13. ASSIGNMENTS AND SUBCONTRACTING - Neither party to this Agreement shall assign
this Agreement or any interest under this Agreement, or subcontract any of its obligations under this
Agreement, without the written consent of the other.
14. EMPLOYEE STATUS - The AGENCY is an independent contractor. Persons employed by th
AGENCY in the performance of services and functions pursuant to this Agreement shall have no claim to
pension, worker's compensation, unemployment compensation, civil service or other employee rights or
privileges granted to the COUNTY'S officers and employees either by operation of law or by the COUNTY.
J
15. INDEMNIFICATION AND HOLD HARMLESS. The AGENCY covenants and agrees to
indemnify and hold harmless Monroe County Board of County Commissioners from any and all claims and
causes of action for medical malpractice, medical negligence, bodily injury (including death), personal
injury, and property damage (including property owned by Monroe County) and any other losses, Go
damages, and expenses (including attorney's fees) which arise out of, in connection with, or by reason of
services provided by the AGENCY occasioned by the negligence, errors, or other wrongful act or omission >-
of the AGENCY'S employees, agents, or volunteers.
16. ENTIRE AGREEMENT
(a) It is understood and agreed that the entire Agreement of the parties is contained herein anc
that this Agreement supersedes all oral agreements and negotiations between the parties relating to the
subject matter hereof as well as any previous agreements presently in effect between the parties relating
to the subject matter hereof.
(b) Any alterations, amendments, deletions, or waivers of the provisions of this Agreement shat w,
Go
be valid only when expressed in writing and duly signed by the parties.
CD
N
i
IN WITNESS WHEREOF, the parties to this Agreement have caused their names to be affixed hereto by the
proper officers thereof for the purposes herein expressed at Monroe County, Florida, on the day and year
first written above.
(SEAL)
ATTEST: KEVIN MADOK, Clerk
By:
Deputy Clerk
7ess
Mt
ness
BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY, FLORIDA
By:
Mayor /Chairman
Guidance /Care Center
;.
4
Title:
ATTACHMENT A
ORGANIZATION
LETTERHEAD
Monroe County Board of County Commissioners
Finance Department
500 Whitehead Street
Key West, FL 33040
Date
The following is a summary of the units of services provided for (Organization name) for the period of
Unit Type
Service provided
Service provided
(A) Total
XX. XXX
XX. XXX
(B) Total prior payments
(C) Total requested and paid (A + B)
(D) Total contract amount
Balance of contract (D C)
$ X,XXX.XX
$ X,XXX.XX
$ X,XXX.XX
$ X,XXX.XX
$ X,XXX.XX
I certify that the above services have been provided to the clients and that the units are accurate and in
agreement with the records of this organization. Furthermore, these units are in compliance with this
organization's contract with the Monroe County Board of County Commissioners and will not be submitted
for payment to any other funding source.
Authorized Signatory
Attachments (supporting documentation)
Subscribed and sworn to (or affirmed) before me this day of
by
i►ii]
(name of affiant). He /she is personally known to me or has produced
(type of identification) as identification.
Notary Public
Number of Units
Provided for Program
Unit Cost Amount Due
$ XX. XX $ XXX. XX
$ XX. XX $ XXX. XX
Notary Stamp
My Commission Expires:
Gunderson -Janet
From: petrinaherring @ fdle.state.fl.us
Sent: Monday, August 06, 2018 11:06 AM
To: Gunderson -Janet
Cc: susanadams @fdle.state.fl.us; petrinaherring @fdle.state.fl.us
Subject: SIMON (Subgrant # 2018 - RSAT - MONR -I -U4 -004) - Subgrant Application Awarded
The Subgrant Application for the project entitled MEN'S JAIL IN HOUSE DRUG ABUSE TREATMENT PROGRAM (Subgrant # 201E
RSAT - MONR -I -U4 -004) has been approved. You will receive your paper copy shortly. The approved contract can be accessed I
logging into SIMON:
1. Select the "My Account >> Applications /Contracts" menu option and then click on the Project Title in the Awarded
Applications section.
2. Click the "View Subgrant" link in the left sidebar.
If you have any questions, please contact your grant manager, Susan Adams, at the Office of Criminal Justice Grants, Florida
Department of Law Enforcement (850) 617 -1250.
INSERT AWARD CERTIFICATE HERE PRIOR TO EXECUTION OF THE AGREEMENT
A ppl ication for Funding Assistance I
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
Subgrant Recipient
Organization Name: Monroe County Board of Commissioners
County: Monroe
Chief Official
Name: David Rice
Title: Mayor
Address: 9400 Overseas Highway
Fax:
Email: kmadok @ monroe - clerk.com
Application Ref # 2018 -RSAT -112 Section #1 Page 1 of 2
Contract# 2018 - RSAT - MONR -1 -U4 -004
�. r
Suite 210
City:
Marathon
State:
FL Zip: 33050 -3303
Phone:
305 - 289 -6000 Ext:
Fax:
Email:
boccdis4 @monroecounty- fl.gov
Chief Financial Officer
Name:
Kevin Madok
Title:
Clerk of Court
Address:
Post Office Box 1980
City:
Key West
State:
FL Zip: 33041 -1980
Phone:
305 - 295 -3130 Ext:
Fax:
Email: kmadok @ monroe - clerk.com
Application Ref # 2018 -RSAT -112 Section #1 Page 1 of 2
Contract# 2018 - RSAT - MONR -1 -U4 -004
�. r
A ppl ication for Funding Assistance I
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
Implementing Agency
Organization Name: Monroe County Board of Commissioners
County: Monroe
Chief Official
Name: David Rice
Title:
Mayor
Address:
9400 Overseas Highway
Suite 210
City:
Marathon
State:
FL Zip: 33050 -3303
Phone:
305 - 289 -6000 Ext:
Fax:
305 - 292 -4515
Email:
boccdis4 @monroecounty - fl.gov
Project Director
Name: Janet Gunderson
Title:
Senior Grants and Finance Analyst
Address:
1100 Simonton Street
Room 2 -213
City:
Key West
State:
FL Zip: 33040 -3110
Phone:
305 - 292 -4470 Ext:
Fax:
305 - 292 -4515
Email:
Gunderson - Janet @monroecounty - fl.gov
Application Ref # 2018 -RSAT -112 Section #1 Page 2 of 2
Contract# 2018 - RSAT - MONR -1 -U4 -004
�. r
Application for Funding Assistance
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
General Project Information
Project Title: MEN'S JAIL IN HOUSE DRUG ABUSE TREATMENT PROGRAM
Subgrant Recipient: Monroe County Board of Commissioners
Implementing Agency: Monroe County Board of Commissioners
Project Start Date: 1/1/2018 End Date: 12/31/2018
Problem Identification
South Florida, including Monroe County and the Florida Keys, continues to have the unfortunate
distinction of being designated as a high- intensity drug trafficking area and, as such, is a leading
illicit drug importation area. This, of course, has increased the availability of illicit drugs in Monroe
County resulting in drug abuse rates higher than both the state and national averages. Specifically
in regards to the male population of Monroe County, which is the population of focus for this grant
request, the latest Behavioral Risk Factor Surveillance Survey compiled by the Florida
Department of Health reports rates of drug involvement as over twice that of the state average
and four times that of the much larger Miami -Dade County to the north. The Agency for
Healthcare Administration in its Emergency Department and Inpatient Hospitalization Data of
2011 publication indicates that male residents of our county had over twice the state rate per
100,000 population for emergency room treatment for acute drug intoxication. In addition, Monroe
has over twice the state average for DUI arrests and, consequently, almost three times the state
average for vehicular deaths involving drug use. For drug involved parents, statistics from the
Florida Department of Children and Families indicate that 34% of Monroe County foster care
placements between October 2017 to September 2017 were as a result of parental substance
abuse. Opioid and crack cocaine addiction also continues to ravage the community and lead
addicts quickly into the criminal justice system. The GAINS Center is a program within the
Federal Substance Abuse and Mental Health Services Administration (SAMHSA) that provides
information and skills training to help individuals and organizations at the local, state, regional,
and national levels implement effective, integrated programming that will transform the criminal
justice and behavioral health systems and estimates that US jails admit approximately estimates
that US jails admit approximately 1.1 million people with serious mental illness annually and
among these admissions, 72% also meet criteria for co- occurring substance use disorders.
BEHAVIORAL HEALTH AND JUSTICE INVOLVED POPULATIONS Pamela S. Hyde, J.D.
SAMHSA Administrator, Bureau of Justice Assistance, Justice and Mental Health Collaboration
Program Baltimore, MD; February 11, 2011. South Florida, including Monroe County and the
Florida Keys, like many areas of the country has seen an influx of opiate related deaths and
increase in opiate abuse.
"Heroin deaths increased sharply from 2012 to 2016 across all of Florida, rising 1,423% from 57 in
2011 to a projected 868 in 2016 based on doubling the number from the first half of that year. The
sharp escalations of heroin use, treatment admission, and deaths in Florida along with stable and
high levels of prescription opioid indicators have constituted an opiate epidemic." (Florida Alcohol
& Drug Abuse Association (FADAA) Substance Use Trends Data Report, June 2017)
For many drug involved men, the obsession surrounding use and attainment of illicit and legal
drugs of abuse often lead to legal involvement, criminal conduct, neglect of family and self, and
ultimately incarceration. In addition; the destruction of parent-
Application Ref # 2018 -RSAT -112 Section #2 Page 1 of 5
Contract# 2018 - RSAT - MONR -1 -U4 -004
Application for Funding Assistance
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
child relationships, increased domestic violence, increased crime, child abuse and neglect, foster
care placement, divorce, stress on the legal and medical systems of a county with very limited
resources, and global negative effects on our communities and quality of life are also directly
affected. Recognizing the significant need for appropriate treatment among greater numbers of
incarcerated men whose level of drug involvement is such that they would not benefit from
available outpatient treatment and who are often the primary caretakers of children, a local
treatment provider along with the Monroe County Sheriffs Office created the Jail In House Drug
Treatment Program located within the Monroe County Detention Center in 1992. It remains today
as one of the few such programs operated within a county jail in Florida and the only opportunity
for men to receive intensive drug abuse treatment within Monroe County. Moreover, these men
are able to get treatment quickly instead of being one of the 66% of substance abusing Florida
residents who desire help but are unable to access treatment due to Florida's lengthy waiting list
for substance abuse services as reported by the Florida Department of Children and Families.
This program has been able to attain and maintain a very low recidivism rate (under 25 %) for
participants in the last 6 years with the addition of evidenced -based practices and special
attention to the unique needs of substance abusing men. The program has a very close
relationship with county judges, attorneys, and the administration and staff of the Monroe County
Detention Center as well as city and county authorities. Men who complete treatment are often
granted early release from incarceration to return to their families and begin rebuilding their lives
and the lives of their loved ones, thereby saving the county the expense of their continued
detainment. Clients are required to create a Relapse Prevention Plan that details coping skills to
manage stress, anxiety, triggers to relapse. Clients are provided a Life Skills group with courses
on job interviewing skills, resume creation, professionalism, budgeting, opening a bank account
and household management skills. These skills attained within the context of treatment increases
the chances of sustained recovery, healthier family and other personal relationships, healthier
children, and safer communities. As they have successfully completed an intensive,
comprehensive treatment program.
Project Summary (Scope of Work)
In 1992, The Jail Incarceration Program (JIP) was developed in the Monroe County Detention
Center and began providing substance abuse treatment services to county inmates to lay the
foundation for sustained recovery. The majority of clients are court ordered by the Drug Court,
Circuit Court and County Court Judges in Monroe County. The rest enter the program as
volunteers who have met the criteria for drug /alcohol treatment and will be in the county jail a
minimum of 182 days. The program will serve seventy male inmates. Clients must have a
minimum of 6 months jail time to complete the program, agree to follow all program rules including
the absence of disciplinary infractions while incarcerated and complete all program assignments
and attend groups 5 days per week. Once clients have been referred, a biopsychosocial and
program orientation is completed to determine treatment needs within 7 days of receiving court
order. The Clinical Assessment Tool (CAT) was developed by the state managing entity and is
part of the statewide system of care to assess for substance abuse, mental health and risk
behaviors. It gathers needed information for comprehensive care in every area of life.
Additional assessments including a Mental Health Status Assessment and the Post Traumatic
Check List (PCL -5) which identify suicide risk levels, trauma and impairments in functioning. If a
mental health diagnosis is identified as part of the
Application Ref # 2018 -RSAT -112 Section #2 Page 2 of 5
Contract# 2018 - RSAT - MONR -1 -U4 -004
Application for Funding Assistance
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
assessment, the client receives a referral to a mental health services by contracted jail staff.
These clients continue to participate in the JIP services to address the substance use disorder
and criminal thinking and behavior. During client treatment of mental illness, JIP program staff will
collaborate with jail providers on behalf of client since a co- occurring disorder is seen as a vital
part of recovery from substance abuse.
Admission policies are welcoming to individuals with co- occurring disorders, learning disabilities,
illiteracy and other special individualized needs allowing access for all who probably otherwise
would not receive services.
Client- centered, individualized treatment plans funded by this RSAT program are tailored to the
needs of men are a cornerstone of gender- responsive treatment. Following completion of the
biopsychosocial comprehensive assessment the JIP counselors and client collaboratively
developing a person- centered Wellness Plan in the first month of services. This plan is reviewed
updated with the participant every 30 days throughout the course of the program.
Program treatment services are delivered by three program staff and a program coordinator.
Groups are facilitated 5 days per week. In addition each program participant is assigned a primary
counselor /case manager for monthly individual sessions, to assist with treatment planning,
monitor progress and discharge planning.
Treatment services use several evidence based practices including Cognitive Behavioral Therapy
(CBT) curriculum entitled "Substance Abuse and Criminal Conduct: Strategies for Self -
Improvement and Change, Pathways to Responsible Living" authored by Harvey Milkman and
Kenneth Wanberg. Throughout the treatment episode participants use a client workbook that
belongs to them. Moral Reconation Therapy (MRT), another systematic treatment strategy that
seeks to decrease recidivism among criminal offenders by increasing moral reasoning is included
Additionally, treatment in the correctional setting will incorporate trauma - informed and gender -
responsive treatment through the use of the evidenced - based. "Seeking Safety" treatment model
to promote the healing and edification of the human spirit. These relational models support the
development of healthy relationships with self, significant others, and the community at large in
order to reduce the risk of relapse and recidivism. Staff will use individual and group formats to
deliver core services. An evidenced based Relapse Prevention Therapy program will also be
incorporated into group schedule.
Client/inmates are required to complete all program service components in two phases in a
minimum of 6 months. Each phase of treatment include phase specific "dorm- work" assignments
that are reviewed and graded by program staff. Client/inmate is only allowed to phase up to level
2 and successfully graduate the program once all assignments are completed and presented to
staff and peers. Client/inmates are required to submit daily homework assignments, attend groups
5 days per week and maintain their behavior in the dorm and groups. When participants move
from one phase to the next is not pre- determined and the timeline is individualized based on
progress. JIP staff submit monthly status report to Jail Program Director and staff. Program
coordinator submits quarterly and annual reports county /state grant administrators.
Treatment in the program is a minimum of six months and a maximum of one year. Successful
program completion rate will be 80% or higher. Program staff will use
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Contract# 2018 - RSAT - MONR -1 -U4 -004
Application for Funding Assistance
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
discharge planning and plan for client discharge. Aftercare services are encouraged as a part of
re -entry planning and last up to six months once the participant is released. Aftercare includes
both mental health and substance abuse needs. JIP participants are given appointments with a
psychiatrist as part of aftercare and assigned a case worker to help them with appointments,
treatment adherence, accessing of community services and medication assistance. If MAT
(Medication Assisted Treatment) is needed it will be added to discharge planning to occur post
release in the community.
Corrections staff conduct random drug testing of program participants with tests provided by the
contracted services. If a client tests positive for any of the 10 drugs there is disciplinary action
resulting in 30 days in lock down and a return to court for judicial review of the case. Tests used
are the Reditest icup which is a 10 panel dip sticks testing for amphetamine, benzodiazepines,
cocaine, opiates, synthetic opiates, THC, PCP, barbiturates, MDMA and methadone.
The JIP program has been evaluated and accredited by the Council on Accreditation for
Rehabilitation Facilities (CARF) over the past 6 years The Jail Incarceration Program met the
highest CARF standards and received recognition for its positive relationships between
correctional staff and program staff. Additionally, the contracted agency has evaluation of the JIP
program as part of the annual performance improvement plan which includes JIP outcome
measures, documentation and client satisfaction.
This is a pass- through subaward approved under the State of Florida's federal Residential
Substance Abuse Treatment (RSAT) award grant number 2017 -RT -BX -0036. The deliverable for
this subaward is residential treatment services provided to inmates with an identified substance
abuse treatment need and with referral to the program by classification or assessment. The
subaward will reimburse eligible costs for providing these services in accordance with the Budget:
Section 4: Financial; and as attested to on the Project Expenditure Report submitted.
Application Ref # 2018 -RSAT -112
Section #2 Page 4 of 5
Contract# 2018 - RSAT - MONR -1 -U4 -004
A ppl ication for Funding Assistance
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
Section Questions:
Question: What percentage of the total cost of this project is being funded by sources other than
this award?
Answer: 25
Question: Does the subgrantee have an active and current registration in the System for Award
Management (SAM.gov)?
Answer: Yes
Question: Does the subgrantee receive a single grant in the amount of $750,000 or more from
the U.S. Department of Justice?
Answer: No
Application Ref # 2018 -RSAT -112 Section #2 Page 5 of 5
Contract# 2018 - RSAT - MONR -1 -U4 -004
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IF
Application for Funding Assistance I
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
General Performance Info:
Performance Reporting Frequency: Quarterly
Prime Purpose Area: 0001 - Residential Substance Abuse Treatment
State Purpose Area: 0001 - Residential Substance Abuse Treatment
Activity:
Target Group:
Geographic Area
Location Type:
Address(es) :
- Activity Description
Group Counseling
Adult Males
State of Florida
Jail
Monroe County Detention Center
5525 College Road
Key West, FL 33040
Objectives and Measures
Objective: Completions - Questions regarding Participants who Successfully Completed the
RSAT Program
Measure: Completions 01
How many participants do you estimate will successfully complete all requirements of
the RSAT program during the grant term?
Goal: 60
Measure: Completions 02
How many successful RSAT completions do you estimate will be released into the
community during the grant term?
Goal: 60
Measure: Completions 03
How many successful RSAT completions do you estimate will be released into the
community under correctional supervision?
Goal: 50
Measure: Completions 04
Historically, how many successful RSAT completions released into the community
are referred to an aftercare program?
Goal: 60
Application Ref # 2018 -RSAT -112 Section #3 Page 1 of 12
Contract# 2018 - RSAT - MONR -1 -U4 -004
A ppl ication for Funding Assistance
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
Measure: Completions 05
Historically how many successful RSAT completions are released into the community
with a continuity of care arrangement, reentry and /or transitional plan?
Goal: 60
Measure: Completions 06
Based on your agencies plan, how many successful RSAT completions occur during
months 0 -3?
Goal: 0
Measure: Completions 07
Based on your agencies plan, how many successful RSAT completions occur during
months 4 -6?
Goal: 55
Measure: Completions 08
Based on your agencies plan, how many successful RSAT completions occur during
months 7 -9?
Goal: 5
Measure: Completions 09
Based on your agencies plan, how many successful RSAT completions occur during
months 10 or more?
Goal: 0
Measure: Completes 10
Historically, how many inmates successfully complete the RSAT program and are
released into the community annually?
Goal: 49
Measure: Completes 11
Historically, how many successful RSAT participants were released into a mandated
aftercare program annually?
Goal: 13
Measure: Completes 12
Application Ref # 2018 -RSAT -112 Section #3 Page 2 of 12
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Florida Department of Law Enforcement
Residential Substance Abuse Treatment
Historically, how many successful RSAT participants released into the community
were subsequently reincarcerated within 12 months?
Goal: 14
Objective: Drug Testing - Alcohol /Drug Testing
Measure: Drug Testing 02
What percentage of RSAT participants will be tested for alcohol or illegal substances
during the program?
Goal: 100
Objective: Evidence -Based - Questions regarding Evidence -Based Treatment Service
Measure: Evidence 01
What evidence -based treatment services will be used in your RSAT program?
Goal: Seeking Safety, Relapse Prevention Strategies for Self- change, Moral Reconation
Therapy.
Objective: Funding - Questions regarding RSAT Funds Spent
Measure: Funding 01
Enter the dollar amount of funds, from all sources, to be spent on your RSAT
program for personnel.
Goal: $0
Measure: Funding 02
Enter the dollar amount, from all sources, to be spent on your RSAT program for
fringe benefits.
Goal: $0
Measure: Funding 03
Enter the dollar amount, from all sources, to be spent on your RSAT program for
supplies.
Goal: $0
Measure: Funding 04
Enter the dollar amount, from all sources, to be spent on your RSAT program for
equipment.
Goal: $0
Measure: Funding 05
Enter the dollar amount, from all sources, to be spent on your RSAT program for
contract/consultant fees.
Application Ref # 2018 -RSAT -112
Section #3 Page 3 of 12
Contract# 2018 - RSAT - MONR -1 -U4 -004
Application for Funding Assistance
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
Goal: $66,667
Measure: Funding 06
Enter the dollar amount, from all sources, to be spent on your RSAT program for
indirect costs.
Goal: $0
Measure: Funding 07
Enter the dollar amount, from all sources, to be spent on your RSAT program for any
other category not listed above.
Goal: $0
Objective: General - Questions for all RSAT Programs
Measure: General
What will your accomplishments be during the grant period?
Goal: Continue running evidence based programming, continue coordinating with the work
release program, continue maintaining low recidivism rates.
Measure: General
Are any problems /barriers anticipated that would prevent goals or milestones from
being reached? Is there any assistance that OCJG can provide to address these
problems /barriers?
Goal: Often judges court order individuals to the program who cannot complete the full 6
months due to time restrictions in their jail term. Although we coordinate aftercare,
without court supervision individuals are unlikely to follow up. Without the benefit of
the full program, these individuals are more likely to reoffend. We have worked with
the courts on this matter and do not require assistance from OCJG.
Measure: General
Will you remain on track to fiscally and programmatically complete your program as
outlined in your grant application? (Please answer YES or NO and if no, please
explain.)
Goal: Yes
Measure: General
What major activities are planned for your program?
Goal: A full schedule of evidence based curriculum driven groups, individual counseling,
coordination with work release and thorough discharge planning.
Measure: General
Will you share with OCJG any innovative programs /accomplishments based on your
knowledge of the criminal justice field?
Application Ref # 2018 -RSAT -112
Section #3 Page 4 of 12
Contract# 2018 - RSAT - MONR -1 -U4 -004
Application for Funding Assistance
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
Goal: Yes
Objective: Incompletes - Questions regarding Participants who did not complete the RSAT
Program
Measure: Incompletes 01
Historically, how many RSAT participants do not complete the program due to
termination for a new charge?
Goal: 5
Measure: Incompletes 02
Historically, how many RSAT participants do not complete the program due to
release or transfer to another correctional /jail facility?
Goal: 5
Measure: Incompletes 03
How many RSAT participants will not complete the program due to serious illness or
death?
Goal: 0
Measure: Incompletes 04
Historically, how many RSAT participants do not complete the program due to
voluntary dropout?
Goal: 2
Measure: Incompletes 05
Historically, how many RSAT participants did not complete the program due to failure
to meet program requirements?
Goal: 2
Measure: Incompletes 06
Historically, how many RSAT participants did not complete the program due to
violation of institutional rules?
Goal: 5
Measure: Incompletes 07
Historically, how many RSAT participants did not complete the program due to other
reasons not mentioned above?
Goal: 0
Measure: Incompletes 08
Historically, how many RSAT participants left the program unsuccessfully within
months 0 -3?
Goal: 2
Application Ref # 2018 -RSAT -112 Section #3 Page 5 of 12
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A ppl ication for Funding Assistance I
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
Measure: Incompletes 09
Historically, how many RSAT participants left the program unsuccessfully within
months 4 -6?
Goal: 10
Measure: Incompletes 10
Historically, how many RSAT participants left the program unsuccessfully within
months 7 -9?
Goal: 0
Measure: Incompletes 11
Historically, how many RSAT participants left the program unsuccessfully within
months 10 or more?
Goal: 0
Measure: Incompletes 12
Historically, how many unsuccessful RSAT participants were released into the
community?
Goal: 0
Measure: Incompletes 13
Historically, how many unsuccessful RSAT participants released into the community
were subsequently reincarcerated within 12 months?
Goal: 14
Objective: MAT - Medication Assisted Treatment
Measure: MAT 01
Historically, how many RSAT participants have been eligible for Medication Assisted
Treatment (MAT)?
Goal: 14
Measure: MAT 02
Historically, how many RSAT participants deemed eligible for MAT received at least
one treatment?
Goal: 1
Measure: MAT 03
If your RSAT program includes MAT, which medications will be utilized?
Goal: Vivitrol after discharge.
Application Ref # 2018 -RSAT -112 Section #3 Page 6 of 12
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Application for Funding Assistance I
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
Objective: Participants - General Questions regarding RSAT Participants
Measure: Participants 01
Historically, how many new RSAT participants will be admitted into the program?
Goal: 61
Measure: Participants 02
How many RSAT participants are targeted to receive substance abuse treatment
services during the grant cycle?
Goal: 70
Measure: Participants 03
How many RSAT participants are targeted to receive cognitive and behavioral
services during the grant cycle?
Goal: 70
Measure: Participants 04
How many RSAT participants are targeted to receive employment services during
the grant cycle?
Goal: 70
Measure: Participants 05
How many RSAT participants are targeted to receive housing services during the
grant cycle?
Goal: 70
Measure: Participants 06
How many RSAT participants are targeted to receive mental health services during
the grant cycle?
Goal: 7
Measure: Participants 07
How many RSAT participants are targeted to receive services other than those
mentioned above? Explain the other services.
Goal: Case Management, all those who are historical opioid users receive free Narcan kit
at discharge.
Measure: Participants 08
How many RSAT participants are targeted to receive transitional /planning services
with RSAT funds (including match)?
Goal: 70
Application Ref # 2018 -RSAT -112
Section #3 Page 7 of 12
Contract# 2018 - RSAT - MONR -1 -U4 -004
A ppl ication for Funding Assistance I
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
Measure: Participants 09
From the start of each RSAT program, what is the targeted number of participants
that will still be enrolled on the last day of the program?
Goal: 20
Measure: Participants 10
Historically, how many inmates participate in the RSAT program annually?
Goal: 80
Objective: Reincarceration - Questions regarding the
re- incarceration of RSAT participants
Measure: Reincarce 01
Does your agency track the number of successful RSAT completions that are
released and subsequently reincarcerated on a new criminal charge?
Goal: Yes
Measure: Reincarce 02
How many successful RSAT completions will be released and reincarcerated based
on revocation for a technical violation?
Goal: 14
Measure: Reincarce 03
How many RSAT participants unsuccessfully exiting the program and released will
be reincarcerated based on revocation for a technical violation?
Goal: 5
Measure: Reincarce 04
How many RSAT participants unsuccessfully exiting the program and released will
be reincarcerated based on a new criminal charge?
Goal: 5
Objective: Services - Questions regarding RSAT Services Provided
Measure: Services 01
Historically, how many RSAT participants are administered a risk and /or needs
assessment?
Application Ref # 2018 -RSAT -112 Section #3 Page 8 of 12
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A ppl ication for Funding Assistance I
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Residential Substance Abuse Treatment
Goal: 70
Measure: Services 02
Name the risk assessment instrument used to assess risk and /or needs.
Goal: KIS Assessment
Measure: Services 03
Historically, of those entering the RSAT program, how many were identified as
having high criminogenic risks and /or high substance abuse needs?
Goal: 70
Measure: Services 04
Historically, of those entering the RSAT program, how many had an individualized
substance abuse treatment plan?
Goal: 70
Objective: Staff - Questions regarding RSAT Staff
Measure: Staff 01
How many treatment staff will work directly with participants in the RSAT program
regardless of funding source?
Goal: 5
Measure: Staff 02
Of the treatment staff working directly with RSAT program participants, how many
will be paid, at least partially, with grant funds (including match)?
Goal: 4
Measure: Staff 03
How many treatment staff will be cross - trained in the RSAT program?
Goal: 4
Measure: Staff 04
Will grant funds (including match) be used to pay for custody staff cross - training in
the RSAT program?
Goal: No
Measure: Staff 05
How many custody staff members will be cross - trained in the RSAT program?
Goal: 0
Application Ref # 2018 -RSAT -112 Section #3 Page 9 of 12
Contract# 2018 - RSAT - MONR -1 -U4 -004
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IF
Application for Funding Assistance I
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
Application Ref # 2018 -RSAT -112
Section #3 Page 10 of 12
Contract# 2018 - RSAT - MONR -1 -U4 -004
Application for Funding Assistance
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
Section Questions:
Question: What is the total number of beds (treatment and non - treatment) in the facility?
Please list the number for each facility (if more than one) separately.
Answer: 596
Question: How many non RSAT funded treatment beds are in the facility /facilities? Please list
separately if multiple facilities.
Answer: 526
Question: How many RSAT funded treatment beds are in the facility /facilities? Please list
separately if multiple facilities.
Answer: 70
Question: How is aftercare provided?
Answer: Aftercare services are part of the re -entry planning. Guidance /Care Center provides
aftercare as well as full continuum of care throughout the Florida Keys in community
based facilities.
Question: What is the anticipated number of RSAT completions during each reporting period
(either monthly or quarterly)?
Answer: 17
Question: What goals will be accomplished during the grant period?
Answer: Deliver a comprehensive substance abuse treatment program with evidence based
process and reduce recidivism in Monroe County.
Question: Please provide the name and physical address for the facility /facilities in which the
RSAT program operates.
Answer: Monroe County Detention Center
5525 College Road
Key West, FL 33040
Question: How often is drug testing performed on EACH participant?
Answer: Once per quarter
Question: What type of drug testing is administered?
Answer: 10 panel iCup observed testing with one step specimen validity for adulterants
Question: Is Medication Assisted Treatment (MAT) used with RSAT participants?
Answer: Yes
Question: If yes, what type of MAT is used?
Answer: Not during the program but can be linked to receive at Guidance /Care Center site
during aftercare. Vivitrol may be used at discharge of program as part of aftercare.
Question: What is the anticipated recidivism rate for RSAT participants?
Answer: Less than 20%
Application Ref # 2018 -RSAT -112 Section #3 Page 11 of 12
Contract# 2018 - RSAT - MONR -1 -U4 -004
Application for Funding Assistance I
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
Application Ref # 2018 -RSAT -112
Section #3 Page 12 of 12
Contract# 2018 - RSAT - MONR -1 -U4 -004
A ppl ication for Funding Assistance
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
General Financial Info:
Budget Category
Prime
Match
Total
Salaries and Benefits
$0.00
$0.00
$0.00
Contractual Services
$50,000.00
$16,667.00
$66,667.00
Expenses
$0.00
$0.00
$0.00
Operating Capital
$0.00
$0.00
$0.00
Outlay
Indirect Costs
$0.00
$0.00
$0.00
-- Totals --
$50,000.00
$16,667.00
$66,667.00
Percentage
74.9996
25.0003
100.0
Project Generated Income:
Will the project earn project generated
income (PGI)?
No
Application Ref # 2018 -RSAT -112 Section #4 Page 1 of 4
Contract# 2018 - RSAT - MONR -1 -U4 -004
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Application for Funding Assistance
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
Budget Narrative:
Budget Detail
Salaries and Benefits: $0
Expenses:
Contractual Services:
*Assessments 139 quarter hours @ $17.71/qtr. hr. _ $2,462
*Individual Therapy 623 quarter hours @ $20.33 /qtr. hr. _ $12,666
*Group Therapy 6,016.79 quarter hours @ $5.08 /qtr. hr. _ $30,565
*Case Management 1,108 quarter hours @ $18.93/qtr. hr. _ $20,974
Total Contractual Services = $66,667
Total Budget: $66,667
The budget reflects costs directly associated with the provision of substance abuse treatment,
mental health and educational services to inmates of Monroe County jail. The unit cost rates were
derived by using the hourly rates from the FY 2016 -17 state funding contract for Substance Abuse
and Mental Health services and dividing by four (4) to arrive at the quarter hour rates. A contract
with the treatment provider will be developed to be utilized during the established grant period.
Psychosocial Assessment:
Monroe County through a contracted treatment provider will interview all program participants for
the purposes of data collection of educational, employment, criminal, medical, family, substance
abuse and mental health histories to assist in the determination of the inmates' appropriateness for
the program and to update treatment plans.
Unit of Service: Client direct service quarter hour
Unit Rate: $17.71
Units Requested: 139 quarter hours to be paid for by this grant.
Psychosocial Assessment Total Cost: $2,462
Individual Counseling:
Monroe County through its contracted treatment provider will provide individual counseling to all
program participants to review progress and develop treatment plans and work on treatment plan
goals and objectives.
Unit of Service: Client direct service quarter hour
Unit Rate: $20.33
Units Requested: 623 quarter hours to be paid for by this grant.
Individual Counseling Total Cost: $12,666
Group Therapy:
Monroe County through its contracted treatment provider will provide group therapy to all program
participants weekly. Group counseling among program participants will be conducted to include
the introduction of "Self -help groups" and their attendance to establish an ongoing support
network.
Unit of Service: Client direct service quarter hour
Unit Rate: $5.08
Units Requested: 6,016.79 quarter hours to be paid for by this grant.
Group Therapy Total Costs: $30,565
Application Ref # 2018 -RSAT -112 Section #4 Page 2 of 4
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Contract# 2018 - RSAT - MONR -1 -U4 -004
Application for Funding Assistance
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
Budget Narrative (Continued):
Case Management:
Monroe County through its contracted treatment provider will provide the coordination of adjunctive
services, discharge planning, communication with collateral contacts, linkage with other treatment
resources to all program participants.
Unit of Service: Client direct service quarter hour
Unit Rate: $18.93
Units Requested: 1,108 quarter hours to be paid for by this grant.
Case Management Total Cost: $20,974
Monthly invoices are provided to Monroe County by the treatment provider summarizing activities
for which they seek payment. These are reviewed by Monroe County staff for approval of payment
Grant Funding Requested: $50,000
Grant Match Monroe County Fine and Forfeiture Funds: $16,667
TOTAL PROGRAM COST: $66,667.00
The nature of the relationship between Monroe County and the treatment provider will be a
contract to administer and provide evidence based substance abuse treatment services to men
incarcerated in the Monroe County Detention Center.
The treatment provider is the only organization, in Monroe County, licensed in accordance with
Chapter 397, Florida Statutes to provide substance abuse services at the Monroe County
Detention Center located at 5525 College Road, Key West, FL 33043; a form documenting the
Sole Source Justification for Services is provided. The treatment provider is accredited by the
Commission on Accreditation of Rehabilitation Facilities (CARF).
A copy of the contract with the treatment provider will be provided to FDLE.
Application Ref # 2018 -RSAT -112
Section #4 Page 3 of 4
Contract# 2018 - RSAT - MONR -1 -U4 -004
Application for Funding Assistance
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
Section Questions:
Question: If Expenses and /or Operating Capital Outlay items are included in the budget, what
will be the method of procurement for those items? (e.g. competitive bid, sole source,
state term contract, etc.)
Answer: Sole Source
Question: If indirect costs are included in the budget, has an approved Indirect Cost Plan been
submitted to the OCJG?
Answer: N/A
Question: If contractual services included in the budget are based on unit costs, provide a
definition and breakdown of cost for each service.
Answer: Contractual Services are included in the grant budget and the budget is based on unit
costs. A unit is defined as a quarter hour (0.25) of service.
*Assessments 139 quarter hours @ $17.71/qtr. hr. = $2,462
Definition of Assessment: An interview will be conducted all program participants
for the purposes of data collection for educational, employment, criminal, medical,
family, substance abuse and mental health histories to assist in determination of the
inmates' appropriateness for the program and to update treatment plans.
*Individual Therapy 623 quarter hours @ $20.33 /qtr. hr. = $12,666
Definition of Individual Therapy: The provision of one -on -one counseling for all
program participants to review progress and develop treatment plans and work on
treatment plan goals and objectives.
*Group Therapy 6,016.79 quarter hours @ $5.08 /qtr. hr. = $30,565
Definition of Group Therapy: Provision of group counseling for all program
participants to include the introduction of "Self -help groups" and their attendance to
establish an ongoing support network.
*Case Management 1,108 quarter hours @ $18.93/gtr. hr. = $20,974
Definition of Case Management: The coordination of adjunctive services,
discharge planning, communication with collateral contacts, linkage with other
treatment resources.
Total Contractual Services = $66,667
Total Budget: $66,667
Question: Indicate your agency's Operating Capital Outlay threshold.
Answer: N/A
Application Ref # 2018 -RSAT -112
Section #4 Page 4 of 4
Contract# 2018 - RSAT - MONR -1 -U4 -004
Application for Funding Assistance I
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
Insert Standard Conditions Page here.
14
Application Ref # 2018 -RSAT -112
Section #5 Page 1 of 1
Contract# 2018 - RSAT - MONR -1 -U4 -004
Residential Substance Abuse Treatment (RSAT) Program for State
Prisoners
The State of Florida, Department of Law Enforcement (FDLE or Department) is a Recipient of federal RSAT grant
funds. FDLE, as the designated state pass- through entity for this program, subawards RSAT funds and requires
compliance with the agreement, federal award special conditions, and subaward standard conditions upon signed
acceptance of the subaward. The following terms and conditions will become binding upon approval of the subaward
The subrecipient must submit required programmatic and financial reports and any requested supporting
documentation to substantiate eligible activities were completed in accordance with the grant and program
requirements.
The Department will only reimburse subrecipients for authorized activities. The Department will not reimburse for
costs incurred for any purpose other than those specified in the agreement. Failure to comply with the provisions of
this agreement, or failure to perform activities as specified in the agreement will result in corrective action in
accordance with 2 C.F.R. § 200 and these conditions, including but not limited to disallowance of project costs,
withholding of funds and /or project termination.
Office of Management and Budget (OMB) Uniform Grant Guidance (2 C.F.R. § 200)
Subpart A, Definitions
Subparts B -D, Administrative Requirements
Subpart E, Cost Principles
Subpart F, Audit Requirements and all applicable Appendices
Code of Federal Regulations: www.gpo.gov/fds s (
2 C.F.R. § 175.15(b), "Award Term for Trafficking in Persons"
28 C.F.R. § 38, "Equal Treatment for Faith -Based Organizations"
28 C.F.R. § 66, "U.S. Department of Justice Common Rule for State And Local Governments"
28 C.F.R. § 83, "Government -Wide Requirements for Drug -Free Workplace (Grants)"
28 C.F.R. §§ 18, 22, 23, 30, 35, 42, 61, and 63
United States Code: wAwwy.gpo.gov /fdsys/
42 U.S.C. § 3711 et seq., "Omnibus Crime Control and Safe Streets Act of 1968"
41 U.S.C. § 4712, "Pilot program for enhancement of contractor protection from reprisal for
disclosure of certain information"
State of Florida General Records Schedule GS1 -SL for State and Local Government
Agencies / /dos . myflorida.com /media/ 693574 /general- records- scedules01 -sl.df
State of Florida Statutes
Section 112.061, F.S., Per diem /travel expenses of public officers, employees, authorized persons
Chapter 119, F.S., Public Records
Section 215.34(2), F.S., State funds; non - collectible items; procedure
Section 215.97, F.S., Florida Single Audit Act
Section 215.971, F.S., Agreements funded with federal or state assistance
Section 215.985, F.S., Transparency in government spending
Section 216.181(6), F.S., Approved budgets for operations and fixed capital outlay
FY17 RSAT Standard Conditions Page 1 of 14
Rev. 1/2018
DEFINITIONS
Equipment means tangible personal property (including
information technology systems) having a useful life of
more than one year and a per -unit acquisition cost which
equals or exceeds the lesser of the subrecipient's
capitalization threshold or $5,000.
Grant agreement means a legal instrument of financial
assistance between a Federal awarding agency or pass -
through entity and a non - Federal entity that, consistent
with 31 U.S.C. §§ 6302, 6304 and s. 215.971, F.S., is
used to enter into a relationship with the purpose of
transferring anything of value from the awarding entity to
the recipient or subrecipient to carry out a public purpose
authorized by a law; and not to acquire property or
services for the Federal awarding agency or pass- through
entity's direct benefit or use.
Improper payment means any payment that should not
have been made or that was made in an incorrect amount
(including overpayments and underpayments) under
statutory, contractual, administrative, or other legally
applicable requirements and; Improper payment includes
any payment to an ineligible party, any payment for an
ineligible good or service, any duplicate payment, any
payment for a good or service not received (except for
such payments where authorized by law), any payment
that does not account for credit for applicable discounts,
and any payment where insufficient or lack of
documentation prevents a reviewer from discerning
whether a payment was proper.
Micro - purchase means a purchase of supplies or
services using simplified acquisition procedures, the
aggregate amount of which does not exceed the micro -
purchase threshold. The non - Federal entity uses such
procedures in order to expedite the completion of its
lowest - dollar small purchase transactions and minimize
the associated administrative burden and cost. The
federal micro - purchase threshold is $3,000, except as
otherwise discussed in 48 C.F.R. § 2, Subpart 2.1,
"Definitions ".
Modified Total Direct Cost (MTDC) means all direct
salaries and wages, applicable fringe benefits, materials
and supplies, services, travel, and up to the first $25,000
of each subaward (regardless of the period of
performance of the subawards under the award). MTDC
excludes equipment, capital expenditures, charges for
patient care, rental costs, tuition remission, scholarships
and fellowships, participant support costs and the portion
of each subaward in excess of $25,000. Other items may
only be excluded when necessary to avoid a serious
inequity in the distribution of indirect costs, and with the
approval of the cognizant agency for indirect costs.
Non - Federal entity is a state, local government, Indian
tribe, institution of higher education (IHE), or nonprofit
organization that carries out a Federal award as a
recipient or subrecipient.
Non - federal pass- through entity is a non - Federal entity
that provides a subaward to a subrecipient to carry out
part of a Federal program. FDLE is the authorized non-
federal pass- through entity for Florida's NCHIP and
NARIP grant programs.
Performance goal means a target level of performance
expressed as a tangible, measurable objective, against
which actual achievement can be compared, including a
goal expressed as a quantitative standard, value, or rate.
In some instances (e.g., discretionary research awards),
this may be limited to the requirement to submit technical
performance reports (to be evaluated in accordance with
agency policy).
Period of performance means the time during which the
non - Federal entity may incur new obligations to carry out
the work authorized under the Federal award. The
Federal awarding agency or pass- through entity must
include start and end dates of the period of performance
in the Federal award and subaward (see 2 C.F.R. §§
200.210(a)(5), "Information contained in a Federal award"
and 200.331(a)(1)(iv), "Requirements for pass- through
entities ").
Protected Personally Identifiable Information (PII)
means an individual's first name or first initial and last
name in combination with any one or more of types of
information, including, but not limited to social security
numbers; passport numbers; credit card numbers;
clearances; bank numbers; biometrics; date and place of
birth; mother's maiden name; criminal, medical, and
financial records; and educational transcripts. This does
not include PH that is required by law to be disclosed.
(See also 2 CFR § 200.79 "Personally Identifiable
Information (PII) ").
Questioned cost means a cost that is questioned by the
auditor because of an audit finding 1) that resulted from a
violation or possible violation of a statute, regulation, or
the terms and conditions of a Federal award, including for
funds used to match Federal funds; 2) where the costs, at
the time of the audit, are not supported by adequate
documentation; or 3) where the costs incurred appear
unreasonable and do not reflect the actions a prudent
person would take in the circumstances.
Simplified acquisition threshold means the dollar
amount below which a non - Federal entity may purchase
property or services using small purchase methods. Non -
Federal entities adopt small purchase procedures in order
to expedite the purchase of items costing less than the
simplified acquisition threshold. The simplified acquisition
threshold is set by the Federal Acquisition Regulation at
48 C.F.R. 2, Subpart 2.1 "Definitions ". As of the
publication of this part, the simplified acquisition threshold
is $150,000, but this threshold is periodically adjusted for
inflation. (See also: definition of Micro - purchase, 2 C.F.R.
§ 200.67).
Subaward /Subgrant means an award provided by a
pass- through entity to a subrecipient for the subrecipient
to carry out part of a Federal award received by the pass -
through entity. It does not include payments to a
contractor or payments to an individual that is a
beneficiary of a Federal program. A subaward may be
FY17 RSAT Standard Conditions
Rev. 1/2018
Page 2 of 14
provided through any form of legal agreement, including
an agreement that the pass- through entity considers a
contract.
Subrecipient means a non - Federal entity that receives a 5.0
subaward from a pass- through entity to carry out part of a
Federal program; but does not include an individual that is
a beneficiary of such program. A subrecipient may also be
a recipient of other Federal awards directly from a Federal
awarding agency.
Supplies means all tangible personal property other than
those described in 2 C.F.R. § 200.33, "Equipment ". A
computing device is a supply if the acquisition cost is less
than the lesser of the capitalization level established by
the non - Federal entity for financial statement purposes or
$5,000, regardless of the length of its useful life. See also
§§ 200.20, "Computing devices" and 200.33, "Equipment ".
SECTION I: TERMS AND CONDITIONS
1.0 Payment Contingent on Appropriation and
Available Funds - The State of Florida's obligation
to pay under this agreement is contingent upon an
annual appropriation by the Florida Legislature.
Furthermore, the obligation of the State of Florida
to reimburse subrecipients for incurred costs is
subject to available federal funds.
2.0 Commencement of Project - If a project is not
operational within 60 days of the original start date
of the award period, the subrecipient must report
by letter to FDLE Office of Criminal Justice Grants
(OCJG) the steps taken to initiate the project, the
reasons for delay, and the expected start date.
If a project is not operational within 90 days of the
original start date of the award period, the
subrecipient must submit a second statement
explaining the implementation delay.
Upon receipt of the ninety (90) day letter, the
Department shall determine if the reason for delay
is justified or shall, at its discretion, unilaterally
terminate this agreement and re- obligate subaward
funds to other approved projects. The Department,
where warranted by extenuating circumstances,
may extend the starting date of the project past the
ninety (90) day period, but only by formal written
adjustment to this agreement.
3.0 Supplanting - The subrecipient agrees that funds
received under this award will not be used to
supplant state or local funds, but will be used to
increase or supplement the amounts of such funds
that would, in the absence of federal funds, be
made available for substance abuse treatment
activities.
4.0 Personnel Changes - The subrecipient agrees to
promptly notify the Department through the SIMON
Help Desk of any change in chief officials or key
project staff, including changes to contact
information or title changes. The subrecipient
Another federal law generally prohibits federal
funds from being used by any subrecipient at any
tier, to pay any person to influence (or attempt to
influence) a federal agency, a Member of
Congress, or Congress (or an official or employee
of any of them) with respect to the awarding of a
federal grant or cooperative agreement, subgrant,
contract, subcontract, or loan, or with respect to
FY17 RSAT Standard Conditions
Rev. 1/2018
acknowledges that some changes in points of
contact will require formal grant adjustment to
reflect the change in the agreement.
Non - Procurement, Debarment and Suspension -
The subrecipient must comply with Executive Order
12549, Debarment and Suspension and 2 C.F.R. §
180, "OMB Guidelines To Agencies On
Government wide Debarment And Suspension
(Non - procurement) ". These procedures require the
subrecipient to certify it shall not enter into any
lower tiered covered transaction with a person who
is debarred, suspended, declared ineligible or is
voluntarily excluded from participating in this
covered transaction, unless authorized by FDLE's
OCJG. The subrecipient and implementing agency
certify that they and their principals:
1) Are not presently debarred, suspended,
proposed for debarment, declared ineligible,
sentenced to a denial of federal benefits by a
state or federal court, or voluntarily excluded
from covered transactions by any federal
department or agency;
2) Have not within a three -year period preceding
this application been convicted of or had a civil
judgment rendered against them for
commission of fraud or a criminal offense in
connection with obtaining, attempting to
obtain, or performing a public (federal, state,
or local) transaction or contract under a public
transaction; violation of federal or state
antitrust statutes or commission of
embezzlement, theft, forgery, bribery,
falsification or destruction of records, making
false statements, or receiving stolen property;
3) Are not presently indicted for or otherwise
criminally or civilly charged by a governmental
entity (federal, state, or local) with commission
of any of the offenses enumerated above; and
4) Have not within a three -year period preceding
this application had one or more public
transactions (federal, state, or local)
terminated for cause or default.
6.0 Restrictions on Lobbying - In general, as a
matter of federal law, federal funds may not be
used by any subrecipient at any tier, either directly
or indirectly, to support or oppose the enactment,
repeal, modification, or adoption of any law,
regulation, or policy, at any level of government.
See 18 U.S.C. § 1913.
Page 3 of 14
actions such as renewing, extending, or modifying
any such award. See 31 U.S.C. § 1352.
7.0
8.0
9.0
10.0
State Restrictions on Lobbying - The
expenditure of funds for the purpose of lobbying
the legislature or a state agency is prohibited under
this agreement.
"Pay —to— Stay" - Funds from this award may not
be used to operate a "pay -to- stay" program in any
local jail. Furthermore, no funds may be given to
local jails that operate "pay -to- stay" programs.
"Local jail ", as referenced in this condition, means
an adult facility or detention center owned and /or
operated by city, county, or municipality. It does not
include juvenile detention centers. "Pay -to- stay"
programs as referenced in this condition, means a
program by which extraordinary services,
amenities and /or accommodations, not otherwise
available to the general inmate population, may be
provided, based upon an offender's apparent ability
to pay, such that disparate conditions of
confinement are created for the same or similar
offenders within a jurisdiction.
Enhancement of Security - If funds are used for
enhancing security, the subrecipient must:
1) Have an adequate process to assess the
impact of any enhancement of a school
security measure that is undertaken on the
incidence of crime in the geographic area
where the enhancement is undertaken.
2) Conduct such an assessment with respect to
each such enhancement; and submit to the
Department the aforementioned assessment
in its Final Program Report.
Background Check - Whenever a background
screening for employment or a background security
check is required by law for employment, unless
otherwise provided by law, the provisions of s. 435,
F.S., shall apply.
All employees in positions designated by law as
positions of trust or responsibility shall be required
to undergo security background investigations as a
condition of employment and continued
employment. For the purposes of the subsection,
security background investigations shall include,
but not be limited to, employment history checks,
fingerprinting for all purposes and checks in this
subsection, statewide criminal and juvenile records
checks through the Florida Department of Law
Enforcement, and federal criminal records checks
through the Federal Bureau of Investigation, and
may include local criminal records checks through
local law enforcement agencies.
Such background investigations shall be
conducted at the expense of the employing agency
or employee.
11.0 Immigration and Nationality Act - No public
funds will intentionally be awarded to any
contractor who knowingly employs unauthorized
alien workers, constituting a violation of the
employment provisions contained in 8 U.S.C. §
1324a(e), Section 274A(e) of the Immigration and
Nationality Act ( "INA ").The Department shall
consider the employment by any contractor of
unauthorized aliens a violation of Section 274A(e)
of the INA. Such violation by the subrecipient of the
employment provisions contained in Section
274A(e) of the INA shall be grounds for unilateral
cancellation of this contract by the Department.
12.0 Privacy Certification - The subrecipient must
comply with all confidentiality requirements of 42
U.S.C. § 3789g and 28 C.F.R. § 22 that are
applicable to collection, use, and revelation of data
or information. Subrecipient further agrees, as a
condition of grant approval, to submit a Privacy
Certificate that is in accord with requirements of 28
C.F.R. § 22 and, in particular, 22.23. Privacy
Certification forms must be signed by the
subrecipient or implementing agency chief official
or an individual with formal, written signature
authority for the chief official.
13.0 Insurance for Real Property and Equipment -
The subrecipient must, at a minimum, provide the
equivalent insurance coverage for real property
and equipment acquired or improved with Federal
funds as provided to property owned by the non -
Federal entity.
SECTION II: CIVIL RIGHTS REQUIREMENTS
1.0 Participant Notification of Non - discrimination -
FDLE does not discriminate on the basis of race,
color, religion, national origin, sex, disability or age
in the delivery of services, benefits or in
employment.
2.0 Title VI of the Civil Rights Act of 1964 - The
subrecipient at any tier, must comply with all
applicable requirements of 28 C.F.R. § 42,
specifically including any applicable requirements
in Subpart E that relate to an equal employment
opportunity program.
Equal Employment Opportunity Certification
(EEOC) - A subrecipient or implementing agency
must submit an EEO Certification annually within
120 days of award.
Equal Employment Opportunity Program
(EEOP) - A subrecipient or implementing agency
must comply with all applicable requirements in 28
C.F.R. § 42, Subpart E.
Subrecipients are advised to use the Office for Civil
Rights EEO Reporting Tool to satisfy this condition
( https: / /oiD.aov /about/ocr /eeop. tm
3.0 Title IX of the Education Amendments of 1972 -
If the subrecipient operates an education program
FY17 RSAT Standard Conditions Page 4 of 14
Rev. 1/2018
or activity, the subrecipient must comply with all
applicable requirements of 28 C.F.R. § 54,
"Nondiscrimination on the basis of sex in education
programs or activities receiving federal financial
assistance."
4.0 Equal Treatment for Faith Based Organizations -
The subrecipient at any tier, must comply with all
applicable requirements of 28 C.F.R. § 38, "Equal
Treatment for Faith Based Organizations ",
specifically including the provision for written notice 11.0
to current or prospective program beneficiaries.
5.0 Americans with Disabilities Act - Subrecipients
must comply with the requirements of the
Americans with Disabilities Act (ADA), Public Law 12.0
101 -336, which prohibits discrimination on the
basis of disability including provision to provide
reasonable accommodations.
Human Relations, or the Equal Employment
Opportunity Commission, based on the nature of
the complaint.
Discrimination complaints may also be submitted to
the Office for Civil Rights, Office of Justice
Programs, U.S. Department of Justice, 810 7cn
Street, Northwest, Washington, D.C. 20531, or by
phone at (202) 307 -0690.
Retaliation - In accordance with federal civil rights
laws, the subrecipient shall not retaliate against
individuals for taking action or participating in
action to secure rights protected by these laws.
Non - discrimination Contract Requirements -
Subrecipients must include comprehensive Civil
Rights nondiscrimination provisions in all contracts
funded by the subrecipient.
6.0 Section 504 of the Rehabilitation Act of 1973 13.0 Pass - through Requirements - Subrecipients are
(28 C.F.R. § 42, Subpart G) - Subrecipients must
comply with all provisions prohibiting discrimination
on the basis of disability in both employment and
the delivery of services.
7.0 Age Discrimination Act of 1975 - Subrecipients
must comply with all requirements in Subpart I of
28 C.F.R. §42 which prohibits discrimination based
on age in federally assisted programs.
8.0 Limited English Proficiency (LEP) - In
accordance with Department of Justice Guidance
pertaining to Title VI of the Civil Rights Act of 1964,
42 U.S.C. § 2000d, subrecipients of federal
financial assistance must take reasonable steps to
provide meaningful access to their programs and
activities for persons with LEP. FDLE strongly
advises subrecipients to have a written LEP
Language Access Plan. For more information visit
www.lep.gov
9.0 Finding of Discrimination - In the event a federal
or state court or federal or state administrative
agency makes, after a due process hearing, a
finding of discrimination on the grounds of race,
color, religion, national origin, sex, or disability
against a subrecipient of funds, the subrecipient
will forward a copy of the finding to FDLE and to
the Office for Civil Rights, Office of Justice
Programs.
10.0 Filing a Complaint - If the subrecipient or any of
its employees, contractors, vendors, or program
beneficiaries has a discrimination complaint, they
may file a complaint with the subrecipient, with
FDLE, or with the Office for Civil Rights.
Subrecipients are required to establish and
maintain adequate accounting systems and
financial records and to accurately account for
funds awarded to them. Financial management
systems must be able to record and report on the
receipt, obligation, and expenditure of grant funds;
and able to accommodate a fund and account
structure to separately track receipts, expenditures,
assets, and liabilities for awards, programs, and
additional tiered subrecipients. The awarded funds
may or may not be an interest bearing account, but
any earned interest must be used for program
purposes and expended before the federal grant
period end date. Any unexpended interest
remaining at the end of the federal grant period
must be submitted to the Office of Criminal Justice
Grants for transmittal to DOJ.
Discrimination complaints may be submitted to 2.0 Match - The value or amount of any "non- federal
FDLE at Office of the Inspector General, Post
share," "match," or cost - sharing contribution
Office Box 1489, Tallahassee, Florida 32302 -1489,
incorporated into the approved budget is part of the
or online at info(7a.fdle.state.fl.us Any discrimination
"project cost" for purposes of the 2 C.F.R. § 200
complaints filed with FDLE will be reviewed by
Uniform Requirements, and is subject to audit. In
FDLE's Inspector General and referred to the
general, the rules and restrictions that apply to
Office for Civil Rights, the Florida Commission on
award funds from federal sources also apply to
responsible for the compliance of contractors and
other entities to whom they pass- through funds
including compliance with all Civil Rights
requirements. These additional tier subrecipients
must be made aware that they may file a
discrimination complaint with the subrecipient, with
FDLE, or with the USDOJ Office for Civil Rights
and provided the contact information.
SECTION III: FINANCIAL REQUIREMENTS AND
RESPONSIBILITY
1.0 Fiscal Control and Fund Accounting
Procedures -All expenditures and cost accounting
of funds shall conform to the DOJ Grants Financial
Guide, the 28 C.F.R. § 66, and 2 C.F.R. § 200 as
applicable, in their entirety.
FY17 RSAT Standard Conditions Page 5 of 14
Rev. 1/2018
funds in the approved budget that are provided as
"match" or through "cost sharing."
1.0 Obligation of Subrecipient Funds - Subaward
funds shall not under any circumstances be
obligated prior to the effective date, or subsequent
to the termination date, of the period of
performance. Only project costs incurred on or
after the effective date, and on or prior to the
termination date of the subrecipient's project are
eligible for reimbursement. All payments must be
completed within thirty (30) days of the end of the
subaward period of performance.
2.0 Use of Funds - Grant funds may be used only for
the purposes in the subrecipient's approved
application. Subrecipients shall not undertake any
work or activities not described in the approved
grant award, and that use staff, equipment, or other
goods or services paid for with grant funds, without
prior written approval from FDLE's Office of
Criminal Justice Grants (OCJG).
3.0 Advance Funding - Advance funding may be
provided to a subrecipient upon a written request
to the Department. The request must be
electronically signed by the subrecipient or
implementing agency's Chief Financial Officer or
the Chief Financial Officer designee.
4.0 Performance and Reporting
Reporting Time Frames - The Project Director,
Application Manager, or Performance Contacts
shall submit monthly or quarterly Project
Performance Reports to the Department, within
fifteen (15) days after the end of the reporting
period. In addition, if the subaward period is
extended beyond the "original" project period,
additional Project Performance Reports shall be
submitted.
Failure to Submit - Performance Reports that are
not complete, accurate, and timely may result in
sanctions, as specified in Section IV, Performance
of Agreement Provisions.
Report Contents - Performance Reports must
include a response to all objectives included in
your subaward. A detailed response is required in
the narrative portion for yes /no performance
objectives. Submitted performance reports must
clearly articulate, where appropriate, performance
during the execution of the award has met a
standard against which the subrecipient's
performance can be measured. The narrative must
also reflect on accomplishments for the period and
identify problems with project implementation and
address actions being taken to resolve the
problems. Additional information may be required if
necessary to comply with federal reporting
requirements.
Requirement for Data on Performance and
Effectiveness Under the Award - The
subrecipient must collect and maintain data that
measures the performance and effectiveness of
work under this award. The data must be provided
to OCJG in the manner (including within the
timeframes) specified by OCJG. Data collection
supports compliance with the Government
Performance and Results Act (GPRA) and the
GPRA Modernization Act of 2010, and other
applicable laws.
Financial Consequences for Failure to Perform -
In accordance with s. 215.971 F.S., payments for
state and federal financial assistance must be
directly related to the scope of work and meet the
minimum level of performance for successful
completion. If the subrecipient fails to meet the
minimum level of service or performance identified in
this agreement, or is customary for subawards, then
the Department will apply financial consequences
commensurate with the deficiency. Financial
consequences may include but are not limited to
withholding payments /reimbursement until the
deficiency is resolved, tendering only partial
payment /reimbursement, imposition of other financial
consequences according to the Standard Conditions
as applicable, and /or termination of contract and
requisition of goods or services from an alternate
source. Any payment made in reliance on
subrecipient's evidence of performance, which
evidence is subsequently determined to be
erroneous, will be immediately due to the
Department as an overpayment.
5.0 Grant Adjustments - Subrecipients must submit a
grant adjustment through SIMON for major
substantive changes, including modification to
project activities or scope, target populations,
service providers, implementation schedules,
project director, and designs or research plans set
forth in the approved agreement; and for any
budget changes that affect a cost category not
included in the approved budget. Grant
adjustments are also required for transfer of 10%
or more of the total amount of the award between
budget categories, or changes to the indirect costs
Subrecipients may transfer up to 10% of the total
budget between current, approved budget
categories without prior approval as long as the
funds are transferred to an existing line item.
Under no circumstances can transfers of funds
increase the total budgeted award.
Requests for changes to the subaward agreement
must be electronically signed by the subrecipient or
implementing agency chief official or the chief
official designee.
All grant adjustments must be submitted no later
FY17 RSAT Standard Conditions
Rev. 1/2018
Page 6 of 14
than thirty (30) days prior to grant expiration date
6.0
7.0
Financial Expenditure and Reporting
Reporting Requirements - The subrecipient shall
have a choice of submitting either a Monthly or a
Quarterly Project Expenditure Report to the
Department. Project Expenditure Reports are due
thirty (30) days after the end of the reporting
period. In addition, if the subaward period is
extended, additional Project Expenditure Reports
shall be submitted.
All project expenditures for reimbursement of
subrecipient costs shall be submitted on the
Project Expenditure Report Forms prescribed and
provided by the Office of Criminal Justice Grants
(OCJG) through the SIMON (Subgrant Information
Management Online).
All Project Expenditure Reports shall be submitted
in sufficient detail for proper pre -audit and post -
audit.
All reports must relate financial data to
performance accomplishments.
Before the "final" Project Expenditure Report will
be processed, the subrecipient must submit to the
Department all outstanding project reports and
must have satisfied all special conditions. Failure to
comply with the above provisions shall result in
forfeiture of reimbursement.
Reports are to be submitted even when no
reimbursement is being requested.
Submission - The report must be electronically
signed by the subrecipient or implementing
agency's Chief Financial Officer or the Chief
Financial Officer's designee.
Project Performance Reports
Reporting Time Frames - The subrecipient shall
submit Monthly or Quarterly Project Performance
Reports to the Florida Department of Law
Enforcement, hereafter known as the Department,
within fifteen (15) days after the end of the
reporting period. In addition, if the subaward period
is extended beyond the "original" project period,
additional Quarterly Project Performance Reports
shall be submitted.
Failure to Submit - Performance Reports that are
complete, accurate, and timely may result in
sanctions, as specified in Section IV, Performance
of Agreement Provisions.
Report Contents - Performance Reports must
include a response to all objectives included in
your subaward. A detailed response is required in
the narrative portion for yes /no performance
objectives. The narrative must also reflect on
accomplishments for the period and identify
problems with project implementation and address
actions being taken to resolve the problems.
Additional information may be required if necessary
to comply with federal reporting requirements.
Submission - Performance Reports may be
submitted by the Project Director, Application
Manager, or Performance Contacts.
8.0 Project Generated Income (PGI) - All income
generated as a direct result of a sub project shall
be deemed program income. Program income from
asset seizures and forfeitures is considered earned
when the property has been adjudicated to the
benefit of the plaintiff (i.e., law enforcement entity).
Required Reports - the subrecipient shall submit
Quarterly PGI Earnings and Expenditures Reports
to the Department within thirty (30) days after the
end of the reporting period covering subaward
project generated income and expenditures during
the previous quarter. If any PGI remains unspent
after the subaward ends, the subrecipient must
continue submitting quarterly PGI reports until all
funds are expended.
Submission - PGI Earnings and Expenditure
reports must be electronically signed by the
subrecipient or implementing agency's Chief
Financial Officer or the Chief Financial Officer's
designee.
PGI Expenditure - Program income should be
used as earned and expended as soon as possible
and used to further the objects in which the award
was made. Any unexpended PGI remaining at the
end of the federal grant period must be submitted
to OCJG for transmittal to the Bureau of Justice
Statistics.
9.0 Subrecipient Integrity and Performance Matters -
Requirement to report information on certain civil,
criminal, and administrative proceedings to OCJG,
SAM and FAPIIS.
The subrecipient must comply with any and all
applicable requirements regarding reporting of
information on civil, criminal, and administrative
proceedings connected with (or connected to the
performance of) either this award or any other
grant, cooperative agreement, or procurement
contract from the federal government. Under
certain circumstances, recipients of OJP awards
are required to report information about such
proceedings, through the federal System for Award
Management (SAM), to the designated federal
integrity and performance system (FAPIIS).
SECTION V: MONITORING AND AUDITS
1.0 Access to Records and Inspection of Work -
The Florida Department of Law Enforcement, the
Auditor General of the State of Florida, the U.S.
FY17 RSAT Standard Conditions Page 7 of 14
Rev. 1/2018
Department of Justice, the U.S. Comptroller
General or any of their duly authorized
representatives, shall have access to books,
documents, papers and records of the
subrecipient, implementing agency and contractors
for the purpose of audit and examination according
to the Financial Guide and 28 C.F.R. § 66. At any
time, a representative of the Department, the U.S.
Department of Justice, or the Auditor General of
the State of Florida, have the right to visit the
project site to monitor, inspect and assess work
performed under this agreement.
The Department reserves the right to unilaterally
terminate this agreement if the subrecipient,
implementing agency, or contractor refuses to
allow public access to all documents, papers,
letters, or other materials subject to provisions of s.
119, F. S., unless specifically exempted and /or
made confidential by operation of s. 119, F. S., and
made or received by the subrecipient or its
contractor in conjunction with this agreement.
period of performance, or until the property is no
longer needed. Subrecipients must use, manage
and dispose of equipment acquired under a
Federal award in accordance with ss. 274, F.S.
Tangible Property and 200.313, F.S., Equipment.
3.0 Subaward Closeout - A Financial Closeout Audit
shall be submitted to the Department within forty -
five (45) days of the end date of the performance
period.
The Financial Closeout Audit report located in
SIMON must be electronically signed by the
subrecipient or implementing agency's Chief
Financial Officer or the Chief Financial Officer
designee.
Subaward Closeout will be initiated by the
Department after the Financial Closeout has been
completed and approved. Failure to submit
closeout reports timely will result in an
Administrative Closeout by the Department.
The subrecipient will give the awarding agency or 4.0
the General Accounting Office, through any
authorized representative, access to and the right
to examine all paper or electronic records related
to the financial assistance.
2.0 Monitoring - The subrecipient must comply with
FDLE's grant monitoring guidelines, protocols, and
procedures, and cooperate with FDLE and the
Federal awarding agency on all grant monitoring
requests, including requests related to desk
reviews, enhanced programmatic desk reviews,
and /or site visits. The subrecipient must provide
FDLE and /or the Federal awarding agency all
documentation necessary to complete monitoring
of the award. Further, the subrecipient must abide
by reasonable deadlines set by FDLE for providing
requested documents. Failure to cooperate with
FDLE grant monitoring activities may result in
sanctions affecting the subrecipient's award,
including, but not limited to: withholding and /or
other restrictions on the subrecipient's access to
funds, referral to the Office of the Inspector
General for audit review, designation of the
subrecipient as a FDLE High Risk subrecipient or
termination of an award(s).
3.0 Property Management - The subrecipient shall
establish and administer a system to protect,
preserve, use, maintain and dispose of any
property furnished to it by the Department or
purchased pursuant to this agreement according to
federal property management standards set forth in
the DOJ Grants Financial Guide, and 28 C.F.R. §
66. This obligation continues as long as the
subrecipient retains the property, notwithstanding
expiration of this agreement.
High Risk Subrecipients - If a subrecipient is
designated "high risk" by a federal grant- making
agency, currently or at any time during the course
of the period of performance under this award, the
subrecipient must disclose that fact and certain
related information to FDLE's OCJG. For purposes
of this disclosure, high risk includes any status
under which a federal awarding agency provides
additional oversight due to the subrecipient's past
performance, or other programmatic or financial
concerns with the subrecipient. The subrecipient's
disclosure must include the following: 1. The
federal awarding agency that currently designates
the subrecipient high risk, 2. The date the
subrecipient was designated high risk, 3. The high -
risk point of contact at that federal awarding
agency (name, phone number, and email address),
and 4. The reasons for the high -risk status, as set
out by the federal awarding agency.
5.0 Imposition of Additional Requirements - The
subrecipient agrees to comply with any additional
requirements that may be imposed by OCJG
during the period of performance for this award, if
the subrecipient is designated as "high risk" for
purposes of the DOJ high -risk grantee list.
6.0 Retention of Records - The subrecipient shall
maintain all records and documents for a minimum
of five (5) years from the date of the final financial
statement and be available for audit and public
disclosure upon request of duly authorized
persons. The subrecipient shall comply with State
of Florida General Records Schedule GS1 -SL for
State and Local Government Agencies:
http://dos. myflorida.com /med is /693574 /ae ne ral-
records- scheduleas01- sl.pdf and
http://dos.myflorida.com /media /693578/gs02.pdf
Property Use - The subrecipient must use
equipment acquired under a Federal award for the 7.0 Disputes and Appeals - The Department shall
authorized purposes of the project during the make its decision in writing when responding to
FY17 RSAT Standard Conditions Page 8 of 14
Rev. 1/2018
any disputes, disagreements, or questions of fact
arising under this agreement and shall distribute its
response to all concerned parties. The subrecipient
shall proceed diligently with the performance of this
agreement according to the Department's decision.
If the subrecipient appeals the Department's
decision, the appeal also shall be made in writing
within twenty -one (21) calendar days to the
Department's clerk (agency clerk). The
subrecipient's right to appeal the Department's
decision is contained in s. 120, F. S., and in
procedures set forth in Rule 28- 106.104, Florida
Administrative Code. Failure to appeal within this
time frame constitutes a waiver of proceedings
under s. 120, F. S.
8.0 Failure to Address Audit Issues - The
subrecipient understands and agrees that FDLE's
OCJG may withhold award funds, or may impose
award conditions or other related requirements, if
(as determined by OCJG) the subrecipient does
not satisfactorily and promptly address outstanding
issues from audits required by the 2 C.F.R. § 200
Uniform Requirements (or by the terms of this
award), or other outstanding issues that arise in
connection with audits, investigations, or reviews.
9.0 Single Annual Audit - Subrecipients that expend
$750,000 or more in a year in federal awards shall
have a single audit or program- specific audit
conducted for that year. The audit shall be
performed in accordance with the OMB 2 C.F.R. §
200 Subpart F —Audit Requirements and other
applicable federal law. The contract for this
agreement shall be identified in the Schedule of
Federal Financial Assistance in the subject audit.
The contract shall be identified as federal funds
passed through the Florida Department of Law
Enforcement and include the contract number,
CFDA number, award amount, contract period,
funds received and disbursed. When applicable,
the subrecipient shall submit an annual financial
audit that meets the requirements of 2 C.F.R. §
200 Subpart F, "Audit Requirements" s. 215.97,
F.S., "Florida Single Audit Act" and Rules of the
Auditor General, Chapter 10.550, "Local
Governmental Entity Audits" and Chapter 10.650,
"Florida Single Audit Act Audits Nonprofit and For -
Profit Organizations."
A complete audit report that covers any portion of
the effective dates of this agreement must be
submitted within thirty (30) days after its
completion, but no later than nine (9) months after
the end of the audit period. The Federal Audit
Clearinghouse is the repository of record for 2
C.F.R. § 200 — Subpart F. Audits performed as a
result of this requirement must be completed and
submitted to the Federal Audit Clearinghouse
within the earlier of thirty (30) calendar days after
receipt of the auditor's report(s), or nine (9) months
after the end of the audit period. Submissions must
include required elements described in Appendix X
to Part 200 on the specified Data Collection Form
(Form SF -SAC).
Records shall be made available upon request for
a period of five (5) years from the date the audit
report is issued, unless extended in writing by the
Department.
Subrecipients that expend less than $750,000 in
federal awards during a fiscal year are exempt
from the Single Audit Act audit requirements for
that fiscal year. In this case, written notification, in
the form of the "Certification of Audit Exemption"
form, shall be provided to the Department by the
Chief Financial Officer, or designee, that the
subrecipient is exempt. This notice shall be
provided to the Department no later than March 1
following the end of the fiscal year.
SECTION VI: SUBAWARD PROCUREMENT AND
COST PRINCIPLES
1.0 Procurement Procedures - Subrecipients must
have written procedures for procurement
transactions. Procedures must conform to
applicable Federal law and the standards in 2
C.F.R. §§ 200.318 -326.
This condition applies to agreements that OCJG
considers to be a procurement "contract ", and not a
second tier subaward.
The details of the advance approval requirement to
use a noncompetitive approach in a procurement
contract under this award are posed on the OJP
website at
https: / /oir).aov /funding /Explore /NoncompetitiveProc
urement.htm
Additional information on Federal purchasing
guidelines can be found at
https: / /oip.gov /funding /implement/Resources /Guide
ToProcurementProcedures.pdf Guide to
Procurements Under DOJ Grants and Cooperative
Agreements.
Subrecipients must have written procedures for
procurement transactions. Procedures must
adhere to specifications in 2 C.F.R. § 200.319
Competition.
2.0 Cost Analysis - A cost analysis must be
performed by the subrecipient if the cost or price is
at or above the $35,000 acquisition threshold and
the contract was awarded non - competitively in
accordance with s. 216.3475, F.S. The
subrecipient must maintain records to support the
cost analysis, which includes a detailed budget,
documented review of individual cost elements for
allowability, reasonableness, and necessity. See
also: Chief Financial Officer Memorandum No. 02
(2012- 2013).
3.0 Allowable Costs - Allowance for costs incurred
FY17 RSAT Standard Conditions
Rev. 1/2018
Page 9 of 14
under the subaward shall be determined according
to the general principles and standards for selected
cost items set forth in the Office of Justice
Programs Financial Guide, 28 C.F.R. § 66,
"Uniform Administrative Requirements for Grants
and Cooperative Agreements to State and Local
Governments ", and 2 C.F.R. § 200.405(e), "Cost
Principles ".
4.0 Unallowable Costs - Payments made for costs
determined to be unallowable by either the Federal
awarding agency, or the Department, either as
direct or indirect costs, must be refunded (including
interest) to FDLE and the Federal Government in
accordance with instructions that determined the
costs are unallowable unless state or Federal
statute or regulation directs otherwise. See also 2
C.F.R. §§ 200.300 -309.
5.0 Indirect Cost Rate - A subrecipient that is eligible
to use the "de minimis" indirect cost rate described
in 2 C.F.R. § 200.414(f), and elects to do so, must
advise OCJG in writing of both its eligibility and its
election, and must comply with all associated
requirements in the 2 C.F.R. § 200 and Appendix
VII.
6.0 Sole Source - If the project requires a non-
competitive purchase from a sole source, the
subrecipient must complete the Sole Source
Justification for Services and Equipment Form and
submit to OCJG upon application for pre - approval.
If the subrecipient is a state agency and the cost
meets or exceeds $150,000, the subrecipient must
also receive approval from the Department of
Management Services (DMS) (s. 287.057(5), F.S.).
The Sole Source form must be signed by the
subrecipient or implementing agency chief official
or chief official designee. Additional details on the
sole source requirement can be found at 2 C.F.R.
§ 200 and the DOJ Grants Financial Guide.
7.0 Personal Services - Subrecipients may use grant
funds for eligible personal services including
salaries, wages, and fringe benefits, including
overtime in accordance with the DOJ Grants
Financial Guide Section 3.9 - Compensation for
Personal Services, consistent with the principles
set out in 2 C.F.R. 200, Subpart E and those
permitted in the federal program's authorizing
legislation. Subrecipient employees should be
compensated with overtime payments for work
performed in excess of the established work week
and in accordance with the subrecipient's written
compensation and pay plan.
Charges made to the Personnel Budget Category
must reasonably reflect the total time and activity
for which the employee is compensated by the
organization and cover both federally funded and
all other activities. The records may include the
use of subsidiary records as defined in the
organization's written policies. Where grant
subrecipients work on multiple grant programs or
cost activities, documentation must support a
reasonable allocation or distribution of costs
among specific activities or cost objectives.
8.0 Contractual Services - The subrecipient at any
tier must maintain written standards of conduct
covering conflicts of interest and governing the
actions of its employees engaged in the selection,
award and administration of contracts as described
in 2 C.F.R. § 200.318 General Procurement.
Documentation - Charges for salaries, wages,
and fringe benefits must be supported by a system
of internal controls providing reasonable assurance
that charges are accurate, allowable, and properly
allocated. Documentation supporting charges must 9.0
be incorporated into the official records of the
organization.
Requirements for Contractors of Subrecipients -
The subrecipient assures the compliance of all
contractors with the applicable provisions of Title I of
the Omnibus Crime Control and Safe Streets Act of
1968, as amended 42 U.S.C. §§ 3711 et seq.; the
provisions of the current edition of the DOJ Grants
Financial Guide Section
https: / /oiio.aov /financialauide /doi /r)dfs /DOJ Financial
Guide.pdf
Approval of Consultant Contracts -
Compensation for individual consultant services
must be reasonable and consistent with that paid
for similar services in the marketplace. The Federal
awarding agency and pass- through entity must
review and approve in writing all consultant
contracts prior to employment of a consultant when
the individual compensation rate exceeds $650
(excluding travel and subsistence costs) per eight -
hour day, or $81.25 per hour. A detailed
justification must be submitted to and approved by
FDLE, who will coordinate written approval of the
Federal awarding agency, prior to subrecipient
obligation or expenditures of such funds. Approval
shall be based upon the contract's compliance with
requirements found in the Financial Guide Section
3.6 Consultant Rates, 28 C.F.R. § 66, and
applicable state statutes. The Department's
approval of the subrecipient agreement does not
constitute approval of individual consultant
contracts or rates. If consultants are hired through
a competitive bidding process (not sole source),
the $650 threshold does not apply.
FFATA Reporting Requirements - Subrecipients
that enter into subawards of $25,000 or more
should review the Federal Funding Accountability
and Transparency Act of 2006 ( FFATA), website at
https: / /oiio.aov /fundina /Explore /FFATA.htm for
additional reporting requirements.
Travel and Training - The cost of all travel shall
be reimbursed according to the subrecipient's
written travel policy. If the subrecipient does not
have a written travel policy, cost of all travel will be
FY17 RSAT Standard Conditions
Rev. 1/2018
Page 10 of 14
reimbursed according to State of Florida Travel
Guidelines s. 112.061, F. S. Any foreign travel
must obtain prior written approval from the Federal
awarding agency and pass- through entity.
BJS or FDLE Sponsored Events - The
subrecipient agrees to participate in BJS- or FDLE-
sponsored training events, technical assistance
events, or conference held by FDLE or BJS or their
designees, upon FDLE's or BJS's request.
10.0 Expenses Related to Conferences, Meetings,
Trainings, and Other Events - Subgrant funds
requested for meetings, retreats, seminars,
symposia, events, and group training activities and
related expenses must receive written pre - approval
from the Federal awarding agency and pass -
through entity and comply with all provisions in 2
C.F.R. § 200.432 and DOJ Grants Financial Guide
Section 3.10 Conference Approval, Planning, and
Reporting. Subgrant applications requesting
approval for meeting, training, conference, or other
event costs must include a completed Conference
& Events Submission Form for approval prior to
obligating subgrant funds for these purposes.
11.0 Training and Training Materials - Any training or
training materials that has been developed or
delivered with grant funding under this award must
adhere to the OJP Training Guiding Principles for
Grantees and Subgrantees, available at
www.oip.gov/ funding/ oiptraininaauidingprinciDies.ht
M.
12.0 Publications, Media and Patents
Ownership of Data and Creative Material -
Ownership of material, discoveries, inventions, and
results developed, produced, or discovered
subordinate to this agreement is governed by the
terms of the DOJ Grants Financial Guide, 28
C.F.R. §§ 66 and 200.315.
Publication or Printing of Materials - Publication
costs for electronic and print media, including
distribution, promotion, and general handling are
allowable. If these costs are not identifiable with a
particular direct cost objective, it should be
allocated as indirect costs. Publication includes
writing, editing, and preparing the illustrated
material (including videos and electronic
mediums).
Subrecipients must request pre - approval in writing
for page charges for professional journal
publications.
All publication materials must comply with
provisions in 2 C.F.R. § 200.461 and DOJ Grants
Financial Guide Section 3.9 Allowable Costs —
Publication.
Subrecipients must submit for review and approval
one (1) copy of any curricula, training materials, or
any other written materials to be published,
including web -based materials and website
content, to be paid under this award at least thirty
(30) days prior to the targeted dissemination date.
All electronic and print materials paid under this
award must contain the following statements
identifying the federal award:
"This project was supported by Award No.
awarded by the Bureau of Justice
Assistance, Office of Justice Programs.
The opinions, findings, and conclusions or
recommendations expressed in this
publication /program /exhibition are those
of the authors and do not necessarily
reflect the views of the Department of
Justice or grant making component."
Any website that funded in whole or in part
under this award must include the same
statement on the home page, on all major
entry pages (i.e., pages (exclusive of
documents) whose primary purpose is to
navigate the user to interior content), and on
any pages from which a visitor may access or
use a web -based service, including any pages
that provide results or outputs from the
service.
Patents - Subrecipients are subject to applicable
regulations governing patents and inventions,
including government wide regulations issued by
the Department of Commerce (27 C.F.R. § 401
and 2 C.F.R. § 200.315(c)).
Subrecipients must promptly and fully report to
FDLE and the Federal awarding agency if any
program produces patentable items, patent rights,
processes, or inventions, in the course of work
sponsored under this award
13.0 Information Technology Projects
Criminal Intelligence Systems - The subrecipient
agrees that any information technology system
funded or supported by the Office of Justice
Programs funds will comply with 28 C.F.R. § 23,
Criminal Intelligence Systems Operating Policies, if
the Office of Justice Programs determines this
regulation to be applicable. Should the Office of
Justice Programs determine 28 C.F.R. § 23 to be
applicable, the Office of Justice Programs may, at
its discretion, perform audits of the system, as per
28 C.F.R. § 23.20(g). Should any violation of 28
C.F.R. § 23 occur, the subrecipient may be fined
as per 42 U.S.C. § 3789g(c) -(d). The subrecipient
may not satisfy such a fine with federal funds.
The subrecipient understands and agrees that no
awarded funds may be used to maintain or
establish a computer network unless such network
blocks the viewing, downloading, and exchanging
of pornography. In doing so the subrecipient
agrees that these restrictions will not limit the use
FY17 RSAT Standard Conditions
Rev. 1/2018
Page 11 of 14
of awarded funds necessary for any federal, state,
tribal, or local law enforcement agency or any other
entity carrying out criminal investigations,
prosecutions, or adjudication activities.
14.0
15.0
16.0
Interoperable Communications Guidance -
Subrecipients using funds to support emergency
communications activities must comply with the
current SAFECOM Guidance for Emergency
Communication Grants, including provisions on
technical standards that ensure and enhance
interoperable communications. Emergency
communications activities include the purchase of
Interoperable Communications Equipment and
technologies such as voice - over- internet protocol
bridging or gateway devices, or equipment to
support the build out of wireless broadband
networks in the 700 MHz public safety band under
the Federal Communications Commission (FCC)
Waiver Order. SAFECOM guidance can be found
at
www.safecomprogram.gov /library /lists /library /DispF
orm.aspx ?ID =334
Subrecipients interested in developing a public
safety broadband network in the 700 MHz band in
their jurisdictions must adhere to the technical
standards set forth in the FCC Waiver Order, or
any succeeding FCC orders, rules, or regulations
pertaining to broadband operations in the 700 MHz
public safety band. The subrecipient shall also
ensure projects support the Statewide
Communication Interoperability Plan (SCIP) and
are fully coordinated with the full -time Statewide
Interoperability Coordinator (SWIC). If any future
regulatory requirement (from the FCC or other
governmental entity) results in a material technical
or financial change in the project, the recipient
should submit associated documentation, and
other material, as applicable, for review by the
SWIC to ensure coordination. Subrecipients must
provide a listing of all communications equipment
purchased with grant award funding (plus the
quantity purchased of each item) to FDLE once
items are procured during any periodic
programmatic progress reports.
Drug Court Projects - A Drug Court Project must
comply with s. 397.334, F. S., "Treatment -Based
Drug Court Programs."
Global Standards Package - In order to promote
information sharing and enable interoperability
among disparate systems across the justice and
public safety community, OJP requires the
subrecipient to comply with DOJ's Global Justice
Information Sharing Initiative (DOJ's Global)
guidelines and recommendations for this particular
grant. Subrecipient shall conform to the Global
Standards Package (GSP) and all constituent
elements, where applicable, as described at:
www.it.oip.gov /gsp grantcondition Subrecipient
shall document planned approaches to information
sharing and describe compliance to the GSP and
appropriate privacy policy that protects shared
information, or provide detailed justification for why
an alternative approach is recommended.
SECTION VII: ADDITIONAL REQUIREMENTS
1.0 Environmental Protection Agency's (EPA) list
of Violating Facilities - The subrecipient assures
that the facilities under its ownership, lease or
supervision which shall be utilized in the
accomplishment of the Program Purpose are not
listed on the EPA's list of Violating Facilities and
that it will notify the Department of the receipt of
any communication from the Director of the EPA
Office of Federal Activities indicating that a facility
to be used in the project is under consideration for
listing by the EPA.
2.0 National Environmental Policy Act (NEPA) -
The subrecipient must assist FDLE in complying
with NEPA, the National Historic Preservation Act,
and other related federal environmental impact
analyses requirements in the use of subaward
funds. This applies to the following new activities
whether or not they are being specifically funded
with these subaward funds. That is, it applies as
long as the activity is being conducted by the
subrecipient or any third party and the activity
needs to be undertaken in order to use these
subaward funds, Accordingly, the subrecipient
must first determine if any of the following activities
will be funded by the grant, prior to obligating funds
for any of these purposes.
If it is determined that any of the following activities
will be funded by the grant, the grantee must
contact FDLE OCJG to obtain written pre - approval
from the Federal awarding agency and pass -
through entity.
1) New construction
2) Any Renovation or remodeling of a property
either (a) listed on or eligible for listing on the
National Register of Historic Places or (b)
located within a 100 -year flood plain; a
wetland, or habitat for endangered species.
3) A renovation, lease, or any other proposed
use of a building or facility that will either (a)
result in a change in its basic prior use or (b)
significantly change its size.
4) Implementation of a new program involving the
use of chemicals other than chemicals that are
(a) purchased as an incidental component of a
funded activity and (b) traditionally used, for
example, in office, household, recreational, or
educational environments.
5) Implementation of a program relating to
clandestine methamphetamine laboratory
operations, including the identification, seizure,
or closure of clandestine methamphetamine
FY17 RSAT Standard Conditions Page 12 of 14
Rev. 1/2018
laboratories.
The subrecipient understands and agrees that
complying with NEPA may require the preparation
of an Environmental Assessment and /or an
Environmental Impact Statement, as directed by
the Bureau of Justice Assistance. The subrecipient
further understands and agrees to the
requirements for implementation of a Mitigation
Plan, as detailed by the Department of Justice at
www.bia.gov /Fundin /nepa.html for programs
relating to methamphetamine laboratory
operations.
3.0 Human Research Subjects - The subrecipient
must comply with the requirements of 28 C.F.R. §
46 and all Office of Justice Programs policies and
procedures regarding the protection of human
research subjects, including obtainment of
Institutional Review Board approval, if appropriate,
and subject informed consent.
4.0 Disclosures
Violations of Criminal Law -The subrecipient and 7.0
implementing agency must disclose all violations of
state or federal criminal law involving fraud, bribery
or gratuity violations potentially affecting the
subaward.
5.0 Reporting Potential Fraud, Waste, Abuse, and
Similar Misconduct - The subrecipient, at any tier,
must promptly refer to the FDLE, Office of the
Inspector General (OIG) any credible evidence that
a principal, employee, agent, subrecipient,
contractor, subcontractor, or other person has, in
connection with funds under this award (1)
submitted a claim that violates the False Claims
Act; or (2) committed a criminal or civil violation of
laws pertaining to fraud, conflict of interest, bribery,
gratuity, or similar misconduct.
Potential fraud, waste, abuse, or misconduct
involving or relating to funds under this award
should be reported to the FDLE OIG by -- (1) mail
directed to: Florida Department of Law
Enforcement, Office of the Inspector General, at
Post Office Box 1489, Tallahassee, Florida 32302-
1489, (2) e -mail to oigreportfraud p_fdle.state.fl.us
and /or (3) the FDLE OIG hotline: at (800) 543-
5353.
6.0 Restrictions and Certifications Regarding Non-
disclosure Agreements and Related Matters -
No subrecipient under this award, or entity that
receives a procurement contract with funds under
this award, may require an employee to sign an
internal confidentiality agreement that prohibits the
reporting of waste, fraud, or abuse to an
investigative or law enforcement representative
authorized to receive such information.
The foregoing is not intended, to contravene
requirements applicable to classified information. In
accepting this award, the subrecipient:
1) Has not required internal confidentiality
agreements or statements from employees or
contractors that currently prohibit reporting
waste, fraud, or abuse; and b. Certifies that, if
it learns that it is or has been requiring its
employees or contractors to execute
agreements that prohibit reporting of waste,
fraud, or abuse, it will immediately stop any
further obligations of award funds, will provide
prompt written notification to OCJG, and will
resume such obligations only if expressly
authorized to do so by OCJG.
2) Will comply with requirements of 5 U.S.C. §§
1501 -08 and 7324 -28, which limit certain
political activities of State or local government
employees whose principal employment is in
connection with an activity financed in whole
or in part by federal assistance.
Funds to Association of Community
Organizations for Reform Now (ACORN)
Unallowable - Subrecipient understands and
agrees that it cannot use any federal funds, either
directly or indirectly, in support of any contract or
subaward to either the Association of Community
Organizations for Reform Now (ACORN) or its
subsidiaries, without the express prior written
approval of OJP.
8.0 Text Messaging While Driving - Pursuant to
Executive Order 13513, "Federal Leadership on
Reducing Text Messaging While Driving," 74 Fed.
Reg. 51225 (October 1, 2009), and s. 316.305, F.
S., the subrecipient is encouraged to adopt and
enforce policies banning employees from text
messaging while driving any vehicle during the
course of performing work funded by this subaward
and to establish workplace safety policies and
conduct education, awareness, and other outreach
to decrease crashes caused by distracted drivers.
9.0 Report Duplicative Funding - Subrecipients must
disclose or promptly notify the Federal awarding
agency or pass- through entity of other active
federal awards that have been, are being, or are to
be used (in whole or in part) for one or more
identical cost items provided under this award.
10.0 Trafficking in Persons - The subrecipient must
comply with applicable requirements pertaining to
prohibited conduct relating to the trafficking of
persons, whether on the part of subrecipient or
individuals defined as "employees" of the
subrecipient. The details of the subrecipient's
obligations related to prohibited conduct related to
trafficking in persons are posted on the OJP web
site at
https: / /oilD.gov /funding /Explore /ProhibitedConduct-
FY17 RSAT Standard Conditions Page 13 of 14
Rev. 1/2018
Traffickin .htm and are incorporated by reference
here.
11.0
SAM Registration - The subrecipient must comply
with applicable requirements regarding the System
for Award Management (SAM), currently
accessible at https: / /www.sam.gov / . This includes
applicable requirements regarding registration with
SAM, as well as maintaining current information in
SAM.
The subrecipient also must comply with applicable
restrictions on subawards to second -tier
subrecipients, including restrictions on subawards
to entities that do not acquire and provide the
unique entity identifier required for SAM
registration.
The details of the subrecipient's obligations related
to SAM and to unique entity identifiers are posted
on the OJP web site at 14.0
https: / /oip.gov /funding /Explore /SAM.htm
12.0 Requirement of the Award; Remedies for Non -
Compliance or for Materially False Statements -
Any materially false, fictitious, or fraudulent
statement to the Department related to this award
(or concealment or omission of a material fact) may
be the subject of criminal prosecution (including
under 18 U.S.C. §§ 1001, 1621, and /or 42 U.S.C. §
3795a), and also may lead to imposition of civil
penalties and administrative remedies for false
claims or otherwise (including under 31 U.S.C. §§
3729 -3730 and 3801 - 3812).
Should any provision of a requirement of this award
be held to be invalid or unenforceable by its terms,
that provision shall first be applied with a limited
construction so as to give it the maximum effect
permitted by law. Should it be held, instead, that the
provision is utterly invalid or unenforceable; such
provision shall be deemed severable from this
award.
13.0 RSAT Prison -Based Programs - As set forth in the 15.0
Residential Substance Abuse Treatment (RSAT) for
State Prisoners Program FY 2017 Formula Grant
Announcement
( https: / /www.bia.gov /Funding /RSAT17.pdf all
Prison -Based Programs must include all of the
following requirements:
1) Provide substance abuse treatment services
to each participant at least 6 and no more than
12 months. Provide residential treatment
facilities set apart —in a completely separate
facility or dedicated unit in a facility exclusively
for use by RSAT participants —from the 15.0
general correctional population.
2) Focus on substance abuse problems of the
i n mate.
3) Develop the inmate's cognitive, behavioral,
social, vocational, and other skills to solve the
substance abuse and related problems.
4) Require urinalysis and /or other proven reliable
forms of drug and alcohol testing for program
participants, including both periodic and
random testing, and for former participants
while they remain in the custody of the state or
local government.
5) If possible, RSAT residential participation
should be limited to inmates with 6 to 12
months remaining in their confinement so they
can be released from prison instead of
returning to the general prison population after
completing the program.
6) If possible, program design should be based
on evidence - based, scientific practices.
RSAT Jail -Based Programs Must - As set forth in
the Residential Substance Abuse Treatment
(RSA T) for State Prisoners Program FY 2017
Formula Grant Announcement
( https: / /www.bia.aov /Funding /RSAT17.pdf all Jail -
Based Programs must include all of the following
requirements:
1) Provide substance abuse treatment services
to each participant at least three (3) months.
2) Focus on the substance abuse problems of
the inmate.
3) Develop the inmate's cognitive, behavioral,
social, vocational, and other skills to solve the
substance abuse and related problems.
4) If possible, jail -based programs should
separate the treatment population from the
general correctional population and program
design should be based on effective, scientific
practices.
Program Coordination - The subrecipient will
coordinate the design and implementation of
treatment programs between State correctional
representatives and the State alcohol and drug
abuse agency (and, if appropriate, between
representatives of local correctional agencies and
representatives of either the State alcohol and drug
abuse agency or any appropriate local alcohol and
drug abuse agency, especially where there is
opportunity to coordinate with initiatives funded
through the Justice Assistance Grant (JAG)
program).
Opioid Reduction - Subrecipient agrees that, to
the extent that substance abuse treatment and
related services are funded by this award, they will
include needed treatment and services to address
opioid abuse reduction.
FY17 RSAT Standard Conditions
Rev. 1/2018
Page 14 of 14
Application for Funding Assistance
RIUMT =*o 411
It T Ine 5110,
out below.
Corrections on this page, including Strikeovers,
whiteout, etc. are not
M=
Fe
M.=
Monroe County Board of Commissioners
Typed Name and Title: David is Mayor
Date:
LIM=
Typed Name and Title: David Rice, Mayor
Date:
I Packet Pg. 2191 1
Liggr- lbypo!gps!c-4,/oejon ut t it Lboat I
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
Insert Certifications and Authorizations here.
1,
Application Ref # 2018 -RSAT -112
Section #7 Page 1 of 1
Contract# 2018 - RSAT - MONR -1 -U4 -004
U.S. DEPARTMENT OF JUSTICE
OFFICE OF JUSTICE PROGRAMS
OFFICE OF THE COMPTROLLER
Certification Regarding Debarment, Suspension, Ineligibility and Voluntary
Exclusion for Lower Tier Covered Transactions (Subrecipient)
This certification is required by the regulations implementing Executive Order 12549, Debarment and
Suspension, 28 C.F.R. Part 67, Section 67.510, Participants' responsibilities. The regulations were
published as Part VII of the May 26, 1988 Federal Register (pages 19160 - 19211).
BEFORE COMPLETING CERTIFICATION, READ INSTRUCTIONS
(1) The prospective lower tier participants certifies, by submission of this proposal, that neither it nor its
principals are presently debarred, suspended, proposed for debarment, declared ineligible, or
voluntarily excluded from participation in this transaction by any Federal department or agency.
(2) Where the prospective lower tier participant is unable to certify to any of the statements in this
certification, such prospective participant shall attach an explanation to this proposal.
Chief Official of the A plicant Government
David Rice
Printed Name
�ihzlt(z-
Date
Monroe County Board of Commissioners
Applicant Government Name
CERTIFICATION FORM
Compliance with the Equal Employment Opportunity Plan (EEOP) Requirements
Please read carefully the Instructions (see below) and then complete Section A or Section B or Section C not all three. !f recipient
completes Section A or C and sub- Frants a single mvard over 5500.000. in addition. please complete Section D.
Recipient's Name: Monroe County Board of County Commissioners
Address: 1100 Simonton Street, Key West, FL 33040
Is agency a; ❑ Direct or q Sub recipient of OJP, OVW or COPS funding? I Law Enforcement Agency? ❑ Yes crNo
DUNS Number: 073876747 1 Vendor Number (only if direct recipient) NIA
Name and Title of Contact Person: Janet Gunderson, Sr. Grants & Finance Analyst
Tele hone Number: 305 - 292 -4470 1 E -Mail Address: Gunderson - Janet @MonroeCounty- FL,gov
Section A— Declaration Claiming Complete Exemption from the EEOP Requirement
Please check all the following bares that apply.
a Less than fifty employees. a Indian Tribe a Medical Institution,
a Nonprofit Organization a Educational Institution o Receiving a single award(s) less than $25,000.
I, [responsible
official], certify that
[recipient] is not required to prepare an EEOP for the reason(s) checked above, pursuant to 28 C.F.R § 42.302.
I further certify that [recipient]
will comply with applicable federal civil rights laws that prohibit discrimination in employment and in the delivery of
services.
!(recipient sub - grants a single mvard over 5500, non, in addition, please complete Section D
Print or Type Name and Title Si azure Date
Section B— Declaration Claiming Exemption from the EEOP Submission Requirement and Certifying
That an EEOP Is on File for Review
!fa recipient agency has fifty or more employees and is receiving a single award or, subaward, of 525, 000 or more, but less than S500,000, then
the recipient agency does not have to submit an EEOP to the OCR for review as long as it certifies the following (42 C.F.R. § 42,305):
I, David Rice, Mayor [responsible
official], certify that - Monroe Count- Board of County Commissioners
[recipient], which has fifty or more employees and is receiving a single award or subaward for $25,000 or more, but less
than $500,000, has formulated an EEOP in accordance with 28 CFR pt. 42, subpt. E. I further certify that within the last
twenty -four months, the proper authority has formulated and signed into effect the EEOP and, as required by applicable
federal law, it is available for review by the public, employees, the appropriate state planning agency, and the Office for
Civil Rights, Office of Justice Programs, U.S. Department of Justice. The ESOP is on file at the following office:
Calvin Allen, EEO Officer, Monroe County Board of County Commissioners
[organization]*
1100 Simonton Street, Key West, FL 33040 -3110
[address].
David Rice, Mayor 6/22/2018
Print or Tu a Name and Title Signature Date
Section C— Declaration Stating that an ESOP Short Form Has Been Submitted to the Office for Civil
Rights for Review
If a recipient agenry has fifty or more employees and is receiving a single award, or subaward, of 5500,000 or more, then the recipient agency
must send an EEOk Short Form to the OCR for review.
1, [responsible
offrciaf], certify that
[recipient], which has fifty or more employees and is receiving a single award of $500,000 or more, has formulated Fan
EEOP in accordance with 28 CFR pt. 42, subt. E, and sent it for review on
[date] to the Office for Civil Rights, Office of Justice Programs, U.S. Department of Justice.
1f rec.•ipient sub - grants a single mvard over 5500, 000, in addition; please complete ,Section D
Print or Tv e Name and Title Signature Date
R-
Section D—Declaration Stating that Recipient Subawards a Single Award Over S500,000
If recipient agency, subawards a single award of S500, 000 or more then the granting agency should provide a list, including, name, address
and DUNS a of each such sub-recipient , I
■
I If additional s,���'. , , Iease duplicate this page,
X , rMI-1031M
U.S. DEPARTMENT OF JUSTICE
OFFICE OF JUSTICE PROGRAMS
Edward Byrne Justice Assistance Grant Program
FY 2017 Local Solicitation
Certifications and Assurances
1,u 4 P_U, A n- If E
On behalf of the applicant unit of local government named below, in support of that focality's application for an award
under the FY 2017 Edward Byrne Justice Assistance Grant ("JAG") Program, and further to 42 U.S.C. § 3752(a), I
certify under penalty of perjury to the Office of Justice Programs ("OR"), U.S. Department of Justice ("USDOX), that
all of the following are true and correct:
1. 1 am the chief executive of the applicant unit of local government named below, and I have the authority to make
the following representations on my own behalf and on behalf of the applicant unit of local government I
understand that these representations will be relied upon as material in any OJP decision to make an award, under
the application described above, to the applicant unit of local government.
2. 1 certify that no federal funds made available by the award (if any) that OR makes based on the application
described above will be used to supplant local funds, but will be used to increase the amounts of such funds that
would, in the absence of federal funds, be made available for law enforcement, activities.
3. 1 assure that the application described above (and any amendment to that application) was submitted for review
to the governing body of the unit of local government (e-g., city council or county commission), or to an organization
designated by that governing body, not less than 30 days before the date of this certification.
4. 1 assure that, before the date of this certification— (a) the application described above (and any amendment to
that application) was made public and (b) an opportunity to comment on that application (or amendment) was
provided to citizens and to neighborhood or community-based organizations, to the extent applicable law or
established procedure made such an opportunity available
5. 1 assure that, for each fiscal year of the award (if any) that OJP makes based on the application described above,
the applicant unit of local government will maintain and report such data, records, and information (programmatic
and financial), as OJP may reasonably require.
6. 1 certify that— (a) the programs to be funded by the award (if any) that OR makes based on the application
described above meet all the requirements of the JAG Program statute (42 U.S.C. §§ 3750-3758): (b) all the
information contained in that application is correct: (c) in connection with that application, there has been appropriate
coordination with affected agencies and (d) in connection with that award (if any), the applicant unit of local
government will comply with all provisions of the JAG Program statute and all other applicable federal laws.
7. 1 have examined certification entitled "State or Local Government: FY 2017 Certification of Compliance with 8
U.S.C. § 1373" executed by the chief legal officer of the applicant government with respect to the FY 2017 JAG
program and submitted in support of the application described above, and I here-by adopt that certification as my
own on behalf of that government.
I acknowledge that a materially false, fictitious, or fraudulent statement (or concealment or omission of a material fact)
in this certification, or in the application that it "supports, may be the subject of criminal prosecution (including under 18
U-S.C, §§ 1 and/or 1621, and/or 42 U.S.0 . § 3795a), and also may subject me and the applicant unit of local
government to civil penalties and administrative remedies for false claims or otherwise (including under 31 U.S.C. §§
3729-3730 and §§ 3801-3812). 1 also acknowledge that OJP awards, including certifications provided in connection
with such awards, are subject to review by USDOJ, including by OJP and by the USDOJ Office of the Inspector
General, A
Signature of ChieflExecutive of the Applicant Unit of gate of 9 �tfic
I nf-qi r�nvprnmpnt
Printed Name of Clief Exe utive '. 06
, � r�
00V_0
nLa_q_0_t__
Title of ief Executive
0 0m.rn ' t —5 ,63 1 C7
Name of Applicant Unit of Lgtal Government
Ir_ 1111FAM] .Iv14►11i
PUBLIC ENTITY CRIME STATEMENT
"A person or affiliate who has been placed on the convicted vendor list following a conviction for public entit
crime may not submit a bid on a contract to provide any goods or services to a public entity, may not submit
bid on a contract with a public entity for the construction or repair of a public building or public work, may nc
submit bids on leases of real property to public entity, may not be awarded or perform work as
CONTRACTOR, supplier, subcontractor, or CONTRACTOR under a contract with any public entity, and ma
not transact business with any public entity in excess of the threshold amount provided in Section 287.017, fc CD
CATEGORY TWO for a period of 36 months from the date of being placed on the convicted vendor list."
has been d laced on the convic vendo neit
list wi O espondent's name) nor any Affiliat
p ithin the last 36 months.
Go
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(Signature) CD
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Date: 1
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1
STATE OF:
COUNTY OF M '
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Subscribed and sworn to (or affirmed) before me on _ . l� NI
(date) by (� (name of affiant). H She is personally known to m
or has produced (type of identification) as identification. LU
N RY PUBLIC
My Commission Expires: t CD
Notary Public State M Florida
Maryanne L Johnson
My Convninion GG 175349
jR Expires 0111512 022
ATTACHMENT
SWORN STATEMENT UNDER ORDINANCE NO. 010-1990
MONROE COUNTY, FLORIDA
ETHICS CLAUSE
Guidance /Care Center c
(Company)
uj
"...warrants that helit has not employed, retained or otherwise had act on his/her behalf any former Count
officer or employee in violation of Section 2 of Ordinance No. 010 -1990 or any County officer or employee i
violation of Section 3 of Ordinance No. 010 -1990. For breach or violation of this provision the County may, i
its discretion, terminate this Agreement without liability and may also, in its discretion, deduct from th
Agreement or purchase price, or otherwise recover, the full amount of any fee, commission, percentage, gif O
CD
or consideration paid to the former County officer or employee." N
(Signature
Date:
STATE OF:
COUNTY OF:
identification.
Notary Public state or
a Maryanne t Johnson
My Comm' a GG 175345
a EXPIM 01/15/2422
ATTACHMENT
The undersigned vendor in accordance with Florida Statute 287.087 hereby certifies that:
Guidance /Care Center
(Name of Business)
1. Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing
possession, or use of a controlled substance is prohibited in the workplace and specifying the action;
that will be taken against employees for violations of such prohibition.
2. Inform employees about the dangers of drug abuse in the workplace, the business' policy e
maintaining a drug -free workplace, any available drug counseling, rehabilitation, and employe
assistance programs, and the penalties that may be imposed upon employees for drug abuse Go
violations.
3. Give each employee engaged in providing the commodities or contractual services that are under bid >-
copy of the statement specified in subsection (1).
4. In the statement specified in subsection (1), notify the employees that, as a condition of working on the
CD
commodities or contractual services that are under bid, the employee will abide by the terms of thi '
statement and will notify the employer of any conviction of, or plea of guilty or nolo contendere to, am
violation of Chapter 893 (Florida Statutes) or of any controlled substance law of the United States o '
any state, for a violation occurring in the workplace no later than five (5) days after such conviction.
5. Impose a sanction on, or require the satisfactory participation in a drug abuse assistance o 2.
rehabilitation program if such is available in the employee's community, or any employee who is s�
convicted.
6. Make a good faith effort to continue to maintain a drug -free workplace through implementation of thi; G '
section. CD
As the person authorized to sign the statement, I certify that this firm complies fully with the above
requirements.
(Signature)
Date:
STATE OF: ELLI
COUNTY OF: tj
and sworn to (or affirmed) before me
°t J (name of
produced
f ox`' ® 4r. Notary Public state or
® Maryanne L Johnson
Expires 175345
ires 01115!2022
to
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U.
I NO] 11.(IrdWiLWe l l
My Commission Expires: I
ATTACHMENT F
COMPLIANCE WITH COUNTY GUIDELINES
The PROVIDER must furnish to the County the following items:
(a) IRS Letter of Determination and GUIDESTAR printout indicating current 501(c)(3) status;
(b) Proof of registration with the Florida Department of Agriculture as required by Florida Statute 496.405
and the Florida Department of State as require by Florida Statute 617.01201 or proof of exemption
from registration as per Florida Stature 496.406.
(c)
List of the Organization's Board of Directors of which there must be at least 5 and for each board
member please indicate when elected to serve and the length of term of service;
(d)
Evidence of annual election of Officers and Directors;
(e)
Unqualified audited financial statements from the most recent fiscal year for all organizations that
�-
expend $150,000 a year or more; if qualified, include a statement of deficiencies with corrective actions
recommended /taken; audit shall be prepared by an independent certified public accountant (CPA) with
a current license, in good standing with the Florida State Board of Accountancy. If the PROVIDER
receives $100,000 or more in grant funding from the County:
CD
>-
a. The CPA that prepares the audit must also be a member of the American Institute of
Certified Public Accountants (AICPA);
b. The CPA must maintain malpractice insurance covering the audit services
CD
,
provided and
c. The County shall be considered an "intended recipient" of said audit.
(f)
Copy of a filed IRS Form 990 from most recent fiscal year with all attached schedules;
(g)
Organization's Corporate Bylaws, which must include the organization's mission, board and
membership composition, and process for election of officers;
(h)
Organization's Policies and Procedures Manual which must include hiring policies for all staff, drug and
alcohol free workplace provisions, and equal employment opportunity provisions;
(i)
Specific description or list of services to be provided under this contract with this grant (see Attachment
Go
B);
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(j)
Cooperation with County monitoring visits that the County may request during the contract year; and
t-
(k)
Other reasonable reports and information related to compliance with applicable laws, contract
Lu
provisions and the scope of services that the County may request during the contract year.