Item C18C ounty of M onroe
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BOARD OF COUNTY COMMISSIONERS
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Mayor David Rice, District 4
The FlOnda Key
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Mayor Pro Tem Sylvia J. Murphy, District 5
Danny L. Kolhage, District 1
George Neugent, District 2
Heather Carruthers, District 3
County Commission Meeting
September 19, 2018
Agenda Item Number: C.18
Agenda Item Summary #4633
BULK ITEM: No DEPARTMENT: Information Technology
TIME APPROXIMATE: STAFF CONTACT: Alan MacEachern (305) 295 -5110
N/A
AGENDA ITEM WORDING: Approval of an Interlocal Agreement (ILA) between Monroe
County BOCC and Miami Dade County to utilize non - exclusive services of Miami Dade County for
the sale of the certain surplus properties as designated by the BOCC, including but not limited to
miscellaneous electronic equipment, vehicles and office furniture.
ITEM BACKGROUND:
The intent of establishing an ILA with Miami Dade County Internal Services Department is for them
to provide a non - exclusive service to the BOCC regarding the sale of certain types of Surplus
Property. Miami Dade County shall disburse 80% of the proceeds of the sale to the BOCC and keep
20% of the sale for their participation. Miami Dade will provide storage and will be the "Surplus"
custodian until the equipment is sold. Miami Dade has an existing process and clientele to facilitate
selling surplus equipment in the most expeditious manner for the highest amount.
PREVIOUS RELEVANT BOCC ACTION:
CONTRACT /AGREEMENT CHANGES:
N/A
STAFF RECOMMENDATION:
DOCUMENTATION:
Interlocal Agreement Monroe County - Miami Dade County
FINANCIAL IMPACT:
Effective Date: September 19 2018
Expiration Date: Ongoing, cancelled with 30 days notice
Total Dollar Value of Contract: $0
Total Cost to County: 20% of purchase price for obsolete equipment
Current Year Portion:
Budgeted:
Source of Funds:
CPI:
Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing:
Grant:
County Match:
Insurance Required:
Additional Details:
If yes, amount:
None
REVIEWED BY:
Alan MacEachern
Completed
Assistant County Administrator Christine
Hurley
08/31/2018 4:56 PM
Christine Limbert
Completed
Budget and Finance
Completed
Maria Slavik
Completed
Kathy Peters
Completed
Board of County Commissioners
Pending
08/27/2018 2:53 PM
Completed
09/04/2018 10:19 AM
09/04/2018 3:05 PM
09/04/2018 3:10 PM
09/04/2018 4:07 PM
09/19/2018 9:00 AM
INTERLOCAL AGREEMENT BETWEEN MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS AND MIAMI -DADE
COUNTY INTERNAL SERVICES DEPARTMENT FOR THE SALE OF
SURPLUS PROPERTY
THIS INTERLOCAL AGREEMENT, (the "Agreement ") by and between
Miami -Dade County (hereinafter referred to as "The County ") and Monroe County
Board of County Commissioners (BOCC) (hereinafter referred to as "BOCC ") is
entered this 19 day of September, 2018.
WHEREAS, The BOCC wishes to utilize the non-exclusive services of the
County for the sale of The BOCC certain surplus properties as designated by the
BOCC, including but not limited to vehicles, miscellaneous electronic equipment, office
furniture (the "Surplus Property "); and
WHEREAS, The County wishes to provide this service to the BOCC.
NOW, THEREFORE, the parties do mutually agree to the following term and
conditions:
1. TERM:
This Agreement shall commence on September 19 2018, and continue
indefinitely, subject to the right of either party to terminate at any time within 30 days
written notice.
2. SERVICES:
Miami -Dade County, Internal Services Department, Property Control Unit
(hereinafter referred to as 1SD /PCU) agrees to provide the following non - exclusive
services to the BOCC regarding the sale of certain Surplus Property:
a) ISD/PCU will advertise and conduct the administrative functions related to the
sale of Surplus Property in accordance with Chapter 274 of the Florida Statutes.
b) The ISD/PCU will maintain custody of item(s) to be sold from The BOOC;
identify: the address /location where the items may be inspected by prospective
bidders; and the hours and days when prospective bidders may make
appointments to inspect the items, e.g. 9:00 A.M. to 1:00P.M., Monday through
Friday.
c) The sale of the Surplus Property will be conducted in conjunction with the next
available sale of the County surplus property. All sales will be advertised and
conducted "As Is -Where Is" with no warranty or guaranty of any kind.
d) Upon completion of the online auction of item(s) ISD /PCU will notify BOCC of
all bid results. The BOCC will then advise the ISD /PCU whether to reject or
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accept the highest bid for item(s) sold.
e) The PCU will notify the successful highest/winning bidder, once full payment has
been processed online, winning bidder will be advised to go "in person" to the ISD
Capital Inventory section @ 2225 NW 72 Ave, Miami, FL 33122 to pick up
documents such as "vehicle title" and /or "bill of sale ". The hours of operation are
Mon -Fri from 9a.m.- 1:00p.m. The property will NOT be released without this
documentation at the removal location.
3. The BOCC Responsibilities:
The BOCC will be responsible for the following functions of the sale:
a) Deliver the surplus equipment for sale to the ISD /SPC facility, located at 980 W.
84 Street, Hialeah, FL 33014. If equipment to be sold are vehicles, the BOCC
will provide ISD /PCU with all vehicle titles and documentation. The BOCC will
deliver all vehicles to the ISD /PCU auction sales lot located at 8801 NW 58
Street, Miami, FL 33178.
b) The BOCC shall prepare a County Auction Request form for the particular item(s)
upon transferring said item(s) to the ISD/PCU facility or auction lot. The form will
advise the ISD /SPU of equipment for sale including the following information:
Make, Model, Serial Number, and Statement as to the condition of the
equipment (operational or non - operational).
c) Preparation of the equipment for sale requires the removal of hard drives, and
the removal of any identifying decals, logos, police or rescue vehicles light bars,
radios, and police vehicles safety cages.
4. PAYMENT FOR SERVICES:
Upon completion of the sale, the ISD/PCU will provide a summary of the sale results.
ISD/PCU will then deduct 20% of the proceeds as compensation for services provided. A
check or ACH draft will be made out within 60 days following the issuance of payment to
the County by the auctioneer; The County shall disburse 80% of the proceeds of the sale to
the BOCC.
5. INDEMNIFICATION:
The BOCC shall indemnify and hold harmless The County and its officers, employees,
agents, and instrumentalities from all liability, losses or damages, including attorneys'
fees and costs of defense, which The County or its officers, agents, and instrumentalities
may incur as a result of claims, demands, suits, causes of actions or proceeding of any kind
arising out of, relating to or resulting from the advertising and sale of The BOCC's
surplus equipment.
C.18.a
The BOCC shall pay all claim and losses in connection therewith and shall
investigate and defend all claims, suits or actions of any kind or nature in the name
of The County, where applicable, which may issue thereon. Provided, however, this
indemnification shall only be to the extent and within the limitations of Section
768.28 Florida Statutes, subject to the provisions of that Statute whereby the
government entity shall not be held liable to pay personal injury or property
damage claims or judgments or portions thereof, which when totaled with all other
claims or judgments paid by the government entity arising out of the same incident
or occurrence, exceed the sum of $200,000, from any and all personal injury or
property damage claims, liabilities, losses or causes of action which may arise as a
result of the negligence of the government entity.
The agreement contains the entire understanding between the parties and it may be
amended by joint agreement in writing by both parties.
MIAMI -DADE COUNTY
(SEAL)
Attest: DEVIN MADOK, Clerk
BOCC
BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY, FLORIDA
By:
Deputy Clerk
By:
Tara C. Smith, Director
Internal Services Department
Mayor /Chairman
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