CY2018 08/15/2018GJ Z COURTS °
o:
Kevin Madok, CPA
.... Y1
Clerk of the Circuit Court & Comptroller — Monroe County,
•R OE COUN
DATE: August 30, 2018
TO: Janet Gunderson Herbener
Senior Grant & Finance Analyst
FROM: Pamela G. Hancock, D.C.
SUBJECT: August 15' BOCC Meeting
Attached is an electronic copy of Item T3, acceptance of a grant award of $50,000.00
from FDLE for the Residential Substance Abuse Treatment (RSAT) Program for the project
entitled, "Men's Jail In -House Drug Abuse Treatment Program ", for the period of January 1,
2018 through December 31, 2018, for your handling.
Should you have any questions, please feel free to contact me at extension 3550. Thank
you.
cc: County Attorney_
Finance
File
KEY WEST
500 Whitehead Street
Key West, Florida 33040
305 - 294 -4641
MARATHON
3117 Overseas Highway
Marathon, Florida 33050
305 - 289 -6027
PLANTATION KEY
88820 Overseas Highway
Plantation Key, Florida 33070
305 - 852 -7145
PK/ROTH BUILDING
50 High Point Road
Plantation Key, Florida 33070
305 - 852 -7145
RESIDENTIAL SUBSTANCE ABUSE TREATMENT FUNDS AGREEMENT
THIS AGREEMENT is made and entered into this 15 day of August, 2018, by and between
MONROE COUNTY, a political subdivision of the State of Florida, whose address is 1100 Simonton Street,
Key West, FL 33040, hereinafter referred to as "COUNTY," and the Guidance /Care Center, hereinafter
referred to as "AGENCY."
WITNESSETH
WHEREAS, the Florida Department of Law Enforcement has awarded a sub -grant of Residential
Substance Abuse Treatment Funds to the COUNTY to implement a program that provides residential
substance abuse treatment services to offenders held in local correctional facilities who have at least six
months and no more than twelve months of their sentence left to serve; and
WHEREAS, the COUNTY is in need of an implementing agency to provide said services under this
Program; and
WHEREAS, the AGENCY is the sole provider of this program; and
WHEREAS, the COUNTY has agreed to disburse the Residential Substance Abuse Treatment funds
to the AGENCY in accordance with the COUNTY'S application for the Residential Substance Abuse
Treatment Funds.
NOW THEREFORE, in consideration of the mutual understandings and agreements set forth herein,
the COUNTY and the AGENCY agree as follows:
1. TERM - The term of this Agreement is from January 1, 2018 through December 31, 2018,
the date of the signature by the parties notwithstanding, unless earlier terminated as provided herein.
2. SERVICES - The AGENCY will provide services, in compliance with all provisions, as outlined
in the COUNTY'S Residential Substance Abuse Treatment Sub -grant Award, attached and made a part
hereof (Attachment B).
3. FUNDS - The total project budget to be expended by the AGENCY in performance of the
services set forth in Section 2 of this agreement shall be the total sum of $66,667. The total sum
represents federal grant /state sub -grant support in the amount of $50,000 and local matching funds in the
amount of $16,667, which amount shall be provided by the county. All funds shall be distributed and
expended in accordance with the Project Budget Narrative as outlined in the grant agreement.
4. INCORPORATION BY REFERENCE - The provisions of those certain documents entitled
"State of Florida Office of Criminal Justice Grants Florida Department of Law Enforcement Sub -grant Award
Certificate and Application" and all laws, rules and regulations relating thereto are incorporated by
reference (Attachment B).
5. IMPLEMENTING AGENCY BOUND - The AGENCY is an implementing agency under the
COUNTY'S Residential Substance Abuse Treatment Program, and shall be bound by all the provisions of
the documents incorporated by reference in Section 4 of this Agreement. Additionally, the AGENCY shall
be bound by all laws, rules, and regulations relating to the COUNTY'S performance under the Florida
Department of Law Enforcement Residential Substance Abuse Treatment Grant Program.
6. BILLING AND PAYMENT
(a) The AGENCY shall comply with the program and expenditure reporting requirements for
Residential Substance Abuse Treatment Grant funds. The AGENCY shall provide all documents and
information as set forth in Attachment F prior to billing and payment. The AGENCY shall render to the
COUNTY a detailed quarterly performance report not later than 7 days after the end of each
quarter. The quarterly performance reports must include a response to all objectives included in your
project, as described in the Performance section in the grant agreement. A detailed narrative, reflecting
on accomplishments, challenges, etc. is required as part of this quarterly report. The AGENCY shall render
to the COUNTY, monthly itemized invoices, not later than 30 days after the end of each month,
properly dated, describing the services rendered, the unit cost of the services, and all other information
required including supporting documentation validating delivery of services. The original invoice shall be
sent to:
Grants Administrator
1100 Simonton Street
Key West, FL 33040
(b) Payment shall be made after review and approval by the COUNTY within thirty (30) days of
receipt of the correct and proper invoice submitted by the AGENCY.
(c) The County shall only make payment subject to the funded amount above, for the
documented services provided which are reviewed and approved as complying with Monroe County Code
of Ordinances, State laws and regulations and Attachment B - Residential Substance Abuse Treatment
Funds Sub -grant Award. Evidence of services rendered by the PROVIDER shall be in the form of a letter,
summarizing the units of services with supporting documentation of service delivery attached. The letter
should contain a notarized certification statement. An example of a payment request cover letter is
included as Attachment A.
7. TERMINATION - This Agreement may be terminated by either party at any time, with or
without cause, upon not less than thirty (30) days written notice delivered to the other party. The
COUNTY shall not be obligated to pay for any services provided by the AGENCY after the AGENCY has
received notice of termination.
8. ACCESS TO FINANCIAL RECORDS - The AGENCY shall maintain appropriate financial
records which shall be open to the public at reasonable times and under reasonable conditions for
inspection and examination and which comply with the Agreement incorporated in Section 4 of this
Agreement.
9. AUDIT - The AGENCY shall submit to the COUNTY an audit report covering the term of this
Agreement, within one - hundred twenty (120) days following the Agreement's lapse or early termination
and shall also comply with all provisions of the Agreement incorporated in Section 4 of this Agreement.
10. NOTICES - Whenever either party desires to give notice unto the other, it must be given by
written notice, sent by registered United States mail, with return receipt requested, and sent to:
FOR COUNTY: FOR PROVIDER:
Grants Administrator Maureen Dunleavy, MA, NCC LMHC
1100 Simonton Street Area Director
Key. West, FL 33040 Guidance /Care Center
1205 Fourth Street
Key West, FL 33040
Either of the parties may change, by written notice as provided above, the addresses or persons for receipt
of notices.
11. UNAVAILABILITY OF FUNDS - If the COUNTY shall learn that funding from the Florida
Department of Law Enforcement cannot be obtained or cannot be continued at a level sufficient to allow
for the services specified herein, this Agreement may then be terminated immediately, at the option of the
COUNTY, by written notice of termination delivered in person or by mail to the AGENCY at its address
specified above. The COUNTY shall not be obligated to pay for any services provided by the AGENCY after
the AGENCY has received notice of termination.
12. COMPLIANCE WITH LAWS AND REGULATIONS - In providing all services pursuant to
this Agreement, the AGENCY shall abide by all statutes, ordinances, rules, and regulations pertaining to,
or regulating the provision of, such services, including those now in effect and hereafter adopted, and
particularly Article 1, Section 3 of the Constitution of the State of Florida and Article 1 of the United States
Constitution, which provide that no revenue of the state or any political subdivision shall be utilized,
directly or indirectly, in aid of any church, sect or religious denomination or in aid of any sectarian
institution. Any violation of said statutes, ordinances, rules, or regulations shall constitute a material
breach of this Agreement immediately upon delivery of written notice of termination to the AGENCY. If the
AGENCY receives notice of material breach, it will have thirty days in order to cure the material breach of
the contract. If, after thirty (30) days, the breach has not been cured, the contract will automatically be
terminated.
13. ASSIGNMENTS AND SUBCONTRACTING - Neither party to this Agreement shall assign
this Agreement or any interest under this Agreement, or subcontract any of its obligations under this
Agreement, without the written consent of the other.
14. EMPLOYEE STATUS - The AGENCY is an independent contractor. Persons employed by the
AGENCY in the performance of services and functions pursuant to this Agreement shall have no claim to
pension, worker's compensation, unemployment compensation, civil service or other employee rights or
privileges granted to the COUNTY'S officers and employees either by operation of law or by the COUNTY.
15. INDEMNIFICATION AND HOLD HARMLESS. The AGENCY covenants and agrees to
indemnify and hold harmless Monroe County Board of County Commissioners from any and all claims and
causes of action for medical malpractice, medical negligence, bodily injury (including death), personal
injury, and property damage (including property owned by Monroe County) and any other losses,
damages, and expenses (including attorney's fees) which arise out of, in connection with, or by reason of
services provided by the AGENCY occasioned by the negligence, errors, or other wrongful act or omission
of the AGENCY'S employees, agents, or volunteers.
16. ENTIRE AGREEMENT
(a) It is understood and agreed that the entire Agreement of the parties is contained herein and
that this Agreement supersedes all oral agreements and negotiations between the parties relating to the
subject matter hereof as well as any previous agreements presently in effect between the parties relating
to the subject matter hereof.
(b) Any alterations, amendments, deletions, or waivers of the provisions of this Agreement shall
be valid only when expressed in writing and duly signed by the parties.
I N ,r1 F , HEREOF, the parties to this Agreement have caused their names to be affixed hereto by the
m. Fe:o , ereof for the purposes herein expressed at Monroe County, Florida, on the day and year
;VW it'e
�(y t „ y BOARD OF COUNTY COMMISSIONERS
y - Fi
E s e ADOK, Clerk OF MONROE C UNTY, F LORIDA
By: By:
Deputy Clerk Mayor /Chai an
Guidance /Care Center c =`
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MONROE COUNTY ATTORNEY -.
1 t AST 4 FOCI •
CHRISTINE LIMBERT - BARROWS
ASSISTANT C e 0 • ORNEY
DATE: r SAS Z
ATTACHMENT A
ORGANIZATION
LETTERHEAD
Monroe County Board of County Commissioners
Finance Department
500 Whitehead Street
Key West, FL 33040
Date
The following is a summary of the units of services provided for (Organization name) for the period of
Number of Units
Unit Type Provided for Program Unit Cost Amount Due
Service provided XX.XXX $ XX.XX $ XXX.XX
Service provided XX.XXX $ XX.XX $ XXX.XX
(A) Total $ X,XXX.XX
(B) Total prior payments $ X,XXX.XX
(C) Total requested and paid (A + B) $ X,XXX.XX
(D) Total contract amount $ X,XXX.XX
Balance of contract (D C) $ X,XXX.XX
I certify that the above services have been provided to the clients and that the units are accurate and in
agreement with the records of this organization. Furthermore, these units are in compliance with this
organization's contract with the Monroe County Board of County Commissioners and will not be submitted
for payment to any other funding source.
•
Authorized Signatory
Attachments (supporting documentation)
Subscribed and sworn to (or affirmed) before me this day of 20
by (name of affiant). He /she is personally known to me or has produced
(type of identification) as identification.
Notary Public Notary Stamp
My Commission Expires:
ATTACHMENT B
F ®LE / '
Florida Department of�` 4 '$I Years of
Law Enforcement w�� ery 1 ce
Richard L. Swearingen 1 9 6 7-2 0 1 7
Commissioner
AUG 0 8 2018
Honorable David Rice
Mayor
Monroe County Board of Commissioners
9400 Overseas Highway
Suite 210
Marathon, FL 33050 -3303
Re: Contract No. 2018- RSAT - MONR -1 -U4 -004
Dear Mayor Rice:
The Florida Department of Law Enforcement is pleased to award a Residential Substance Abuse Treatment (RSAT)
subgrant to your unit of government in the amount of $ 50,000.00 for the project entitled, MEN'S JAIL IN HOUSE
DRUG ABUSE TREATMENT PROGRAM. This subaward is approved under Florida's state RSAT award 2017 -RT-
BX -0036 from the Department of Justice (DOJ). These funds shall be utilized for the purpose of providing residential
substance abuse treatment services to incarcerated individuals meeting the criteria for RSAT programs.
Enclosed is a copy of the approved subaward application with the referenced contract number and Standard
Conditions. This subaward is subject to all administrative and financial requirements, including timely submission of
all financial and performance reports and compliance with all standard conditions.
Information from subawards and performance reports are provided to the DOJ Performance Measurement Tool
(PMT) and the Florida Federal Funding Accountability and Transparency Act (FFATA) systems to meet federal
transparency requirements. Contract and grant information is also provided to the State of Florida, Department of
Financial Services (DFS) via the Florida Accountability Contract Tracking System (FACTS). This grant agreement and
all correlating information including general contract, performance, amendment/modification information, and a copy
of the grant document is provided to FACTS to meet requirements under Chapter 2013 -54 and 2013 -154 Laws of
Florida. If this agreement contains confidential or exempt information not subject to disclosure under Chapter 119,
F.S., please contact the Office of Criminal Justice Grants (OCJG) for guidance on requesting exemption.
Please complete and return the enclosed certification forms within 30 calendar days from the date of award.
Completion of the Certificate of Acceptance constitutes official acceptance of the subaward and must be received by
the Department prior to reimbursement of any project expenditures.
Some costs require prior written approval from OCJG and DOJ before beginning project activities. If your subaward
contains any such items, or those listed on the Bureau of Justice Assistance (BJA) Controlled Expenditures List, a _
grant adjustment with accompanying written request will be required. A correlating special condition on your subgrant
award in the Subgrant Information Management -Line (SIMON) system may also included.
We look forward to working with you on this project. Please contact me or Senior Management Analyst Supervisor,
Danielle Terrell at (850) 617 -1250 if you have any questions or we can be of further assistance.
SiI erely,
Petrina Tuttle Herring
Bureau Chief
PTH /sa
Enclosures
Business Support • Office of Criminal Justice Grants
• Post Office Box 1489, Tallahassee, FL 32302 -1489
(850) 617 -1250
www.fdle.state.fl.us
Service • Integrity • Respect • Quality
SUBGRANT AWARD CERTIFICATE
Subgrantee: Monroe County Board of Commissioners
Date of Award: q j o 1 Z
Grant Period: From: 01/01/2018 TO: 12/31/2018
Project Title: MEN'S JAIL IN HOUSE DRUG ABUSE TREATMENT PROGRAM
Grant Number: 2018 - RSAT - MONR -1 -U4 -004
• Federal Funds: $ 50,000.00
Agency Match: $ 16,667.00
•
Total Project Cost: $ 66,667.00
Program Area: 0001 : Residential Substance Abuse Treatment
CFDA #: 16.593
Award is hereby made in the amount and for the period shown above of a subgrant under Part E of Title I of the
Omnibus Crime Control and Safe Streets Act of 1968 as amended Subpart 1 of such part (42 U.S.C. 3751 - 3759); the
Consolidated Appropriations Act, 2008, Public Law 110 -161; and Public Law 109 -162, Title XI, Department of Justice
Reauthorization, Subtitle B, Improving the Department of Justice's Grant Programs, Chapter 1, Assisting Law
Enforcement and Criminal Justice Agencies, Section 1111. Merger of Byrne Grant Program and Local Law
Enforcement Block Grant Program, to the above mentioned subgrantee and subject to any attached or special
conditions.
This award is subject to all applicable rules, regulations, and conditions as contained in the Office of Justice Programs
(OJP) Financial Guide, Common Rule for State and Local Governments, or OMB Uniform Grant Guidance (2 CFR
Part 200), in their entirety. It is also subject to the attached standard conditions and such further rules, regulations and
policies as may be reasonably prescribed by the State or Federal Government consistent with the purposes and
authorization of P.L. 90 -351, as amended, and P.L. 100 -690.
This award is a cost - reimbursement agreement for satisfactory performance of eligible activities. Requests for
reimbursement may be submitted quarterly or monthly as designated in the Financial Section of the agreement.
Requests for reimbursement will be processed in conjunction with receipt and review of programmatic performance
reports to determine successful completion of minimum performance for deliverables. Expenditures must be
supported with documentation and verified during annual monitoring. Failure to comply with provisions of this
agreement, or failure to meet minimum performance specified in the agreement will result in required corrective action
up to and including project costs being disallowed, withholding of federal funds and /or termination of the project, as
specified within the terms of the agreement and OMB Uniform Guidance 200.338 - 200.342.
This grant shall become effective on the beginning date of the grant period provided that within 30 days from the date
of award, a properly executed Certification of Acceptance of Subgrant Award is returned to the Department.
Authorized Official
Petrina Tuttle Herring
Bureau Chief •
Date
( This award is subject to special conditions (attached).
State of Florida
Office of Criminal Justice Grants
Florida Department of Law Enforcement
2331 Phillips Road
Tallahassee, Florida 32308
SPECIAL CONDITION(S) /GENERAL COMMENT(S)
Grantee: Office of Criminal Justice Grants
Grant Number: 2018 - RSAT - MONR -1 -U4 -004
Grant Title: MEN'S JAIL IN HOUSE DRUG ABUSE TREATMENT PROGRAM
In addition to the general conditions applicable to fiscal administration, the grant is subject to the following Special
Condition(s) /General Comment(s):
Ref# S38012: Prior to the drawdown of federal funds for contractual services, Monroe County must complete and
submit to the Office of Criminal Justice Grants, a U.S. Department of Justice, Office of Justice Programs "Checklist to
Determine Subrecipient or Contractor Classification" form located at https://ojp.gov/ training /pdfs /Subrecipient - Procure-
cklist -B.pdf for each contracted vendor or provider.
Ref# S38013: Prior to the drawdown of federal funds for contractual services, Monroe County must specify the
method of procurement for each contracted vendor or provider.
•
State of Florida
Office of Criminal Justice Grants
Florida Department of Law Enforcement
2331 Phillips Road
Tallahassee, Florida 32308
CERTIFICATION OF ACCEPTANCE OF.SUBGRANT.AWARD
The subgrantee, through its authorized representative, acknowledges receipt and acceptance of subgrant award
number 201 8 -RSAT MOLAR- 1- U4-004, in the amount of $ 50,000.00, for a project entitled, MEN'S JAIL IN HOUSE
DRUG ABUSE TREATMENT PROGRAM, for the period of 01/01/2018 through 12/31/2018, to be implemented in
accordance with the approved subgrant application, and subject to the Florida Department of Law Enforcement's
Standard Conditions and any special conditions governing this subgrant.
This subaward requires that no recipient or subrecipient, or entity that receives a contract or subcontract with any
funds under this award, may require any employee or contractor to sign an intemal confidentiality agreement or
statement that prohibits or otherwise restricts, or purports to restrict, the reporting of waste, fraud or abuse in
accordance with the law to a department or agency authorized to receive such information. This is not intended to
contravene requirements applicable to classified, sensitive or exempt Information.
In accepting this award, the subgrantee certifies that ft neither requires nor has required employees or contractors to
sign such intemal confidentiality agreements or statements.
( nature of Subg tee's Authorized Official)
David Rice, Mayor
(Print Name and Title of Official)
Monroe County Board of Commissioners
(Name of Subgrantee)
SW' jig
(Date of Acceptance)
•
•
•
OCJG-012 (rev. October 2005)
State of Florida
Office of Criminal Justice Grants
Florida Department of Law Enforcement
233,1 Phillips Road
Tallahassee, Florida 32308
ATTESTATIONS AND CERTIFICATIONS -
This form is required to be completed by the authorized official, or authorized official designee, of all subgrantee units
of govemment receiving Residential Substance Abuse treatment (RSAT) program federal pass - through funding from
the Florida Department of Law Enforcement. In accepting this award, the subgrantee certifies that it will comply with
the requirements set forth below and/or any other requirements of the subaward. Failure to do so may result in a hold
or freeze on the drawdown of federal funds, and /or suspension or termination of the agreement.
Conflict of interest Decisions related to use of these grant funds must be free of undisclosed personal or
organizational conflicts of interest, both in fact and In appearance. The subgrantee, through its authorized
representative, certifies the unit of govemment below is compliant with OMB Uniform Requirements, 2 C.F.R. §
200.112, and OJP Financial Guide, Section 3.20 regarding Conflict of Interest, and will notify FDLE Office of Criminal
Justice Grants, in writing, of any potential conflicts of interest in accordance with this agreement. The recipient also
agrees to disclose in a timely manner, In wdl,ing, all violations of state or federal criminal law Involving fraud, bnbery or
gratuity violations.
Organization Name: Monroe County Board of Commissioners
Subaward Number. 2018 RSAT - MONR- 1- U4-004
A. - ... 2/IS
(,' . nature of Autho Pr'' Official) (Date)
David Rice, Mayor
(Printed Name and Title of Authorize Official)
Application for Funding Assistance
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
� a
Subgrant Recipient
Organization Name: Monroe County Board of Commissioners
County: Monroe
Chief Official
Name: David Rice
Title: , Mayor
Address: 9400 Overseas Highway
Suite 210
City: Marathon
State: FL Zip: 33050 -3303
Phone: 305 - 289 -6000 Ext:
Fax:
Email: boccdis4 @monroecounty -fl.gov
Chief Financial Officer
Name: Kevin Madok
Title: Clerk of Court
Address: Post Office Box 1980
City: Key West
State: FL Zip: 33041 -1980
Phone: 305 - 295 -3130 Ext:
Fax:
Email: kmadok @monroe - clerk.com
•
•
Application Ref # 2018 -RSAT -112 Section #1 Page 1 of 2
Contract # 2018 - RSAT - MONR -1 -U4 -004
OCJG -005 (rev. April 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Residential Substance. Abuse Treatment
4
Implementing Agency
Organization Name: Monroe County Board of Commissioners
County: Monroe
Chief Official
Name: David Rice
Title: Mayor
Address: 9400 Overseas Highway
Suite 210
City: Marathon
State: FL Zip: 33050 -3303
Phone: 305 - 289 -6000 Ext:
Fax:
Email: boccdis4 @monroecounty =fl.gov
Project Director
Name: Janet Gunderson
Title: Senior Grants and Finance Analyst
Address: 1100 Simonton Street
Room 2 -213
City: Key West
State: FL Zip: 33040 -3110
Phone: 305 - 292 -4470 Ext:
Fax: 305 - 292 -4515
Email: Gunderson- Janet @monroecounty -fl.gov
Application Ref # 2018 -RSAT -112 Section #1 Page 2 of 2
Contract # 2018 - RSAT - MONR -1 -U4 -004
OCJG -005 (rev. April 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
_ >- . ».,. da ._.
General Project Information
Project Title: MEN'S JAIL IN HOUSE DRUG ABUSE TREATMENT PROGRAM
Subgrant Recipient: Monroe County Board of Commissioners
Implementing Agency: Monroe County Board of Commissioners
Project Start Date: 1/1/2018 End Date: 12/31/2018
Problem Identification
South Florida, including Monroe County and the Florida Keys, continues to have the unfortunate
distinction of being designated as a high- intensity drug trafficking area and, as such, is a leading
illicit drug importation area. This, of course, has increased the availability of illicit drugs in Monroe
County resulting in drug abuse rates higher than both the state and national averages. Specifically
in regards to the male population of Monroe County, which is the population of focus for this grant
request, the latest Behavioral Risk Factor Surveillance Survey compiled by the Florida
Department of Health reports rates of drug involvement as over twice that of the state average
and four times that of the much larger Miami -Dade County to the north. The Agency for
Healthcare Administration in its Emergency Department and Inpatient Hospitalization Data of
2011 publication indicates that male residents of our county had over twice the state rate per
100,000 population for emergency room treatment for acute drug intoxication. In addition, Monroe
has over twice the state average for DUI arrests and, consequently, almost three times the state
average for vehicular deaths involving drug use. For drug involved parents, statistics from the
Florida Department of Children and Families indicate that 34% of Monroe County foster care
placements between October 2017 to September 2017 were as a result of parental substance
abuse. Opioid and crack cocaine addiction also continues to ravage the community and lead
addicts quickly into the criminal justice system. The GAINS Center is a program within the
Federal Substance Abuse and Mental Health Services Administration (SAMHSA) that provides
information and skills training to help individuals and organizations at the local, state, regional,
and national levels implement effective, integrated programming that will transform the criminal
justice and behavioral health systems and estimates that US jails admit approximately estimates
that US jails admit approximately 1.1 million people with serious mental illness annually and
among these admissions, 72% also meet criteria for co- occurring substance use disorders.
BEHAVIORAL HEALTH AND JUSTICE INVOLVED POPULATIONS Pamela S. Hyde, J.D.
• SAMHSA Administrator, Bureau of Justice Assistance, Justice and Mental Health Collaboration
Program Baltimore, MD; February 11, 2011.. South Florida, including Monroe County and the
Florida Keys, like many areas of the country has seen an influx of opiate related deaths and
increase in opiate abuse.
"Heroin deaths increased sharply from 2012 to 2016 across all of Florida, rising 1,423% from 57 in
2011 to a projected 868 in 2016 based on doubling the number from the first half of that year. The
sharp escalations of heroin use, treatment admission, and deaths in Florida along with stable and
high levels of prescription opioid indicators have constituted an opiate epidemic." (Florida Alcohol
& Drug Abuse Association (FADAA) Substance Use Trends Data Report, June 2017)
For many drug involved men, the obsession surrounding use and attainment of illicit and legal
drugs of abuse often lead to legal involvement, criminal conduct, neglect of family and self, and
ultimately incarceration. In addition; the destruction of parent -
Application Ref # 2018 -RSAT -112 Section #2 Page 1 of 5
Contract # 2018 - RSAT - MONR -1 -U4 -004
OCJG -005 (rev. April 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
child relationships, increased domestic violence, increased crime, child abuse and neglect, foster
care placement, divorce, stress on the legal and medical systems of a county with very limited
resources, and global negative effects on our communities and quality of life are also directly
affected. Recognizing the significant need for appropriate treatment among greater numbers of
incarcerated men whose level of drug involvement is such that they would not benefit from
available outpatient treatment and who are often the primary caretakers of children, a local
treatment provider along with the Monroe County Sheriffs Office created the Jail In House Drug
Treatment Program located within the Monroe County Detention Center in 1992. It remains today
as one of the few such programs operated within a county jail in Florida and-the only opportunity
for men to receive intensive drug abuse treatment within Monroe County. Moreover, these men
are able to get treatment quickly instead of being one of the 66% of substance abusing Florida
residents who desire help but are unable to access treatment due to Florida's lengthy waiting list
for substance abuse services as reported by the Florida Department of Children and Families.
This program has been able to attain and maintain a very low recidivism rate (under 25 %) for
participants in the last 6 years with the addition of evidenced -based practices and special
attention to the unique needs of substance abusing men. The program has a very close
relationship with county judges, attorneys, and the administration and staff of the Monroe County
Detention Center as well as city and county authorities. Men who complete treatment are often
granted early release from incarceration to return to their families and begin rebuilding their lives
and the lives of their loved ones, thereby saving the county the expense of their continued •
detainment. Clients are required to create a Relapse Prevention Plan that details coping skills to
manage stress, anxiety, triggers to relapse. Clients are provided a Life Skills group with courses
on job interviewing skills, resume creation, professionalism, budgeting, opening a bank account
and household management skills. These skills attained within the context of treatment increases
the chances of sustained recovery, healthier family and other personal relationships, healthier
children, and safer communities. As they have successfully completed an intensive,
comprehensive treatment program.
Project Summary (Scope of Work)
In 1992, The Jail Incarceration Program (JIP) was developed in the Monroe County Detention
Center and began providing substance abuse treatment services to county inmates to lay the
foundation for sustained recovery. The majority of clients are court ordered by the Drug Court,
Circuit Court and County Court Judges in Monroe County. The rest enter the program as
volunteers who have met the criteria for drug /alcohol treatment and will be in the county jail a
minimum of 182 days. The program will serve seventy male inmates. Clients must have a
minimum of 6 months jail time to complete the program, agree to follow all program rules including
the absence of disciplinary infractions while incarcerated and complete all program assignments
and attend groups 5 days per week. Once clients have been referred, a biopsychosocial and
program orientation is completed to determine treatment needs within 7 days of receiving court
order. The Clinical Assessment Tool (CAT) was developed by the state managing entity and is
part of the statewide system of care to assess for substance abuse, mental health and risk
behaviors. It gathers needed information for comprehensive care in every area of life.
Additional assessments including a Mental Health Status Assessment and the Post Traumatic
Check List (PCL -5) which identify suicide risk levels, trauma and impairments in functioning. If a
mental health diagnosis is identified as part of the
•
Application Ref # 2018 -RSAT -112 Section #2 Page 2 of 5
Contract # 2018- RSAT - MONR -1 -U4 -004
OCJG -005 (rev. April 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
assessment, the client receives a referral to a mental health services by contracted jail staff.
These clients continue to participate in the JIP services to address the substance use disorder
and criminal thinking and behavior. During client treatment of mental illness, JIP program staff will
collaborate with jail providers on behalf of client since a co- occurring disorder is seen as a vital
part of recovery from substance abuse.
Admission policies are welcoming to individuals with co- occurring disorders, learning disabilities,
illiteracy and other special individualized needs allowing access for all who probably otherwise
would not receive services.
Client- centered, individualized treatment plans funded by this RSAT program are tailored to the
needs of men are a cornerstone of gender- responsive treatment. Following completion of the
biopsychosocial comprehensive assessment the JIP counselors and client collaboratively
developing a person- centered Wellness Plan in the first month of services. This plan is reviewed
updated with the participant every 30 days throughout the course of the program.
Program treatment services are delivered by three program staff and a program coordinator.
Groups are facilitated 5 days per week. In addition each program participant is assigned a primary
counselor /case manager for monthly individual sessions, to assist with treatment planning,
monitor progress and discharge planning.
Treatment services use several evidence based practices including Cognitive Behavioral Therapy
(CBT) curriculum entitled "Substance Abuse and Criminal Conduct: Strategies for Self -
Improvement and Change, Pathways to Responsible Living" authored by Harvey Milkman and
Kenneth Wanberg. Throughout the treatment episode participants use a client workbook that
belongs to them. Moral Reconation Therapy (MRT), another systematic treatment strategy that
seeks to decrease recidivism among criminal offenders by increasing moral reasoning is included.
Additionally, treatment in the correctional setting will incorporate trauma - informed and gender -
responsive treatment through the use of the evidenced - based. "Seeking Safety" treatment model
to promote the healing and edification of the human spirit. These relational models support the
development of healthy relationships with self, significant others, and the community at large in
order to reduce the risk of relapse and recidivism. Staff will use individual and group formats to
deliver core services. An evidenced based Relapse Prevention Therapy program will also be
incorporated into group schedule.
Client/inmates are required to complete all program service components in two phases in a
minimum of 6 months. Each phase of treatment include phase specific "dorm- work" assignments
that are reviewed and graded by program staff. Client/inmate is only allowed to phase up to level
2 and successfully graduate the program once all assignments are completed and presented to
staff and peers. Client/inmates are required to submit daily homework assignments, attend groups
5 days per week and maintain their behavior in the dorm and groups. When participants move
from one phase to the next is not pre- determined and the timeline is individualized based on
progress. JIP staff submit monthly status report to Jail Program Director and staff. Program •
coordinator submits quarterly and annual reports county/state grant administrators.
Treatment in the program is a minimum of six months and a maximum of one year. Successful
program completion rate will be 80% or higher. Program staff will use
Application Ref # 2018 -RSAT -112 Section #2 Page 3 of 5
Contract # 2018 - RSAT - MONR -1 -U4 -004
OCJG -005 (rev. April 2005)
1
Application for Funding Assistance
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
•
discharge planning and plan for client discharge. Aftercare services are encouraged as a part of
re -entry planning and last up to six months once the participant is released. Aftercare includes
both mental health and substance abuse needs. JIP participants are given appointments with a
psychiatrist as part of aftercare and assigned a case worker to help them with appointments,
treatment adherence, accessing of community services and medication assistance. If MAT
(Medication Assisted Treatment) is needed it will be added to discharge planning to occur post
release in the community.
Corrections staff conduct random drug testing of program participants with tests provided by the
contracted services. If a client tests positive for any of the 10 drugs there is disciplinary action
resulting in 30 days in lock down and a return to court for judicial review of the case. Tests used
are the Reditest icup which is a 10 panel dip sticks testing for amphetamine, benzodiazepines,
cocaine, opiates, synthetic opiates, THC, PCP, barbiturates, MDMA and methadone.
The JIP program has been evaluated and accredited by the Council on Accreditation for
' Rehabilitation Facilities (CARF) over the past 6 years .The Jail Incarceration Program met the
highest CARF standards and received recognition for its positive relationships between
correctional staff and program staff' Additionally, the contracted agency has evaluation of the JIP
•
program as part of the annual performance improvement plan which includes JIP outcome
measures, documentation and client satisfaction.
This is a pass- through subaward approved under the State of Florida's federal Residential
Substance Abuse Treatment (RSAT) award grant number 2017 -RT -BX -0036. The deliverable for
this subaward is residential treatment services provided to inmates with an identified substance
abuse treatment need and with referral to the program by classification or assessment. The
subaward will reimburse eligible costs for providing these services in accordance with the Budget:
Section 4: Financial; and as attested to on the Project Expenditure Report submitted.
Application Ref # 2018 -RSAT -112 Section #2 Page 4 of 5
Contract # 2018 - RSAT - MONR -1 -U4 -004
OCJG -005 (rev. April 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
P :
Section Questions:
Question: What percentage of the total cost of this project is being funded by sources other than
this award?
Answer: 25
Question: Does the subgrantee have an active and current registration in the System for Award
Management (SAM.gov)?
Answer: Yes
Question: Does the subgrantee receive a single grant in the amount of $750,000 or more from
the U.S. Department of Justice?
Answer: No
•
Application Ref # 2018 -RSAT -112 Section #2 Page 5 of 5
Contract # 2018 - RSAT - MONR -1 -U4 -004
OCJG -005 (rev. April 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
General Performance Info:
Performance Reporting Frequency: Quarterly
Prime Purpose Area: 0001 - Residential Substance Abuse Treatment
State Purpose Area: 0001 - Residential Substance Abuse Treatment
Activity Description
Activity: Group Counseling
Target Group: Adult Males
Geographic Area: State of Florida
Location Type: Jail
Address(es) :
Monroe County Detention Center
5525 College Road
Key West , FL 33040
Objectives and Measures
Objective: Completions - Questions regarding Participants who Successfully Completed the
RSAT Program
Measure: Completions 01
How many participants do you estimate will successfully complete all requirements of
the RSAT program during the grant term?
Goal: 60
Measure: Completions 02
How many successful RSAT completions do you estimate will be released into the
community during the grant term?
Goal: 60
Measure: Completions 03
How many successful RSAT completions do you estimate will be released into the
community under correctional supervision?
Goal: 50
Measure: Completions 04
Historically, how many successful RSAT completions released into the community
are referred to an aftercare program?
Goal: 60
Application Ref # 2018-RSAT-112 Section #3 Page 1 of 12
Contract # 2018 - RSAT - MONR -1 -U4 -004
OCJG -005 (rev. April 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
{ ,- Residential Substance Abuse Treatment
4 b`1 £ r:� � � ��`14 iY [ .
Measure: Completions 05
Historically how many successful RSAT completions are released into the community
with a continuity of care arrangement, reentry and /or transitional plan?
Goal: 60
Measure: Completions 06
Based on your agencies plan, how many successful RSAT completions occur during
months 0 -3?
Goal: 0
Measure: Completions 07
Based on your agencies plan, how many successful RSAT completions occur during
months 4 -6?
Goal: 55
Measure: Completions 08
Based on your agencies plan, how many successful RSAT completions occur during
months 7 -9?
Goal: 5
Measure: Completions 09
Based on your agencies plan, how many successful RSAT completions occur during
months 10 or more?
Goal: 0
Measure: Completes 10
Historically, how many inmates successfully complete the RSAT program and are
released into the community annually?
Goal: 49
Measure: Completes 11
Historically, how many successful RSAT participants were released into a mandated
aftercare program annually?
Goal: 13
Measure: Completes 12
Application Ref # 2018 -RSAT -112 Section #3 Page 2 of 12
Contract # 2018 - RSAT - MONR -1 -U4 -004
OCJG -005 (rev. April 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
Historically, how many successful RSAT participants released into the community
were subsequently reincarcerated within 12 months?
Goal: 14
Objective: Drug Testing - Alcohol /Drug Testing
Measure: Drug Testing 02
What percentage of RSAT participants will be tested for alcohol or illegal substances
during the program?
Goal: 100
Objective: Evidence -Based - Questions regarding Evidence -Based Treatment Service
Measure: Evidence 01
What evidence -based treatment services will be used in your RSAT program?
Goal: Seeking Safety, Relapse Prevention Strategies for Self- change, Moral Reconation
•
Therapy.
Objective: Funding - Questions regarding RSAT Funds Spent
Measure: Funding 01
Enter the dollar amount of funds, from all sources, to be spent on your RSAT
program for personnel.
Goal: $0
Measure: Funding 02
Enter the dollar amount, from all sources, to be spent on your RSAT program for
fringe benefits.
Goal:. $0
Measure: Funding 03
Enter the dollar amount, from all sources, to be spent on your RSAT program for
supplies.
Goal: $0
Measure: Funding 04
Enter the dollar amount, from all sources, to be spent on your RSAT program for
equipment.
Goal: $0
Measure: Funding 05
Enter the dollar amount, from all sources, to be spent on your RSAT program`for
contract/consultant fees.
Application Ref # 2018 -RSAT -112 Section #3 Page 3 of 12
Contract # 2018 - RSAT - MONR -1 -U4 -004
OCJG -005 (rev. April 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
Goal: $66,667
Measure: Funding 06
Enter the dollar amount, from all sources, to be spent on your RSAT program for
indirect costs.
Goal: $0
Measure: Funding 07
Enter the dollar amount, from all sources, to be spent on your RSAT program for any
other category not listed above.
Goal: $0
Objective: General - Questions for all RSAT Programs
Measure: General 1
What will your accomplishments be during the grant period?
Goal: Continue running evidence based programming, continue coordinating with the work
release program, continue maintaining low recidivism rates.
Measure: General 3
Are any problems /barriers anticipated that would prevent goals or milestones from
being reached? Is there any assistance that OCJG can provide to address these
problems /barriers?
Goal: Often judges court order individuals to the program who cannot complete the full 6
months due to time restrictions in their jail term. Although we coordinate aftercare,
without court supervision individuals are unlikely to follow up. Without the benefit of
the full program, these individuals are more likely to reoffend. We have worked with
the courts on this matter and do not require assistance from OCJG.
•
Measure: General 4
Will you remain on track to fiscally and programmatically complete your program as
outlined in your grant application? (Please answer YES or NO and if no, please
explain.)
Goal: Yes
Measure: General 5
What major activities are planned for your program?
Goal: A full schedule of evidence based curriculum driven groups, individual counseling,
coordination with work release and thorough discharge planning.
Measure: General 6
Will you share with OCJG any innovative programs /accomplishments based on your
knowledge of the criminal justice field?
Application Ref # 2018 -RSAT -112 Section #3 Page 4 of 12
Contract # 2018 - RSAT - MONR -1 -U4 -004
OCJG -005 (rev. April 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
Goal: Yes
Objective: Incompletes - Questions regarding Participants who did not complete the RSAT
Program
Measure: Incompletes 01
Historically, how many RSAT participants do not complete the program due to
termination for a new charge?
Goal: 5
Measure: Incompletes 02
Historically, how many RSAT participants do not complete the program due to
release or transfer to another correctional /jail facility?
Goal: 5
Measure: Incompletes 03
How many RSAT participants will not complete the program due to serious illness or
death?
Goal: 0
Measure: Incompletes 04
Historically, how many RSAT participants do not complete the program due to
voluntary dropout?
Goal: 2
Measure: Incompletes 05
Historically, how many RSAT participants did not complete the program due to failure
to meet program requirements?
Goal: 2
Measure: Incompletes 06
Historically, how many RSAT participants did not complete the program due to
violation of institutional rules?
Goal: 5
Measure: Incompletes 07
Historically, how many RSAT participants did not complete the program due to other
reasons not mentioned above?
Goal: 0
Measure: Incompletes 08
Historically, how many RSAT participants left the program unsuccessfully within
months 0 -3?
Goal: 2
Application Ref # 2018 -RSAT -112 Section #3 Page 5 of 12
Contract # 2018 - RSAT - MONR -1 -U4 -004
OCJG -005 (rev. April 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
Measure: Incompletes 09
Historically, how many RSAT participants left the program unsuccessfully within
months 4 -6?
Goal: 10
Measure: Incompletes 10
Historically, how many RSAT participants left the program unsuccessfully within
months 7 -9?
Goal: 0
Measure: Incompletes 11
Historically, how many RSAT participants left the program unsuccessfully within
months 10 or more?
Goal: 0
Measure: Incompletes 12
Historically, how many unsuccessful RSAT participants were released into the
community?
Goal: 0
Measure: Incompletes 13
Historically, how many unsuccessful RSAT participants released into the community
were subsequently reincarcerated within 12 months?
Goal: 14
Objective: MAT - Medication Assisted Treatment
Measure: MAT 01
Historically, how many RSAT participants have been eligible for Medication Assisted
Treatment (MAT)?
Goal: 14
Measure: MAT 02
Historically, how many RSAT participants deemed eligible for MAT received at least
one treatment?
Goal: 1
Measure: MAT 03
If your RSAT program includes MAT, which medications will be utilized?
Goal: Vivitrol after discharge.
Application Ref # 2018 -RSAT -112 Section #3 Page 6 of 12
Contract # 2018 - RSAT - MONR -1 -U4 -004
OCJG -005 (rev. April 2005)
r ,
Application for Funding Assistance
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
Objective: Participants - General Questions regarding RSAT Participants
Measure: Participants 01
Historically, how many new RSAT participants will be admitted into the program?
Goal: 61
Measure: Participants 02
How many RSAT participants are targeted to receive substance abuse treatment
services during the grant cycle?
Goal: 70
Measure: Participants 03
How many RSAT participants are targeted to receive cognitive and behavioral
services during the grant cycle?
Goal: 70
Measure: Participants 04
How many RSAT participants are targeted to receive employment services during
the grant cycle?
Goal: 70
Measure: Participants 05
How many RSAT participants are targeted to receive housing services during the
grant cycle?
•
Goal: 70
Measure: Participants 06
How many RSAT participants are targeted to receive mental health services during
the grant cycle?
Goal: 7
Measure: Participants 07
How many RSAT participants are targeted to receive services other than those
mentioned above? Explain the other services.
Goal: Case Management, all those who are historical opioid users receive free Narcan kit
at discharge.
Measure: Participants 08
How many RSAT participants are targeted to receive transitional /planning services
with RSAT funds (including match)?
Goal: 70
Application Ref # 2018 -RSAT -112 Section #3 Page 7 of 12
Contract # 2018 - RSAT - MONR -1 -U4 -004
OCJG -005 (rev. April 2005)
•
Application for Funding Assistance
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
# — " o S Se t s k 't
Measure: Participants 09
From the start of each RSAT program, what is the targeted number of participants
that will still be enrolled on the last day of the program?
Goal: 20
Measure: Participants 10
Historically, how many inmates participate in the RSAT program annually?
Goal: 80
Objective: Reincarceration - Questions regarding the
re- incarceration of RSAT participants
Measure: Reincarce 01
Does your agency track the number of successful RSAT completions that are
released and subsequently reincarcerated on a new criminal charge?
Goal: Yes
Measure: Reincarce 02
How many successful RSAT completions will be released and reincarcerated based
on revocation for a technical violation?
Goal: 14
Measure: Reincarce 03
How many RSAT participants unsuccessfully exiting the program and released will
be reincarcerated based on revocation for a technical violation?
Goal: 5
Measure: Reincarce 04
How many RSAT participants unsuccessfully exiting the program and released will
be reincarcerated based on a new criminal charge?
Goal: 5
Objective: Services - Questions regarding RSAT Services Provided
Measure: Services 01
Historically, how many RSAT participants are administered a risk and /or needs
assessment?
Application Ref # 2018 -RSAT -112 Section #3 Page 8 of 12
Contract # 2018 - RSAT - MONR -1 -U4 -004
OCJG -005 (rev. April 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
Goal: 70
Measure: Services 02
Name the risk assessment instrument used to assess risk and /or needs.
Goal: KIS Assessment
Measure: Services 03
Historically, of those entering the RSAT program, how many were identified as
having high criminogenic risks and /or high substance abuse needs?
Goal: 70
Measure: Services 04
Historically, of those entering the RSAT program, how many had an individualized
substance abuse treatment plan?
Goal: 70
Objective: Staff - Questions regarding RSAT Staff
Measure: Staff 01
How many treatment staff will work directly with participants in the RSAT program
regardless of funding source?
Goal: 5
Measure: Staff 02
Of the treatment staff working directly with RSAT program participants, how many
will be paid, at least partially, with grant funds (including match)?
Goal: 4
Measure: Staff 03
How many treatment staff will be cross - trained in the RSAT program?
Goal: 4
Measure: Staff 04
Will grant funds (including match) be used to pay for custody staff cross - training in
the RSAT program?
Goal: No
Measure: Staff 05
How many custody staff members will be cross - trained in the RSAT program?
Goal: 0
Application Ref # 2018 -RSAT -112 Section #3 Page 9 of 12
Contract # 2018 - RSAT - MONR -1 -U4 -004
OCJG -005 (rev. April 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
Application Ref # 2018 -RSAT -112 Section #3 Page 10 of 12
Contract # 2018 - RSAT - MONR -1 -U4 -004
OCJG -005 (rev. April 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
Section Questions:
Question: What is the total number of beds (treatment and non - treatment) in the facility?
Please list the number for each facility (if more than one) separately.
Answer: 596
Question: How many non RSAT funded treatment beds are in the facility /facilities? Please list
separately if multiple facilities.
Answer: 526
Question: How many RSAT funded treatment beds are in the facility /facilities? Please list
separately if multiple facilities.
Answer: 70
Question: How is aftercare provided?
Answer: Aftercare services are part of the re -entry planning. Guidance /Care Center provides
aftercare as well as full continuum of care throughout the Florida Keys in community
based facilities.
Question: What is the anticipated number of RSAT completions during each reporting period
(either monthly or quarterly)?
Answer: 17
Question: What goals will be accomplished during the grant period?
Answer: Deliver a comprehensive substance abuse treatment program with evidence based
process and reduce recidivism in Monroe County.
Question: Please provide the name and physical address for the facility /facilities in which the
RSAT program operates.
Answer: Monroe County Detention Center
5525 College Road
Key West, FL 33040
Question: How often is drug testing performed on EACH participant?
Answer: Once per quarter
Question: What type of drug testing is administered?
Answer: 10 panel iCup observed testing with one step specimen validity for adulterants
Question: Is Medication Assisted Treatment (MAT) used with RSAT participants?
Answer: Yes
Question: If yes, what type of MAT is used?
Answer: Not during the program but can be linked to receive at Guidance /Care Center site
during aftercare. Vivitrol may be used at discharge of program as part of aftercare.
Question: What is the anticipated recidivism rate for RSAT participants?
Answer: Less than 20%
Application Ref # 2018 -RSAT -112 Section #3 Page 11 of 12
Contract # 2018 - RSAT - MONR -1 -U4 -004
OCJG -005 (rev. April 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
•
•
Application Ref # 2018 -RSAT -112 Section #3 Page 12 of 12
Contract # 2018 - RSAT - MONR -1 -U4 -004
OCJG -005 (rev. April 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
General Financial Info:
Note: All financial remittances will be sent to the Chief Financial Officer
of the Subgrantee Organization.
Financial Reporting Frequency for this Subgrant: Quarterly
Is the subgrantee a state agency ?: No
FLAIR / Vendor Number: 596000749
Budget:
Budget Category Prime Match Total
Salaries and Benefits $0.00 $0.00 $0.00
Contractual Services $50,000.00 $16,667.00 $66,667.00
Expenses $0.00 $0.00 $0.00
Operating Capital $0.00 $0.00 $0.00
Outlay
Indirect Costs $0.00 $0.00 $0.00
-- Totals -- $50,000.00 $16,667.00 $66,667.00
Percentage 74.9996 25.0003 100.0
Project Generated Income:
Will the project earn project generated income (PGI)? No
Application Ref # 2018 -RSAT -112 Section #4 Page 1 of 4
Contract # 2018 -RSAT- MONR -1 -U4 -004
OCJG -005 (rev. April 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
Budget Narrative:
Budget Detail
Salaries and Benefits: $0
Expenses:
Contractual Services:
*Assessments 139 quarter hours @ $17.71/qtr. hr. = $2,462
*Individual Therapy 623 quarter hours @ $20.33 /qtr. hr. = $12,666
*Group Therapy 6,016.79 quarter hours @ $5.08 /qtr. hr. = $30,565
*Case Management 1,108 quarter hours @ $18.93/qtr. hr. = $20,974
Total Contractual Services = $66,667
Total Budget: $66,667
The budget reflects costs directly associated with the provision of substance abuse treatment,
mental health and educational services to inmates of Monroe County jail. The unit cost rates were
derived by using the hourly rates from the FY 2016 -17 state funding contract for Substance Abuse
and Mental Health services and dividing by four (4) to arrive at the quarter hour rates. A contract
with the treatment provider will be developed to be utilized during the established grant period.
Psychosocial Assessment:
Monroe County through a contracted treatment provider will interview all program participants for
the purposes of data collection of educational, employment, criminal, medical, family, substance
abuse and mental health histories to assist in the determination of the inmates' appropriateness for
the program and to update treatment plans.
Unit of Service: Client direct service quarter hour
Unit Rate: $17.71
Units Requested: 139 quarter hours to be paid for by this grant.
Psychosocial Assessment Total Cost: $2,462
Individual Counseling:
Monroe County through its contracted treatment provider will provide individual counseling to all
program participants to review progress and develop treatment plans and work on treatment plan
goals and objectives.
Unit of Service: Client direct service quarter hour
Unit Rate: $20.33
Units Requested: 623 quarter hours to be paid for by this grant.
Individual Counseling Total Cost: $12,666
Group Therapy:
Monroe County through its contracted treatment provider will provide group therapy to all program
participants weekly. Group counseling among program participants will be conducted to include
the introduction of "Self -help groups" and their attendance to establish an ongoing support
network.
Unit of Service: Client direct service quarter hour
Unit Rate: $5.08
Units Requested: 6,016.79 quarter hours to be paid for by this grant.
Group Therapy Total Costs: $30,565
Application Ref # 2018 -RSAT -112 Section #4 Page 2 of 4
Contract # 2018 - RSAT - MONR -1 -U4 -004
OCJG -005 (rev. April 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
Budget Narrative (Continued):
Case Management:
Monroe County through its contracted treatment provider will provide the coordination of adjunctive
services, discharge planning, communication with collateral contacts, linkage with other treatment
resources to all program participants.
Unit of Service: Client direct service quarter hour
Unit Rate: $18.93
Units Requested: 1,108 quarter hours to be paid for by this grant.
Case Management Total Cost: $20,974
Monthly invoices are provided to Monroe County by the treatment provider summarizing activities
for which they seek payment. These are reviewed by Monroe County staff for approval of payment.
Grant Funding Requested: $50,000
Grant Match Monroe County Fine and Forfeiture Funds: $16,667
TOTAL PROGRAM COST: $66,667.00
The nature of the relationship between Monroe County and the treatment provider will be a
contract to administer and provide evidence based substance abuse treatment services to men
incarcerated in the Monroe County Detention Center.
The treatment provider is the only organization, in Monroe County, licensed in accordance with
Chapter 397, Florida Statutes to provide substance abuse services at the Monroe County
Detention Center located at 5525 College Road, Key West, FL 33043; a form documenting the
Sole Source Justification for Services is provided. The treatment provider is accredited by the
Commission on Accreditation of Rehabilitation Facilities (CARF).
' A copy of the contract with the treatment provider will be provided to FDLE.
Application Ref # 2018 -RSAT -112 Section #4 Page 3 of 4
Contract # 2018- RSAT - MONR -1 -U4 -004
OCJG -005 (rev. April 2005)
•
Application for Funding Assistance
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
Section Questions:
Question: If Expenses and /or Operating Capital Outlay items are included in the budget, what
will be the method of procurement for those items? (e.g. competitive bid, sole source,
state term contract, etc.)
Answer: Sole Source
Question: If indirect costs are included in the budget, has an approved Indirect Cost Plan been
submitted to the OCJG?
Answer: N/A
Question: If contractual services included in the budget are based on unit costs, provide a
definition and breakdown of cost for each service.
Answer: Contractual Services are included in the grant budget and the budget is based on unit
costs. A unit is defined as a quarter hour (0.25) of service.
*Assessments 139 quarter hours @ $17.71/qtr. hr. = $2,462
Definition of Assessment: An interview will be conducted all program participants
for the purposes of data collection for educational, employment, criminal, medical,
family, substance abuse and mental health histories to assist in determination of the
inmates' appropriateness for the program and to update treatment plans.
*Individual Therapy 623 quarter hours @ $20.33 /qtr. hr. _ $12,666
Definition of Individual Therapy: The provision of one -on -one counseling for all
program participants to review progress and develop treatment plans and work on
treatment plan goals and objectives.
*Group Therapy 6,016.79 quarter hours @ $5.08 /qtr. hr. = $30,565
Definition of Group Therapy: Provision of group counseling for all program
participants to include the introduction of "Self -help groups" and their attendance to
establish an ongoing support network.
*Case Management 1,108 quarter hours @ $18.93/qtr. hr. = $20,974
Definition of Case Management: The coordination of adjunctive services,
discharge planning, communication with collateral contacts, linkage with other
treatment resources.
Total Contractual Services = $66,667
Total Budget: $66,667
Question: Indicate your agency's Operating Capital Outlay threshold.
Answer: N/A
Application Ref # 2018 -RSAT -112 Section #4 Page 4 of 4
Contract # 2018 - RSAT - MONR -1 -U4 -004
OCJG -005 (rev. April 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
i Section 5 Standard Conditions . K y
Insert Standard Conditions Page here.
Application Ref # 2018 -RSAT -112 Section #5 Page 1 of 1
Contract # 2018 - RSAT - MONR -1 -U4 -004
OCJG -005 (rev. April 2005)
Residential Substance Abuse Treatment (RSAT) Program for State
Prisoners
STANDARD CONDITIONS
The State of Florida, Department of Law Enforcement (FDLE or Department) is a Recipient of federal RSAT grant
funds. FDLE, as the designated state pass- through entity for this program, subawards RSAT funds and requires
compliance with the agreement, federal award special conditions, and subaward standard conditions upon signed
acceptance of the subaward. The following terms and conditions will become binding upon approval of the subaward.
The subrecipient must submit required programmatic and financial reports and any requested supporting
documentation to substantiate eligible activities were completed in accordance with the grant and program
requirements.
The Department will only reimburse subrecipients for authorized activities. The Department will not reimburse for
costs incurred for any purpose other than those specified in the agreement. Failure to comply with the provisions of
this agreement, or failure to perform activities as specified in the agreement will result in corrective action in
accordance with 2 C.F.R. § 200 and these conditions, including but not limited to disallowance of project costs,
withholding of funds and /or project termination.
GENERAL REQUIREMENTS
All subrecipients must comply with the financial and administrative requirements set forth in the following:
Current edition of the U.S. Department of Justice (DOJ) Grants Financial Guide
( https:// oip. qov /financialguide /doi /pdfs /DOJ FinancialGuide.pdf)
Consolidated Appropriations Act, of 2017
https: / /oip.gov /fundi nq /Explore/ FY17AppropriationsRestrictions. htm
Residential Substance Abuse Treatment for State Prisoners Program Announcement,
hftps://www.bia.pov/Fundinp/RSAT17.pdf
Office of Management and Budget (OMB) Uniform Grant Guidance (2 C.F.R. § 200)
Subpart A, Definitions
Subparts B -D, Administrative Requirements
Subpart E, Cost Principles
Subpart F, Audit Requirements and all applicable Appendices
Code of Federal Regulations: www.gpo.00v /fdsys/
2 C.F.R. § 175.15(b), "Award Term for Trafficking in Persons"
28 C.F.R. § 38, "Equal Treatment for Faith -Based Organizations"
28 C.F.R. § 66, "U.S. Department of Justice Common Rule for State And Local Governments"
28 C.F.R. § 83, "Government -Wide Requirements for Drug -Free Workplace (Grants)"
28 C.F.R. §§ 18, 22, 23, 30, 35, 42, 61, and 63
United States Code: www.gpo.gov /fdsys/
42 U.S.C. § 3711 et seq., "Omnibus Crime Control and Safe Streets Act of 1968"
41 U.S.C. § 4712, "Pilot program for enhancement of contractor protection from reprisal for
disclosure of certain information"
State of Florida General Records Schedule GS1 -SL for State and Local Government
Agencieshttp / /dos.mvflorida.com/ media / 693574 /general- records- schedulegs0l - si.pdf
State of Florida Statutes
Section 112.061, F.S., Per diem /travel expenses of public officers, employees, authorized persons
Chapter 119, F.S., Public Records
Section 215.34(2), F.S., State funds; non - collectible items; procedure
Section 215.97, F.S., Florida Single Audit Act
Section 215.971, F.S., Agreements funded with federal or state assistance
Section 215.985, F.S., Transparency in government spending
Section 216.181(6), F.S., Approved budgets for operations and fixed capital outlay
FY17 RSAT Standard Conditions Page 1 of 14
Rev. 1/2018
DEFINITIONS part of a Federal program. FDLE is the authorized non-
.
federal pass- through entity for Florida's NCHIP and
Equipment means tangible personal property (including NARIP grant programs.
information technology systems) having a useful life of
more than one year and a per -unit acquisition cost which - Performance goal means -a target level of performance
equals or exceeds the lesser of the subrecipient's expressed as a tangible, measurable objective, against
capitalization threshold or $5,000. which actual achievement can be compared, including a
goal expressed as a quantitative standard, value, or rate.
Grant agreement means a legal instrument of financial In some instances (e.g., discretionary research awards),
assistance between a Federal awarding agency or pass- this may be limited to the requirement to submit technical
through entity and a non - Federal entity that, consistent performance reports (to be evaluated in accordance with
with 31 U.S.C. §§ 6302, 6304 and s. 215.971, F.S., is agency policy).
used to enter into a relationship with the purpose of
transferring anything of value from the awarding entity to Period of performance means the time during which the
the recipient or subrecipient to carry out a public purpose non - Federal entity may incur new obligations to carry out
authorized by a law; and not to acquire property or the work authorized under the Federal award. The
services for the Federal awarding agency or pass- through Federal awarding agency or pass- through entity must
entity's direct benefit or use. include start and end dates of the period of performance
in the Federal award and subaward (see 2 C.F.R. §§
Improper payment means any payment that should not 200.210(a)(5), "Information contained in a Federal award"
have been made or that was made in an incorrect amount and 200.331(a)(1)(iv), "Requirements for pass- through
(including overpayments and underpayments) under entities ").
statutory, contractual, administrative, or other legally
applicable requirements and; Improper payment includes Protected Personally Identifiable Information (PII)
any payment to an ineligible party, any payment for an means an individual's first name or first initial and last
ineligible good or service, any duplicate payment, any name in combination with any one -or more of types of
payment for a good or service not received (except for information, including, but not limited to social security
such payments where authorized by law), any payment numbers; passport numbers; credit card numbers;
that does not account for credit for applicable discounts, clearances; bank numbers; biometrics; date and place of
and any payment where insufficient or lack of birth; mother's maiden name; criminal, medical, and
documentation prevents a reviewer from discerning financial records; and educational transcripts. This does
whether a payment was proper. not include PII that is required by law to be disclosed.
(See also 2 CFR § 200.79 "Personally Identifiable
Micro- purchase means a purchase of supplies or Information (PII) ").
services using simplified acquisition procedures, the
aggregate amount of which does not exceed the micro- Questioned cost means a cost that is questioned by the
purchase threshold. The non - Federal entity uses such auditor because of an audit finding 1) that resulted from a
procedures in order to expedite the completion of its violation or possible violation of a statute, regulation, or
lowest- dollar small . purchase transactions and minimize the terms and conditions of a Federal award, including for
the associated administrative burden -and cost. The funds used to match Federal funds; 2) where the costs, at
federal micro - purchase threshold is $3,000, except as the time of the audit, are not supported by adequate
otherwise discussed in 48 C.F.R. § 2, Subpart 2.1, documentation; or 3) where the costs incurred appear
"Definitions ". unreasonable and do not reflect the actions a prudent
person would take in the circumstances.
Modified Total Direct Cost (MTDC) means all direct
salaries and wages, applicable fringe benefits, materials Simplified acquisition threshold means the dollar
and supplies, services, travel, and up to the first $25,000 amount below which a non - Federal entity may purchase
of each subaward (regardless of the period of property or services using small purchase methods. Non-
performance of the subawards under the award). MTDC Federal entities adopt small purchase procedures in order -
excludes equipment, capital expenditures, charges for to expedite the purchase of items costing less than the
patient care, rental costs, tuition remission, scholarships simplified acquisition threshold. The simplified acquisition
and fellowships, participant support costs and the portion threshold is set by the Federal Acquisition Regulation at
of each subaward in excess of $25,000. Other items may 48 C.F.R. 2, Subpart 2.1 "Definitions ". As of the
only be excluded when necessary to avoid a serious publication of this part, the simplified acquisition threshold
inequity in the distribution of indirect costs, and with the is $150,000, but this threshold is periodically adjusted for
approval of the cognizant agency for indirect costs. inflation. (See also: definition of Micro - purchase, 2 C.F.R.
§ 200.67).
Non - Federal entity is a state, local government, Indian
tribe, institution of higher education (IHE), or nonprofit Subaward /Subgrant means an award provided by a
organization that carries out a Federal award as a pass- through entity to a subrecipient for the subrecipient
recipient or subrecipient. to carry out part of a Federal award received by the pass-
through entity. It does not include payments to a
Non- federal pass- through entity is a non - Federal entity contractor or payments to an individual that is a
that provides a subaward to a subrecipient to carry out beneficiary of a Federal program. A subaward may be
FY17 RSAT Standard Conditions Page 2 of 14
Rev. 1/2018
provided through any form of legal agreement, including acknowledges that some changes in points of
an agreement that the pass- through entity considers a contact will require formal grant adjustment to
contract. reflect the change in the agreement.
Subrecipient means a non - Federal entity that receives a 5.0 Non - Procurement, Debarment and Suspension -
subaward from a pass- through entity to carry out part of a The subrecipient must comply with Executive Order
Federal program; but does not include an individual that is 12549, Debarment and Suspension and 2 C.F.R. §
a beneficiary such program. A subrecipient may also be 180, "OMB Guidelines To Agencies On
a recipient of other. Federal awards directly from a Federal . Government wide Debarment And Suspension
awarding agency. (Non- procurement) ". These procedures require the
subrecipient to certify it shall not enter into any
Supplies means all tangible personal property other than lower tiered covered transaction with a person who
those described in 2 C.F.R. § 200.33, "Equipment ". A is debarred, suspended, declared ineligible or is
computing device is a supply if the acquisition cost is less voluntarily excluded from participating in this
than the lesser of the capitalization level established by covered transaction, unless authorized by FDLE's
the non - Federal entity for financial statement purposes or OCJG. The subrecipient and implementing agency
$5,000, regardless of the length of its useful life. See also certify that they and their principals:
§§ 200.20, "Computing devices" and 200.33, "Equipment ".
1) Are not presently debarred, suspended,
SECTION I: TER MS A ND CONDITIONS ' proposed for debarment, declared ineligible,
sentenced to a denial of federal benefits by a
1.0 Payment Contingent on Appropriation and state or federal court, or voluntarily excluded
Available Funds - The State of Florida's obligation from covered transactions by any federal
to pay under this agreement is contingent upon an department or agency;
annual appropriation by the Florida Legislature.
Furthermore, the obligation of the State of Florida 2) Have not within a three -year period preceding
to reimburse subrecipients for incurred costs is this application been convicted of or had a civil
subject to available federal funds. judgment rendered against them for
commission of fraud or a criminal offense in
2.0 Commencement of Project - If a project is not connection with obtaining, attempting to
operational within 60 days of the original start date obtain, or performing a public (federal, state,
of the award period, the subrecipient must report or local) transaction or contract under a public
by letter to FDLE Office of Criminal Justice Grants • transaction; violation of federal or state
(OCJG) the steps taken to initiate the project, the antitrust statutes or commission of
reasons for delay, and the expected start date. embezzlement, theft, forgery, bribery,
falsification or destruction of records, making
If a project is not operational within 90 days of the false statements, or receiving stolen property;
original start date of the award period, the
subrecipient must submit a second statement 3) Are not presently indicted for or otherwise
explaining the implementation delay. criminally or civilly charged by a governmental
entity (federal, state, or local) with commission
Upon receipt of the ninety (90) day letter, the of any of the offenses enumerated above; and
Department shall determine if the reason for delay
is justified or shall, at its discretion, unilaterally 4) Have not within a three -year period preceding
terminate this agreement and re- obligate subaward this application had one or more public
funds to other approved projects. The Department, transactions (federal, state, or local)
where warranted by extenuating circumstances, - terminated for cause or default.
may extend the starting date of the project past the
ninety (90) day period, but only by formal written 6.0 Restrictions on Lobbying - In general, as a
adjustment to this agreement. matter of federal law, federal funds may not be
used by any subrecipient at any tier, either directly
3.0 Supplanting - The subrecipient agrees that funds or indirectly, to support or oppose the enactment,
received under this award will not be used to repeal, modification, or adoption of any law,
supplant state or local funds, but will be used to regulation, or policy, at any level of government.
increase or supplement the amounts of such funds See 18 U.S.C. § 1913.
that would, in the absence of federal funds, be
made available for substance abuse treatment Another federal law generally prohibits federal
activities.. funds from being used by any subrecipient at any
tier, to pay any person to influence (or attempt to
4.0 Personnel Changes - The subrecipient agrees to influence) a federal agency, a Member of
promptly notify the Department through the SIMON Congress, or Congress (or an official or employee
Help. Desk of any change in chief officials or key • • of any of them) with respect to the awarding of a
project staff, including changes to contact federal grant or cooperative agreement, subgrant,
information or title changes. The subrecipient contract, subcontract, or loan, or with respect to
FY17 RSAT Standard Conditions - • Page 3 of 14
Rev. 1/2018
actions such as renewing, extending, or modifying 11.0 Immigration and Nationality Act - No public
any such award. See 31 U.S.C. § 1352. funds will intentionally be awarded to any
contractor who knowingly employs unauthorized
7.0 State Restrictions on Lobbying - The alien workers, constituting a violation of the
expenditure of funds for the purpose of lobbying • employment provisions contained in 8 U.S.C. §
the legislature or a state agency is prohibited under 1324a(e), Section 274A(e) of the Immigration and
this agreement. Nationality Act ( "INA ").The Department shall
consider the employment by any contractor of
8.0 "Pay -to— Stay" - Funds from this award may not unauthorized aliens a violation of Section 274A(e)
be used to operate a "pay -to- stay" program in any of the INA. Such violation by the subrecipient of the
local jail. Furthermore, no funds may be given to employment provisions contained in Section
local jails that operate "pay -to- stay" programs. 274A(e) of the INA shall be grounds for unilateral
"Local jail ", as referenced in this condition, means cancellation of this contract by the Department.
an adult facility or detention center owned and /or
operated by city, county, or municipality. It does not 12.0 Privacy Certification - The subrecipient must
include juvenile detention centers. "Pay -to- stay" comply with all confidentiality requirements of 42
programs as referenced in this condition, means a U.S.C. § 3789g and 28 C.F.R. § 22 that are
program by which extraordinary services, applicable to collection, use, and revelation of data
amenities and /or accommodations, not otherwise or information. Subrecipient further agrees, as a
available to the general inmate population, may be condition of grant approval, to submit a Privacy
provided, based upon an offender's apparent ability Certificate that is in accord with requirements of 28
to pay, such that disparate conditions of C.F.R. § 22 and, in particular, 22.23. Privacy
confinement are created for the same or similar . Certification forms must be signed by the
offenders within a jurisdiction. subrecipient or implementing agency chief official
or an individual with formal, written signature
9.0 Enhancement of Security - If funds are used for authority for the chief official.
enhancing security, the subrecipient must:
13.0 • Insurance for Real Property and Equipment -
1) Have an adequate process to assess the The subrecipient must, at a minimum, provide the
impact of any enhancement of a school equivalent insurance coverage for real property
security measure that is undertaken on the and equipment acquired or improved with Federal
incidence of crime in the geographic area funds as provided to property owned by the non-
where the enhancement is undertaken. Federal entity.
2) Conduct such an assessment with respect to 'SECTION II: CIVIL RIGHTS REQUIREMENTS
each such enhancement; and submit to the
Department the aforementioned assessment 1.0 Participant Notification of Non - discrimination -
in its Final Program Report. FDLE does not discriminate on the basis of race,
color, religion, national origin, sex, disability or age
10.0 Background Check - Whenever a background in the delivery of services, benefits or in
screening for employment or a background security employment.
check is required by law for employment, unless
otherwise provided by law, the provisions of s. 435, . 2.0 Title VI of the Civil Rights Act of 1964 - The
F.S., shall apply. subrecipient at any tier, must comply with all
applicable requirements of 28 C.F.R. § 42,
All employees in positions designated by law as specifically including any applicable requirements
positions of trust or responsibility shall be required in Subpart E that relate to an equal employment
to undergo security background investigations as a opportunity program.
condition of employment and continued
employment. For the purposes of the subsection, , Equal Employment Opportunity Certification
security background investigations shall include, (EEOC) - A subrecipient or implementing agency
but not be limited to, employment history checks, must submit an EEO Certification annually within
fingerprinting for all purposes and checks in this 120 days of award.
subsection, statewide criminal and juvenile records .
checks through the Florida Department of Law • Equal Employment Opportunity Program
Enforcement, and federal criminal records checks (EEOP) - A subrecipient or implementing agency
through the Federal Bureau of Investigation, and must comply with all applicable requirements in 28
may include local criminal records checks through C.F.R. § 42, Subpart E.
local law enforcement agencies.
Subrecipients are advised to use the Office for Civil
Such background investigations shall be Rights EEO Reporting Tool to satisfy this condition
conducted at the expense of the employing agency ( https : / /olp.4ov /about/ocr /eeop.htm).
or employee. 3.0 Title IX of the Education Amendments of 1972 -
If the subrecipient operates an education program
FY17 RSAT Standard Conditions Page 4 of 14
Rev. 1/2018
or activity, the subrecipient must comply with all Human Relations, or the Equal Employment
applicable requirements of 28 C.F.R. § 54, Opportunity Commission, based on the nature of
"Nondiscrimination on the basis of sex in education the complaint.
programs or activities receiving federal financial
assistance." Discrimination complaints may also be submitted to
the Office for Civil Rights, Office of Justice
4.0 Equal Treatment for Faith Based Organizations Programs, U.S. Department of Justice, 810 7
The subrecipient at any tier, must comply with all Street, Northwest, Washington, D.C. 20531, or by
applicable requirements of 28 C.F.R. § 38, "Equal phone at (202) 307 -0690.
Treatment for Faith Based Organizations ",
specifically including the provision for written notice. 11.0 Retaliation - In accordance with federal civil rights
to current or prospective program beneficiaries. laws, the subrecipient shall not retaliate against
individuals for taking action or participating in
5.0 Americans with Disabilities Act - Subrecipients . action to secure rights protected by these laws.
must comply with the requirements of the
Americans with Disabilities Act (ADA), Public Law 12.0 Non - discrimination Contract Requirements -
101 -336, which prohibits discrimination on the Subrecipients must include comprehensive Civil
basis of disability including provision to provide Rights nondiscrimination provisions in all contracts
reasonable accommodations. funded by the subrecipient.
6.0 Section 504 of the Rehabilitation Act of 1973 13.0 Pass- through Requirements - Subrecipients are
(28 C.F.R. § 42, Subpart G) - Subrecipients must responsible for the compliance of contractors and
comply with all provisions prohibiting discrimination other entities to whom they pass- through funds
on the basis of disability in both employment and including compliance with all Civil Rights
the delivery of services. requirements. These additional tier subrecipients
must be made aware that they may file a
7.0 Age Discrimination Act of 1975 - Subrecipients discrimination complaint with the subrecipient, with
must comply with all requirements in Subpart I of FDLE, or with the USDOJ Office for Civil Rights
28 C.F.R. §42 which prohibits discrimination based and provided the contact information.
on age in federally assisted programs.
8.0 Limited English Proficiency (LEP) - In 'SECTION III: FINANCIAL REQUIREMENTS AND
accordance with Department of Justice Guidance :RESPONSIBILITY
pertaining to Title VI of the Civil Rights Act of 1964,
42 U.S.C. § 2000d, subrecipients �f federal 1.0 Fiscal Control and Fund Accounting
financial assistance must take reasonable steps to Procedures - All expenditures and cost accounting
provide meaningful access to their programs and of funds shall conform to the DOJ Grants Financial
activities for persons with LEP. FDLE strongly Guide, the 28 C.F.R. § 66, and 2 C.F.R. § 200 as
advises subrecipients to have a written LEP applicable, in their entirety.
Language Access Plan. For more information visit
www.lep.aov. • Subrecipients are required to establish and
maintain adequate accounting systems and
9.0 Finding of Discrimination - In the event a federal financial records and to accurately account for
or state court or federal or state administrative funds awarded to them. Financial management
agency makes, after a due process hearing, a systems must be able to record and report on the
finding of discrimination on the grounds of race, receipt, obligation, and expenditure of grant funds;
color, religion, national origin, sex, or disability and able to accommodate a fund and account
against a subrecipient of funds, the subrecipient structure to separately track receipts, expenditures,
will forward a copy of the finding to FDLE and to assets, and liabilities for awards, programs, and
the Office for Civil Rights, Office of Justice additional tiered subrecipients. The awarded funds
Programs. may or may not be an interest bearing account, but
any earned interest must be used for program
10.0 Filing a Complaint - If the subrecipient or any of purposes and expended before the federal grant
its employees, contractors, vendors, or program period end date. Any unexpended interest
beneficiaries has a discrimination complaint, they remaining at the end of the federal grant period
may file a complaint with the subrecipient, with must be submitted to the Office of Criminal Justice
FDLE, or with the Office for Civil Rights. Grants for transmittal to DOJ.
Discrimination complaints may be submitted to 2.0 Match - The value or amount of any "non- federal
FDLE at Office of the Inspector General, Post share," "match," or cost - sharing contribution
Office Box 1489, Tallahassee, Florida 32302 -1489, incorporated into the approved budget is part of the
or online at info(afdle.state.fl.us. Any discrimination "project cost" for purposes of the 2 C.F.R. § 200
complaints filed with FDLE will be reviewed by Uniform Requirements, and is subject to audit. In
FDLE's Inspector General and referred to the general, the rules and restrictions that apply to
Office for Civil Rights, the Florida Commission on • award funds from federal sources also apply to
FY17 RSAT Standard Conditions Page 5 of 14
Rev. 1/2018
funds in the approved budget that are provided as requirements.
"match" or through "cost sharing."
Requirement for Data on Performance and
Section IV: SUBAWARD MANAGEMENT AND I Effectiveness Under the Award - The
REPORTING REQUIREMENTS subrecipient must collect and maintain data that
- -- — measures the performance and effectiveness of
1.0 Obligation of Subrecipient Funds - Subaward work under this award. The data must be provided
funds shall not under any circumstances be to OCJG in the manner (including within the
obligated prior to the effective date, or subsequent timeframes) specified by OCJG. Data collection
to the termination date, of the period of supports compliance with the Government
performance. Only project costs incurred on or Performance and Results Act (GPRA) and the
after the effective date, and on or prior to the GPRA Modernization Act of 2010, and other
termination date of the subrecipient's project are applicable laws.
eligible for reimbursement. All payments must be
completed within thirty (30) days of the end of the Financial Consequences for Failure to Perform -
subaward period of performance. In accordance with s. 215.971 F.S., payments for
state and federal financial assistance must be
2.0 Use of Funds - Grant funds may be used only for directly related to the scope of work and meet the
the purposes in the subrecipient's approved minimum level of performance for successful
application. Subrecipients shall not undertake any completion. If the subrecipient fails to meet the
work or activities not described in the approved minimum level of service or performance identified in
grant award, and that use staff, equipment, or other this agreement, or is customary for subawards, then
goods or services paid for with grant funds, without the Department will apply financial consequences
prior written approval from FDLE's Office of commensurate with the deficiency. Financial
Criminal Justice Grants (OCJG). consequences may include but are not limited to
withholding payments /reimbursement until the
3.0 Advance Funding - Advance funding may be deficiency is resolved, tendering only partial
provided to a subrecipient upon a written request payment/reimbursement, imposition of other financial
to the Department. The request must be consequences according to the Standard Conditions
electronically signed by the subrecipient or as applicable, and /or termination of contract and
implementing agency's Chief Financial Officer or requisition of goods or services from an alternate
the Chief Financial Officer designee. source. Any payment made in reliance on
subrecipient's evidence of performance, which
4.0 Performance and Reporting evidence is subsequently determined to be
erroneous, will be immediately due to the
Reporting Time Frames - The Project Director, Department as an overpayment.
Application Manager, or Performance Contacts
shall submit monthly or quarterly Project 5.0 Grant Adjustments - Subrecipients must submit a
Performance Reports to the Department, within grant adjustment through SIMON for major
fifteen (15) days after the end of the reporting substantive changes, including modification to
period. In addition, if the subaward period is project activities or scope, target populations,
extended beyond the "original" project period, service providers, implementation schedules,
additional Project Performance Reports shall be project director, and designs or research plans set
submitted. forth in the approved agreement; and for any
budget changes that affect a cost category not
Failure to Submit - Performance Reports that are included in the approved budget. Grant
not complete, accurate, and timely may result in adjustments are also required for transfer of 10%
sanctions, as specified in Section IV, Performance or more of the total amount of the award between
of Agreement Provisions. budget categories, or changes to the indirect costs.
Report Contents - Performance Reports must Subrecipients may transfer up to 10% of the total
include a response to all objectives included in budget between current, approved budget
your subaward. A detailed response is required in categories without prior approval as long as the
the narrative portion for yes /no performance funds are transferred to an existing line item.
objectives. Submitted performance reports must
clearly articulate, where appropriate, performance Under no circumstances can transfers of funds
during the execution of the award has met a increase the total budgeted award.
standard against which the subrecipient's
performance can be measured. The narrative must Requests for changes to the subaward agreement
also reflect on accomplishments for the period and must be electronically signed by the subrecipient or
identify problems with project implementation and implementing agency chief official or the chief
address actions being taken to resolve the official designee.
problems. Additional information may be required if
necessary to comply with federal reporting All grant adjustments must be submitted no later
FY17 RSAT Standard Conditions Page 6 of 14
Rev. 1/2018
than thirty (30) days prior to grant expiration date. accomplishments for the period and identify .
problems with project implementation and address
6.0 Financial Expenditure and Reporting actions being taken to resolve the problems.
Additional information may be required if necessary
Reporting Requirements - The subrecipient shall to comply with federal reporting requirements.
have a choice of submitting either a Monthly or a
Quarterly Project Expenditure Report to the Submission - Performance Reports may be
Department. Project Expenditure Reports are due , submitted by the Project Director, Application
thirty (30) days after the end of the reporting Manager, or Performance Contacts.
period. In addition, if the subaward period is
extended, additional Project Expenditure Reports 8.0 Project Generated Income (PGI) - All income
shall be submitted: generated as a direct result of a sub project shall
be deemed program income. Program income from
All project expenditures for reimbursement of asset seizures and forfeitures is considered eamed
subrecipient costs shall be submitted on the when the property has been adjudicated to the
Project Expenditure Report Forms prescribed and benefit of the plaintiff (i.e., law enforcement entity).
provided by the Office of Criminal Justice Grants
(OCJG) through the SIMON (Subgrant Information Required Reports - the subrecipient shall submit
Management Online). Quarterly PGI Earnings and Expenditures Reports
to the Department within thirty (30) days after the
All Project Expenditure Reports shall be submitted end of the reporting period covering subaward
in sufficient detail for proper pre -audit and post- project generated income and expenditures during
audit. the previous quarter. If any PGI remains unspent
after the subaward ends, the subrecipient must
All reports must relate financial data to continue submitting quarterly PGI reports until all
performance accomplishments. funds are expended.
Before the "final" Project Expenditure Report will Submission - PGI Earnings and Expenditure
be processed, the subrecipient must submit to the reports must be electronically signed by the
Department all outstanding project reports and subrecipient or implementing agency's Chief
must have satisfied all special conditions. Failure to Financial Officer or the Chief Financial Officer's
comply with the above provisions shall result in designee.
forfeiture of reimbursement.
PGI Expenditure - Program income should be
Reports are to be submitted even when no used as earned and expended as soon as possible
reimbursement is being requested. and used to further the objects in which the award
was made. Any unexpended PGI remaining at the
Submission - The report must be electronically end of the federal grant period must be submitted
signed by the subrecipient or implementing to OCJG for transmittal to the Bureau of Justice
agency's Chief Financial Officer or the Chief Statistics.
Financial Officer's designee.
9.0 Subrecipient Integrity and Performance Matters -
7.0 Project Performance Reports Requirement to report information on certain civil,
criminal, and administrative proceedings to OCJG,
Reporting Time Frames - The subrecipient shall SAM and FAPIIS.
submit Monthly or Quarterly Project Performance
Reports to the Florida Department of Law The subrecipient must comply with any and all
Enforcement, hereafter known as the Department, applicable requirements regarding reporting of
within fifteen (15) days after the end of the information on civil, criminal, and administrative
reporting period. In addition, if the subaward period proceedings connected with (or connected to the
is extended beyond the "original" project period, performance of) either this award or any other
additional Quarterly Project Performance Reports grant, cooperative agreement, or procurement
shall be submitted. contract from the federal govemment. Under
certain circumstances, recipients of.OJP awards
Failure to Submit - Performance Reports that are are required to report information about such
complete, accurate, and timely may result in proceedings, through the federal System for Award
sanctions, as specified in Section IV, Performance Management (SAM), to the designated federal
of. Agreement Provisions. integrity and performance system (FAPIIS).
Report Contents - Performance Reports must ;SECTION V_ MONITORING AND AUDITS
include a response to all objectives included in
your subaward. A detailed response is required in 1.0 Access to Records and Inspection of Work
the narrative portion for yes /no performance The Florida Department of Law Enforcement, the
objectives. The narrative must also reflect on Auditor General of the State of Florida, the U.S.
FY17 RSAT Standard Conditions Page 7 of. 14
Rev. 1/2018
Department of Justice, the U.S. Comptroller period of performance, or until the property is no
General or any of their duly authorized longer needed. Subrecipients must use, manage
representatives, shall have access to books, and dispose of equipment acquired under a
documents, papers and records of the Federal award in accordance with ss. 274, F.S.
subrecipient, implementing agency and contractors Tangible Property and 200.313, F.S., Equipment.
for the purpose of audit and examination according
to the Financial Guide and 28 C.F.R. § 66. At any 3.0 Subaward Closeout - A Financial Closeout Audit
time, a representative of the Department, the U.S. shall be submitted to. the Department within forty-
Department of Justice, or the Auditor General of five (45) days of the end date of the performance
the State of Florida, have the right to visit the period.
project site to monitor, inspect and assess work
performed under this agreement. The Financial Closeout Audit report located in
SIMON must be electronically signed by the
The Department reserves the right to unilaterally subrecipient or implementing agency's Chief
terminate this agreement if the subrecipient, Financial Officer or the Chief Financial Officer
implementing agency, or contractor refuses to designee.
allow public access to all documents, papers,
letters, or other materials subject to provisions of s. Subaward Closeout will be initiated by the
119, F. S., unless specifically exempted and /or Department after the Financial Closeout has been
made confidential by operation of s..119, F. S., and completed and approved. Failure to submit
made or received by the subrecipient or its closeout reports timely will result in an
contractor in conjunction with this agreement. Administrative Closeout by the Department.
The subrecipient will give the awarding agency or 4.0 High Risk Subrecipients - If a subrecipient is
the General Accounting Office, through any designated "high risk" by a federal grant- making
authorized representative, access to and the right agency, currently or at any time during the course
to examine all paper or electronic records related of the period of performance under this award, the
to the financial assistance. subrecipient must disclose that fact and certain
related information to FDLE's OCJG. For purposes
2.0 Monitoring - The subrecipient must comply with of this disclosure, high risk includes any status
FDLE's grant monitoring guidelines, protocols, and under which a federal awarding agency provides
procedures, and cooperate with FDLE and the additional oversight due to the subrecipient's past
Federal: awarding agency on all grant monitoring performance, or other programmatic or financial
requests, including requests related to desk concerns with the subrecipient. The subrecipient's
reviews, enhanced programmatic desk reviews, disclosure must include the following: 1. The
and /or site visits. The subrecipient must provide federal awarding agency that currently designates
FDLE and /or the Federal awarding agency all - the subrecipient high risk, 2. The date the
documentation necessary to complete monitoring subrecipient was designated high risk, 3. The high-
of the award. Further, the subrecipient must abide risk point of contact at that federal awarding
by reasonable deadlines set by FDLE for providing agency (name, phone number, and email address),
requested documents. Failure to cooperate with and 4. The reasons for the high -risk status, as set
FDLE grant monitoring activities may result in out by the federal awarding agency.
sanctions affecting the subrecipient's award,
including, but not limited to: withholding and /or 5.0 Imposition of Additional Requirements - The
other restrictions on the subrecipient's access to subrecipient agrees to comply with any additional
funds, referral to the Office of the Inspector requirements that may be imposed by OCJG
General for audit review, designation of the during the period of performance for this award, if
subrecipient as a FDLE High Risk subrecipient or the subrecipient is designated as "high risk" for
termination of an award(s). purposes of the DOJ high -risk grantee list.
3.0 Property Management - The subrecipient shall 6.0 Retention of Records The subrecipient shall
establish and administer a system to protect, maintain all records and documents for a minimum
preserve, use, maintain and dispose of any of five (5) years from the date of the final financial
property furnished to it by the Department or statement and be available for audit and public
purchased pursuant to this agreement according to disclosure upon request of duly authorized
federal property management standards set forth in persons. The subrecipient shall comply with State
the DOJ Grants Financial Guide, and 28 C.F.R. § of Florida General Records Schedule GS1- SL for
66. This obligation continues as long as the State and Local Government Agencies:
subrecipient retains the property, notwithstanding http: / /dos.myflorida.com /media /693574 /general-
expiration of this agreement. records- scheduleos0l- sl.pdf and
htto://dos.mvflorida.com/media/693578/os02.pdf.
Property Use - The subrecipient must use
equipment acquired under a Federal award for the 7.0 Disputes and Appeals - The Department shall
authorized purposes of the project during the make its decision in writing when responding to
FY17 RSAT Standard Conditions Page 8 of 14
Rev. 1/2018
any disputes, disagreements, or questions of fact to Part 200 on the specified Data Collection Form
arising under this agreement and shall distribute its (Form SF -SAC).
response to all concerned parties. The subrecipient
shall proceed diligently with the performance of this Records shall be made available upon request for
agreement according to the Department's decision. a period of five (5) years from the date the audit
If the subrecipient appeals the Department's report is issued, unless extended in writing by the
decision, the appeal also shall be made in writing Department.
within twenty -one (21) calendar days to the
Department's clerk (agency clerk). The Subrecipients that expend Tess than $750,000 in
subrecipient's right to appeal the Departments federal awards during a fiscal year are exempt
decision is contained in s. 120, F. S., and in from the Single Audit Act audit requirements for
procedures set forth in Rule 28-106.104, Florida that fiscal year. In this case, written notification, in
Administrative Code. Failure to appeal within this the form of the "Certification of Audit Exemption"
time frame constitutes a waiver of proceedings form, shall be provided to the Department by the
under s. 120, F. S. Chief Financial Officer, or designee, that the
subrecipient is exempt. This notice shall be
8.0 Failure to Address Audit Issues -, The provided to the Department no later than March 1
subrecipient understands and agrees that FDLE's following the end of the fiscal year.
OCJG may withhold award funds, or may impose _
award conditions or other related requirements, if , SECTION VI: SUBAWARD PROCUREMENT AND
(as determined by OCJG) the subrecipient does COST PRINCIPLES
not satisfactorily and promptly address outstanding issues from audits required by the 2 C.F.R.. § 200 1.0 Procurement Procedures - Subrecipients must
Uniform Requirements (or by the terms of this have written procedures for procurement
award), or other outstanding issues that arise in transactions. Procedures must conform to
connection with audits, investigations, or reviews. applicable Federal law and the standards in 2
C.F.R. §§ 200.318 -326.
9.0 Single Annual Audit - Subrecipients that expend
$750,000 or more in a year in federal awards shall This condition applies to agreements that OCJG
have a single audit or program- specific audit considers to be a procurement "contract ", and not a
conducted for that year. The audit shall be second tier subaward.
performed in accordance with the OMB 2 C.F.R. §
200 Subpart F — Audit Requirements and other The details of the advance approval requirement to
applicable federal law. The contract for this use a noncompetitive approach in.a procurement
agreement shall be identified in the Schedule of contract under this award are posed on the OJP
Federal Financial Assistance in the subject audit. website at
The contract shall be identified as federal funds https: / /oip.gov /funding /Explore /NoncompetitiveProc
passed through the Florida Department of Law urement.htm.
Enforcement and include the contract number,
CFDA number, award amount, contract period, Additional information on Federal purchasing
funds received and disbursed. When applicable, guidelines can be found at
the subrecipient shall submit an annual financial https: / /oip.gov /funding /Implement/Resources /Guide audit that meets the requirements of 2 C.F.R. § ToProcurementProcedures.pdf, Guide to
200 Subpart F, "Audit Requirements" s. 215.97, Procurements Under DOJ Grants and Cooperative
F.S., "Florida Single Audit Act" and Rules of the. Agreements.
Auditor General, Chapter 10.550, "Local
Governmental Entity Audits" and Chapter 10.650, Subrecipients must have written procedures for
"Florida Single Audit Act Audits Nonprofit and For- procurement transactions. Procedures must
Profit Organizations." adhere to specifications in 2 C.F.R. § 200.319
Competition.
A complete audit report that covers any portion of
the effective dates of this agreement must be 2.0 Cost Analysis - A cost analysis must be
submitted within thirty (30) days after its performed by the subrecipient if the cost or price is
completion, but no later than nine (9) months after at or above the $35,000 acquisition threshold and
the end of the audit period. The Federal Audit the contract was awarded non - competitively in
Clearinghouse is the repository of record for 2 accordance with s. 216.3475, F.S. The
C.F.R. § 200 — Subpart F. Audits performed as a subrecipient must maintain records to support the
result of this requirement must be completed and cost analysis, which includes a detailed budget,
submitted to the Federal Audit Clearinghouse documented review of individual cost elements for
within the earlier of thirty (30) calendar days after allowability, reasonableness, and necessity. See
receipt of the auditor's report(s), or nine (9) months also: Chief Financial Officer Memorandum No. 02
after the end of the audit period. Submissions must (2012- 2013).
include required elements described in Appendix X
3.0 Allowable Costs - Allowance for costs incurred
FY17 RSAT Standard Conditions Page 9 of 14
Rev. 1/2018
under the subaward shall be determined according Charges made to the Personnel Budget Category
to the general principles and standards for selected must reasonably reflect the total time and activity
cost items set forth in the Office of Justice for which the employee is compensated by the
Programs Financial Guide, 28 C.F.R. § 66, organization and cover both federally funded and
"Uniform Administrative Requirements for Grants all other activities. The records may include the
and Cooperative Agreements to State and Local use of subsidiary records as defined in the
Governments ", and 2 C.F.R. § 200.405(e), "Cost organization's written policies. Where grant
Principles ". subrecipients work on multiple grant programs or
cost activities, documentation must support a
4.0 Unallowable Costs - Payments made for costs reasonable allocation or distribution of costs
determined to be unallowable by either the Federal among specific activities or cost objectives.
awarding agency, or the Department, either as
direct or indirect costs, must be refunded (including 8.0 Contractual Services - The subrecipient at any
interest) to FDLE and the Federal Government in tier must maintain written standards of conduct
accordance with instructions that determined the covering conflicts of interest and governing the
costs are unallowable unless state or Federal actions of its employees engaged in the selection,
statute or regulation directs otherwise. See also 2 award and administration of contracts as described
C.F.R. §§ 200.300 -309. in 2 C.F.R. § 200.318 General Procurement.
5.0 Indirect Cost Rate - A subrecipient that is eligible Requirements for Contractors of Subrecipients -
to use the "de minimis" indirect cost rate described The subrecipient assures the compliance of all
in 2 C.F.R. § 200.414(f), and elects to do so, must contractors with the applicable provisions of Title I of
advise OCJG in writing of both its eligibility and its the Omnibus Crime Control and Safe Streets Act of
election, and must comply with all associated 1968, as amended 42 U.S.C. §§ 3711 et seq.; the
requirements in the 2 C.F.R. § 200 and Appendix provisions of the current edition of the DOJ Grants
VII. Financial Guide Section
https:// oip. qov /financialquide /doi /pdfs /DOJ Financial
6.0 Sole Source - If the project requires a non- Guide.pdf
competitive purchase from a sole source, the
subrecipient must complete the Sole Source Approval of Consultant Contracts -
Justification for Services and Equipment Form and Compensation for individual consultant services
submit to OCJG upon application for pre - approval. must be reasonable and consistent with that paid
If the subrecipient is a state agency and the cost for similar services in the marketplace. The Federal
meets or exceeds $150,000, the subrecipient must awarding agency and pass- through entity must
also receive approval from the Department of review and approve in writing all consultant
Management Services (DMS) (s. 287.057(5), F.S.). contracts prior to employment of a consultant when
The Sole Source form must be signed by the the individual compensation rate exceeds $650
subrecipient or implementing agency chief official (excluding travel and subsistence costs) per eight -
or chief official designee. Additional details on the hour day, or $81.25 per hour. A detailed
sole source requirement can be found at 2 C.F.R. justification must be submitted to and approved by
§ 200 and the DOJ Grants Financial Guide. FDLE, who will coordinate written approval of the
Federal awarding agency, prior to subrecipient
7.0 Personal Services - Subrecipients may use grant obligation or expenditures of such funds. Approval
funds for eligible personal services including shall be based upon the contract's compliance with
salaries, wages, and fringe benefits, including requirements found in the Financial Guide Section
overtime in accordance with the DOJ Grants 3.6 Consultant Rates, 28 C.F.R. § 66, and
Financial Guide Section 3.9 - Compensation for applicable state statutes. The Department's
Personal Services, consistent with the principles approval of the subrecipient agreement does not
set out in 2 C.F.R. 200, Subpart E and those constitute approval of individual consultant
permitted in the federal program's authorizing contracts or rates. If consultants are hired through
legislation. Subrecipient employees should be a competitive bidding process (not sole source),
compensated with overtime payments for work the $650 threshold does not apply.
performed in excess of the established work week
and in accordance with the subrecipient's written FFATA Reporting Requirements - Subrecipients
compensation and pay plan. that enter into subawards of $25,000 or more
should review the Federal Funding Accountability
Documentation - Charges for salaries, wages, and Transparency Act of 2006 (FFATA), website at
and fringe benefits must be supported by a system https: / /oip.aov /funding /Explore /FFATA.htm for
of internal controls providing reasonable assurance additional reporting requirements.
that charges are accurate, allowable, and properly
allocated. Documentation supporting charges must 9.0 Travel and Training - The cost of all travel shall
be incorporated into the official records of the be reimbursed according to the subrecipient's
organization. written travel policy. If the subrecipient does not
have a written travel policy, cost of all travel will be
FY17 RSAT Standard Conditions Page 10 of 14
Rev. 1/2018
reimbursed according to State of Florida Travel including web -based materials and website
Guidelines s. 112.061, F. S. Any foreign travel content, to be paid under this award at least thirty
must obtain prior written, approval from the Federal (30) days prior to the targeted dissemination date.
awarding agency and pass- through entity.
All electronic and print materials paid under this
BJS or FDLE Sponsored Events - The award must contain the following statements
subrecipient agrees to participate in BJS- or FDLE- identifying the federal award:
sponsored training events, technical assistance
events, or conference held by FDLE or BJS or their This project was supported by Award No.
designees, upon FDLE's or BJS's request. awarded by the Bureau of Justice
Assistance, Office of Justice Programs.
10.0 Expenses Related to Conferences, Meetings, The opinions, findings, and conclusions or
Trainings, and Other Events - Subgrant funds recommendations expressed in this
requested for meetings, retreats, seminars, publication /program /exhibition are those
symposia, events, and group training activities and of the authors and do not necessarily
related expenses must receive written pre - approval reflect the views of the Department of
from the Federal awarding agency and pass- Justice or grant making component."
through entity and comply with all provisions in 2
C.F.R. § 200.432 and DOJ Grants Financial Guide Any website that funded in whole or in part
Section 3.10 Conference Approval, Planning, and under this award must include the same
Reporting. Subgrant applications requesting statement on the home page, on all major
approval for meeting, training, conference, or other entry pages (i.e., pages (exclusive of
event costs must include a completed Conference documents) whose primary purpose is to
& Events Submission Form for approval prior to navigate the user to interior content), and on
obligating subgrant funds for these purposes. any pages from which a visitor may access or
use a web -based service, including any pages
11.0 Training and Training Materials - Any training or that provide results or outputs from the
training materials that has been developed or service.
delivered with grant funding under this award must
adhere to the OJP Training Guiding Principles for Patents - Subrecipients are subject to applicable
Grantees and Subgrantees, available at regulations governing patents and inventions,
www. oip. qov/ fundinq/ oiptrainingquidingprinciples.ht including government wide regulations issued by
m. the Department of Commerce (27 C.F.R. § 401
and 2 C.F.R. § 200.315(c)).
12.0 Publications, Media and Patents
Subrecipients must promptly and fully report to
Ownership of Data and Creative Material - FDLE and the Federal awarding agency if any
Ownership of material, discoveries, inventions, and program produces patentable items, patent rights,
results developed, produced, or discovered processes, or inventions, in the course of work
subordinate to this agreement is govemed by the sponsored under this award
terms of the DOJ Grants Financial Guide, 28
C.F.R. §§ 66 and 200.315. 13.0 Information Technology Projects
Publication or Printing of Materials - Publication Criminal Intelligence Systems - The subrecipient
costs for electronic and print media, including agrees that any information technology system
distribution, promotion, and general handling are funded or supported by the Office of Justice
allowable. If these costs are not identifiable with a Programs funds will comply with 28 C.F.R. § 23,
particular direct cost objective, it should be Criminal Intelligence Systems Operating Policies, if
allocated as indirect costs. Publication includes the Office of Justice Programs determines this
writing, editing, and preparing the illustrated regulation to be applicable. Should the Office of
material (including videos and electronic Justice Programs determine 28 C.F.R. § 23 to be
mediums). applicable, the Office of Justice Programs may, at
its discretion, perform audits of the system, as per
Subrecipients must request pre - approval in writing 28 C.F.R. § 23.20(g). Should any violation of 28
for page charges for professional journal C.F.R. § 23 occur, the subrecipient may be fined
publications. as per 42 U.S.C. § 3789g(c) -(d). The subrecipient
All publication materials must comply with may not satisfy such a fine with federal funds.
provisions in 2 C.F.R. § 200.461 and DOJ Grants
Financial Guide Section 3.9 Allowable Costs — The subrecipient understands and agrees that no
Publication. awarded funds may be used to maintain or
establish a computer network unless such network
Subrecipients must submit for review and approval blocks the viewing, downloading, and exchanging
one (1) copy of any curricula, training materials, or of pornography. In doing so the subrecipient
any other written materials to be published, agrees that these restrictions will not limit the use
FY17 RSAT Standard Conditions Page 11 of 14
Rev. 1/2018
of awarded funds necessary for any federal, state, appropriate privacy policy that protects shared
tribal, or local law enforcement agency or any other information, or provide detailed justification for why .
entity carrying out criminal investigations, an alternative approach is recommended.
prosecutions, or adjudication activities.
SECTION VII: ADDITIONAL REQUIREMENTS • 1
14.0 Interoperable Communications Guidance
Subrecipients using funds to support emergency 1.0 Environmental Protection Agency's (EPA) list
communications activities must comply with the of Violating Facilities The subrecipient assures.
current SAFECOM Guidance for Emergency that the facilities under its ownership, lease or
Communication Grants, including - provisions on supervision which shall be utilized in the
technical standards that ensure and enhance accomplishment of the Program Purpose are not
interoperable communications. Emergency listed on the EPA's list. of Violating Facilities and
communications activities include the purchase of that it will notify the Department of the receipt of
Interoperable Communications Equipment and any communication from the Director of the EPA
technologies such as voice- over- intemetprotocol Office of Federal Activities indicating that a facility
bridging or gateway devices, or equipment to to be used in the project is under consideration for
support the build out of wireless broadband listing by the EPA.
networks in the 700 MHz public safety band under
the Federal Communications Commission (FCC), 2.0 National Environmental Policy Act (NEPA) -
Waiver Order. SAFECOM guidance can be found The subrecipient must assist FDLE in complying
at with NEPA, the National Historic Preservation Act,
www.safecomprogram.gov /library /lists /library /DispF and other related federal environmental impact
orm.aspx ?ID =334. analyses requirements in the use of subaward
funds. This applies to the following new activities
Subrecipients interested in developing a public whether or not they are being specifically funded
safety broadband network in the 700 MHz band in with these subaward funds. That is, it applies as
their jurisdictions must adhere to the technical long as the activity is being conducted by the
standards set forth in the FCC Waiver Order, or subrecipient or any third party and the activity
any succeeding FCC orders, rules, or regulations needs to be undertaken in order to use these
pertaining to broadband operations in the 700 MHz • subaward funds, Accordingly, the subrecipient
public safety band. The subrecipient shall also must first determine if any of the following activities
ensure projects support the Statewide will be funded by the grant, prior to obligating funds
Communication Interoperability Plan (SCIP) and for any of these purposes.
are fully coordinated with the full -time Statewide
Interoperability Coordinator (SWIC). If any future If it is determined that any of the following activities
regulatory requirement (from the FCC or other will be funded by the grant, the grantee must
governmental entity) results in a material technical. contact FDLE OCJG to obtain written pre - approval
or financial change in the project, the recipient from the Federal awarding agency and pass -
should submit associated documentation, and through entity.
other material, as applicable, for review by the
SWIC to ensure coordination. Subrecipients must 1) New construction
provide a listing of all communications equipment
purchased with grant award funding (plus the 2) Any Renovation or remodeling of a property
quantity purchased of each item) to FDLE once either (a) listed on or eligible for listing on the
items are procured during any periodic National Register of Historic Places or (b)
programmatic progress reports. located within a 100 -year flood plain; a
wetland, or habitat for endangered species.
15.0 Drug Court Projects - A Drug Court Project must
comply with s. 397.334, F. S., "Treatment -Based 3) A renovation, lease, or any other proposed
Drug Court Programs." use of a building or facility that will either (a)
s result in a change in its basic prior use or (b)
16.0 Global Standards Package - In order to promote significantly change its size.
information sharing and enable interoperability
among disparate systems across the justice and • • 4) Implementation of a new program involving the
public safety community, OJP requires the use of chemicals other than chemicals that are
subrecipient to comply with DOJ's Global Justice (a) purchased as an incidental component of a
Information Sharing Initiative (DOJ's Global) funded activity and (b) traditionally used, for
guidelines and recommendations for this particular example, in office, household, recreational, or
grant. Subrecipient shall conform to the Global educational environments.
Standards Package (GSP) and all constituent
elements, where applicable, as described at: 5) Implementation of a program relating to _
www.it.oip.gov /gsp grantcondition. Subrecipient clandestine methamphetamine laboratory
shall document planned approaches to information operations, including the identification, seizure,
sharing and describe compliance to the GSP and or closure of clandestine methamphetamine
FY17 RSAT Standard Conditions Page 12 of 14
Rev. 1/2018 .
}
laboratories. The foregoing is not intended, to contravene
requirements applicable to classified information. In
The subrecipient understands and agrees that accepting this award, the subrecipient:
complying with NEPA may require the preparation
of an Environmental. Assessment and /or an. 1) Has not required internal confidentiality
Environmental Impact Statement, as directed by agreements or statements from employees or
the Bureau of Justice Assistance. The subrecipient contractors that currently prohibit reporting
further understands and agrees to the waste, fraud, or abuse; and b. Certifies that, if .
requirements for implementation of a Mitigation it learns that it is or has been requiring its
Plan, as detailed by the Department of Justice at employees or contractors to execute
www.bja.gov /Funding /neoa.html, for programs agreements that prohibit reporting of waste,
relating to methamphetamine laboratory fraud, or abuse, it will immediately stop any
operations. further obligations of award funds, will provide
prompt written notification to OCJG, and will
3.0 Human Research Subjects - The subrecipient resume such obligations only if expressly
must comply with the requirements of 28 C.F.R. § authorized to do so by OCJG.
46 and all Office of Justice Programs policies and
procedures regarding the protection of human 2) Will comply with requirements of 5 U.S.C. §§
research subjects, including obtainment of 1501 -08 and 7324 -28, which limit certain
Institutional Review Board approval, if appropriate, political activities of State or local government
and subject informed consent. employees whose principal employment is in
connection with an activity financed in whole
4.0 Disclosures or in part by federal assistance.
Violations of Criminal Law - The subrecipient and 7.0 • Funds to Association of Community
implementing agency must disclose all violations of Organizations for Reform Now (ACORN)
state or federal criminal law involving fraud, bribery Unallowable- Subrecipient understands and
or gratuity violations potentially affecting the agrees that it cannot use any federal funds, either
subaward. directly or indirectly, in support of any contract or
subaward to either the Association of Community
5.0 Reporting Potential Fraud, Waste, Abuse, and Organizations for Reform Now (ACORN) or its
Similar Misconduct - The subrecipient, at any tier, subsidiaries, without the express prior written
must promptly refer to the FDLE, Office of the approval of OJP.
Inspector General (OIG) any credible evidence that
a principal, employee, agent, subrecipient, 8.0 Text Messaging While Driving - Pursuant to
contractor, subcontractor, or other person has, in Executive Order 13513, "Federal Leadership on
connection with funds under this award (1) Reducing Text Messaging While Driving," 74 Fed.
submitted a claim that violates the False Claims Reg. 51225 (October 1, 2009), and s. 316.305, F.
Act; or (2) committed a criminal or civil violation of S., the subrecipient is encouraged to adopt and
laws pertaining to fraud, conflict of interest, bribery, enforce policies banning employees from text
gratuity, or similar misconduct. messaging while driving any vehicle during the
course of performing work funded by this subaward
Potential fraud, waste, abuse, or misconduct and to establish workplace safety policies and
involving or relating to funds under this award • • conduct education, awareness, and other outreach
should be reported to the FDLE OIG by -- (1) mail to decrease crashes caused by distracted drivers.
directed to: Florida Department of Law
Enforcement, Office of the Inspector General, at 9.0 Report Duplicative Funding - Subrecipients must
Post Office Box 1489, Tallahassee, Florida 32302- disclose or promptly notify the Federal awarding
1489, (2) e-mail to oigreportfraud na.fdle.state.fl.us; agency or pass- through entity of other active
and /or (3) the FDLE OIG hotline: at (800) 543- federal awards that have been, are being, or are to,
5353. • be used (in whole or in part) for one or more
identical cost items provided under this award.
6.0 Restrictions and Certifications Regarding Non -
disclosure Agreements and Related Matters - 10.0 Trafficking in Persons - The subrecipient must
No subrecipient under this award, or entity that comply with applicable requirements pertaining to
receives a procurement contract with funds under prohibited conduct relating to the trafficking of
this award, may require an employee to sign an . persons, whether on the part of subrecipient or
internal confidentiality agreement that prohibits the individuals defined as "employees" of the
reporting of waste, fraud, or abuse to an subrecipient. The details of the subrecipient's
investigative or law enforcement representative obligations related to prohibited conduct related to
authorized to receive such information. trafficking in persons are posted on the OJP web
site at
https: / /oip.gov /funding /Explore /ProhibitedConduct -
FY17 RSAT Stand and Conditions Page 13 of 14
Rev. 1/2018
•
Traffickina.htm, and are incorporated by reference social, vocational, and other skills to solve the
here. substance abuse and related problems.
11.0 SAM Registration - The subrecipient must comply 4) Require urinalysis and /or other proven reliable
with applicable requirements regarding the System forms of drug and alcohol testing for program
for Award Management (SAM), currently participants, including both periodic and
accessible at https: / /www.sam.gov /. This includes random testing, and for former participants
applicable requirements regarding registration with while they remain in the custody of the state or
SAM, as well as maintaining current information in local government.
SAM.
5) If possible, RSAT residential participation
The subrecipient also must comply with applicable should be limited to inmates with 6 to 12
restrictions on subawards to second -tier months remaining in their confinement so they
subrecipients, including restrictions on subawards can be released from prison instead of
to entities that do not acquire and provide the returning to the general prison population after
unique entity identifier required for SAM completing the program.
registration.
6) If possible, program design should be based
The details of the subrecipient's obligations related on evidence - based, scientific practices.
to SAM and to unique entity identifiers are posted
on the OJP web site at 14.0 RSAT Jail -Based Programs Must - As set forth in
https: / /olp.gov /fundinq /Explore /SAM.htm. the Residential Substance Abuse Treatment
(RSAT) for State Prisoners Program FY 2017
12.0 Requirement of the Award; Remedies for Non- Formula Grant Announcement
Compliance or for Materially False Statements - (https: / /www.bia.gov /Funding /RSAT17.pdf), all Jail -
Any materially false, fictitious, or fraudulent Based Programs must include all of the following
statement to the Department related to this award requirements:
(or concealment or omission of a material fact) may
be the subject of criminal prosecution (including 1) Provide substance abuse treatment services
under 18 U.S.C. §§ 1001, 1621, and /or 42 U.S.C. § to each participant at least three (3) months.
3795a), and also may lead to imposition of civil
penalties and administrative remedies for false 2) Focus on the substance abuse problems of
claims or otherwise (including under 31 U.S.C. §§ the inmate.
3729 -3730 and 3801 - 3812).
3) Develop the inmate's cognitive, behavioral,
Should any provision of a. requirement of this award social, vocational, and other skills to solve the
be held to be invalid or unenforceable by its terms, substance abuse and related problems.
that provision shall first be applied with a limited
construction so as to give it the maximum effect 4) If possible, jail -based programs should
permitted by law. Should it be held, instead, that the separate the treatment population from the
provision is utterly invalid or unenforceable; such general correctional population and program
provision shall be deemed severable from this design should be based on effective, scientific
award. practices.
13.0 RSAT Prison -Based Programs - As set forth in the 15.0 Program Coordination - The subrecipient will
Residential Substance Abuse Treatment (RSAT) for coordinate the design and implementation of
State Prisoners Program FY 2017 Formula Grant treatment programs between State correctional
Announcement representatives and the State alcohol and drug
( https: / /www.bia.gov /Funding /RSAT17.pdf), all abuse agency (and, if appropriate, between
Prison -Based Programs must include all of the representatives of local correctional agencies and
following requirements: representatives of either the State alcohol and drug
abuse agency or any appropriate local alcohol and
1) Provide substance abuse treatment services drug abuse agency, especially where there is
to each participant at least 6 and no more than opportunity to coordinate with initiatives funded
12 months. Provide residential treatment through the Justice Assistance Grant (JAG)
facilities set apart—in a completely separate program).
facility or dedicated unit in a facility exclusively
for use by RSAT participants —from the 15.0 Opioid Reduction - Subrecipient agrees that, to
general correctional population. the extent that substance abuse treatment and
related services are funded by this award, they will
2) Focus on substance abuse problems of the include needed treatment and services to address
inmate. opioid abuse reduction.
3) Develop the inmate's cognitive, behavioral,
FY17 RSAT Standard Conditions Page 14 of 14
Rev. 1/2018
Application for Funding Assistance
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
In witness whereof, the parties affirm they each have read and agree to the conditions set
forth in this agreement, have read and understand the agreement in its entirety and have
executed this agreement by their duty authorized officers on the date, month and year set
out below.
Corrections on this page, including Strikeovers,
whiteout, etc. are not
State of Florida G .
Department of Law Enforcement a- a
C ite H of Criminal Jus #ice Grants `
Signature ; 1-insw
Typed Name and Title: PetrtM T. Herring, Bureau Chief
Date: e6, / i
Subgrant�Rec�pient �°
Author�ztngOffi�talofGov�ernn�n #a1Urnt
' {commission Chairnian, Mayor, or Designated Representative)
.. .. ._
Typed Name of Subgrant Monroe County Board of Commissioners
Signature
Typed Name and Title: David Rice, Mayor
Date: `4 182' [ '
'S lmplemen ing Agency
x$" official, Admmtstrator or Designated Representative
C.._.:, .{ '' wry .xs `a• �k .. .... ..........�,..._�,._..-
t rw r*iSr Ile- t _ .tc z z- d" ' as a �.r. , ... a .gy 011,
Typed Name of Implementing Monroe County Board of Commissioners
Signature
Typed Name and Title: David Rice, Mayor
Date: 4 1 it 2-1 l �'
Application for Funding Assistance
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
Insert Certifications and Authorizations here.
Application Ref # 2018 -RSAT -112 Section #7 Page 1 of 1
Contract # 2018 - RSAT- MONR -1 -U4 -004
OCJG -005 (rev. April 2005)
U.S. DEPARTMENT OF JUSTICE
} OFFICE OF JUSTICE PROGRAMS
OFFICE OF THE COMPTROLLER
Certification Regarding Debarment. Suspension. Ineligibility and Voluntary
Exclusion for Lower Tier Covered Transactions (Subrecipient)
This certification is required by the regulations implementing Executive Order 12549, Debarment and
Suspension, 28 C.F.R. Part 67, Section 67.510, Participants' responsibilities. The regulations were
published as Part VII of the May 26, 1988 Federal Register (pages 19160- 19211).
BEFORE COMPLETING CERTIFICATION, READ INSTRUCTIONS
(1) The prospective lower tier participants certifies, by submission of this proposal, that neither it nor its
principals are presently debarred, suspended, proposed for debarment, declared ineligible, or
voluntarily excluded from participation in this transaction by any Federal department or agency.
(2) Where the prospective lower tier participant is unable to certify to any of the statements in this
certification, such . prospective participant shall attach an explanation to this proposal.
iihaitcr
Chief Official of the A plicant Government Date
David Rice Monroe County Board of Commissioners
Printed Name Applicant Government Name
•
CERTIFICATION FORM
Compliance with the Equal Employment Opportunity Plan (EEOP) Requirements
Please read carefully the Instructions (see below) and then complete Section A or Section B or Section C, not all three. If recipient
completes Section A or C and sub - grants a single award over $500, 000, in addition, please complete Section D.
Recipient's Name: Monroe County Board of County Commissioners
Address: 1100 Simonton Street, Key West, FL 33040
Is agency a; ❑ Direct or Sub recipient of OJP, OVW or COPS funding? Law Enforcement Agency? ❑ Yes x No
DUNS Number: 073876747 Vendor Number (only if direct recipient) N/A
Name and Title of Contact Person: Janet Gunderson, Sr. Grants & Finance Analyst
Telephone Number: 305 - 292 -4470 E -Mail Address: Gunderson - Janet @MonroeCounty - FL.gov
Section A— Declaration Claiming Complete Exemption from the EEOP Requirement '
•
Please check all the following boxes that apply. •
❑ Less than fifty employees. o Indian Tribe ❑ Medical Institution.
• o Nonprofit Organization .- ❑ Educational. Institution ❑ Receiving a single award(s)less than $25,000.
-[responsible
official], certify that
[recipient] is not required to prepare an EEOP for the reason(s) checked above, pursuant to 28 C.F.R § 42.302.
I further certify that [recipient]
will comply with applicable federal civil rights laws that prohibit discrimination in employment and in the delivery of
services.-
If recipient sub- grants a single award over $500, 000, in addition, please complete Section D
•
Print or Type Name and Title , Signature Date
Section B— Declaration Claiming Exemption from the EEOP Submission Requirement and Certifying
That an EEOP Is on File for Review
If a recipient agency has fifty or more employees and is receiving a single award or, subaward, of $25, 000 or more, but less than $500, 000, then
the recipient agency does not have to submit an EEOP to the OCR for review as long as it certifies the following (42 C.F.R. § 42.305):
I, David Rice, Mayor [responsible
official], certify that Monroe County Board of County Commissioners
[recipient], which has fifty or more employees and is receiving a single award or subaward for $25,000 or more, but less
than $500,000, has formulated an EEOP in accordance with 28 CFR pt. 42, subpt. E. I further certify that within the last
twenty -four months, the proper authority has formulated and signed into effect the EEOP and, as required by applicable
federal law, it is available for review by the public, employees, the appropriate state planning agency, and the Office for
Civil Rights, Office of Justice Programs, U.S. Department of Justice. The EEOP is on file at the following office:
Calvin Allen, EEO Officer, Monroe County Board of County Commissioners
[organization],
1100 Simonton Street, Key West, FL 33040 - 3110
[address].
David Rice, Mayor 6/22/2018
Print or Type Name and Title Signature Date
Section C— Declaration Stating that an EEOP Short Form Has Been Submitted to the Office for Civil
Rights for Review
If a recipient agency has fifty or more employees and is receiving a single award, or subaward, of $500,000 or more, then the recipient agency
must send an EEOP Short Form to the OCR for review. _
I, [responsible
official], certify that
[recipient], which has fifty or more employees and is receiving a single award of $500,000 or more, has formulated an
EEOP in accordance with 28 CFR pt. 42, subpt. E, and sent it for review on
,[date] to the Office for Civil Rights, Office of Justice Programs, U.S. Department of Justice.
If recipient sub- grants a single award over $500, 000, in addition, please complete Section D -
Print or Type Name and Title . Signature Date
Section D— Declaration Stating that Recipient Subawards a Single Award Over $500,000
. If a recipient agency, subawards a single award of $500,000 or more then the granting agency should provide a list; including, name, address
and DUNS # of each such sub - recipient.
Sub - Recipient Agency Name /Address Sub- Recipient DUNS Number
ti
If additional space in necessary, please duplicate this page.
OMB Control No. 1121 -0340 Expiration Date: 12/31/2015
U.S. DEPARTMENT OF JUSTICE
OFFICE OF JUSTICE PROGRAMS
State or Local Government: FY 2017 Certification of Compliance with 8 U.S.C. § 1373
On behalf of the applicant government entity named below, and in support of its application, I certify under penalty of perjury to
the Office of Justice Programs ( "OJP "), U.S. Department of Justice ( "USDOJ "), that all of the following are true and correct:
(1) I am the chief legal officer of the State or local government of which the applicant entity named below is a part ("the
jurisdiction "), and I have the authority to make this certification on behalf of the jurisdiction and the applicant entity (that
is, the entity applying directly to OJP). I understand that OJP will rely upon this certification as a material
representation in any decision to make an award to the applicant entity.
(2) I have carefully reviewed 8 U.S.C. § 1373(a) and (b), including the prohibitions on certain actions by State and local
government entities, - agencies, and - officials regarding information on citizenship and immigration status. I also have
reviewed the provisions set out at (or referenced in) 8 U.S.C. § 1551 note ( "Abolition ... and Transfer of Functions "),
pursuant to which references to the "Immigration and Naturalization Service" in 8 U.S.C. § 1373 are to be read, as a
legal matter, as references to particular components of the U.S. Department of Homeland Security.
(3) I (and also the applicant entity) understand that the U.S. Department of Justice will require States and local
governments (and agencies or other entities thereof) to comply with 8 U.S.C. § 1373, with respect to any "program or
activity" funded in whole or in part with the federal financial assistance provided through the FY 2017 OJP program
under which this certification is being submitted ( "the FY 2017 OJP Program" identified below), specifically including
any such "program or activity" of a governmental entity or - agency that is a subrecipient (at any tier) of funds under the
FY 2017 OJP Program.
(4) I (and also the applicant entity) understand that, for purposes of this certification, "program or activity" means what it
means under title VI of the Civil Rights Act of 1964 (see 42 U.S.C. § 2000d -4a), and that terms used in this certification
that are defined in 8 U.S.C. § 1101 mean what they mean under that section 1101, except that the term "State" also
shall include American Samoa (cf. 42 U.S.C. § 901(a)(2)). Also, I understand that, for purposes of this certification,
neither a "public" institution of higher education (i.e., one that is owned, controlled, or directly funded by a State or local
government) nor an Indian tribe is considered a State or local government entity or - agency.
(5) I have conducted (or caused to be conducted for me) a diligent inquiry and review concerning both —
(a) the "program or activity" to be funded (in whole or in part) with the federal financial assistance sought
by the applicant entity under this FY 2017 OJP Program; and
(b) any prohibitions or restrictions potentially applicable to the "program or activity" sought to be funded
under the FY 2017 OJP Program that deal with sending to, requesting or receiving from, maintaining,
or exchanging information of the types described in 8 U.S.C. § 1373(a) or (b), whether imposed by a
State or local government entity, - agency, or - official.
(6) As of the date of this certification, neither the jurisdiction nor any entity, agency, or official of the
jurisdiction has in effect, purports to have in effect, or is subject to or bound by, any prohibition or any
restriction that would apply to the "program or activity" to be funded in whole or in part under the FY 2017 OJP
Program (which, for the specific purpose of this paragraph 6, shall not be understood to include any such
"program or activity" of any subrecipient at any tier), and that deals with either— (1) a government entity
or - official sending or receiving information regarding citizenship or immigration status as described in 8
U.S.C. § 1373(a); or (2) a government entity or - agency sending to, requesting or receiving from, maintaining,
or exchanging information of the types (and with respect to the entities) described in 8 U.S.C. § 1373(b).
I acknowledge that a materially false, fictitious, or fraudulent statement (or concealment or omission of a material fact) in this
certification, or in the application that it supports, may be the subject of criminal prosecution (including under 18 U.S.C. §§ 1001
and /or 1621, and /or 42 U.S.C. § 3795a), and also may subject me and the applicant entity to civil penalties and administrative
remedies for false claims or otherwise (including under 31 U.S.C. §§ 3729 -3730 and §§ 3801 - 3812). I also acknowledge that
OJP awards, including cell' .tio •vided in connection with such awards, are subject to review by USDOJ, including by
OJP and by the = • O J 0 - spector General.
/ . ter e. si. /
_. .4ture ofrV hief egal Officer o'r e Jurisdiction Printed Name of Chief L gal Officer
a 5
/ Cdc,,,a4 ii-d
Date of ertifica on Title of Chief Legal Officer of the Jurisdon
t�lo rtro • e0 *, Board i-C Co..n+y Co rn m i ss i oners .
Name of Applicant Government Entity (Le., the applicant to the FY 2017 OJP Program identified below)
FY 2017 OlP Program: Byrne Justice Assistance Grant ( "JAG ") Program
U.S. DEPARTMENT OF JUSTICE
OFFICE OF JUSTICE PROGRAMS
Edward Byrne Justice Assistance Grant Program
FY 2017 Local Solicitation
Certifications and Assurances
by the Chief Executive of the Applicant Government
On behalf of the applicant unit of local government named below, in support of that locality's application for an award
under the FY 2017 Edward Byrne Justice Assistance Grant ( "JAG ") Program, and further to 42 U.S.C. § 3752(a), I
certify under penalty of perjury to the Office of Justice Programs ("OJP "), U.S. Department of Justice ( "USDOJ "), that
all of the following are true and correct:
1. I am the chief executive of the applicant unit of local govemment named below, and.l have the authority to make
the following representations on my own behalf and on behalf of the applicant unit of local govemment. I
understand that these representations will be relied upon as material in. any OJP decision to make an award, under
the application described above, to the applicant unit of local govemment.
2.. I certify that no federal funds made available by the award (if any) that•OJP makes based on the application
described above will be used to supplant local funds, but will be used to increase the amounts of such funds that
would, in the absence of federal funds, be made available for law enforcement activities.
3. I assure that the application described above (and any amendment to that application) was submitted for review
to the governing body of the unit of local government (e.g., city council or county commission), or to an organization
designated by that governing body, not less than 30 days before the date of this certification.
4. I assure that, before the date of this certification— (a) the application described above (and any amendment to
that application) was made public; and (b) an opportunity to comment on that application (or amendment) was
provided to citizens and to neighborhood or community-based organizations, to the extent applicable law or
established procedure made such an opportunity available.
5. I assure that, for each fiscal year of the award (if any) that OJP makes based on the application described above,
the applicant unit of local government will maintain and report such data, records, and information (programmatic
and financial), as OJP may reasonably require.
6. I certify that— (a) the programs to be funded by the award (if any) that OJP makes based on the application
described above meet all the requirements of the JAG Program statute (42 U.S.C. §§ 3750 - 3758); (b) all the
information contained in that application is correct; (c) in connection with that application, there has been appropriate
coordination with affected agencies; and (d) in connection with that award (if any), the applicant unit of local
government will comply with all provisions of the JAG Program statute and all other applicable federal laws.
7. I have examined certification entitled "State or Local Govemment: FY 2017 Certification of Compliance with 8
U.S.C. § 1373" executed by the chief legal officer of the applicant government with respect to the FY 2017 JAG
program and submitted in support of the application described above, and I hereby adopt that certification as my
own on behalf of that government.
I acknowledge that a materially false, fictitious, or fraudulent statement (or concealment or omission of a material fact)
in this certification, or in the application that it "supports, may be the subject of criminal prosecution (including under 18
U.S.C. §§ 1001 and /or 1621, and /or 42 U.S.C. § 3795a), and also may subject me and the applicant unit of local
govemment to civil penalties and administrative remedies for false claims or otherwise (including under 31 U.S.C. §§
3729 -3730 and §§ 3801 - 3812). I also acknowledge that OJP awards, including certifications provided in connection
with such awards, are subject to review by USDOJ, including by OJP and by the USDOJ Office of the Inspector
General. Lir /
Applicant Unit of Date of Certification
Signature of Chie Executive of the
Local Government .
n1 ac 0 r—
'.0 2-v C1 - J `( Title of C'iief Executive
Printed Name of C ief Exeputive�
Mon r 172_- ('over z.1 . Caw) 00t"Y yl l SS l O (I,Q,G
Name of Applicant Unit of Loal Government
ATTACHMENT C
PUBLIC ENTITY CRIME STATEMENT
"A person or affiliate who has been placed on the convicted vendor list following a conviction for public entity
crime may not submit a bid on a contract to provide any goods or services to a public entity, may not submit a
bid on a contract with a public entity for the construction or repair of a public building or public work, may not
submit bids on leases of real property to public entity, may not be awarded or perform work as a
CONTRACTOR, supplier, subcontractor, or CONTRACTOR under a contract with any public entity, and may
not transact business with any public entity in excess of the threshold amount provided in Section 287.017, for
CATEGORY TWO for a period of 36 months from the date of being placed on the convicted vendor list."
I have read the above and state that neither U LUreeY L IDG- i'dearespondent's name) nor any Affiliate
has been placed on the convicted vendor list within the last 36 months.
\, 1 L — � r.�
(Signature) •
Date: 7 130J i cc
STATE OF: I
COUNTY OF: hl Vl rd P�
Subscribed and sworn to (or affirmed) before me on J1L1
L% jO , aO13
(date) by fr1LU -r DILL le ,vy (name of affiant). He he is personally known to me
or has produced I■yA (type of identification) as identification.
I NO ' RY PUBLIC
My Commission Expires: t / 6 22--
'% Notary Public State of Florida
Maryanne L Johnson
? �,p Expires 01'/15/2022 175345
ATTACHMENT D
SWORN STATEMENT UNDER ORDINANCE NO. 010 -1990
MONROE COUNTY, FLORIDA
ETHICS CLAUSE
" Guidance /Care Center
(Company)
"...warrants that he /it has not employed, retained or otherwise had act on his /her behalf any former County
officer or employee in violation of Section 2 of Ordinance No. 010 -1990 or any County officer or employee in
violation of Section 3 of Ordinance No. 010 -1990. For breach or violation of this provision the County may, in
its discretion, terminate this Agreement without liability and may also, in its discretion, deduct from the
Agreement or purchase price, or otherwise recover, the full amount of any fee, commission, percentage, gift,
or consideration paid to the former County officer or employee."
(Signature
Date: 1 5011 r
STATE OF: FjOV?d
COUNTY OF: j jt'l V/9&
Subscribed and sworn to (or affirmed) before me on jUil,( 1 (/)/q
(date) by klAkre'eV' it/11l? au LI (name of affiant). He / /he is personally known to
9 or has produced WA (type of identification) as
identification.
,A% 0/l/14,m
• ARY PU IC
My Commission Expires: 1 J l h Y--
y'ls. Notary public State of Florida
Maryanne L Johnson
My Commission GG 175345
� , ti o�' Expires Ol /15/2022
ATTACHMENT E
DRUG -FREE WORKPLACE FORM
The undersigned vendor in accordance with Florida Statute 287.087 hereby certifies that:
Guidance /Care Center
(Name of Business)
1. Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing,
possession, or use of a controlled substance is prohibited in the workplace and specifying the actions
that will be taken against employees for violations of such prohibition.
2. Inform employees about the dangers of drug abuse in the workplace, the business' policy of
maintaining a drug -free workplace, any available drug counseling, rehabilitation, and employee
assistance programs, and the penalties that may be imposed upon employees for drug abuse
violations.
3. Give each employee engaged in providing the commodities or contractual services that are under bid a
copy of the statement specified in subsection (1).
4. In the statement specified in subsection (1), notify the employees that, as a condition of working on the
commodities or contractual services that are under bid, the employee will abide by the terms of the
statement and will notify the employer of any conviction of, or plea of guilty or nolo contendere to, any
violation of Chapter 893 (Florida Statutes) or of any controlled substance law of the United States or
any state, for a violation occurring in the workplace no later than five (5) days after such conviction.
5. Impose a sanction on, or require the satisfactory participation in a drug abuse assistance or
rehabilitation program if such is available in the employee's community, or any employee who is so
convicted.
6. Make a good faith effort to continue to maintain a drug -free workplace through implementation of this
section.
As the person authorized to sign the statement, I certify that this firm complies fully with the above
requirements.
(Signature)
Date: fo/J&
STATEOF: Fitri
COUNTY OF: 1M6-pi V `�
Subscribed and sworn to (or affirmed) before me on ‘, , W. o (date) Ilkkarew tA,v1 (name of affiant). Herke is personally known for has
produced k (type of identification) as identification.
/
c eP4g_ Notary Public State of Ftorida NOT AIF Y PUBLIC
a ; - Maryanne L Johnson
v My Commission GG 175345
:4 a
o Expires 0 1 /1 5120 2 2 My Commission Expires: tl
ATTACHMENT F
COMPLIANCE WITH COUNTY GUIDELINES
The PROVIDER must furnish to the County the following items:
(a) IRS Letter of Determination and GUIDESTAR printout indicating current 501(c)(3) status;
(b) Proof of registration with the Florida Department of Agriculture as required by Florida Statute 496.405
and the Florida Department of State as require by Florida Statute 617.01201 or proof of exemption
from registration as per Florida Stature 496.406.
(c) List of the Organization's Board of Directors of which there must be at least 5 and for each board
member please indicate when elected to serve and the length of term of service;
(d) Evidence of annual election of Officers and Directors;
(e) Unqualified audited financial statements from the most recent fiscal year for all organizations that
expend $150,000 a year or more; if qualified, include a statement of deficiencies with corrective actions
recommended /taken; audit shall be prepared by an independent certified public accountant (CPA) with
a current license, in good standing with the Florida State Board of Accountancy. If the PROVIDER
receives $100,000 or more in grant funding from the County:
a. The CPA that prepares the audit must also be a member of the American Institute of
Certified Public Accountants (AICPA);
b. The CPA must maintain malpractice insurance covering the audit services
provided and
c. The County shall be considered an "intended recipient" of said audit.
(f) Copy of a filed IRS Form 990 from most recent fiscal year with all attached schedules;
(g) Organization's Corporate Bylaws, which must include the organization's mission, board and
membership composition, and process for election of officers;
(h) Organization's Policies and Procedures Manual which must include hiring policies for all staff, drug and
alcohol free workplace provisions, and equal employment opportunity provisions;
(i) Specific description or list of services to be provided under this contract with this grant (see Attachment
B);
(j) Cooperation with County monitoring visits that the County may request during the contract year; and
(k) Other reasonable reports and information related to compliance with applicable laws, contract
provisions and the scope of services that the County may request during the contract year.