Item C09C ounty of M onroe
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BOARD OF COUNTY COMMISSIONERS
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Mayor David Rice, District 4
The FlOnda Key
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Mayor Pro Tem Sylvia J. Murphy, District 5
Danny L. Kolhage, District 1
George Neugent, District 2
Heather Carruthers, District 3
County Commission Meeting
September 19, 2018
Agenda Item Number: C.9
Agenda Item Summary #4623
BULK ITEM: Yes DEPARTMENT: Airports
TIME APPROXIMATE: STAFF CONTACT: T.J Henderson (305) 289 -6302
none
AGENDA ITEM WORDING: Approval of Professional Service Order 44 with THC, Inc. for the
preparation of final bid documents and bid process for Key West By the Sea, building C (76 units),
construction management and administration of the Key West International Airport Noise Insulation
Program Construction project at the Key West By the Sea, Building B, Floors 3 -6 (34 units) in the
amount of $1,310,824.85. All project cost to be funded with FAA Grant# 37 -57 (90 %) and
Passenger Facility Charge# 17 (10 %). The total number of units may change if homeowners decide
to opt out of the program.
ITEM BACKGROUND: Professional Service Order 44 with THC, Inc. in the amount of
$1,310,824.85 is for PSO 4A (Preparation of Final Bid Documents and Bid Process) for Key West
By the Sea ( KWBTS) Building C, consisting of 76 units, and PSO 4B (Construction Management &
Administration] for KWBTS Building B, Floors 3 -6 consisting of 34 units.
PREVIOUS RELEVANT BOCC ACTION: Approval of Master Agreement with THC on June
10, 2015, and approval of FAA Grant# 3 -12- 0037 - 057 -2018 on September 19, 2018.
CONTRACT /AGREEMENT CHANGES:
N/A
STAFF RECOMMENDATION: Approval.
DOCUMENTATION:
THC Inc. PSO44
FINANCIAL IMPACT:
Effective Date: Upon execution
Expiration Date: 600 days from execution
Total Dollar Value of Contract: $1,310,824.85
Total Cost to County: n/a
Current Year Portion: FY19
Budgeted: Yes
Source of Funds: FAA (90 %) Grant #37- 57 /PFC #17 (10 %).
CPI:
Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing: no If yes, amount:
Grant:
County Match:
Insurance Required:
Additional Details:
REVIEWED BY:
Beth Leto
Completed
08/24/2018 1:01 PM
T.J Henderson
Completed
08/24/2018 3:08 PM
Pedro Mercado
Completed
08/24/2018 3:49 PM
Budget and Finance
Completed
08/27/2018 9:05 AM
Maria Slavik
Completed
08/27/2018 9:20 AM
Kathy Peters
Completed
08/31/2018 12:47 PM
Board of County Commissioners
Pending
09/19/2018 9:00 AM
PURCHASE / SERVICE ORDER
FOR
MONROE COUNTY
To: THC, Inc. Purchase Service Order No. 4
Re: PSO Agreement, Dated 8 -15 -2018
Project Name: Implementation of Noise Insulation Program (NIP)
(FY 2018 -19 PSO 4A Bid Process & PSO 4B Construction Management Administration
KWBTS Building B, Floors 3 -6 (34 Units) and Building C (76 Units)
Days to Complete 600 Lump Sum Fee $1,310,824.85 Rt
Payment for Services shall be in their entirety as per PSO.
Prepared by:
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Joe Carroll, President
Recommended by:
T.J. Hefiderson, Interim Director
of Airports
Date: 8 -15 -2018
Accepted by:
µ
J e A. Carroll, President
Date: 8 -15 -2018
Date: 0 "17
Approved by:
David Rice, Mayor
Monroe County Board of County Commissioners
Date:
OOUNTY ATTORNEY
Packet Pg. 298
Key West International Airport
Noise Insulation Program (NIP)
Phase 1 (FY 2018 -19)
0 : j 0 j Lei
PSO 4A
PREPARATION OF FINAL BID DOCUMENTS AND BID
PROCESS FOR KWBTS BUILDING C
KWBTS BUILDING C (76 Units)
PSO 4B
CONSTRUCTION MANAGEMENT & ADMINISTRATION
KWBTS BUILDING B, FLOORS 3 -6 (34 Units)
KW NIP PSO 4 BUDGET NARRATIVE — PSO 4A and PSO 4B Page 1 of 23
Key West International Airport
Noise Insulation Program (NIP)
Phase 1 (FY 2018 -19)
KW NIP PSO 4 BUDGET NARRATIVE — PSO 4A and PSO 4B Page 2 of 23
Project Overview
Based on Key West International Airport's 2013 & 2018 Noise Exposure Maps (NEMs), the
properties within the DNL 65 decibel boundary have been grouped into three (3) phases for
potential eligibility in the Key West Noise Insulation Program (NIP):
PHASE 1
Key West by the Sea Condominiums (KWBTS)
Single Family Homes (DNL 70 -75 dB)
PHASE 2
Single Family Homes (DNL 65 -70)
Low Density Multi - Family Residential
Lime Grove House
PHASE 3
Flagler Court Townhomes
Grace Lutheran Church and School
Parsonages
Phase 1 NIP Implementation Plan and Completion Status
206 units
4 units
73 units
15 units
1 unit
26 units
5 units
2 units
FY 2015 -16 PSO 1 (Completed)
In the first year of the NIP Phase 1 implementation, the THC consultant team completed all
primary eligibility tasks including:
- Property Surveys — KWBTS Buildings A, B, C and 4 SF homes
- Acoustical Test Plan - KWBTS Buildings A, B, C and 4 SF homes
- Eligibility Noise Testing - KWBTS Buildings A, B, C and 3 SF homes
- NIP Eligibility Determination - KWBTS Buildings A, B, C and 3 SF homes
In April 2016, because of eligibility noise testing, a total of two hundred nine (209) Phase 1
properties were deeded eligible to participate in the Key West NIP including KWBTS Building A
(65 condominium units), KWBTS Building B (65 condominium units), KWBTS Building C (76
condominium units), 2827 Venetian Drive, 2929 Venetian Drive, and 1717 Jamaica Drive. Due to
the funding level required to complete the design and construction process for all 209 eligible NIP
Phase 1 properties, it was decided to divide the NIP implementation into four (4) fiscal years 2016-
17, 2017 -18, 2018 -19, 2019 -2020.
FY 2016 -17 PSO 2 (Completed)
In the second year of the NIP Phase 1 implementation, the THC consultant team completed all
primary design development tasks and bid tasks including:
Phase 1A - Design Surveys — KWBTS Buildings A, B, C, and 3 SF homes
Phase 1A - Design Documents - KWBTS Buildings A, B, C, and 3 SF homes
Phase 1A - Preparation of Final Bid Documents & Bid Process — KWBTS Building B and 3
SF homes
KW NIP PSO 4 BUDGET NARRATIVE — PSO 4A and PSO 4B Page 3 of 23
FY 2017 -18 PSO 3 (Completed)
In the third year of the NIP Phase 1 implementation, the THC consultant team will complete the
following bid and construction tasks which will be described in this narrative:
Phase 1A - Preparation of Final Bid Documents & Bid Process — KWBTS "Pilot Project"
(Building B, Floors 1 & 2) and Two (2) SF homes
Phase 1A - Construction Management of KWBTS "Pilot Project" and Two (2) SF Homes
(21 units)
Phase 1A - Preparation of Final Bid Documents & Bid Process - KWBTS Building B Floors
3 -6 (35 units)
FY 2018 -19 PSO 4 (Current Year)
In the fourth year of the NIP Phase 1 implementation, the THC consultant team will complete the
following bid and construction tasks:
Phase 1A - Construction Management of KWBTS B Floors 3 -6 (34 units)
Phase 1B - Preparation of Final Bid Documents & Bid Process - KWBTS Building C (76
units)
FY 2019 -20 PSO 5 (Future Year)
In the fifth year of the NIP Phase 1 implementation, the THC consultant team will complete the
following design, bid and construction tasks:
Phase 1 B - Construction Management — KWBTS Building C (76 units)
Phase 1C - Preparation of Final Bid Documents & Bid Process — KWBTS Building A
FY 20 -21 PSO 6 (Future Year)
In the sixth year of the NIP Phase 1 implementation, the THC consultant team will complete the
following design and construction tasks:
Phase 1C - Construction Management — KWBTS Building A (65 units)
Phase 2A - Property Survey — Phase 2 Properties
Phase 2A - Acoustical Test Plan and Eligibility Noise Testing for Phase 2 Properties
Phase 2A - Design Document Development - Phase 2 - Group 1
Phase 2A - Preparation of Final Bid Documents & Bid Process — Phase 2 - Group 1
NIP PSO Background Information
Uniaueness of Noise Insulation Proaram (NIP) Manaaement Reauirements
Given the specialization of the noise insulation program management process and budget
development, it is more difficult for an outside party to review annual noise insulation Professional
Services Authorization (PSO) budgets compared to a traditional airport airside / landside project.
In addition, there are a limited number of firms and individuals who possess the high level of NIP
program management experience that will be required for this Key West NIP PSO 4. Given the
unique project demands, THC has formed a team of senior staff individuals with a high level of
NIP experience.
Steve Vecchi, THC 28 years NIP experience
Rick Herz, THC 28 years NIP experience
Alan Hass, L &B 28 years NIP experience
KW NIP PSO 4 BUDGET NARRATIVE — PSO 4A and PSO 4B Page 4 of 23
Richard Sun, Sun Group
Eric Seavey, L &B
Heather Faubert, THC
20 years NIP experience
19 years NIP experience
19 years NIP experience
In addition, many of the NIP processes are much different than the processes used in typical
airport planning, design and environmental projects. Unlike a typical airside /landside project, a
NIP involves making extensive modifications to private property, requiring unique architectural
design documents, a high level of property owner interaction, and numerous legal documents and
liability controls.
As shown above, the THC team consists of mostly senior staff with higher hourly rates. Over the
many years of NIP program management experience, THC has learned that it is better to have a
smaller team of highly experienced, senior staff than a large team of staff with limited NIP
experience. This team composition strategy has resulted in a much higher program success
throughout the U.S. with less errors, design issues, contractor failures, and sponsor liability
issues.
Property Owner Challenges
Most KWBTS property owners do not reside in Key West on a full -time basis, which will require
much more time for communicating and coordinating with property owners to prepare the final bid
documents. PSO 4 tasks will require the coordination of 34 individual condominium owners in
Building B, in addition to numerous tenants. Therefore, the property owner tasks will be
considerably more involved than a typical residential NIP. These tasks will include all property
owner communication (letters, emails, phone calls, conference calls), property owner scheduling,
individual meetings with property owners to finalize proposed acoustical modifications, and
processing of required legal documents. Since many of the KWBTS condominium property
owners only live in Key West for a limited number of months, these tasks will require a much
higher number of consultant hours to accomplish.
Simultaneous Processes
During the PSO 4 budget year, there will be many independent tasks occurring simultaneously
between the PSO 4A and PSO 4B tasks:
There are six (6) primary PSO 4A tasks for KWBTS Building C (76 Units) that will occur
simultaneously within a 12 -month period (October 1, 2018 to September 30, 2019) to include: (1)
Project Management, (2) Review Proposed Acoustical Modifications with Property Owners, (3)
Prepare Legal Documents, (4) Update Bid Documents, (5) Bid Process, and (6) Analysis &
Modeling of Pre - Construction Acoustical Testing Data.
There are five (5) primary PSO 4B tasks for KWBTS Building B, Floors 3 -6 that will occur
simultaneously within a 10 -month period (September 26, 2018 to August 1, 2019) to include: (1)
Project Management, (2) Property Owner Pre - Construction Tasks, (3) Contractor Pre -
Construction Tasks, (4) Daily Construction Management, (5) Post - Construction Acoustical
Testing, and (6) Construction Close -out.
KWBTS Buildinq Complications
During construction of the NIP Pilot Project in 17 Building B condominiums on floors 1 -2, the NIP
Management Team uncovered many hidden building conditions that increased the degree of
if
KW NIP PSO 4 BUDGET NARRATIVE — PSO 4A and PSO 4B Page 5 of 23
challenge to the design and construction processes. The KWBTS buildings are concrete buildings
with window and door rough openings that are all different sizes and out of square. Given these
existing conditions, a much greater level of work is required to prepare all rough openings for the
proper installation of the acoustic windows and doors. The installation of the Ductless AC system
and ERV unit is much more difficult than expected due to interference with structural braces,
plumbing pipes, non - compliant wiring and can lighting. The Consultant anticipates continual
challenges and building obstacles during the construction of the 34 condominium units in Building
B, Floors 3 -6.
Construction Management Staffing
The KWBTS Building B — Floors 3 -6 construction will be performed for a total of 34 KWBTS
condominiums where all four Building B floors will be constructed in 5 sub - periods within a six (6)
month calendar period. The work in the 34 Building B units will be scheduled after the award of
the Building B — Floor 3 -6 construction contract. Depending on the contractor's final approved
construction schedule, up to five (5) condominium units will be opened by the contractor
simultaneously on floors 3 -6 in each sub - period, which will result in a greater concentration of
construction activity that will need to be managed simultaneously.
Therefore, given the above, PSO 413 will require a higher number of required construction
management tasks compared to a typical NIP. To provide proper oversight and to ensure that all
work is being performed in conformance with NIP design documents, one (1) full -time professional
construction manager will be required.
Consultant Team Overview
The PSO 4 Scope of Services will require an array of tasks to be completed by THC and their
sub - consultants (the "Consultant "). The THC Director of Acoustical Services will act as the Project
Manager of the THC Consultant Team and will provide all daily project management
responsibilities throughout the 12 -month period and will report directly to the Key West
International Airport's Noise Program Coordinator. The THC Project Manager will be supported
by an Assistant Project Manager from the THC Atlanta headquarters office. The Consultant Team
is composed of the following disciplines.
• THC, Inc. - The Program Manager, THC, Inc. (THC) will provide overall program
management services and support to the Airport Noise Program Coordinator as necessary.
THC will provide database services and project scheduling, along with interaction with all
participating property owners and tenants. The Director of Acoustical Services ($256.39)
will act as Project Manager and will have overall responsibility for all daily project tasks and
activities. THC will also utilize the services of an Assistant Project Manager ($115.00) for
both management and administrative support from the Atlanta headquarters office. The
Construction Manager ($125.00) will provide daily on -site management for the construction
and will assist the Project Manager and Assistant Project Manager when required. The
Construction Administrator ($65.00) will assist the Construction Manager on a weekly basis
in the preparation and administration of all construction documents to include daily site
reports, photographs, change orders, contractor invoices, punch - lists, substantial
completion certificates and final completion certificates.
KW NIP PSO 4 BUDGET NARRATIVE — PSO 4A and PSO 4B Page 6 of 23
The Sun Group — The local Project Architect, The Sun Group, will provide all required
architectural services for this project. The Sun Group will be responsible for developing all
proposed acoustical modification documents for each property, reviewing draft acoustical
modification documents with each property owner, developing final construction drawings
and acoustical modification documents for each property, preparing the bid package,
leading the pre -bid conference, attending all contractor outreach sessions and workshops
where necessary, tabulating the bids for construction services, and making the final award
recommendation to THC. The Sun Group will utilize the services of the Principal Architect,
Senior Architect, and an Architectural Drafter.
• Jones & Conde, LLC - The local Project Mechanical and Electrical Engineer, Jones &
Conde, LLC, will provide all required mechanical and electrical design support to the Sun
Group. Jones & Conde, LLC will be responsible for developing the mechanical /electrical
scope of work for each property, assisting The Sun Group by reviewing the draft acoustical
modification documents with each property owner, developing final mechanical /electrical
construction drawings and documents for each property, assisting The Sun Group in the
preparation of the bid package, and attending the pre -bid conference. Jones & Conde, LLC
will utilize the services of the Principal Engineer, Senior Engineer, and Engineering Drafter.
• Landrum & Brown - The Acoustical Engineer, Landrum & Brown (L &B) will provide all
required pre- modification noise analysis, and will utilize an Associate Vice President,
Senior Consultant, and Senior Project Administrator.
• EE &G — The Environmental Consultant will provide all services associated the
development of the NIP Volume 3 —Asbestos Abatement Specification, asbestos sample
collection (if required), laboratory analysis, analysis of test findings and development of
final ACM scope of work for each condominium. EE &G will utilize the services of the
Principal, Senior Technical Advisor, Senior Project Professional and Administrative
Assistant.
KW NIP PSO 4 BUDGET NARRATIVE — PSO 4A and PSO 4B Page 7 of 23
Key West International Airport
Noise Insulation Program (NIP)
Phase 1 (FY 2018 -19)
M -16 TO 6 i�
KWBTS BUILDING C (76 Units)
r
KW NIP PSO 4 BUDGET NARRATIVE — PSO 4A and PSO 4B Page 8 of 23
PSO 4A — Scope of Work Tasks
The following sections will provide a detailed review of all required consultant tasks for the NIP
PSO 4A — Preparation of Final Bid Documents and Bid Process for KWBTS Building C, which
include the following six (6) key tasks:
Task 1 Project Management
Task 2 Review Proposed Acoustical Modifications with Property
Task 3 Prepare Legal Documents
Task 4 Update Bid Documents
Task 5 Bid Process
Task 6 Analysis & Modeling of Pre - Construction Acoustical Testing Data
TASK 1 PROJECT MANAGEMENT
October 1, 2018 — September 30, 2019
The Consultant will perform the following general project management tasks for PSO 4A during a
twelve (12) month period, in coordination with the Airport Noise Program Coordinator:
Set up Project
The Consultant will set up the project (Preparation of Final Bid Documents and Bid Process for
KWBTS Building C) in the corporate financial system, as required by corporate policy to manage
the project.
Manage Sub - Consultants
The Consultant will be responsible for the daily management of all sub - consultants in their
completion of all project tasks related to Preparation of Final Bid Documents and Bid Process for
KWBTS Building C. This process includes all phone / conference call / email communication and
review of their task implementation plan and all document deliverables. The Consultant will also
be responsible for managing their budget expenditures and reviewing their monthly invoices.
Participate in Weekly Coordination / Progress Conference Calls
The Consultant will participate in weekly coordination / progress telephone conference calls with
KWIA's Airport Noise Program Coordinator. The calls will be hosted by KWIA's Airport Noise
Program Coordinator, and the duration of each call will be approximately 60 minutes. The FAA
ADO will be invited to participate in these calls. KWIA's Airport Noise Program Coordinator will
provide the Consultant with the call -in number and conference code and will dial -in as the leader.
The weekly coordination /progress call will include topics related to both PSOs 4A and 4B. Hours
for this task are included in the PSO 4A budget.
KW NIP PSO 4 BUDGET NARRATIVE — PSO 4A and PSO 4B Page 9 of 23
Attend KWIA Ad -Hoc Committee Meetings
The Consultant will attend KWIA Ad -Hoc Committee meetings, as directed by KWIA's Airport
Noise Program Coordinator, to present information on the status of both projects (Preparation of
Final Bid Documents and Bid Process for KWBTS Building C and Construction of Building B
Floors 3 -6). The FAA ADO will be invited to attend these meetings. The Ad -Hoc Committee
typically meets four times per year (e.g., December 2018, March, June, and October 2019). Hours
and Expenses for this task are included in the PSO 4A budget.
Conduct KWBTS NIP Meetings
The Consultant will conduct six (6) KWBTS NIP Meetings for all KWBTS Property Owners to
develop and present information on the status of the project. A 900 ft meeting room (sufficient to
accommodate 45 chairs with rows of tables facing the front of the room and each person has a
space for writing) will be rented at the Sheraton Suites Key West for each of the six (6) meetings.
Hours and Expenses for this task are included in the PSO 4A budget.
Daily Communication with Property Owners and Others
The Consultant will be responsible for general communication requirements with NIP participating
property owners, City of Key West, Monroe County, FAA, product manufacturers and general
contractors related to Preparation of Final Bid Documents and Bid Process for KWBTS Building
C.
Manage Property Files
The Consultant will provide the management of all KWBTS property files (51 for Building B, 76 for
Building C, 65 for Building A) containing all letters, emails, phone calls, legal documents, proposed
acoustical modification documents and schedules.
Prepare Project Invoicinq
The Consultant will prepare monthly invoices to Monroe County, as required to manage the
project (Preparation of Final Bid Documents and Bid Process for KWBTS Building C).
Distribute Property Owner Satisfaction Questionnaire
Upon completion of the NIP construction, the Consultant will distribute, collect, and record
Property Owner Satisfaction Questionnaire surveys to evaluate the performance of the Consultant
team and contractor.
Develop 2019 -20 Budget and Scope (PSO 5A)
The Consultant will develop the KWIA NIP 2019 -20 Consultant budget and scope of work
narrative for PSO 5A (Preparation of Final Bid Documents and Bid Process — Building A). The
Consultant will coordinate and review all sub - consultant budgets, as well as the coordination of
FAA pre - application and grant application processes.
Close Out Project
The Consultant will provide information / documentation to KWIA's Airport Noise Program
Coordinator as needed to facilitate close -out of the AIP grant. The Consultant will conduct
administrative tasks, as required by corporate policy to close out the project (Preparation of Final
Bid Documents and Bid Process — Building A).
KW NIP PSO 4 BUDGET NARRATIVE — PSO 4A and PSO 4B Page 10 of 23
Task 1 Reimbursable Expenses Notes:
Task 1 will occur over a twelve (12) month period. The Consultant will be required to include
all costs related to Task 4A Project Management, including costs for renting a meeting
room for NIP Orientation Meetings, duplication, certified mailings and letters. The Project
Manager and Assistant Project Manager will need to budget costs for ten (10) trips for Ad-
Hoc Committee Meetings and KWBTS NIP Meetings. All trip costs need to include related
airfare, auto rental, per diem, fuel and parking costs for each Consultant staff.
TASK 2 REVIEW PROPOSED ACOUSTICAL MODIFICATIONS WITH
PROPERTY OWNERS
In preparation for the bid of Building C (76 units), the Consultant will be required to complete the
individual 60- minute Review Meetings for each of the 76 Building C Property Owners. In this task,
the Consultant will mail proposed NIP design documents to each of the 76 individual property
owners and provide a written summary of the tasks that will be completed at each individual
Review Meeting. The Consultant will schedule 60- minute appointments for each of the 76
Property Owners and will provide an appointment reminder. At the scheduled Review Meeting,
the Consultant (Project Manager, Assistant Project Manager, Architect, and Engineer) will provide
a complete review of the proposed NIP design documents, make revisions based on comments
from Property Owners, make product selections and manage the signing of all NIP legal
LU
documents. After the Review Meeting, the Consultant (Architect, Engineer) will make final
revisions to the design documents based on comments received from the Property Owners during
the meetings.
Task 2 Reimbursable Expenses Notes:
In Task 2, the Consultant will be required to include all costs related to Review Meeting
document production, duplication, and shipping. The Consultant (Project Manager,
Assistant Project Manager, Architect, and Engineer) will need to budget costs for two (2)
full week trips to conduct the 76 Building C Review Meetings. All trip costs need to include
related airfare, auto rental, per diem, fuel and parking costs for each Consultant staff.
TASK 3 PREPARE LEGAL DOCUMENTS
In preparation for the bid of Building C (76 units), the Consultant will prepare, distribute, collect,
process, and file all required NIP legal documents for 76 individual properties to include:
- Property Owner Agreement
- Avigation Easement
- Notice of Commencement
- Subordination of Mortgage
- EPA Lead Paint Acknowledgement
- Property Owner Verification of Completed Work
- Hard -Wired Smoke Alarm Installation Confirmation
- Designated Furniture Storage Space Sketch
KW NIP PSO 4 BUDGET NARRATIVE — PSO 4A and PSO 4B Page 11 of 23
Task 3 Reimbursable Expenses Notes:
In Task 3, the Consultant will be required to include all costs related to legal document
production, duplication, and shipping.
TASK 4 UPDATE BID DOCUMENTS
In preparation for the bid of Building C (76 units), the Consultant will conduct the following tasks
required to update the Building C bid documents (76 units):
Conduct NIP Orientation for all 76 Building C Property Owners
The Consultant will prepare a NIP Orientation Presentation for all 76 participating Building C
Property Owners, which will provide an overview of the proposed Building C scope of work,
property owner requirements, design revisions and NIP policy revisions. The Consultant will then
schedule and conduct multiple NIP Orientation Sessions during a 2 -day period for all 76 property
owners.
Update Bidding Documents (Project Manual Volume 1 of 3) CL
The Consultant will review and update the Bidding Documents developed for the KWBTS Building
B — Floors 3 -6 project (34 units) and incorporate changes based on the previous KWBTS bid and
construction experience (e.g., contractor minimum qualification requirements, Unit Prices, Special
Provisions). The Bidding Documents for KWBTS Building C will meet all FAA requirements and
the requirements of the local authorities and will contain all information necessary for the formal
bid process, including Bidding Requirements and Contract Forms. Volume 1 will be approximately en
CL
240 pages printed on 8'/2'x11" paper. ,;
Update Technical Specifications (Project Manual Volume 2 of 3)
The Consultant will review and update the Technical Specifications developed for the Building B
— Floors 3 -6 project (34 units) and incorporate changes that reflect KWBTS "Pilot Project"
construction (e.g., contractor minimum requirements, construction scheduling, construction
staging requirements, construction safety plan, construction manager staffing plan). Volume 2 will
be approximately 290 pages printed on 8'/2'x11" paper.
Update Asbestos & Lead Based Paint Inspection Reports and Asbestos Remediation
Specifications (Project Manual Volume 3 of 3)
Based on previous laboratory test results for the 76 Building C condominiums, the Consultant will
review and update the Asbestos & Lead Based Paint Inspection Reports and Asbestos
Remediation Specifications, and provide a summary of laboratory testing of the Building C
asbestos sampling process, analysis of laboratory findings, respond to RFIs from bidding
contractors, provide required asbestos abatement procedures for worker safety in condominiums
that showed <1 % level of asbestos containing materials (ACM), develop required ACM abatement
plan (only if required) and determine required on -site inspection during the Building C
construction. Volume 3 will be approximately 1,500 pages printed on 8'/2'x11" paper.
KW NIP PSO 4 BUDGET NARRATIVE — PSO 4A and PSO 4B Page 12 of 23
Revise Construction Drawings (Volume 1 of 1)
Using the final Acoustical Modification Packages for the 76 KWBTS Building C Units, the
Consultant will prepare the Construction Drawings for the KWBTS Building C Bid Package and
develop a revised estimate of anticipate construction costs. The Construction Drawings will be
approximately 235 pages printed on 11 "x17" paper.
Provide Hard Copies of Bid Documents
As soon as the Bid Documents are finalized, one complete set (hardcopy, not on CD) will be
shipped to the FAA ADO Program Manager for their review and comment. In addition, one
complete set (hardcopy, and on CD) will be shipped to the Monroe County Purchasing
Department for the bid process and one complete set (hardcopy) will be shipped to the City of
Key West Building Department for preliminary review and comment.
Task 4 Reimbursable Expenses Notes:
In Task 4, the Consultant will be required to include all costs related to bid document
production, duplication, and shipping.
TASK 5 BID PROCESS
The Consultant will complete the following bid process tasks for the KWBTS Building C:
Prepare Bid Advertisement
After conducting outreach for Contractors who may be interested in bidding the project, the
Consultant will develop a bid advertisement notice for the KWBTS Building C (76 units) and
provide it to Monroe County Purchasing Department for advertising.
Contractor Re guest for Information
During the bid process, Monroe County will be responsible for all communication from contractors
who are interested in bidding the project. The Consultant will assist Monroe County as requested.
The Consultant will provide answers to bidder's questions pertaining to the project relating to the
design documents, schedule, specification and /or contractor requirements.
Conduct Pre -Bid Meeting
Consistent with the formal bid advertisement, the Consultant will schedule and conduct a
mandatory pre -bid meeting in Key West for contractors who are interested in bidding the project.
At the pre -bid meeting, the Consultant will review all aspects of the project including contractor
minimum experience requirements, design documents, safety plan, unit prices, contractor
deficiency point system, construction scheduling, and contractor expectations.
Attend Bid Openinq
The Consultant will coordinate with the Key West International Airport and Monroe County to be
available at the bid opening, as described in the bid advertisement.
Review Bids and Prepare Award R ecommendation
Upon the opening of the bids, the Consultant will conduct a detailed review of all contractor bids
received. After this review, the Consultant will provide an official letter of contract award
KW NIP PSO 4 BUDGET NARRATIVE — PSO 4A and PSO 4B Page 13 of 23
recommendation to Key West International Airport and Monroe County, to the lowest, most
responsive and most responsible bidder.
Coordinate Contract Award
The Consultant will coordinate with the recommended General Contractor (GC) to make sure the
GC submits their completed contract documents to Monroe County Department of Airports in a
timely manner, such that the Board of County Commissioners (BOCC) can schedule the award
of contract on the same monthly agenda as acceptance of the FAA grant.
Task 5 Reimbursable Expenses Notes:
In Task 5, the Consultant (Project Manager, Assistant Project Manager, Architect,
Environmental Engineer) will need to budget costs for one (1) trip to conduct the Pre -Bid
Meeting. In addition, the Consultant (Project Manager, Assistant Project Manager) will
need to budget one (1) trip for the Bid Opening. All trip costs need to include related airfare,
auto rental, per diem, fuel and parking costs for each Consultant staff. In addition, the
Consultant will need to include all costs related to the bid process including letters and
postage. V
TASK 6 ANALYSIS & MODELING OF PRE - CONSTRUCTION ACOUSTICAL
TESTING DATA
The Consultant will complete the following tasks for KWBTS Building C:
Data Analysis of the Pre - Construction Noise Measurements — The Consultant previously performed
pre- construction acoustical testing on approximately 10% of the total condominiums within the three
(3) KWBTS Buildings (A, B & C) to measure the noise level reduction (NLR) in representative rooms.
This included approximately seven (7) units in Building "C ". These measurements were performed
in 2017. In this task, the Consultant will conduct a full analysis of the Building C noise data to
determine the measured NLR in each unit, as well as to determine the interior DNL in each unit. To
ensure conformance with FAA guidelines, the Consultant will model the anticipated noise reduction
in several representative Building C condominiums to ensure that a minimum five (5) dB NLR will be
achieved by the proposed NIP design modifications. After the completion of this process, the
Consultant will prepare a technical memorandum summarizing the measured NLRs, interior DNLs,
and anticipated modeled results. Throughout the project, the Consultant will provide acoustical
support and handle acoustical questions or evaluate specific product alternatives as necessary
for the design on Building "C ".
KW NIP PSO 4 BUDGET NARRATIVE — PSO 4A and PSO 4B Page 14 of 23
Key West International Airport
Noise Insulation Program (NIP)
Phase 1 (FY 2018 -19)
KW NIP PSO 4 BUDGET NARRATIVE — PSO 4A and PSO 4B Page 15 of 23
PSO 4B — Scope of Work Tasks
The following sections will provide a detailed review of all required consultant tasks for the NIP
PSO 4B — Construction Management and Administration for Construction of Building B Floors 3-
6 (34 Units) which include the following six (6) key tasks:
Task 1 Program Management
Task 2 Property Owner Pre - Construction Tasks
Task 3 Contractor Pre - Construction Tasks
Task 4 Daily Construction Management
Task 5 Post - Construction Noise Testing and Analysis
Task 6 Construction Closeout
TASK 1 PROGRAM MANAGEMENT
October 1, 2018 — September 30, 2019
Given the commercial nature of the KWBTS construction, the Consultant will be required to
conduct several Property Owner and Contractor tasks for the 34 units in Building B Floors 3 -6
during a twelve (12) month period to properly prepare for the NIP KWBTS Construction process,
and conduct post- construction tasks to include:
Set up Project
The Consultant will set up the project (Construction Management and Administration for
Construction of Building B Floors 3 -6) in the corporate financial system, as required by corporate
policy to manage the project.
Manage Sub - Consultants
The Consultant will be responsible for the daily management of all sub - consultants in their
completion of all project tasks related to the Construction Management and Administration for
Construction of Building B Floors 3 -6. This process includes all phone / conference call / email
communication and review of their task implementation plan and all document deliverables. The
Consultant will also be responsible for managing their budget expenditures and reviewing their
monthly invoices.
Participate in Weekly Coordination / Progress Conference Calls
The Consultant will participate in weekly coordination / progress telephone conference calls with
KWIA's Airport Noise Program Coordinator. The calls will be hosted by KWIA's Airport Noise
Program Coordinator, and the duration of each call will be approximately 60 minutes. The FAA
ADO will be invited to participate in these calls. KWIA's Airport Noise Program Coordinator will
provide the Consultant with the call -in number and conference code and will dial -in as the leader.
The weekly coordination /progress call will include topics related to both PSO 4A and 4B. Hours
for this task are included in the PSO 4A budget.
KW NIP PSO 4 BUDGET NARRATIVE — PSO 4A and PSO 4B Page 16 of 23
Attend KWIA Ad -Hoc Committee Meetings
The Consultant will attend KWIA Ad -Hoc Committee meetings, as directed by KWIA's Airport
Noise Program Coordinator, to present information on the status of both projects (Preparation of
Final Bid Documents and Bid Process for KWBTS Building C and Construction of Building B
Floors 3 -6). The FAA ADO will be invited to attend these meetings. The Ad -Hoc Committee
typically meets four times per year (e.g., December 2018, March, June, and October 2019). Hours
and Expenses for this task are included in the PSO 4A budget.
Conduct KWBTS NIP Meetings
The Consultant will conduct six (6) KWBTS NIP Meetings for all KWBTS Property Owners to
develop and present information on the status of the project. A 900 ft meeting room (sufficient to
accommodate 45 chairs with rows of tables facing the front of the room and each person has a
space for writing) will be rented at the Sheraton Suites Key West for each of the six (6) meetings.
Hours and Expenses for this task are included in the PSO 4A budget.
Daily Communication with Property Owners and Others
The Consultant will be responsible for general communication requirements with the NIP
participating property owners, City of Key West, Monroe County, FAA, product manufacturers and
general contractors regarding Construction of Building B Floors 3 -6.
Provide Daily Support to the Construction Manager
Throughout the 10 -month construction period, the Consultant will provide daily support the
designated Construction Manager to include document management, review of contractor
submittals, payments and change orders, management of monthly expenses and ordering of
supplies.
Manage Property Construction Files
The Consultant will provide the management of all 34 Building B, Floors 3 -6 property files
containing all construction documents and reports, letters, emails, phone calls, legal documents,
proposed acoustical modification documents and schedules.
Prepare Project Invoicinq
The Consultant will prepare monthly invoices to Monroe County, as required to manage the
project (Construction Management and Administration for Construction of Building B Floors 3 -6).
Develop 2019 -20 Budget and Scope (PSO 5B)
The Consultant will develop the KWIA NIP 2019 -20 Consultant budget and scope of work
narrative for PSO 5B (Construction Management of Building C). The Consultant will coordinate
and review all sub - consultant budgets, as well as the coordination of FAA pre - application and
grant application processes.
Close Out Project
The Consultant will provide information / documentation to KWIA's Airport Noise Program
Coordinator as needed to facilitate close -out of the AIP grant. The Consultant will conduct
administrative tasks, as required by corporate policy to close out the project (Construction
Management and Administration for Construction of Building B Floors 3 -6).
KW NIP PSO 4 BUDGET NARRATIVE — PSO 4A and PSO 4B Page 17 of 23
Task 1 Reimbursable Expenses Notes:
Task 1 will occur over a 12 -month period. The Consultant will be required to include all
costs related to the Program Management task including document production, duplication,
shipping, letters and postage.
TASK 2 PROPERTY OWNER PRE - CONSTRUCTION TASKS
In preparation for the Construction of 34 properties in KWBTS Building B — Floors 3 -6, the
Consultant will be required to complete several Property Owner Pre - Construction Tasks during a
four (4) month period to include:
Conduct NIP Construction Orientation Sessions
The Consultant will prepare a NIP Construction Orientation Presentation for the 34 participating
property owners and their tenants which will provide a complete review of all NIP construction
processes and procedures, anticipated schedules, safety requirements and property owner
responsibilities during the 10 -month construction process. The Consultant will then schedule and
conduct multiple NIP Construction Orientation Sessions during a 2 -day period for all 34
participating property owners. A 450 ft meeting room (sufficient to accommodate 22 chairs with
rows of tables facing the front of the room and each person has a space for writing) will be rented
for two (2) days at the Sheraton Suites Key West for these meetings.
Prepare Designated Storage Space Sketches for all 34 Building B Condominiums
All 34 Building B condominium floor plans are completely different, including the types and
amounts of existing furniture. The Property Owner is responsible for removing all excessive
furniture and moving all remaining furniture to limited designated spaces within each room of the
condominium prior to start of their NIP construction. To assist the Property Owner in the process
to ensure they properly complete this task, the Consultant will develop a unique Designated
Storage Space Sketch for each of the 34 condominiums which reflects the available spaces in all
condominium rooms that will be available for furniture storage, based on their unique proposed
NIP scope of work. This scaled drawing will also show the "clear areas" required for the contractor
to perform their NIP work.
Conduct Storage Space Site Visits at all 34 Condominiums
The Consultant will schedule and conduct a 45- minute visit at each of the 34 Building B
condominiums to assess their existing furniture and assist the Property Owner in the
determination of "excessive" furniture that will be required to be removed from their condominium
prior to the start of NIP construction. In addition, the Consultant will review their unique Designated
Storage Space Sketch with the Property Owner and communicate helpful tips to help simplify this
process. During this site visit, the Consultant will also provide a review of all property owner
furniture moving responsibilities including the required poly protection procedures for all stored
furniture, bathroom doors and closet doors.
Task 2 Reimbursable Expenses Notes:
Task 2 will occur over a 5 -month period. The Consultant will be required to include all costs
related to Property Owner tasks including document production, duplication, shipping,
KW NIP PSO 4 BUDGET NARRATIVE — PSO 4A and PSO 4B Page 18 of 23
letters, and postage. The Consultant (Project Manager and Assistant Project Manager)
need to budget costs for two (2) trips, one for property owner construction orientation
meetings, and the other for storage space site visits. All trip costs need to include related
airfare, auto rental, per diem, fuel and parking costs for each Consultant staff.
TASK 3 CONTRACTOR PRE - CONSTRUCTION TASKS
In preparation for the Construction of 34 properties in KWBTS Building B — Floors 3 -6, the
Consultant will be required to complete several Contractor Pre - Construction Tasks during a four
(4) month period to include:
Review Contractor Criminal Background Reports
After submission by the awarded contractor, the Consultant will review and approve all Criminal
background reports for all Contractor staff to include employees, 1099 workers, subcontractors
and suppliers.
Review Contractor 12 -Panel Drug Testing Reports
After submission by the awarded contractor, the Consultant will review and approve all 12 -Panel
Drug Testing reports for all Contractor staff to include employees, 1099 workers, subcontractors
and suppliers.
Develop and Issue ID Badging for all Contractor Staff
After successful review and approval of Criminal Background and 12 -Panel Drug Test Reports,
the Consultant will create and issue NIP Construction site ID badges for all Contractor staff to
include employees, 1099 workers, subcontractors and suppliers.
Review Contractor Submittals
The Consultant will review all Contractor Submittals for windows, prime entry doors, sliding patio
doors, electrical equipment, mechanical equipment, construction materials, scaffolding, and
vertical lifts.
Conduct Final Measurement Walk - Through Inspections
The Consultant will conduct Final Measurement Walk- Through Inspections with the Contractor
and Product Manufacturers in all 34 participating condominiums. This 60- minute visit at each
condominium will include final measurements of all windows and doors, review of ERV & ductless
AC installation process, review of asbestos abatement containment and staging plan, verification
of property owner "pre- work" requirements and verification of finishes, colors and styles.
Conduct Pre - Construction Conference
The Consultant will schedule and conduct a Pre - Construction Conference with the Contractor,
subcontractors, and suppliers to review the construction of 34 properties, discussing contractor
requirements, sequencing plans, construction schedule, asbestos abatement plan, safety
requirements and construction staging plans. In addition, the Pre - Construction Conference will
include project goals, property owner communication plan, review of acoustic scope of work,
submittal requirements, scheduling and phasing of trades, workmanship requirements, progress
payments, asbestos remediation unit prices, and final closeout documentation requirements.
KW NIP PSO 4 BUDGET NARRATIVE — PSO 4A and PSO 413 Page 19 of 23
Review and Approve Contractor Final Construction Schedule
The Consultant will review and approve the Contractor's final proposed construction schedule for
NIP KWBTS Building B, Floors 3 -6.
Conduct Product Inspections
The Consultant will conduct inspections of all windows and door products to ensure compliance
with specification requirements.
Conduct Lift Inspections
The Consultant will conduct inspections of all proposed lift sites to ensure compliance with
specification requirements.
Review Contractor Deficiency Point System
The Consultant will develop a Contractor Deficiency Notice that will define the construction site
deficiency areas that could be utilized by the Construction Manager if contractor performance
failures occur during the construction period. Areas of contractor deficiency will include failure
relating to: project specifications, window / door installations, contract completion time
requirements, worker safety and project safety plan, property owner communication, and /or
subcontractor payments. Each specified deficiency area will be assigned points which, when
tallied, could lead to disqualification to participate in future NIP construction projects.
City of Key West Permitting Process
The Consultant will provide to the Contractor, two sets of signed and sealed final design drawings
of each of the 34 KWBTS Building B condominium units to assist in obtaining a building permit
from the City of Key West Building Department. The Consultant will respond in writing to any 0.
comments issued by the City of Key West Building Department during its plan review.
Task 3 Reimbursable Expense Notes:
Task 3 will occur over a 5 -month period. The Consultant will be required to include all costs
related to the Building B — Floors 3 -6 Contractor Pre - Construction tasks including
document production, duplication, shipping, letters, postage and contractor ID badge
production. The Consultant (Project Manager, Architect, and Construction Manager) will
need to budget costs for a two (2) 1 -week trips to perform the NIP Final Measurement and
Walk Through Inspections. In addition, the Consultant (Project Manager, Architect, and
Construction Manager) will need to budget costs for one (1) trip to conduct the Pre -
Construction Conference and related activities. All trip costs need to include related airfare,
auto rental, per diem, fuel and parking costs for each Consultant staff.
TASK 4 DAILY CONSTRUCTION MANAGEMENT TASKS
The Consultant (Construction Manager, Project Manager, Principal Architect, Principal Engineer,
Environmental Engineer, Assistant Project Manager) will perform all daily construction
management tasks during a six (6) month construction period for the 34 Building B condominiums.
These tasks will include the following:
KW NIP PSO 4 BUDGET NARRATIVE — PSO 4A and PSO 4B Page 20 of 23
Perform Daily Site Visits
The Consultant will provide daily construction observation services and conduct field inspections
to help ensure quality control. The Consultant will utilize the Project Architect to assist in the
administration and completion of all necessary change orders, review and approval of shop
drawings, and review and approval of materials and products. Daily site visit tasks include review
and processing of all submittals and shop drawings, review of materials before they are installed
to ensure that they comply with the approved submittals, review of work covered by shop drawings
to ensure that it complies with the Contract Documents, coordinate with the Contractor to ensure
that all appropriate building permits have been secured, observe the work in progress to verify
that it meets the requirements and intent of the Contract Documents, issuance of Deficiency
Points, review of all work to ensure all safety practices are in place and ensure that the Contractor
is adhering to the written safety plan.
Conduct Weekly Progress Meetings with Contractor
The Consultant will attend, conduct and document weekly construction progress meetings with
the Contractor and Subcontractors. These meetings will help to notify the General Contractor of
any part of the work in progress that does not conform to approved submittals, shop drawings, or
Contract Documents, review and evaluate any Contractor's suggestions for modifications to the
Contract Documents, review Contractor's Request for Information (RFI), and update issued
Deficiency Points.
Provide Property Owner & Tenant Daily Communication
The Consultant will provide all required daily communication as required with the 34 participating
property owners with respect to schedules, work progress, and the scheduling of substantial and
final inspections.
CA
Coordinate with NIP Design Team to Develop Solutions to Unforeseen Conditions
The Consultant will coordinate with the NIP Design Team to develop solutions to unforeseen
conditions that may arise with window & door openings, ceiling obstructions, electrical revisions
and mechanical revisions.
Monitor Adherence to Construction Safety & Phasing Plan
The Consultant will review and monitor the Contractor's assigned safety procedures (as
determined by the Contractor's assigned Construction Safety Manager) daily to ensure
conformance with the approved Construction Safety & Phasing Plan. In addition, the Consultant
will provide daily observation of all scaffolding and vertical lift activity to ensure strict conformance
with the Construction Safety & Phasing Plan.
Coordination and Safetv Escortina Non- Participatina Property Owners on Each Buildina B Floor
The Consultant will coordinate the construction schedules for each non - participating Building B
Property Owner on floors 3, 4, 5 and 6 to ensure they are aware of construction activity. In
addition, The Consultant will act as a safety escort for all non - participating Property Owner when
the construction activity on each of the 4 floors impedes with their ability to access their
condominium.
Maintain Construction Files
The Consultant will establish and maintain files and records of all pertinent documents including
submittals, shop drawings, addenda, meeting minutes and reports.
KW NIP PSO 4 BUDGET NARRATIVE — PSO 4A and PSO 4B Page 21 of 23
Contractor Payment Review and Processing
The Consultant will perform general project - related coordination with the preparation of monthly
invoices and progress reports and schedule updates. The Consultant will review applications for
payments from the General Contractor to ensure that they agree with the work done and materials
received.
Conduct Substantial Completion Inspections
The Consultant will conduct Substantial Completion Inspections at all 34 condominiums and will
prepare punch lists at the appropriate time for each property. The Consultant will distribute the
punch lists to the General Contractor for execution, verify that punch list items are complete, and
then verify the General Contractor's final invoice for payment.
Conduct Final Completion Inspections
The Consultant will conduct Final Completion Inspections upon completion of all outstanding
punch list items for all 34 condominiums. The Consultant will also verify that all items identified on
the punch list have been addressed, that all work has been performed in accordance with the
Contract Documents and Specifications, and that the work meets project standards for
workmanship and quality.
Administration of Construction Documents
The Consultant will be responsible for the weekly preparation and administration of all
construction documents to include daily site reports, photographs, change orders, contractor
invoices, punch - lists, substantial completion certificates and final completion certificates.
Task 4 Reimbursable Expenses Notes:
Task 4 will occur over a six (6) month period. The Consultant will be required to include all
costs related to the Building B — Floors 3 -6 Construction tasks including document
production, duplication, shipping, letters and postage. For the time period before February
1, 2019, the Consultant (Construction Manager) will need to budget costs for five (5) days
on site, as well as a total of six (6) months of costs including condo rental & all related fees
pertaining to monthly utility /technology costs, per diem, car rental, fuel, and internet
service. To provide proper construction oversight, the Project Manager, Architect and
Engineer have budgeted twelve (12) trips during the 6 -month (26 weeks) period. All trip
costs need to include related airfare, auto rental, per diem, fuel and parking costs for each
Consultant staff.
TASK 5 POST - CONSTRUCTION ACOUSTICAL TESTING AND ANALYSIS -
BUILDING B FLOORS 3 -6
Post - Constru Acoustical Testing of Building B — Floors 3 -6 Condominium Units
The Consultant previously performed pre- construction acoustical testing on approximately 10% of
all KWBTS condominiums in 3 Buildings (A, B, C) to measure the noise level reduction (NLR) in
representative rooms.
Upon completion of the NIP KWBTS Building B, Floors 3 -6 Construction, the Consultant will
conduct post- modification acoustical tests in approximately four (4) to six (6) condominium units on
KW NIP PSO 4 BUDGET NARRATIVE — PSO 4A and PSO 4B Page 22 of 23
floors 3 to 6 of Building B (units where pre- modification acoustical testing was accomplished) and
1 single family home. The Consultant will perform post- construction acoustical testing on the units
to measure the noise level reduction (NLR) in representative rooms. The post- modification
acoustical measurements will be used to verify the noise level reduction achieved by the
acoustical modifications. Pre - modification data will be compared with post- modification
measurements to document the achieved increase in noise reduction, and as a check on quality
control. This data will assist the Consultant in assuring that the acoustic modification treatments
provide a minimum 5- decibel reduction. The noise level reduction (NLR) measurements
essentially consist of placing a loudspeaker outside each condominium unit that will be measured.
The electrical signal of an artificial noise source is fed through the amplification /loudspeaker
system and is filtered to simulate aircraft noise. The technician will measure the average interior
sound level within the room and the sound level directly outside each exterior element (i.e., doors,
windows, and walls). An overall NLR will be mathematically computed based on the measured
test data and the acoustical conditions of each room. All tests will be conducted in accordance with
ASTM Designation E966 "Standard Guide for Field Measurement of Airborne Sound Insulation of
Building Fagades and Fagade Elements. The This task also requires the communication and
scheduling of all acoustical testing appointments with all associated KWBTS Building Floors 3 -6
property owners.
Analysis of Post - Construction Acoustical Testing Data
The Consultant will also analyze the data to determine the measured NLR in each unit, as well as
to determine the interior DNL in each unit. In addition, the Consultant will prepare a technical
memorandum summarizing the measured NLRs and interior DNLs.
Task 5 Reimbursable Expense Notes:
Task 5 will occur at the end of the KWBTS Building B, Floors 3 -6 construction. The
Consultant (Acoustical Engineer & Senior Consultant) will need to budget costs for one (1)
trip (2 days) to conduct post- construction acoustical testing. These costs should include
on -site acoustical testing, analysis of data and development of the Final Report of Findings.
TASK 6 CONSTRUCTION CLOSE -OUT TASK
The Consultant will provide KWBTS Building B Floor 3 -6 construction close -out tasks to include:
Final Assessment of Building B Floors 3 -6 Construction Process
The THC Construction Manager will prepare a full technical assessment of performance and
achievements, including the adequacy of technical specifications, required specification revisions,
construction process evaluation of sequencing and methodology, evaluation of the predicted
versus the actual costs for modifications, change orders, contract schedule compliance and full
cost accounting including bid cost and Unit Price request evaluation.
Task 6 Reimbursable Expense Notes:
In Task 6, expenses will include document production, duplication, shipping, letters and
postage. The Consultant
KW NIP PSO 4 BUDGET NARRATIVE — PSO 4A and PSO 4B Page 23 of 23
Key West International Airport Noise Insulation Program (NIP)
PSO 4 TOTAL BUDGET
PSO 4A - BID PROCESS and PSO 4B - CONSTRUCTION MANAGEMENT ADMINISTRATION
TOTAL TEAM BUDGET
PSO 4A
PSO 4A
PSO 4A Fees
Expenses
TOTALS
THC, Inc.
$269,050.70
$59,700.00
$328,750.70
The Sun Group, Inc.
$74,937.50
$6,630.00
$81,567.50
Jones & Conde, LLC
$52,745.00
$5,980.00
$58,725.00
EE&G
$10,527.00
$1,835.00
$12,362.00
Landrum & Brown
$7,920.00
$0.00
$7,920.00
Total PSO 4A Budget
$415,180.20
$74,145.00
$489,325.20
PSO 4B
PSO 4B
PSO 4B Fees
Expenses
TOTALS
THC, Inc.
$474,398.65
$120,761.00
$595,159.65
The Sun Group, Inc.
$101,898.50
$19,300.00
$121,198.50
Jones & Conde, LLC;
$68,172.50
$16,150.00
$84,322.50
EE&G
$0.00
$0.00
$0.00
Landrum & Brown
$16,489.00
$4,330.00
$20,819.00
Total PSO 4B Budget
$660,958.65
$160,541.00
$821,499.65
Total
PSO 4
Total Fees
Expenses
TOTALS
THC, Inc.
$743,449.35
$180,461.00
$923,910.35
The Sun Group, Inc.
$176,836.00
$25,930.00
$202,766.00
Jones & Conde, LLC
$120,917.50
$22,130.00
$143,047.50
EE&G
$10,527.00
$1,835.00
$12,362.00
Landrum & Brown
$24,409.00
$4,330.00
$28,739.00
Total 2018-19 Budget
$1,076,138.85
$234,686.00
$1,310,824.85
C.9.a
SUMMARY OF PSO 4A BUDGET
BID PROCESS - KWBTS Building C (76 Units)
THC
SUN GROUP
JONES &
EE &G
L&B
LABOR
THC
SUN GROUP
JONES &
EE &G
L &B
EXPENSES
Program
Architect
CONDE
Envuonmental
Acoustical
TOTAL
Program
Arohitect
CONDE
Erwuonmemal
Ao fi..l
TOTAL
Manager
Engineer
Man. r
ftgirwor
Task 1 - PROJECT MANAGEMENT
Prgfod Setup, Provde Oady& Weekly Property Owner Communkstion( Public, KWBTS Pomely Owmmil, Manage Sub- Consuilads, Par ipete to WeeMy Coordination
Progress Conference Calls, Attend KWIA Ad -Hoc Committee Meegngs, ConductKWBTS NIP Meeting., Daily Communication with Property Owners and Olhers,
Manage Property Files, Dism'bute Property Owner Sstista.6-n Quesbonmkea Prepare Project Invoicing, Devetap 2019 -20 Budget and Scope (PSO 5), Cw..t Protect
SUB TOTAL FOR TASK I
$ 94714.10
$ 94714.10
$ 36,664.00
$ 36,664.00
Task 2 - REVIEW PROPOSED ACOUSTICAL MODIFICATIONS WITH PROPERTY OWNERS
Communicate, schedule and conduct Review Meetings for 78 andividualproperly owners, Review design documenls, make mvisionstcdmctNns, Develop Final Design
Documents for each of the 76 condomnums
SUB TOTAL FOR TASK 2
S 68,047A0
$25696.00
$21,670.00
$ 115.413.40
$ .13,148400
$4,750 .00
S 5,980.00
$ 23 878.00
Task 3- PREPARE LEGAL DOCUMENTS
Rep.., Dkblbute, Cdla 1, Prorass and File agrequ..d NIP L9get Documants for 76 bdwdual properdes to include: Property O— .Agmement, Avigetion Easement,
olke of Commencement, Suba of Mortgage, EPA Lead Pak# Acknowledgement, Property Owner Ve,ftatbn of C—pi. d Wo k. Herd -Wred Smoke Alarms
nd NIPPre W"andDes ignaWdFmHumStore gegpase Sketch.
SUB TOTAL FOR TASK 3 -
$ ° -- 28,655.60
-
$ - 28,655.60
$ =`
Task 4 - UPDATE BID DOCUMENTS
Conduct NIP Gtientatbn Presentations for at KWBTS Guiding C Property Owmas to Review up, Revised NIP KWBTS fmpiementation Plan, Update Bidding Documents
(Project Manuel Volume 1 of 3), Technical Speodked ors (Protect Manual Volume 2 of 3), Asbestos Abatement SpecBkatlnm (Protect Manual Volume 3 of 3), and
it ale Construction Dnoot volume 1 of t . Provde leadcapas of Bit Documents b S.-M agencies, end Final Design Documents to 78 Owrrers.
SUB TOTAL FOR TASK 4
$34,839.00
$36,2
$25,365.00
$96A".50
- '
Task 5- BID PROCESS
Prepare Bd Advertisement Respond to Contactor Request for Information, Conduct Pre-Bid Meeting, Aeend Bid Opening, Review Bids and Prepare Contact Award
Resommendmbn m BOCC, Coordinate Conmcf Award Process
SUB TOTAL FOR TASK 5
- $37,666.80
$12,991.00
°- $5.720.00
$ "' 10 527.00
$66,904.8D
$ 9,888.00
51.880.00
S ' 1,835.001
$ 13,603.00
Task 6 - ANALYSIS AND MODELING OF BUILDING C PRE - CONSTRUCTION ACOUSTICAL TESTING DATA
ReviewofBUfdmg C Pre- Consbucticn Acouslkel Data, A —fisid ModaMg of Suiding C P— Consimsibn Noise Del-, Development of Butding C Design
Recammendafbn Memo to A01— Mmium 5 Decuei Reduction, Acaustkal Support Services
SUB TOTAL FOR TASK 6
$ - 5,12750
5..; 7,920.00
$ :.1304730
$ -...
LABOR TOTAL -
$ .:..:269,060.70
5 : 7453750
S :62,745.00
$ - 10,527.00
$ 7,92D.00
$ 415,180.20
EXPENSES TOTAL
It ::: $9,700.00 ..::$6,630.00 It ::.:.6,980.00 $ 1,835.00 5.. -: S... 74,145.00
TOTAL BUDGET FOR PSO 4A -.
$ 328,750.70
S 61,56750
$ 58.725.00
1 $ - 12.36240
5.... 7,920.001
$ 489,32520
C.9.a
SUMMARY OF PSO 4B BUDGET
CONSTRUCTION MANAGEMENT & ADMINISTRATION - KWBTS Buf1d1n9 S Floors 3-6(34 Units)
LABOR I EXPENSES
THC SUN GROUP JONES& EESG L &B LABOR THC SUN GROUP JONES& EE &G L &B EXPENSES
Program Architect CONDE Environmental Acoustical TOTAL Program Architect CONDE Environmental Acoustical TOTAL
Manager Engineer Manager En ineer
TASK 1 - PROJECT MANAGEMENT 12 months
Provide Daily & Weekly Property Owner Communication (Public, KWBTS Property Owners), Provide Daily Support to the Construction Manager,
Manag Pro Construction Management Files Assist In Contractor Invokes, Payments & Change Orders
SUB TOTAL FOR TASK I
f - -- - 22,283.40
-
It 22.263.40
It 5
S
f -
$ - - • -
$ -'
S - 5000.00
TASK 2. PROPERTY OWNER PRE - CONSTRUCTION TASKS
Conduct NIP Property Owner Pre -Construction Orientation Sessions, Prepare Designated Storage Space Sketches for all 34 Property Owners,
Conduct Stowe S Site Visits at .1134 Prope 0- minute site visit
SUB TOTAL FOR TASK 2
f 60.137.65
S 50,117.65
$ 1$457.00
5 ... , -
f ..
$ .. -
f ... 12,457.00
TASK 3 - CONTRACTOR PRE - CONSTRUCTION TASKS 4 months
Review Contractor Criminal Background Reports, Review Contractor 12 -Panel Drug Testing Reports, Contractor ID Bodging for all Employees,
Subcontractors and 1099 Workers, Conduct Pre- COnsmction Conference at all 34 Properties, Perform Review and Approval of Final Contractor
Construction Schedule, Conduct Product inspections, Conduct Lift inspections, Review of Contractor Deficiency Point System, City of Key West
Permld' Process, Review ContrectorPmauct Submithus
SUB TOTAL FOR TASKS
S 76,439.00
It 10 502.00
$ -
S : .87,021.00
f 16,704.00
It 2,250.00
f -
$
$ : 18,954.00
TASK 4 - DAILY CONSTRUCTION MANAGEMENT 6 months
Perform Deily Site Visits, Conduct Weekly Progress Meetings with Contractor, Provide Property Owner Communication, for all Employees,
Subcontractors and 1099 Workers, Conduct Pre -ConsMOtion Conference at all 34 Properties, Perform Review and Approval of Final Contractor
Construction Schedule, Conduct Product Inspections, Conduct Lift inspections, Review of Contractor Deficiency Point System, City of Key West
PemithnnaPro cess, Review Contractor Product Submittals
SUB TOTAL FOR TASK 4
$ ' 288.127.40
It 91.316.50
f ...:. 66,172.50
It 447,816.40
f 88 600.00
$ ....::17,060.00
f ..... 18150.00
$ -
f
it 119,800.00
TASK 5 - POST-CONSTRUCTION ACOUSTICAL TESTING AND ANALYSIS OF BULGING B - FLOORS 343
On -site Post -Construction Noise Testing (10% of Building B - Floors 3 -6) Data Analysis and deveklpment of Post- Construction Final Report of
Test Findings
$UB TOTAL FOR TASK 6
$ >. 12 ,655.60
r
S <16,489.00
f 29,044.60
-
f -
S -
f -
f' =- 4,330.00
$ - -- 4,330.00
TASK 6 - CONSTRUCTION CLOSEOUT TASKS (KWSTS Building B -34 units)
PSO4 2018 -19 Closeout Tasks and Final Assessment of Construction Process
SUB TOTAL FOR TASK 6
S + '24.855.60
$ 24,855.60.
-
$ -
f -
5 -
$
LABOR TOTAL:.
$ 474,398.65
It :::101,898.50
It - ...68,172.60
f :
it - 16
f - :660,958.65
EXPENSES TOTAL
17777 1 - 20 , 781 . 00 S -- .19,300A0 It 16,150.00 1 S 1 It =. 4.339.00 f -- 180,541.00
TOTAL BUDGET FOR PSO 48
1 f >- 595,159.65
1 $ -:- 121,198.50
1 It ` -' 84,322.50
I f
S > 20
$ -:': 821 499.65
C.9.a
Key West Noise Insulation Program
PSO 4A - BID PROCESS
KWBTS Building C (76 Units)
THC, Inc.
TOTALS 630 $161,525.70 935 $107,525.00 $269,060.70
BALANCE CHECK $289,060.70
THC 4A LABOR TOTAL = $269,050.70
THC 4A REIMBURSABLE EXPENSE TOTAL= $59,700.00
THC 4A TOTAL = 8328,750.70
Stave Vecchi $266.39
Heather Fauben $115.0)
Total Task Cost
Task 1 • PROJECT MANAGEMENT 02 Month Period)
Prated Sef 1p, Provide Daily 8 Weekly Property Owner Cormnunicatrod (Public, KWBTS Property Owners), Manage Sub - Consultants, Part�ipate rn Weekly
Coordination /Progress Conference Calls, Attend KWIA Ad -Hoc Conunihee Meetings, Conduct KWBTS NIP Meetings, Daily Conanunicafion with Property Owners
and Others. Manage Property Files, Distribute Property Owner Satisfadkon Questionnaires, Prepare Potect invoicing, Develop 2019 -20 Budget and Scope (PSO 5),
Closeout Protect
SUB TOTAL FOR TASK 1
190 $40,714.10
400 $46,000.0
$90.714.10
Task 2 • REVIEW PROPOSED ACOUSTICAL MODIFICATIONS WITH PROPERTY OWNERS
Communicate, schedule and condud Review Meetings for 76 individual properly owners, Review design documents, made revisionarcon ections, Develop Final
Design Documents for each of the 76 condornniums
SUB TOTAL FOR TASK 2
180 $41,022.40
235 $27,025.00
$88,047A0
Task 3• PREPARE LEGAL DOCUMENTS
Prepare, Distribute, Coded, From. and Fle a8 requked NIP Legal Documents for 76 individual propishas to include: Property Owner Agreement, AvkJation
Easement, Notice ofCommencemed, Subordination of Mortgage, EPA Lead Paint Acknowledgement, Property Owner Verification of Completed Work: Hard -Wired
Smoke Alarms and NtP Pre -Wok and Designated Furniture Storage Space Sketch.
SUBTOTAL FOR TASK 3
40 $10 255.80
160 $18,400.00
$28,655.60
Task 4 - UPDATE BID DOCUMENTS
Conduct NIP Orientation Presentations for all KWSTS Building C Property Owners to Review the Revised NIP KWBTS Implemedation Plan, Update Bidding
Docunents (Pr4act Manual Volume 1 of3), Technical Specifications (Protect Manual Volume 2 of 3), Asbestos Abalament Specifications (Protect Manual Volume 3
of3), and Update Construction Drawings (volume f of f). Provide hard copies of Bid Documents to several agendas, and Final Design Documents to 76 Properly
Owners.
SUB TOTAL FOR TASK 4
100 $2S
80 $9, 200.00
$34,839.00
Task 5 • BID PROCESS
Prepare BidAdvertisemant, Respond to Contractor Request for tniwmation, Conduct Pre -Bid Meefing, Attend Bid Opening, Review Bids and Prepare Contract
Award Rewmmendaeon to BOCC, Coordinate Contract Award Process
SUB TOTAL FOR TASK 5
120 $30,788.80
60 $6900.00
$37,86&80
Task 6 - ANALYSIS AND MODELING OF BUILDING C PRE-CONSTRUCTION ACOUSTICAL TESTING DATA
Review ofBufidng C Pre - Construction Acoustical Data, Acoustical Modeling of Building C Pre - Construction Noise Data, Development of BuOding C Design
Recommandatlon Memo to Achieve Minium 5 Decibel Reduction, Acoustical Support Services
SUB TOTAL FOR TASKS
1 20 $5
0 $0.001
$6.127.80
TOTALS 630 $161,525.70 935 $107,525.00 $269,060.70
BALANCE CHECK $289,060.70
THC 4A LABOR TOTAL = $269,050.70
THC 4A REIMBURSABLE EXPENSE TOTAL= $59,700.00
THC 4A TOTAL = 8328,750.70
C.9.a
THC, Inc.
Key West Noise Insulation Program
PSO 4A - BID PROCESS
KWBTS Building C (76 Units)
PSO 4A - TASK 1 - PROJECT MANAGEMENT
REIMBURSABLE EXPENSES
Steve Vecchi
Airfare
$900.00
1 Hotel
$300.00
1 Per Diem
$70.00
Auto
$75.00
Taxi
$140.00
Fuel
$25.00
TOTALS
Trip 1
1
$900.00
3
$900.00
4
$280.00
4
$300.00
2
$280.00
1
$25.00
$2,660.00
Trip 2
1
$900.00
3
$900.00
4
$280.00
4
$300.00
2
$280.00
1
$25.00
$2,660.00
Trip 3
1
$900.00
3
$900.00
4
$280.00
4
$300.00
2
$280.00
1
$25.00
$2,660.00
Trip 4
1
$900.00
3
$900.00
4
$280.00
4
$300.00
2
$280.00
1
$25.00
$2,660.00
Trip 5
1
$900.00
3
$900.00
4
$280.00
4
$300.00
2
$280.00
1
$25.00
$2,660.00
Trip 6
1 1
$900.00
3
$900.00
4
$280.00
4
$300.00
2
$280.00
1
$25.00
$2,660.00
Heather Faubert
Airfare
$900.00
Hotel
$300.00
1 Per Diem
$70.00
Auto
$75.00
Taxi
$102.00
Fuel
$25.00
TOTALS
Trip 1
1
$900.00
3
$900.00
4
$280.00
$0.00
2
$204.00
$0.00
$2,284.00
Trip 2
1
$900.00
3
$900.00
4
$280.00
$0.00
2
$204.00
$0.00
$2,284.00
Trip 3
1
$900.00
3
$900.00
4
$280.00
$0.00
2
$204.00
$0.00
$2,284.00
Trip 4
1
$900.00
3
$900.00
4
$280.00
$0.00
2
$204.00
$0.00
$2,284.00
Trip 5
1
$900.00
3
$900.00
4
$280.00
$0.00
2
$204.00
$0.00
$2,284.00
, Trip 6
1
$900.00
3
$900.00
4
$280.00
$0.00
2
$204.00
$0.00
1 $2,284.00
Fxnenses
Printing Supplies Letterhead, Envelopes, Paper, Toner /Ink
$2,000.00
Mailing, Shipping, Postage
$5,000.00
TASK 1 - !TOTAL 1$36,664.00
PSO 4A -'TASK 2 - REVIEW MEETINGS
Vecchi
Vecchi
Faubert ( Airfare 1 $900.00 1 Hotel 1 $300.00 1 Per Diem 1 $70.00 1 Auto 1 $75.00 1 Taxi 1 $102.00 1 Fuel 1 $25.00 1 TOTALS
Key West Noise Insulation Program (NIP)
PSO 4B BUDGET - CONSTRUCTION MANAGEMENT AND ADMINISTRATION
KWBTS Building B Floors 3 -6 (34 Units)
THC, Inc.
Construcli n Constructon
Steve V-1a $256.39 Heather Fauben $115.00 Manager $125.00 Administrator $63.00 Total Task Cost
TASK 1 - PROJECT MANAGEMENT 12 months
Project Setup, Manage Sub - Consultants, Participate in Weekly Coordination !Progress Conference Calls, Attend KW/A Ad -Hoc Committee
Meetings, Conduct KWB7S NIP Meetings, Daily Communication with Property Owners and Others, Provide Daily Support for Construction
Manager, Manage Property Construction Files, Prepare Project Invoicing, Develop 2019 -20 Budget and Scope (PSO SBj, Closeout Project
SUB TOTAL FOR TASK 1
60 $16, 383.40
60 $6,900.00
$0.00
$0.00
$22,283.40
TASK 2 - PROPERTY OWNER PRE - CONSTRUCTION TASKS
Conduct NIP Property Owner Pre - Construction Orientation Sessions, Prepare Designated Storage Space Sketches for all 34 Property
Owners, Conduct Storage Space Site Visits at alt 34 Properties (30- minute site visit)
SUB TOTAL FOR TASK 2
135 $34,612.65
135 $15,525.00
$0.00
$0.00
$50,137.65
TASK 3 - CONTRACTOR PRE - CONSTRUCTION TASKS 4 months
Review Contractor Criminal Background Reports, Review Contractor 12 -Panel Drug Tasting Reports, Develop and Issue Bedding for all
Contractor Staff, Review Contractor Product Submittals, Conduct Final Measurement Walk - Through Inspections, Conduct Pre- Corubtoton
Conference, Review and Approve Final Contractor Construction Schedule, Conduct Product Inspections, Conduct Lift Inspections, Review
Contractor Deficiency Point System, City of Key West Permiffing Process
SUB TOTAL FOR TASK 3
100 $25,639.00
170 $19,550.00
250 $31,250.00
$0.00
$76,439.00
TASK 4- DAILY CONSTRUCTION MANAGEMENT 6months
Perform Daily Site Visits, Conduct Weekly Progress Meetings with Contractor, Provide Property Owner Communication, Coordinate with NIP
Design Team to Develop Solutions to Unforseen Conditions, Monitor Adherence to Construction Safety & Phasing Plan, Coordination and
Safety Escorting of Non - Participating Property Owners on Building B Floors 3-8, Maintain Construction Files, Contractor Payment Review
and Processing, Conduct Substantial Completion Inspection, Conduct final Completion Inspection
SUB TOTAL FOR TASK 4
460 $117,939.40
120 $13,800.00
1112 $139,000.00
276 $17,388.00
$288127.40
TASK 5. POST - CONSTRUCTION ACOUSTICAL TESTING AND ANALYSIS OF BULDING S - FLOORS 3.6
On -site Post - Construction Acoustical Testing (10% of Budding B - Floors 3 -6), Data Analysis and development of Post- Construction Final
Report of Test Findings
SUB TOTAL FOR TASK 5
40 $10,255.60
20 $2,300.00
$0.00
$0.00
$12,555.60
TASK 6. CONSTRUCTION CLOSEOUT TASKS (KWBTS Building B - 34 unks)
PSO4 2018 -19 Closeout Tasks and Final Assessment of Construction Process
SUB TOTAL FOR TASK 6
40 $1%255.601
40 $4,600.00
1 80 $10,000.00
$0.00
$24,85S.60
835 $214,085.65 545
THC 46 LABOR TOTAL - $474,398.65
THC 4B REIMBURSABLE EXPENSE TOTAL - $120,761.00
$62,675.00 1442 $180,250.00 276 $17,388.00 $474,398.65
Balance Check $474,398,65
C.9.a
THC 4B TOTAL = $595,159.65
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C.9.a
Key West Noise Insulation Program
PSO 4A - BID PROCESS
KWBTS Building C (76 Units)
The Sun Group, Inc.
Task 2 - REVIEW MEETINGS
Conduct Design Review Meetlings for 76 Property Owners
76
$15,466.00
0
$0.00
24
$1,980.00
$17,446.00
Revise design documents per comments from Review Meetings and Property Owner Product Selections
0
$0.00
16
$2,376.00
12
$990.00
$3,366.00
Travel Time - 2 Trips
24
$4,884.00
0
$0.00
0
$0.00
$4,884.00
SUB TOTAL FOR TASK 2
100
$20,350.00
16
$2,376.00
36
$2,970.00
$25,696.00
Task 4 - UPDATE BID DOCUMENTS
Prepare Bid Documents with floor plan, window & door schedules, HVAC upgrades
8
$1,628.00
76
$11,286.00
152
$12,540.00
$25,454.00
Prepare Statement of Probable Cost
4
$814.00
25
$3,712.50
0
$0.00
$4,526.50
Incorporate Monroe County Front -End Specification Hid Document
2
$407.00
16
$2,376.00
0
$0.00
$2,783.00
Technical Specification section update for program, Monroe County, asbestos & code changes
2
$407.00
8
$1,188.00
0
$0.00
$1,595.00
Incorporate Final Environmental Report information into Bid Specifications
0
$0.00
2
$297.00
0
$0.00
$297.00
Provide Sponsor review of final Bid Documents and incorporate changes
2
$407.00
8
$1,188.00
0
$0.00
$1,595.00
SUB TOTAL FOR TASK 4
18
$3,663.00
135
$20,047.50
152
$12,540.00
$36,250.50
Task 5 - BID PROCESS (KWBTS Building C - 76 units)
Print and distribute Final Bid Documents to Sponsor and Client
2
$407.00
0
$0.00
0
$0.00
$407.00
Prepare responses to Contractors RFPs and prepare Bid Addendums
16
$3,256.00
8
$1,188.00
0
$0.00
$4,444.00
Conduct Pre -Bid Conference and Site Visit (with travel)
20
$4,070.00
0
$0.00
0
$0.00
$4,070.00
Review submitted bids for conformance with Bid Documents and determine lowest responsiblebesponsive bidder
12
$2,442.00
0
$0.00
0
$0.00
$2,442.00
Provide draft Bid Award Recommendation to THC
8
$1,628.00
0
$0.00
0
$0.00
$1,628.00
SUB TOTAL FOR TASK 2
58
$11,803.00
8
$1,188.00
0
$0.00
$12,991.00
TnTel c m0 TARIM 9 d A s
176
135.816.00
159
$23.611.50
188
$15.510.00
$74,937.50
REIMBURSABLE EXPENSES - TASK 2 Sun Grou p REIMBURSABLE EXPENSES - TASK 5 Sun Grou
Q Total Cost F Quanti Total Cost
Hotel ($300.00 per night) 10 $3,000.00 Hotel ($300.00 per night) 4 $1,200.00
Daily Per Diem ($70.00 per day) 10 $700.00 Daily Per Diem ($70.00 per day) 4 $280.00
AutoTrravel ($400.00 per trip) 2 $800.00 Autoffravel ($400.00 per trip) 1 $400.00
Printng 1 Postage ($250.00 each) t $250400 Printing I Postage ($250.00 each) 0 $0.00
Expense Total = $4,750.00 Expense Total: $1,880.00
SUN GROUP LABOR TOTAL = $ 74,937.50
SUN GROUP REIMBURSABLE EXPENSE TOTAL = $6,630.00
SUN GROUP TOTAL = $81,567.50
C.9.a
Key West Noise Insulation Program (NIP)
PSO 4B BUDGET - CONSTRUCTION MANAGEMENT AND ADMINISTRATION
KWBTS Building B Floors 3 -6 (34 Units)
The Sun Group, Inc.
TOTALS 395 $60,382.50 96 $14,256.00 88 $7,260.00 $101,898.50
REIMBURSABLE EXPENSES - TASK 3 Sun Group REIMBURSABLE EXPENSES -TASK 4 Sun Grou
Quant Total C Q Total Cost
Hotel ($300.00 per night) 5 $1,500.00 Hotel ($300.00 per night) 35 $10,500.00
Daily Per Diem ($70.00 per day) 5 $350.00 Daily Per Diem ($70.00 per day) 35 $2,450.00
Autofiravel($400.00 per trip) 1 $400.00 Autofrravel($400.00 per trip) 9 $3,600.00
Printing I Postage ($250.00 each) 0 $0.00 Printing f Postage ($250.00 each) 2 $500.00
Expense Total = $2,250.00 Ex ense Total = $17,050.00
SUN GROUP LABOR TOTAL = $101,898.50
SUN GROUP REIMBURSABLE EXPENSE TOTAL = $19,300.00
SUN GROUP TOTAL = $121,198.50
Principal Architect
Architect Drafter
Total Task Cost
$203.50
Senior Architect
$148.50
$82.50
TASK 3 - CONTRACTOR PRE - CONSTRUCTION TASKS
Attend Pre - Constrtction Meeting, Conduct Contractor Measurement Walk -Thru of 34 Properties
40
$8,140.00
0
$0.00
0
$0.00
$8,140.00
Travel Time for Measurement Visit (12 hrs)
12
$2,442.00
$0.00
$0.00
$2,442.00
0
$0.00
$0.00
$0.00
$0.00
SUB TOTAL FOR TASK 3
52
$10,582.00
$0.00
$0.00
$10,582.00
TASK 4 - DAILY CONSTRUCTION MANAGEMENT 6 months
Review of Construction Shop Drawings and Submittals
12
$2,442.00
48
$7,128.00
24
$100.00
$11,550.00
Conform Drawings and issue S &S Construction Permit Drawings
8
$1,628.00
8
$1,188.00
24
$1,980.00
$4,796.00
Review and Respond to Construction Manager & Contractor RFi's and Change Orders
16
$3,256.00
24
$3,564.00
16
$1,320.00
$8,140.00
Provide Response to Permit Comments and Issue Revised Permit Drawings
4
$814.00
16
$2,376.00
24
$1,980.00
$5,170.00
Attend Weekly Construction Progress Meetings by Telecommunication
23
$4,680.50
0
$0.00
0
$0.00
$4,680.50
Periodic On -site Construction Observation
280
$56,980.00
0
$0.00
0
$0.00
$56,980.00
SUB TOTAL FOR TASK 4
343
$69,800.50
96
$14,256.00
88
$7,260.00
1 $91,316.50
TOTALS 395 $60,382.50 96 $14,256.00 88 $7,260.00 $101,898.50
REIMBURSABLE EXPENSES - TASK 3 Sun Group REIMBURSABLE EXPENSES -TASK 4 Sun Grou
Quant Total C Q Total Cost
Hotel ($300.00 per night) 5 $1,500.00 Hotel ($300.00 per night) 35 $10,500.00
Daily Per Diem ($70.00 per day) 5 $350.00 Daily Per Diem ($70.00 per day) 35 $2,450.00
Autofiravel($400.00 per trip) 1 $400.00 Autofrravel($400.00 per trip) 9 $3,600.00
Printing I Postage ($250.00 each) 0 $0.00 Printing f Postage ($250.00 each) 2 $500.00
Expense Total = $2,250.00 Ex ense Total = $17,050.00
SUN GROUP LABOR TOTAL = $101,898.50
SUN GROUP REIMBURSABLE EXPENSE TOTAL = $19,300.00
SUN GROUP TOTAL = $121,198.50
C.9.a
Key West Noise Insulation Program
PSO 4A - BID PROCESS
KWBTS Building C (76 Units)
Jones & Conde
Total Task Cost
Conduct Review Meetings for 76 property owners
Revise design documents per comments frm Review Meetings and Property Owner Product Selections
Travel Time - 2 Trips
SUB TOTAL FOR TASK 2
Task 4 - UPDATE BID DOCUMENTS
Prepare Bid Documents with floor plan, window A door schedules, HVAC upgrades
Prepare statement of probable cost
Incorporate Monroe County Front -End Specification Bid Document
Technical Specification section update for program, Monroe County, asbestos & code changes
Incorporate Final Environmental Report information into Bid Specifications
Provide Sponsor review of final Bid Documents and incorporate changes
SUB TOTAL FOR TASK 4
Task 5. BID PROCESS
Print and distribute Final Bid Documents to Sponsor and Client
Prepare responses to Contractors RFI's and prepare Bid Addendums
Conduct Pre -Bid Conference and Site Visit {with travel)
Review submitted bids for conformance with Bid Documents and determine lowest responsibtelresponsive bidder
Provide draft Bid Award Recommendation to THC
SUB TOTAL FOR TASK 5
76
$12,540.00
0
0
$0.00
$0.00
24
$1,980.00
$2,640.00
$14,5
0
$0.00
$0.00
16
$2,200.00
$0.00
12
$990.00
0
$3,1
24
$3,960.00
$1,320.00
0
$0.00
0
0
$0.00
4
$3,E
100
$16,500.00
0
16
$2,200.00
28
36
$2,970.00
$1,100.00
$21,E
8
$1,320.00
142
76
$10,450.00
$18,425.00
96
$7,920.00
$52,
$19,E
2
$330.00
18
$2,475.00
0
$0.00
$2,E
0
$0.00
0
$0.00
0
$0.00
2
$330.00
8
$1,100.00
0
WOO
$1?
0
$0.00
0
$0.00
0
$0.00
2
$330.00
8
$1,100.00
0
$0.00
$1?
14
$2,310.00
110
$15,125.00
96
$7,920.00
$25'
0
$0.00
0
$0.00
0
$0.00
14
16
$2,640.00
8
$1,100.00
0
$0.00
$3,
0
$0.00
0
$0.00
0
$0.00
8
$1,320.00
0
$0.00
0
$0.00
$1,
4
$660.00
0
$0.00
0
$0.00
$
28
$4,620.00
8
$1,100.00
0
$0.00
$5,
142
$23,430.00
134
$18,425.00
132
$10,890.00
$52,
REIMBURSABLE EXPENSES - TASK 2
Jones & Conde
Q uanti ty Total Cost
Hotel ($300.00 per night)
14
$4,200.00
Daily Per Diem ($70.00 per day)
14
$980.00
Auto /Travel ($400.00 per trip)
2
$800.00
Printing i Postage ($250.00 each)
0
$0.00
Expense Total =
$5,980.00
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m
4
JONES & CONDE LABOR TOTAL = $52,745.00
JONES & CONDE REIMBURSABLE EXPENSE TOTAL = $5,980.00
JONES & CONDE TOTAL = $58,725.00
Key West Noise Insulation Program (NIP)
PSO 4B BUDGET - CONSTRUCTION MANAGEMENT AND ADMINISTRATION
KWBTS Building B Floors 3 -6 (34 Units)
Landrum & Brown
Associate VP $275.00 ISr. Consultant $220.001 SR. Admin. $104.50 1 Total Task Cost
TASK 5 - POST CONSTRUCTION ACOUSTICAL TESTING & ANALYSIS - Building B Floors 3 -6
Total Cost
Quanti ty
Total Cost
Task 5.1 Post Construction Measurements - Building 8
24 $6,600.00
26 $5,720.00
2 $209.00
$12,529.00
Task 5.2 - Data Analysis of Building B Noise Testing Results
0 $0.00
8 $1,760.00
0 $0.00
$1,760.00
Task 5.3 - Post - Construction - Report of Test Findings
8 $2,200.00
0 $0.00
0 $0.00
$2,200.00
SUB TOTAL FOR TASK 5
32 $8,800.00
34 $7,480.00
2 $209.00
16,489.00
TOTALS 32 $8,800.00 34 $7,480.00 2 $209.00 $16,489.00
REIMBURSABLE EXPENSES - TASK 5
Airfare ($800.00 per round trip)
Hotel ($300.00 per night)
Auto Rental ($75.00 per day)
Daily Per Diem ($70.00 per day)
Misc. ($200.00 per trip)
SLM (LD824) ($100.00 per day)
SIL System ($100.00 per day)
Shipping ($500.00 per trip)
Associate VP Sr. Consultant
uanti
Total Cost
Quanti ty
Total Cost
1
$800.00
1
$800.00
2
$600.00
2
$600.00
2
$150.00
2
$140.00
2
$140.00
1
$200.00
1
$200.00
1
$100.00
$0.00
1
$100.00
WOO
1
$500.00
TOTAL
$1,890.00
TOTAL
$2,440.00
L &B LABOR TOTAL = $16,489.00
L &B REIMBURSABLE EXPENSE TOTAL = $4,330.00
C.9.a
L &B TOTAL = $20,819.00