Item C17C ounty of M onroe
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BOARD OF COUNTY COMMISSIONERS
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Mayor David Rice, District 4
The FlOnda Key
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Mayor Pro Tem Sylvia J. Murphy, District 5
Danny L. Kolhage, District 1
George Neugent, District 2
Heather Carruthers, District 3
County Commission Meeting
September 19, 2018
Agenda Item Number: C.17
Agenda Item Summary #4630
BULK ITEM: Yes DEPARTMENT: Extension Services
TIME APPROXIMATE: STAFF CONTACT: Alicia Betancourt (305) 453 -8747
None
AGENDA ITEM WORDING: Approval of annual update to Exhibit A as per the Memorandum of
Understanding (MOU) between Monroe County and the University of Florida (UF) effective
October 1, 2006 that specifies FY 2019 payroll costs of $93,661 for three FTE jointly funded
Extension Agent positions.
ITEM BACKGROUND:
A Memorandum of Understanding (MOU) was executed effective October 1, 2006, between the OF
and Monroe County, providing cooperation and funding of the Extension Service program in
Monroe County. The MOU specified that the OF annually submit an updated Exhibit A to the
County no later than October 1 of each year that provides an estimate of the County's share of
Extension Services payroll costs for the upcoming fiscal year. The County's portion of total payroll
costs for Extension Agents is 37 %. The funds to support Exhibit A have already been appropriated
in the 2019 Extension Services budget.
PREVIOUS RELEVANT BOCC ACTION:
The existing contractual agreement between the BOCC and the OF was executed in November 2006
and effective October 1, 2006, with an expiration date of September 30, 2016. In September, 2016,
the BOCC approved an amendment to extend the expiration date of the contractual agreement to
September 30, 2021.
CONTRACT /AGREEMENT CHANGES:
In accordance with the MOU, the revised annual update to Exhibit A is being approved.
STAFF RECOMMENDATION: Approve
DOCUMENTATION:
Signed Amendment No. 2 OF MOU
Monroe Exhibit A Salary Projections FY2019
FINANCIAL IMPACT:
Effective Date: October 1, 2018
Expiration Date: September 30, 2019
Total Dollar Value of Contract: 93,661
Total Cost to County: 93,661
Current Year Portion: 100%
Budgeted: Yes
Source of Funds: General Revenue
CPI: No
Indirect Costs: No
Estimated Ongoing Costs Not Included in above dollar amounts: No
Revenue Producing: No
Grant: No
County Match: No
Insurance Required: No
Additional Details:
If yes, amount:
$93,661
09/19/18 001 -05000 - COUNTY ADMINISTRATOR $93,661.00
Extension Budget
REVIEWED BY:
Alicia Betancourt
Completed
08/22/2018 9:25 AM
Pedro Mercado
Completed
08/22/2018 10:23 AM
Budget and Finance
Completed
08/27/2018 9:07 AM
Maria Slavik
Completed
08/27/2018 9:17 AM
Kathy Peters
Completed
09/04/2018 12:01 PM
Board of County Commissioners
Pending
09/19/2018 9:00 AM
1 r � E ,
1
THIS AMENDMENT to the Extension Service Memorandum of Understanding (MOU) is made and entered
into this 21 day of September, 2016, between the Board of County Commissioners of Monroe County and
University of Florida.
WHEREAS, the parties entered into a MOU on October 1, 2006, to establish, articulate and enhance the
collaborative relationship between the University of Florida, through the Institute of Food and Agricultural
Sciences, Extension Service (hereinafter referred to as "UNIVERSITY ") and the Board of County
Commissioners (hereinafter referred to as "COUNTY ").
WHEREAS, the MOU was established for a period of five years and expired on September 30, 2011
WH EREAS, the MOU was established for a period of an additional five years and will expire on
September 30, 2016.
WHEREAS, the parties desire to extend the MOU for another five years; now therefore,
IN CONSIDERATION OF the mutual covenants contained herein, The Parties agree as follows:
1. The contract entered into between the parties on October 1, 2006, shall be amended as follows:
Article VI of the MOU titled "Period of Contract - Renewal — Modification" shall be revised by adding the
following sentence:
"This Agreement shall be extended for the term from October 1, 2016, through September 30, 2021."
2. All other provisions of the Agreement entered October 1, 2006, not inconsistent herewith shall remain
in full force and effect.
IN WITNESS WHEREOF, the parties have caused these presents to be executed in their respective names
on the date first set above.
Mayor Heather Carruthers
Mayor Pro Tern George Neugent
Commissioner Danny Kolhage
Commissioner David Rice
Commissioner Sylvia Murphy
VILIN, Clerk
Clerk
mm
Exhibit " A " - PROPOSED 2019 Payroll Budget
Krueger, Shelly 30,987.15
Brad igan- Betancourt,Alicia 36,786.26
Leonard - Mularz, Michelle 25,887.68
Total payroll: $ 93,661.09 OK
Total Projected Due 93,661.09
Budgeted Payment
Schedule *:
1st Quarter
January 15 2010
23,415.27
2nd Quarter
April 15 2010
23,415.27
3rd Quarter
July 15 2010
23,415.27
4th Quarter
October 15 2010
23,415.27
Totall
93,661.09
An,
* Quarterly invoices will be based on actual expenses incurred
during the quarter.
OF /IFAS Monroe County Extension Services
1100 Simonton Street, Ste #2 -260
Key West, FL 33040
Krueger, Shelly Percentage
60.000%
40.000%
100.00%
Salary
35,191.34
23,460.89
$58,652.23
Faculty Pool Rate: Pooled Fringe
9,501.66
6,334.44
15,836.10
27.00%
Grand Totals
44,693.00
29,795.33
$74,488.33
Krueger, Shelly
Total Due from
Annual: $68,662.23
Cty
29,795.33 30,987.15
Position 0001 -5740
48977876
State
County Total
4% Margin
Brad i g an -Betan court,Al icia Percentage
70.000%
30.000%
100.00%
Salary
64,986.83
27,851.50
$92,838.33
Faculty Pool Rate: Pooled Fringe
17,546.44
7,519.90
25,066.35
27.00%
Grand Totals
82,533.28
35,371.40
117,904.68
Bradigan- Betancourt,Alicia
Total Due from
Annual: $92
Cty
35,371.40 36,786.26
Position 0001 -4649
Leartard- Mularz, Michelle Percentage
60.000%
40.000%
100.00%
Salary
29,400.00
19,600.00
49,000.00
Faculty Pool Rate: Pooled Fringe
7,938.00
5,292.00
13,230.00
27.00%
Grand Totals
37,338.00
24,892.00
62,230.00
Leonard - Mularz, Michelle
Total Due from
Annual: $49
Cty
24,892.00 25,887.68
Position 0001 -4062
Monroe Total Salary: $
90,058.74 $ 93,661.09