Item C07C ounty of M onroe
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BOARD OF COUNTY COMMISSIONERS
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Mayor David Rice, District 4
The FlOnda Key
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Mayor Pro Tem Sylvia J. Murphy, District 5
Danny L. Kolhage, District 1
George Neugent, District 2
Heather Carruthers, District 3
County Commission Meeting
September 19, 2018
Agenda Item Number: C.7
Agenda Item Summary #4620
BULK ITEM: Yes DEPARTMENT: Airports
TIME APPROXIMATE: STAFF CONTACT: T.J Henderson (305) 289 -6302
none
AGENDA ITEM WORDING: Approval of Jacobs Project Management Co.'s Task Order No.
12/15 -34 for Airport Noise Program Coordinator Services PSO4 34 in the amount of $83,873.00 to
be funded 90% by FAA Grant# 37 -57, and 10% Passenger Facility Charges (PFC 417).
ITEM BACKGROUND: This Task Order is to provide Airport Noise Program Coordinator
services required for the Noise Insulation Program (NIP). This phase of the NIP program includes
the Final Bid Document Preparation and Bidding of KWBTS Building C, and Construction of
KWBTS Building B, Floors 3 -6 (33 Units) for Key West International Airport (EYW), as described
in Exhibit A- Scope of Work.
PREVIOUS RELEVANT BOCC ACTION: Ratification and approval of FAA Grant 43- 12 -0037-
057 -2018, is also on the September 19, 2018 BOCC agenda.
CONTRACT /AGREEMENT CHANGES:
N/A
STAFF RECOMMENDATION: Approval.
DOCUMENTATION:
1215 -34 Jacobs NIP
FINANCIAL IMPACT:
Effective Date: Upon Execution
Expiration Date: Services will cease by 547 days
Total Dollar Value of Contract: $83,873.00
Total Cost to County: n/a
Current Year Portion:
Budgeted: yes
Source of Funds: FAA# 37 -57 (90 %) / PFC #17 (10 %)
CPI:
Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing: no If yes, amount:
Grant:
County Match:
Insurance Required:
Additional Details:
REVIEWED BY:
Beth Leto
Completed
08/24/2018 12:59 PM
T.J Henderson
Completed
08/24/2018 3:05 PM
Pedro Mercado
Completed
08/24/2018 3:51 PM
Budget and Finance
Completed
08/27/2018 9:06 AM
Maria Slavik
Completed
08/27/2018 9:18 AM
Kathy Peters
Completed
08/31/2018 12:43 PM
Board of County Commissioners
Pending
09/19/2018 9:00 AM
MASTER AGREEMENT FOR PROFESSIONAL SERVICES
TASK ORDER FORM
Effective Date
Client Project No.
Engineer Project No
E9Y37934
This Task Order is entered into on the effective date noted above pursuant to the "Master
Agreement for Professional Services" between Monroe County, Florida ( "Client') and JACOBS
PROJECT MANAGEMENT CO. ( "Consultant'), dated February 15, 2017 ( "Agreement'). The
Agreement is incorporated herein and forms an integral part of this Task Order.
Services Authorized — Airport Noise Program Coordinator Services
Client authorizes Consultant to perform the Services described in Exhibit A attached hereto and
incorporated herein, which Exhibit A is marked with the above noted Task Order No. and
consists of 1 page(s).
Pricing
N/A Time and Expense per Agreement and Appendix B to the Agreement.
X Firm Fixed Price of $ 83,873.00
N/A Other (Describe):
Schedule
Services may commence on Execution
Services will cease by 547 days
Other
(SEAL)
ATTEST: KEVIN MADOK, CLERK
BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY, FLORIDA
Mayor /Chairman
CONSULTANT:
J ACOBS PROJECT MANAGEMENT CO
By
W, . sS
Title Operations Manager
A/aMWW f'�rU UdTV ATTAMA
File: MSTR APS - Monroe County
Task Order No. 12/15 -34
Page 1 of 1
UAW
EXHIBIT A (12/15 - 34)
SCOPE OF SERVICES
Airport Noise Program Coordinator services
Key West International Airport
Monroe County Airports
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Jacobs Project Management Company will provide the services as outlined in the Fee schedule and in
Deborah Murphy Lagos & Associates (DMLA) Scope of Services.
Provide Project Management and Airport Noise Program Coordinator services required for the Noise
Insulation Program. This phase of the Noise Insulation Program includes the Final Bid Document
Preparation and Bidding of KWBTS Building C based on Designs prepared under Grant 3- 12- 0037 -052-
2016. Construction of KWBTS Building B, Floors 3 -6. Also, includes Airport Noise Program
Coordinator.
LIMITED AGENCY — BiD & PROCUREMENT SERVICES
If this Agreement authorizes CONSULTANT to perform bid and /or procurement services, the following
terms will apply:
A. CLIENT appoints CONSULTANT as its Agent, and CONSULTANT accepts such appointment to
perform bid /procurement services on CLIENT's behalf in connection with the project.
B. Such services shall be performed under CLIENT's direction and in accordance to such forms, terms
and conditions, or modifications or revisions to sarne as CLIENT may in its sole discretion at any time
instruct CONSULTANT to use. All services shall be carried out in accordance with the procedures
mutually agreed upon by CLIENT and CONSULTANT.
C. CONSULTANT shall not have authority to accept or bind CLIENT in any way to changes,
modifications, revisions, alterations, amendments, or supplemental, additional, or different terms and
conditions (hereinafter referred to as "deviations ") which may be submitted or requested by a vendor or
contractor. CONSULTANT shall immediately submit any deviations from CLiENT's standard terms and
conditions to CLIENT for review by CLiENT's Purchasing Manager or his representative and such
deviations shall not be accepted by CONSULTANT unless CONSULTANT receives express written
approval thereof from CLIENT's Purchasing Manager or his representative.
D. All documents issued by CONSULTANT hereunder shall be signed by CONSULTANT for CLIENT
if so directed. The ownership and title of all items purchased hereunder shall pass directly from the selling
party to CLIENT, and CONSULTANT shall at no time be a party to such transaction other than as agent
of CLIENT. CLIENT shall have the unilateral right to have the commitment authority of
CONSULTANT, its employee or this limited agency authorization in its entirety revoked and cancelled at
any time, with or without cause. CLIENT shall be obligated directly to the selling party for all payments
for materials, equipment, supplies and services procured hereunder.
E. CLIENT shall hold CONSULTANT and its employees harmless from any claims, suits or liabilities
arising out of any breach or other failure of performance by any contractor, vendor or supplier under any
contract or purchase order issued by CONSULTANT hereunder
Page 1 of 1
Key West International Airport
Noise Compatibility Program
2018 -19 Scope of Work
Noise Compatibility Program Coordinator
Deborah Murphy Lagos & Associates (DML&A) will perform the following tasks, at the
direction of and on behalf of the Monroe County Director of Airports.
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Task 1
Project Management
Task 2
Review Proposed Acoustical Modifications with Property Owners
Task 3
Prepare Legal Documents
Task 4
Update Bid Documents — KWBTS Building C
Task 5
Bid Process — KWBTS Building C
Task 6
Analysis & Modeling of Pre - Construction Acoustical Testing Data
Task 7
Property Owner Pre - Construction Tasks
Task 8
Contractor Pre - Construction Tasks
Task 9
Daily Construction Management
Task 10
Post - Construction Noise Testing and Analysis
Task 11
Construction Closeout
TASK 1 PROJECT MANAGEMENT
October 1, 2018 — September 30, 2019
Host Coordination / Progress Conference Calls — On behalf of the Monroe County Director
of Airports, DML &A will host and lead periodic conference calls for the project team (i.e.,
THC and their sub - consultants). DML &A will provide the team with the call -in number and
conference code, and will dial -in as the leader. The duration of each call will be
approximately 60 minutes. The FAA ADO will be invited to participate in these calls.
Attend KWIA Ad -Hoc Committee Meetings As directed by Monroe County's Director of
Airports, DML &A will prepare agenda packages for distribution in advance of meetings,
coordinate with airport staff regarding placement of newspaper advertisements for upcoming
meetings, attend meetings to present information on the status of the project, and prepare
meeting minutes. The FAA ADO will be invited to attend these meetings. The Ad -Hoc
Committee typically meets four times per year (e.g., December 2018, March, June, and
October 2019).
Conduct KWBTS NIP Meetings
The NIP Program Manager will schedule and conduct six (6) NIP Meetings for all KWBTS
property owners to present information on the status of the project.
On behalf of the Monroe County Director of Airports, DML &A will attend the NIP Meetings.
Four (4) of the meetings will be scheduled to coincide with Ad -Hoc Committee Meeting
dates.
2018 -19 SOW, NCP Coordinator
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Daily Communication with Property Owners and Others
The NIP Program Manager will be responsible for general communication requirements with
NIP participating property owners, City of Key West, Monroe County, FAA, product
manufacturers and general contractors.
On behalf of the Monroe County Director of Airports, DML &A will review draft written
communication as appropriate and provide comments to the NIP Program Manager.
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Develop Scopes of Work — DML &A will provide support to Monroe County and Jacobs
Engineering by assisting in the development of the Scope of Work and reviewing the
proposed budget for the NIP Program Manager (THC, Inc.). DML &A will assist Jacobs
Engineering in obtaining the Independent Fee Estimate (IFE) for THC's Scope of Work. If
necessary, DML &A will attend a meeting with the FAA and THC in Orlando to discuss the
Scope of Work for implementation of the NIP. DML &A will also prepare the Scope of Work
and budget for the Noise Compatibility Program Coordinator.
Assist with Grant Application Process — DML &A will provide support to Monroe County and
Jacobs Engineering in the preparation of grant applications to the FAA for implementation
of the Noise Insulation Program, Avigation Easement Acquisition Program, and other AIP-
eligible measures that were approved by the FAA in the NCP ROA. In consort with Monroe
County, DML &A will coordinate with the FAA during the grant application review process to
address any questions that may arise during the FAA review and approval process. DML &A
will communicate with the FAA to ensure that all required documentation is provided.
Revise Information for JACIP — DML &A will provide support to Monroe County and Jacobs
Engineering by preparing revised project descriptions and dollar amounts for the JACIP,
based on updated cost estimates provided by the NIP Program Manager as well as PFC
funding availability projections provided by Monroe County.
Provide Information to the Public — At the direction of Monroe County, DML &A will provide
information to the public regarding the NCP, on behalf of the County, throughout the duration
of the NCP implementation. DML &A will answer telephone inquiries, meet with property
owners, and mail informational materials to interested residents. DML &A will provide
information to Monroe County for posting on the Ad -Hoc Committee and Key West
International Airport websites.
Maintain Database of Potentially - Eligible Properties — DML &A will prepare and maintain a
database of properties that are potentially eligible for participation in the NIP / Avigation
Easement Acquisition Program. The database will include information such as: property
address, current owner(s), owner's address (if different from property address), year of
construction, size, type, number of bedrooms and bathrooms, roof type, roof cover,
foundation, exterior walls, type of HVAC, total building value, total improvement value, total
land value, total just market value, and total assessed value. This information will be
obtained from the Monroe County Property Appraiser's on -line database.
Prepare Project Invoicinq — DML &A will prepare monthly invoices to Jacobs Engineering, as
required to manage the project.
2018 -19 SOW, NCP Coordinator Page 3 of 13
Close Out Project — DML &A will provide support to Monroe County during close -out of the
FY'18 grant. DML &A will collect documentation from the NIP Program Manager that will be
required for grant close -out, and provide it to Jacobs Engineering. DML &A will communicate
with Jacobs Engineering to ensure that all required documentation is provided.
TASK 2 REVIEW PROPOSED ACOUSTICAL MODIFICATIONS WITH PROPERTY
OWNERS —®
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In preparation for the bid of Building C (76 units), the NIP Program Manager will be required
to complete the individual 60- minute Review Meetings for each of the 76 Building C Property
Owners. In this task, the NIP Program Manager will mail proposed NIP design documents
to each of the 76 individual property owners and provide a written summary of the tasks that
will be completed at each individual Review Meeting. The NIP Program Manager will E
schedule 60- minute appointments for each of the 76 Property Owners and will provide an
appointment reminder. At the scheduled Review Meeting, the NIP Program Manager
(Project Manager, Assistant Project Manager, Architect, and Engineer) will provide a
complete review of the proposed NIP design documents, make revisions based on
comments from Property Owners, make product selections and manage the signing of all
NIP legal documents. After the Review Meeting, the NIP Program Manager (Architect,
Engineer) will make final revisions to the design documents based on comments received
from the Property Owners during the meetings.
On behalf of the Monroe County Director of Airports, DML &A will attend the Review
Meetings. Four (4) of the meetings will be scheduled to coincide with Ad -Hoc Committee
Meeting dates.
TASK 3 PREPARE LEGAL DOCUMENTS
In preparation for the bid of Building C (76 units), the NIP Program Manager will prepare,
distribute, collect, process, and file all required NIP legal documents for 76 individual
properties to include:
- Property Owner Agreement
- Avigation Easement
- Notice of Commencement
- Subordination of Mortgage
- EPA Lead Paint Acknowledgement
- Property Owner Verification of Completed Work
- Hard -Wired Smoke Alarm Installation Confirmation
- Designated Furniture Storage Space Sketch
On behalf of the Monroe County Director of Airports, DML &A will review draft legal
documents as appropriate and provide comments to the NIP Program Manager.
2018 -19 SOW, NCP Coordinator Page 4 of 13
TASK 4 UPDATE BID DOCUMENTS — KWBTS BUILDING C
In preparation for the bid of KWBTS Building C, the NIP Program Manager will be required
to complete several tasks:
Conduct NIP Orientation for all 76 Buildinq C Property Owners
The NIP Program Managerwill prepare a NIP Orientation Presentation for all 76 participating
Building C Property Owners, which will provide an overview of the proposed Building C LO
scope of work, property owner requirements, design revisions and NIP policy revisions. The
NIP Program Manager will then schedule and conduct multiple NIP Orientation Sessions
during a 2 -day period for all 76 property owners.
On behalf of the Monroe County Director of Airports, DML &A will attend the NIP Orientations
Update Bidding Documents (Project Manual Volume 1 of 3)
The NIP Program Manager will review and update the Bidding Documents developed for the
KWBTS Building B — Floors 3 -6 project (34 units) and incorporate changes based on the
previous KWBTS bid and construction experience (e.g., contractor minimum qualification
requirements, Unit Prices, Special Provisions). The Bidding Documents for KWBTS Building
C will meet all FAA requirements and the requirements of the local authorities and will
contain all information necessary for the formal bid process, including Bidding Requirements
and Contract Forms. Volume 1 will be approximately 240 pages printed on 8Y2 "x11" paper.
On behalf of the Monroe County Director of Airports, DML &A will review the Bidding
Documents and provide comments to the NIP Program Manager.
Update Technical Specifications (Project Manual Volume 2 of 3)
The NIP Program Manager will review and update the Technical Specifications developed
for the Building B — Floors 3 -6 project (34 units) and incorporate changes that reflect KWBTS
"Pilot Project" construction (e.g., contractor minimum requirements, construction scheduling,
construction staging requirements, construction safety plan, construction manager staffing
plan). Volume 2 will be approximately 290 pages printed on 8'/2'x11" paper.
On behalf of the Monroe County Director of Airports, DML &A will review the Technical
Specifications and provide comments to the NIP Program Manager.
Update Asbestos Remediation Specifications (Project Manual Volume 3 of 3) - Based on
previous laboratory test results for the 76 Building C condominiums, the NIP Program
Manager will review and update the Asbestos & Lead Based Paint Inspection Reports and
Asbestos Remediation Specifications, and provide a summary of laboratory testing of the
Building C asbestos sampling process, analysis of laboratory findings, respond to RFIs from
bidding contractors, provide required asbestos abatement procedures for worker safety in
condominiums that showed <1% level of asbestos containing materials (ACM), develop
required ACM abatement plan (only if required) and determine required on -site inspection
during the Building C construction. Volume 3 will be approximately 1,500 pages printed on
8'/2'x11" paper.
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On behalf of the Monroe County Director of Airports, DML &A will review the Asbestos &
Lead -Based Paint Inspection Reports and Asbestos Remediation Specifications and provide
comments to the NIP Program Manager.
Revise Construction Drawings (Volume 1 of 1) —Using the final Acoustical Modification
Packages for the 76 KWBTS Building C Units, the NIP Program Manager will prepare the
Construction Drawings for the KWBTS Building C Bid Package and develop a revised
estimate of anticipate construction costs. The Construction Drawings will be approximately LO
235 pages printed on 11 "x17" paper.
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On behalf of the Monroe County Director of Airports, DML &A will review the Construction
Drawings and provide comments to the NIP Program Manager.
TASK 5 BID PROCESS — KWBTS BUILDING C
The bid process for KWBTS Building C will require that the NIP Program Manager complete
several tasks to include:
Prepare Bid Advertisement
After conducting outreach for Contractors who may be interested in bidding the project, the
NIP Program Manager will develop a bid advertisement notice for the Construction of
KWBTS Building C and provide it to Monroe County Purchasing Department for advertising.
On behalf of the Monroe County Director of Airports, DML &A will review the draft Bid
Advertisement and provide comments to the NIP Program Manager.
Contractor Request for Information
During the bid process, Monroe County will be responsible for all communication from
contractors who are interested in bidding the project. The NIP Program Manager will assist
Monroe County as requested. The NIP Program Manager will provide answers to bidder's
questions pertaining to the project relating to the design documents, schedule, specification
and /or contractor requirements.
On behalf of the Monroe County Director of Airports, DML &A will provide answers to
questions pertaining to the project relating to the Noise Compatibility Program.
Conduct Pre -Bid Meetinq
Consistent with the formal bid advertisement, the NIP Program Manager will schedule and
conduct a mandatory pre -bid meeting in Key West for contractors who are interested in
bidding the project. At the pre -bid meeting, the NIP Program Manager will review all aspects
of the project including contractor minimum experience requirements, design documents,
safety plan, unit prices, contractor deficiency point system, construction scheduling, and
contractor expectations.
On behalf of the Monroe County Director of Airports, DML &A will attend the Pre -Bid Meeting.
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Attend Bid Opening
The NIP Program Manager will coordinate with the Key West International Airport and
Monroe County to be available at the bid opening, as described in the bid advertisement.
DML &A will not participate in this task.
Review Bids and Prepare Award Recommendation
Upon the opening of the bids, the NIP Program Manager will conduct a detailed review of all
contractor bids received. After this review, the NIP Program Manager will provide an official
letter of contract award recommendation to Key West International Airport and Monroe
County, to the lowest, most responsive and most responsible bidder.
On behalf of the Monroe County Director of Airports, DML &A will review the bids, and
coordinate with the NIP Program Manager regarding recommendation for award.
Coordinate Contract Award
The NIP Program Manager will coordinate with the recommended General Contractor (GC)
to make sure the GC submits their completed contract documents to Monroe County
Department of Airports in a timely manner, such that the Board of County Commissioners
(BOCC) can schedule the award of contract on the same monthly agenda as acceptance of
the FAA grant.
On behalf of the Monroe County Director of Airports, DML &A will assist the NIP Program
Manager to obtain BOCC approval of contract award and grant acceptance.
TASK 6 ANALYSIS & MODELING OF PRE - CONSTRUCTION ACOUSTICAL
TESTING DATA
The NIP Program Manager will complete the following tasks for KWBTS Building C:
Data Analysis of the Pre - Construction Noise Measurements — The NIP Program Manager
previously performed pre- construction acoustical testing on approximately 10% of the total
condominiums within the three (3) KWBTS Buildings (A, B & C) to measure the noise level
reduction (NLR) in representative rooms. This included approximately seven (7) units in
Building "C ". These measurements were performed in 2017. In this task, the NIP Program
Manager will conduct a full analysis of the Building C noise data to determine the measured
NLR in each unit, as well as to determine the interior DNL in each unit. To ensure
conformance with FAA guidelines, the NIP Program Manager will model the anticipated
noise reduction in several representative Building C condominiums to ensure that a
minimum five (5) dB NLR will be achieved by the proposed NIP design modifications. After
the completion of this process, the NIP Program Manager will prepare a technical
memorandum summarizing the measured NLRs, interior DNLs, and anticipated modeled
results. Throughout the project, the NIP Program Manager will provide acoustical support
and handle acoustical questions or evaluate specific product alternatives as necessary for
the design on Building "C ".
On behalf of the Monroe County Director of Airports, DML &A will review the technical
memorandum.
2018 -19 SOW, NCP Coordinator Page 7 of 13
TASK 7 PROPERTY OWNER PRE - CONSTRUCTION TASKS
In preparation for the Construction of 34 properties in KWBTS Building B — Floors 3 -6, the
NIP Program Manager will be required to complete several Property Owner Pre -
Construction Tasks during a four (4) month period to include:
Conduct NIP Construction Orientation Sessions —®
The NIP Program Manager will prepare a NIP Construction Orientation Presentation for the LO
34 participating property owners and their tenants which will provide a complete review of
all NIP construction processes and procedures, anticipated schedules, safety requirements
and property owner responsibilities during the 10 -month construction process. The NIP
Program Manager will then schedule and conduct multiple NIP Construction Orientation
Sessions during a 2 -day period for all 34 participating property owners
On behalf of the Monroe County Director of Airports, DML &A will attend the NIP Construction
Orientation Sessions.
Prepare Designated Storaqe Space Sketches for all 34 Buildina B Condominiums
All 34 Building B condominium floor plans are completely different, including the types and
amounts of existing furniture. The Property Owner is responsible for removing all excessive
furniture and moving all remaining furniture to limited designated spaces within each room
of the condominium prior to start of their NIP construction. To assist the Property Owner in
the process to ensure they properly complete this task, the NIP Program Manager will
develop a unique Designated Storage Space Sketch for each of the 34 condominiums which
reflects the available spaces in all condominium rooms that will be available for furniture
storage, based on their unique proposed NIP scope of work. This scaled drawing will also
show the "clear areas" required for the contractor to perform their NIP work.
DML &A will not participate in this task.
Conduct Storage Space Site Visits at all 34 Condominiums
The NIP Program Manager will schedule and conduct a 45- minute visit at each of the 34
Building B condominiums to assess their existing furniture and assist the Property Owner in
the determination of "excessive" furniture that will be required to be removed from their
condominium prior to the start of NIP construction. In addition, the NIP Program Manager
will review their unique Designated Storage Space Sketch with the Property Owner and
communicate helpful tips to help simplify this process. During this site visit, the NIP Program
Manager will also provide a review of all property owner furniture moving responsibilities
including the required poly protection procedures for all stored furniture, bathroom doors and
closet doors.
DML &A will not participate in this task.
2018 -19 SOW, NCP Coordinator Page 8 of 13
TASK 8 CONTRACTOR PRE - CONSTRUCTION TASKS
In preparation for the Construction of 34 properties in KWBTS Building B — Floors 3 -6, the
NIP Program Manager will be required to complete several Contractor Pre - Construction
Tasks during a four (4) month period to include:
Review Contractor Criminal Background Reports —®
After submission by the awarded contractor, the NIP Program Manager will review and LO
approve all Criminal background reports for all Contractor staff to include employees, 1099
workers, subcontractors and suppliers.
DML &A will not participate in this task.
Review Contractor 12 -Panel Drug Testing Reports
After submission by the awarded contractor, the NIP Program Manager will review and
approve all 12 -Panel Drug Testing reports for all Contractor staff to include employees, 1099
workers, subcontractors and suppliers.
DML &A will not participate in this task.
Develop and Issue ID Badging for all Contractor Staff
After successful review and approval of Criminal Background and 12 -Panel Drug Test
Reports, the NIP Program Manager will create and issue NIP Construction site ID badges
for all Contractor staff to include employees, 1099 workers, subcontractors and suppliers.
DML &A will not participate in this task.
Review Contractor Submittals
The NIP Program Manager will review all Contractor Submittals for windows, prime entry
doors, sliding patio doors, electrical equipment, mechanical equipment, construction
materials, scaffolding, and vertical lifts.
DML &A will not participate in this task.
Conduct Final Measurement Walk - Through Inspections — The NIP Program Manager will
conduct Final Measurement Walk- Through Inspections with the Contractor and Product
Manufacturers in all 34 participating condominiums. This 60- minute visit at each
condominium will include final measurements of all windows and doors, review of ERV &
ductless AC installation process, review of asbestos abatement containment and staging
plan, verification of property owner "pre- work" requirements and verification of finishes,
colors and styles.
DML &A will not participate in this task.
Conduct Pre - Construction Conference — The NIP Program Manager will schedule and
conduct a Pre - Construction Conference with the Contractor, subcontractors, and suppliers
to review the NIP KWBTS construction of 34 properties, discussing contractor requirements,
sequencing plans, construction schedule, asbestos abatement plan, safety requirements
and construction staging plans. In addition, the Pre - Construction Conference will include
2018 -19 SOW, NCP Coordinator
Page 9 of 13
project goals, property owner communication plan, review of acoustic scope of work,
submittal requirements, scheduling and phasing of trades, workmanship requirements,
progress payments, unit prices, and final closeout documentation requirements
On behalf of the Monroe County Director of Airports, DML &A will attend the Pre - Construction
Conference.
Perform Review and Approval of Contractor Final Construction Schedule — The NIP Program LO
Manager will review and approve the Contractor's final proposed construction schedule for
NIP KWBTS Building B, Floors 3 -6.
On behalf of the Monroe County Director of Airports, DML &A will review the Contractor's
proposed construction schedule and provide comments to the NIP Program Manager.
Conduct Product Inspections
The NIP Program Manager will conduct inspections of all windows and door products to
ensure compliance with specification requirements.
DML &A will not participate in this task.
Conduct Lift Inspections
The NIP Program Manager will conduct inspections of all proposed lift sites to ensure
compliance with specification requirements.
DML &A will not participate in this task.
Review Contractor Deficiency Point System — The NIP Program Manager will develop a
Contractor Deficiency Notice that will define the construction site deficiency areas that could
be utilized by the Construction Manager if contractor performance failures occur during the
construction period. Areas of contractor deficiency will include failure relating to: project
specifications, window / door installations, contract completion time requirements, worker
safety and project safety plan, property owner communication, and /or subcontractor
payments. Each specified deficiency area will be assigned points which, when tallied, could
lead to disqualification to participate in future NIP construction projects.
On behalf of the Monroe County Director of Airports, DML &A will review the Contractor
Deficiency Notice and provide comments to the NIP Program Manager.
City of Key West Permitting Process
The NIP Program Manager will provide to the Contractor, two sets of signed and sealed final
design drawings of each of the 19 KWBTS Building B condominium units and 2 single family
homes to assist in obtaining a building permit from the City of Key West Building Department.
The NIP Program Manager will respond in writing to any comments issued by the City of
Key West Building Department during its plan review.
On behalf of the Monroe County Director of Airports, DML&A will coordinate with the NIP
Program Manager regarding comments from the City of Key West Building Department.
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TASK 9 DAILY CONSTRUCTION MANAGEMENT TASKS
The NIP Program Manager will perform all daily construction management tasks during a
six (6) month construction period for the 34 Building B condominiums. These tasks will
include the following:
Perform Daily Site Visits — The NIP Program Manager will provide daily construction —®
observation services and conduct field inspections to help ensure quality control. The NIP LO
Program Manager will utilize the Project Architect to assist in the administration and
completion of all necessary change orders, review and approval of shop drawings, and
review and approval of materials and products. Daily site visit tasks include review and
processing of all submittals and shop drawings, review materials before they are installed to
ensure that they comply with the approved submittals, review work covered by shop 0
drawings to ensure that it complies with the Contract Documents, coordinate with the
Contractors to insure that all appropriate building permits have been secured, observe the
work in progress to verify that it meets the requirements and intent of the Contract
Documents, issuance of Deficiency Points, review all work to ensure all safety practices are
in place and ensure that the Contractor is adhering to the written safety plan.
DML &A will not participate in this task.
Conduct Weekly Progress Meetings with Contractor —The NIP Program Managerwill attend,
conduct and document weekly construction progress meetings with the Contractors and
Subcontractors. These meetings will help to notify the General Contractor of any part of the
work in progress that does not conform to approved submittals, shop drawings, or Contract
Documents, review and evaluate any Contractor's suggestions for modifications to the
Contract Documents, review Contractor's RFIs and change order requests and update
issued Deficiency Points.
On behalf of the Monroe County Director of Airports, DML &A will participate in weekly
progress meeting via teleconference.
Provide Proper Property Owner Communication — The NIP Program Manager will provide
all required daily communication as required with the 34 participating property owners with
respect to schedules, work progress, and the scheduling of substantial and final inspections.
DML &A will not participate in this task.
Coordinate with NIP Design Team to Develop Solutions to Unforeseen Conditions
The NIP Program Manager will coordinate with the NIP Design Team to develop solutions
to unforeseen conditions that may arise with window & door openings, ceiling obstructions,
electrical revisions and mechanical revisions.
On behalf of the Monroe County Director of Airports, DML &A will participate in the
coordination effort.
2018 -19 SOW, NCP Coordinator
Page 11 of 13
Coordination and Safety Escorting Non - Participating Property Owners on Each Building B
Floor
The NIP Program Manager will coordinate the construction schedules for each non-
participating Building B Property Owner on floors 3, 4, 5 and 6 to ensure they are aware of
construction activity. In addition, The NIP Program Manager will act as a safety escort for all
non - participating Property Owner when the construction activity on each of the 4 floors
impedes with their ability to access their condominium. —®
LO
DML &A will not participate in this task.
r
Monitor Adherence to Construction Safety & Phasing Plan
The NIP Program Manager will review and monitor the Contractor's assigned safety
procedures (as determined by the Contractor's assigned Construction Safety Manager) on
a daily basis to ensure conformance with the approved Construction Safety & Phasing Plan.
DML &A will not participate in this task.
Maintain Construction Files
The NIP Program Manager will establish and maintain files and records of all pertinent
documents including submittals, shop drawings, addenda, meeting minutes and reports.
DML &A will not participate in this task.
Contractor Payment Review and Processing — The NIP Program Manager will perform
general project - related coordination with the preparation of monthly invoices and progress
reports and schedule updates. The NIP Program Manager will review applications for
payments from the General Contractor to ensure that they agree with the work done and
materials received.
On behalf of the Monroe County Director of Airports, DML &A will review all applications for
payments from the General Contractor and make recommendations to the Director of
Airports.
Conduct Substantial Completion Inspections — The NIP Program Manager will conduct
Substantial Completion Inspections at all 55 condominiums and 2 single family homes and
will prepare punch lists at the appropriate time for each property. The NIP Program Manager
will distribute the punch lists to the General Contractor for execution, verify that punch list
items are complete, and then verify the General Contractor's final invoice for payment.
On behalf of the Monroe County Director of Airports, DML &A will participate in some
Substantial Completion Inspections, if they occur during another scheduled trip.
Conduct Completion Inspections —The NIP Program Manager will conduct Final Inspections
upon completion of all outstanding punch list items for a condominium or single - family home.
The NIP Program Manager will also verify that all items identified on the punch list have
been addressed, that all work has been performed in accordance with the Contract
Documents and Specifications, and that the work meets project standards for workmanship
and quality.
2018 -19 SOW, NCP Coordinator
Page 12 of 13
On behalf of the Monroe County Director of Airports, DML &A will participate in some Final
Inspections, if they occur during another scheduled trip.
Administration of Construction Documents
The NIP Program Manager will be responsible for the weekly preparation and administration
of all construction documents to include daily site reports, photographs, change orders,
contractor invoices, punch - lists, substantial completion certificates and final completion °®
certificates.
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On behalf of the Monroe County Director of Airports, DML &A will review construction
documents
TASK 10 POST - CONSTRUCTION NOISE TESTING AND ANALYSIS
Post - Construction Acoustical Testinq of Building B — Floors 3 -6 Condominium Units
The NIP Program Manager previously performed pre- construction acoustical testing on
approximately 10% of all KWBTS condominiums in 3 Buildings (A, B, C) to measure the noise
level reduction (NLR) in representative rooms.
Upon completion of the NIP KWBTS Building B, Floors 3 -6 Construction, the NIP Program
Manager will conduct post- modification acoustical tests in approximately four (4) to six (6)
condominium units on floors 3 to 6 of Building B (units where pre- modification acoustical
testing was accomplished). The NIP Program Manager will perform post- construction
acoustical testing on the units to measure the noise level reduction (NLR) in representative
rooms. The post- modification acoustical measurements will be used to verify the noise level
reduction achieved by the acoustical modifications. Pre - modification data will be compared
with post- modification measurements to document the achieved increase in noise reduction,
and as a check on quality control. This data will assist the NIP Program Manager in assuring
that the acoustic modification treatments provide a minimum 5- decibel reduction. The noise
level reduction (NLR) measurements essentially consist of placing a loudspeaker outside
each condominium unit that will be measured. The electrical signal of an artificial noise
source is fed through the amplification /loudspeaker system and is filtered to simulate aircraft
noise. The technician will measure the average interior sound level within the room and the
sound level directly outside each exterior element (i.e., doors, windows, and walls). An
overall NLR will be mathematically computed based on the measured test data and the
acoustical conditions of each room. All tests will be conducted in accordance with ASTM
Designation E966 "Standard Guide for Field Measurement of Airborne Sound Insulation of
Building Fagades and Fagade Elements. The This task also requires the communication and
scheduling of all acoustical testing appointments with all associated KWBTS Building Floors 3-
6 property owners.
On behalf of the Monroe County Director of Airports, DML &A will attend post- construction
noise testing, and review the results of the analysis.
2018 -19 SOW, NCP Coordinator Page 13 of 13
TASK 11 CONSTRUCTION CLOSEOUT
The NIP Program Manager will provide KWBTS Building B Floor 3 -6 construction close -out
tasks to include:
Final Assessment of Building B Floors 3 -6 Construction Process
The THC Construction Manager will prepare a full technical assessment of performance and °®
achievements, including the adequacy of technical specifications, required specification LO
revisions, construction process evaluation of sequencing and methodology, evaluation of
the predicted versus the actual costs for modifications, change orders, contract schedule
compliance and full cost accounting including bid cost and Unit Price request evaluation.
On behalf of the Monroe County Director of Airports, DML &A will participate in the
assessment of the construction process.
JACOBS ENGINEERING GROUP JOB HOUR AND FEE ESTIMATE
Monroe County
Airport:
Key West International Airport
Project:
Airport Noise Program Coordinator Services - PSO #34 (12115 -34)
TOTAL LUMP SUM PROJECT FEE 10 $ 83,873 $ -
DBE Percentage 91.58%
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Page 1 of 3
FEE SUMMARY
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BASIC SERVICES
Hours
Fee DBE AMOUNT
Article A: Project Management and Administration
10
$ 1,740
L
Article B: Noise Compatibility Program Coordinator Services
24
$ 5,325
Total Basic Services Lump Sum Fee
10
$ 7,065 $ -
SUBCONSULTANT SERV ICES
N
Hours
Fee
Article B: Noise Compatibility Program Coordinator Services
Deborah Murphy Lagos & Associates, LLC (Lump Sum)
$ 76,808
Total Subconsultant Services Lump Sum Fee
0
$ 76,808 $ -
c
TOTAL LUMP SUM PROJECT FEE 10 $ 83,873 $ -
DBE Percentage 91.58%
I
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Page 1 of 3
JACOBS ENGINEERING GROUP
Airport:
Project:
Monroe County
Key West International Airport
JOB HOUR AND FEE ESTIMATE
Airport Noise Program Coordinator Services - PSO #34 (12/16.34)
TOTAL PAYROLL FEE S 1,740
Task Expenses:
Rental Car Ovisits @ S65 visit)
Gas for Car Rental On- Site --
Lodging (0 visits @ $180 visit)
Airfare (2 visits Q $700: visit)
Per Diem (2 visits Q S50•visit)
Nhsc (Shipping/Parking)
Total Expenses S -
Page 2 of 3
Subconsultants S -
Expenses b
Cost Plus Fee Total S 1,740
WORK TrEM
Proj.
Director.
3r. Proj.'...
Manager
Sr.
Engineer
Project.
Engineer
Engineer
Designer
Sr. CADD
Tech
Clerical
TOTAL
1
Project Management
4
4
2
Coordination with Subconsultants
2
2
3
Prepare and coordinate subconsultant contracts and
pay invoices
4
4
TOTAL HOURS
0
10
0
0
0
0
0
0
10
RATE
S 20000
S 17402
147 00
S 12100
S
S 9300
S 7600
S 10100
S 5400
PAYROLL ESTENIATE
S -
S 1,740
S -
S -
S -
S
S -
S -
S 1,740
TOTAL PAYROLL FEE S 1,740
Task Expenses:
Rental Car Ovisits @ S65 visit)
Gas for Car Rental On- Site --
Lodging (0 visits @ $180 visit)
Airfare (2 visits Q $700: visit)
Per Diem (2 visits Q S50•visit)
Nhsc (Shipping/Parking)
Total Expenses S -
Page 2 of 3
Subconsultants S -
Expenses b
Cost Plus Fee Total S 1,740
JACOBS ENGINEERING GROUP
4irport:
2 roject:
Monroe County
s.
Key West International Airport
Airport Noise Program Coordinator Services - PSO #34 (12/15 -34)
JOB HOUR AND FEE ESTIMATE
Proposed Acoustical Modifications with
C
8
5
Bid Process - KW BTS Building C
8
See Deborah Murphy Lagos & Associates, LLC. below.
6
Analysis & Modeling of Pre-Construction tasks
See Deborah Murphy La os & Assoclin I.A.C. below.
7
Prperty Owner Pre-Construction Tasks
See Deborah Murphy Lagos & Associates, LLC. below.
8
Pre-Construction Tasks
8
See Deborah Murphy Lagos & Associates, LLC. below.
9
Daily Construction Management
See Deborah Murphy La Los & Associates, LLC. below.
10
Post - Construction Nome Testing and Analysis
See Deborah MurphZ Lagos & Assiocistes, LLC. below.
11
Construction Closeout Tasks
See Deborah Murphy Lagos & Associates, LLC. below.
TOTAL HOURS
RATE
24
S 20000
0
S 174 00
0
S 147 00
0
S 121 00
0
S 93 00
0
$ 76 00
0
S 101 00
0
S 54 00
0
- - - --
PAYROLL ESTIMATE
S 4,800
S - I
$ -
$ -
S -
I S -
I -
S -
S 4,800
TOTAL PAYROLL FEE S 4,800
Deborah Murphy Lagos & Associates, LLC Services S 76,808
S
S
S
S 76,808
Task Expenses:
Rental Car (3 visit @ S65 visit) S 05
Gas for Car Rental On -Site (3 visit (i $30Msa) S 90
Misc
Airfare (0 visits @ $700, visit) $
Per Diem (3 visits @ $80;visit) S 240
Total Expenses S 525
Subconsultants S 76,808
Expenses S 525
Cost Plus Fee Total S 82,133
to
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3 of 3
Key West International Airport
Noise Compatibility Program
2018 -19 Scope of Work
Noise Compatibility Program Coordinator
TASK 1- PROJECT MANAGEMENT
Deborah
Lagos
$160
Expenses
Host Coordination / Progress Conference Calls
20
$3,200
$0
Attend KWIA Ad -Hoc Committee Meetings
40
$6,400
$5,354
Conduct KWBTS NIP Meetings
24
$3,840
$2,677
Daily Communication with Property Owners and Others
_
4
$640
$0
Develop Scopes of Work
8
$1,280
$0
Assist with Grant Application Process
8
$1,280
$0
Revise Information for JACIP
4
$640
$0
Provide Information to the Public
20
$3,200
$0
Maintain Database of Potentially - Eligible Properties
8
$1,280
$0
Prepare Project Invoicing
8
$1,280
$0
Close Out Project
4
$640 _
$0
SUBTOTAL - TASK 1
148
$23,680
$8,031
TASK 2 - REVIEW PROPOSED ACOUSTICAL MODIFICATIONS WITH PROPERTY OWNERS
Attend Review Meetings and Assist with Legal Documents
60
$9,600
$4,309
SUBTOTAL - TASK 2
60
$9,600
$4,309
TASK 3 - PREAPRE LEGAL DOCUMENTS
Review Legal Documents
2
$320
$0
SUBTOTAL - TASK 3
2
$320
$0
TASK 4 - UPDATE BID DOCUMENTS - -KWBTS BUILDING C
Conduct NIP Orientation Sessions for all 76 Building C Property Owners
24
$3,840
$1,746
Update Bidding Documents (Project Manual Volume 1 of 3)
6
$960
$0
Update Technical Specifications (Project Manual Volume 2 of 3)
6
$960
$0
Update Asbestos Specifications (Project Manual Volume 3 of 3)
2
$320
$0
Revise Construction Drawings (Volume 1 of 1)
2
$320
$0
SUBTOTAL - TASK 4
40
$6,400
$1,746
TASK 5 - BID PROCESS - KWBTS BUILDING C
Prepare Bid Advertisement
1
$160
$0
Contractor Request for Information
1
$160
$0
Conduct Pre -Bid Meeting
8
$1,280
$1,338
Attend Bid Opening
0
$0
$0
Review Bids and Prepare Award Recommendation
1
$160
$0
Coordinate Contract Award
4
$640
$0
SUBTOTAL-TASKS
is
$2,400
$1,338
TASK 6 - ANALYSIS & MODELING OF PRE- CONSTRUCTIONACOUSTICAL TESTING DATA
Review Technical Memorandum
1
$160
$0
SUBTOTAL - TASK 6
1
$160
$0
TASK 7 - PROPERTY OWNER PRE - CONSTRUCTION TASKS
Conduct NIP Construction Orientation Sessions
24
$3,840
$1,746
Prepare Designated Storage Space Sketches
0
$0
$0
Conduct Storage Space Site Visits
0
$0
$0
SUBTOTAL - TASK 7
24
$3,840
$1,746
R-
r
Key West International Airport
Noise Compatibility Program
2018 -19 Scope of Work
Noise Compatibility Program Coordinator
R-
r
.........:
Deborah
$160
Expenses
Lagos
TASK 8 - CONTRACTOR PRE - CONSTRUCTION TASKS
Review Contractor Criminal Background Reports
0
$0
$0
Review Contractor Drug Testing Reports
0
$0
$0
Develop and Issue ID Badging
0
$0
$0
Review Contractor Submittals
0
$0
$0
Conduct Final Measurement Walk- Through Inspections
0
$0
$0
Conduct Pre - Construction Conference
8
$1,280
$1,338
Perform Review of Contractor Final Construction Schedule
1
$160
$0
Conduct Product Inspections
0
$0
$0
Conduct Lift Inspections
0
$0
$0
Review Contractor Deficiency Point System
0
$0
$0
City of Key West Permitting Process
1
$160
$0
SUBTOTAL-TASKS
30
$1,600
$1,338
TASK 9 - DAILY CONSTRUCTION MANAGEMENT TASKS
Perform Daily Site Visits
0
$0
$0
Conduct Weekly Progress Meetings with Contractor
20
$3,200
$0
Provide Proper Property Owner Communication
0
$0
$0
Coordinate with NIP Design Team to Develop Solutions to Unforeseen Conditions
6
$960
$0
Coordination and Safety Escorting Non - Participating Property Owners in Building B
0
$0
$0
Monitor Adherence to Construction Safety & Phasing Plan
0
$0
$0
Maintain Construction Files
0
$0
$0
Contractor Payment Review and Processing
8
$1,280
$0
Conduct Substantial Completion Inspections
0
$0
$0
Conduct Completion Inspections
0
$0
$0
Administration of Construction Documents
8
$1,280
$0
SUBTOTAL - TASK 9
42
$6,720
$0
TASK 10 - POST - CONSTRUCTION NOISE TESTING AND ANALYSIS ;
Post- Modification Noise Testing of Building B Condominium Units
12
$1,920
$1,338
SUBTOTAL - TASK 10
12
$1,920
$1,338
TASK 11- CONSTRUCTION CLOSEOUT TASKS
Final Assessment of Construction Process
2
$320
$0
SUBTOTAL- TASK11
2
$320 _
$0
TOTAL
356
$56,960 1
$19,848
$76,808.11
R-
r
.........:
Key West International Airport
Noise Compatibility Program
2018 -19 Scope of Work
Noise Compatibility Program Coordinator
Deborah Lagos
$160
TASK 1- PROJECT MANAGEMENT
Host Coordination / Progress Conference Calls
20
$3,200
Attend KWIA Ad -Hoc Committee Meetings
40
$6,400
Conduct KWBTS NIP Meetings
24
$3,840
Daily Communication with Property Owners and Others
4
$640
Develop Scopes of Work
8
$1,280
Assist with Grant Application Process
8
$1,280
Revise Information for JACIP
4
$640
Provide Information to the Public
20
$3,200
Maintain Database of Potentially - Eligible Properties
8
$1,280
Prepare Project Invoicing
8
$1,280
Close Out Project
4
$640
SUBTOTAL - TASK 1
148
$23,680
TASK 2 - REVIEW PROPOSED ACOUSTICAL MODIFICATIONS WITH PROPERTY OWNERS
Attend Review Meetings and Assist with Legal Documents
60
$9,600
SUBTOTAL - TASK 2
60
$9,600
TASK 3 - PREAPRE LEGAL DOCUMENTS
Review Legal Documents
2
$320
SUBTOTAL - TASK 3
2
$320
TASK 4 - UPDATE BID DOCUMENTS - -KWBTS BUILDING C
Conduct NIP Orientation Sessions for all 76 Building C Property Owners
24
$3,840
Update Bidding Documents (Project Manual Volume 1 of 3)
6
$960
Update Technical Specifications (Project Manual Volume 2 of 3)
6
$960
Update Asbestos Specifications (Project Manual Volume 3 of 3)
2
$320
Revise Construction Drawings (Volume 1 of 1)
2
$320
SUBTOTAL - TASK 4
40
$6,400
BASK 5 - BID PROCESS - KWBTS BUILDING C
Prepare Bid Advertisement
1
$160
Contractor Request for Information
1
$160
Conduct Pre -Bid Meeting
8
$1,280
Attend Bid Opening
0
$0
Review Bids and Prepare Award Recommendation
1
$160
Coordinate Contract Award
4
$640
SUBTOTAL - TASK 5
15
$2,400
EASK 6 - ANALYSIS & MODELING OF PRE- CONSTRUCTIONACOUSTICAL TESTING DATA
Review Technical Memorandum
1
$160
SUBTOTAL - TASK 6
1
$160
EASK 7 - PROPERTY OWNER PRE - CONSTRUCTION TASKS
Conduct NIP Construction Orientation Sessions
24
$3,840
Prepare Designated Storage Space Sketches
0
$0
Conduct Storage Space Site Visits
0
$0
SUBTOTAL - TASK 7
24
$3,840
Key West International Airport
Noise Compatibility Program
2018 -19 Scope of Work
Noise Compatibility Program Coordinator
I TOTALS 1 356 $56,960 1
Deborah Lagos
$160
TASK 8 - CONTRACTOR PRE - CONSTRUCTION TASKS
Review Contractor Criminal Background Reports
0
$0
Review Contractor Drug Testing Reports
0
$0
LO
r
Develop and Issue ID Badging
0
$0
e14
Review Contractor Submittals
0
$0
r
Conduct Final Measurement Walk- Through Inspections
0
$0
Conduct Pre - Construction Conference
8
$1,280
Perform Review of Contractor Final Construction Schedule
1
$160
L
Conduct Product Inspections
0
$0
Conduct Lift Inspections
0
$0
ces
Review Contractor Deficiency Point System
0
$0
City of Key West Permitting Process
1
$160
SUBTOTAL - TASK 8
10
$1,600
TASK 9 -DAILY CONSTRUCTION MANAGEMENT TASKS
Perform Daily Site Visits
0
$0
c
Conduct Weekly Progress Meetings with Contractor
20
$3,200
Provide Proper Property Owner Communication
0
$0
Coordinate with NIP Design Team to Develop Solutions to Unforeseen Conditions
6
$960
Coordination and Safety Escorting Non - Participating Property Owners in Building B
0
$0
Monitor Adherence to Construction Safety & Phasing Plan
0
$0
Maintain Construction Files
0
$0
CL
Contractor Payment Review and Processing
8
$1,280
Conduct Substantial Completion Inspections
0
$0
0
u
Conduct Completion Inspections
0
$0
Administration of Construction Documents
8
$1,280
SUBTOTAL - TASK 9
42
$6,720
TASK 30 - POST- CONSTRUCTION NOISE TESTING AND ANALYSIS
Post- Modification Noise Testing of Building B Condominium Units
12
$1,920
CL
SUBTOTAL- TASK10
12
$1,920
TASK 11- CONSTRUCTION CLOSEOUT TASKS
Final Assessment of Construction Process
_. _
2
_
$320
0
is
SUBTOTAL - TASK 11
2
$320
I TOTALS 1 356 $56,960 1
Key West International Airport
Noise Compatibility Program
2018 -19 Scope of Work
Noise Compatibility Program Coordinator
R
r
Deborah Lagos
Task
trips
nights per trip
amount
TASK 1- PROJECT MANAGEMENT
Host Coordination / Progress Conference Calls
Attend KWIA Ad -Hoc Committee Meetings
4
2
$5,353.88
Conduct KWBTS NIP Meetings
2
2
$2,676.94
Daily Communication with Property Owners and Others
Develop Scopes of Work
Assist with Grant Application Process
Revise Information for JACIP
Provide Information to the Public
Maintain Database of Potentially - Eligible Properties
Prepare Project Invoicing
Close Out Project
SUBTOTAL - TASK 1
6
4
$8,030.82
TASK 2 - REVIEW PROPOSED ACOUSTICAL MODIFICATIONS WITH PROPERTY OWNERS
Attend Review Meetings and Assist with Legal Documents
2
4
$4,308.94
SUBTOTAL - TASK 2 _
2
4
$4,308.94
TASK 3 - PREAPRE LEGAL DOCUMENTS
Review Legal Documents
SUBTOTAL - TASK 3
0
0
$0.00
TASK 4 - UPDATE BID DOCUMENTS - - KWBTS BUILDING C
Conduct NIP Orientation Sessions for all 76 Building CProperty Owners
1
3
$1,746.47
Update Bidding Documents (Project Manual Volume 1 of 3)
Update Technical Specifications (Project Manual Volume 2 of 3)
Update Asbestos Specifications (Project Manual Volume 3 of 3)
Revise Construction Drawings (Volume 1 of 1)
SUBTOTAL-TASK4
1
3
$1,746.47
TASK 5 - BID PROCESS - KWBTS BUILDING C
Prepare Bid Advertisement
Contractor Request for Information
Conduct Pre -Bid Meeting
1
2
$1,338.47
Attend Bid Opening
Review Bids and Prepare Award Recommendation
Coordinate Contract Award
SUBTOTAL-TASKS
1
2
$1,338.47
TASK 6 - ANALYSIS & MODELING OF PRE- CONSTRUCTIONACOUSTICAL TESTING DATA
Review Technical Memorandum
SUBTOTAL - TASK6
0
0
$0.00
TASK 7 - PROPERTY OWNER PRE - CONSTRUCTION TASKS
Conduct NIP Construction Orientation Sessions
1
3
$1,746.47
Prepare Designated Storage Space Sketches
Conduct Storage Space Site Visits
SUBTOTAL -TASK?
1
3
$1,746.47
R
r
Key West International Airport
Noise Compatibility Program
2018 -19 Scope of Work
Noise Compatibility Program Coordinator
EXPENSES BREAKDOWN
Deborah Lagos
Per night total
Task
trips
nights per trip
amount
TASK 8 - CONTRACTOR PRE - CONSTRUCTION TASKS
$ 118.77
Airfare
$ 500
Review Contractor Criminal Background Reports
$ 500.00 .
hotel per night
Review Contractor Drug Testing Reports
$
245.00
Develop and Issue ID Badging
$ 70.00
$
70.00 .
Review Contractor Submittals
parking at TPA /AVL per day
$ 18.00
$
Conduct Final Measurement Walk - Through Inspections
auto rental per day
$ 75.00
Conduct Pre - Construction Conference
1
2
$1,338.47
Perform Review of Contractor Final Construction Schedule
$ 22.47
Conduct Product Inspections
Conduct Lift Inspections
Review Contractor Deficiency Point System
City of Key West Permitting Process
SUBTOTAL -TASKS
1
2
$1,338.47
TASK 9 - DAILY CONSTRUCTION MANAGEMENT TASKS
Perform Daily Site Visits
Conduct Weekly Progress Meetings with Contractor
Provide Proper Property Owner Communication
Coordinate with NIP Design Team to Develop Solutions to Unforeseen Conditions
Coordination and Safety Escorting Non- Participating Property Owners in Building B
Monitor Adherence to Construction Safety & Phasing Plan
Maintain Construction Files
Contractor Payment Review and Processing
Conduct Substantial Completion Inspections
Conduct Completion Inspections
Administration of Construction Documents
SUBTOTAL-TASK9
0
0
$0.00
TASK 30 - POST- CONSTRUCTION NOISE TESTING AND ANALYSIS
Post- Modification Noise Testing of Building B Condominium Units
1
2
$1,338.47
SUBTOTAL- TASK10
1
2
$1,338.47
TASK 11 - CONSTRUCTION CLOSEOUT TASKS
Final Assessment of Construction Process
.
SUBTOTAL- TASK11
0
0
$0.00
TOTAL
$19,848.11
EXPENSES BREAKDOWN
Per night total
Per trip total
mileage to and from FAA ORL ADO
$ 118.77
$ 118.77
Airfare
$ 500
$ 500.00 .
hotel per night
$ 245.00
$
245.00
per diem
$ 70.00
$
70.00 .
parking at TPA /AVL per day
$ 18.00
$
18.00
auto rental per day
$ 75.00
$
75.00
mileage to and from TPA /AVL airport per trip
$ 22.47
$ 22.47
i7
r