Item C24C ounty of M onroe
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BOARD OF COUNTY COMMISSIONERS
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Mayor David Rice, District 4
The FlOnda Key
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Mayor Pro Tem Sylvia J. Murphy, District 5
Danny L. Kolhage, District 1
George Neugent, District 2
Heather Carruthers, District 3
County Commission Meeting
September 19, 2018
Agenda Item Number: C24
Agenda Item Summary #4675
BULK ITEM: Yes DEPARTMENT: Project Management
TIME APPROXIMATE: STAFF CONTACT: Ann Mytnik (305) 292 -4439
N/A
AGENDA ITEM WORDING: Report of monthly change orders for the month of August,
reviewed by the County Administrator /Assistant Administrator.
ITEM BACKGROUND: There was one (1) change order considered and approved by the County
Administrator /Assistant Administrator for the period beginning 08/01/18 and ending 08/31/18 for
$45,585.00. There were no change order requests denied.
PREVIOUS RELEVANT BOCC ACTION: On September 9, 1998, Ordinance No 027 -1998 was
adopted in order to provide that the County Administrator may approve separate, non - cumulative
change orders for construction projects and professional service contracts in amounts not to exceed
$50,000 (as amended per Ordinance No. 024 - 2015), or 5% of the original contract price, whichever
is greater. The BOCC requested a monthly report of all change orders considered by the County
Administrator.
CONTRACT /AGREEMENT CHANGES:
N/A
STAFF RECOMMENDATION: N/A
DOCUMENTATION:
August 2018 change order report (revised)
FINANCIAL IMPACT:
Effective Date: N/A
Expiration Date:
Total Dollar Value of Contract: N/A
Total Cost to County:
Current Year Portion:
Budgeted:
Source of Funds:
CPI:
Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing:
Grant:
County Match:
Insurance Required:
Additional Details: No
If yes, amount:
N/A
REVIEWED BY:
Cary Knight
Patricia Eables
Kathy Peters
Board of County Commissioners
Completed
Completed
Completed
Pending
08/31/2018 1:16 PM
09/04/2018 10:11 AM
09/04/2018 11:31 AM
09/19/2018 9:00 AM
CHANGE ORDERS
CONSIDERED BY THE COUNTY ADMINISTRATOR'S OFFICE
FOR THE PERIOD 08/01/18 — 08/31/18
PROJECT CO# AMOUNT DESCRIPTION
DATE
CONSIDERED
CAUSE
HVAC System 14 $45,585.00
Labor and material to install two control valves in
*08/10/18
Omission from the drawings and
Improvements — Stock
the Condensate l ines, and one equalizing line
specin cations.
Island ]ail Complex
between the towers. An additional 60 days to
substantial completion is n eeded.
I
Total $45,585.00 * Approved
** THE FOLLOWING CHANGE ORDERS HAVE CUMULATIVE TIME EXTENSIONS OF OVER 6 MONTHS (180 DAYS):
HVAC System Improvements — Stock Island ]ail Complex. Original date of substantial completion was 02/20/17:
CO #1— Extend substantial completion 31 days due to delays in procuring the Air Handlers.
CO #2 — Extend 60 days due to delays in procuring the Air Handlers.
CO #5 — Extend 90 days due to delays in the installation of Chiller #1.
CO #6 — Extend 120 days. 28 day delay to repair the concrete spalling on the roof for the cooling tower and 92 day due to delays
caused by Hurricane Irma.
CO #7 — Extend 30 days due to delays in coordinating with the sub - contractor.
CO #8 — Extend 30 days due to delays in coordinating with the sub - contractor.
CO #9 — Extend 30 days due to delays in coordinating with the sub- contractor.
CO #11 — Extend 35 days due to the deteriorated security bars found that had to be removed and replaced.
CO #12 — Extend 30 days due to the fabrication and lead time needed for the security bars in CO #11.
CO #13 -- Extend 60 days due to an error and omission in the original specifications. Contractor has to recommission two Daiken Chillers
and set up the condenser water pumps to be controlled by the chillers.
CO #14 — Extend substantial completion by 60 days to install two control valves in the condensate lines at the towers, and one equalizing
line between the towers. These were omitted from the drawings and specifications.
Total number of days from beginning substantial completion to September 17, 2018 is 576 days.
/_[i 1 .T: �:rm; - .. r
MONROE COUNTY/ENGINEERING/ PROJECT
MANAGEMENT
CONTRACT CHANGE ORDER
PROJECT TITLE: CHANGE ORDER NO: 14
HVAC System Improvements
Stock Island Jail Complex INITIATION DATE: June 27, 2018
TO CONTRACTOR: CONTRACT DATE: June 15, 2016
Sea Tech of the Florida Keys, Inc
131 Palomino Horse Trail Contractors Change Order Request: 14
Big Pine Key, Florida 33043
The Contract is changed as follows:
The original (Contract Sum) (Guaranteed Maximum Price).,......., ..... ..................$1,538,612.00
Net change by previously authorized Change Orders ....... ............................... $ 47,288.14
The (Contract Sum) (Guaranteed Maximum Price) prior to this Change order was..$1,585,900.14
The (Contract Sum) (Guaranteed Maximum Price) will be (increased) (decreased)
(Unchanged) by this Change Order.. $ 45,585.00
The new (Contract Sum l (Guaranteed Maximum Price) Including this Change Order
$1,631,485.14
The Contract Time will be (increased} (decreased) (unchanged) by .....................60 Days
The date of Substantial Completion as of the date of this Change Order is......... WW, 2018
It
Detailed description of change order and justification: Contractor needs a 60- day time extension
to have subcontractor install one control valves In the condensate lines at the towers and one
equalizing line between the towers. None of this was outlined on the drawings or in the
specifications. Once this is completed, the contractor will be able to complete the Test and
Balance, Substantial completion increase of 60 days from July 19, 2018 to September 17, 2018
This change Order Is2.96% of the orioinglontract Price.
blo vallo unfJI sinned by Owner, Arch itect (KjM1IrgbIeI. and Qontract or
ARCHITECT:
CONTRACTOR:
PROJECT MANAGEMENT:
COUNTY /ASSISTANT ADMI
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Change Order Attachment per Ordinance No. 004 -1999
• Change Order was not included in the original contract specifications. Yes 2 No ❑
If Yes, explanation: The two control valves in the condensate lines at the towers and one
equalizing line between the towers were omitted from the original drawings and specifications. An
additional 36L days is needed.
00 p,,r—
• Change Order was included in the original specifications. Yes ❑ No CR
If Yes, explanation of increase in price:
• Change Order exceeds $50,000 or 5% of contract price (whichever is greater).Yes ❑ No JZ
If Yes, explanation as to why it is not subject for a calling for bids:
• Project architect approves the change order. Yes ® No ❑
If no, explanation of why:
M Change Order is correcting an error or omission in design document. Yes ®No ❑
Should a claim under the applicable professional liability policy be made? Yes ® No ❑
M
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Explain: Errors and omissions will be resolved with Architect at the end of the project.
£«« @., KEYS
W 19 M! T iff 0 IT M"M 7 A M
Attn: Dan BcnsIcy
1100 Simonton Street, 2-211
IMWILYMMMSY119
SL'Etl
revise sequence of operation with the
9.1 condenser water purn
9.2 Superintenden i
1 Is @ 42774.4 $42,774.43
16 hr @ 40 $640.00
I
Payment in full upon completion.
Any attemtion or deviation from above specifications involving extra costs will be executed only upon written
3irders and will become an extra charge over and above the estimate, All agreements contingent upon strikes,
« cidents, or delays beyond our control. Owner to carry fire, tomado and other necessary insurance upon above
work. Workers Compensation and General Liability insurance on above work will be taken out by SEA TECH,
INC, Note - This proposal may be withdrawn by us if not accepted withi< \f¥!««
ACCEPTANCE OF PROPOSAL
The above prices, specifications and conditions are satisfactory and are hereby accepted. You are authorized to do
the work specified. Payment will be made as outlined above.
2ignature Daft
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T.E.M. Environmental
Mechanical Services, C
R .e: Stock Island Jail HVAC Improvements 6/20/2017
Add equalizing line to Cooling Towers at the Detention Center
COR-1505-08
Em"M MM
Our price includes the following:
Install equalizing line between cooling towers CT-1 & CT-2 and revise isequence of
operation with the condenBer water pumps
We thank you for the opportunity to provide you this proposal. If you have any questions
please do not hesitate to contact us. We look forward to working with you in the future.
T nvironmental & Mechanical Services, Corp
Tom McKee me
[He
Vice President
Tel: 305-414-8290
www,temenvir(nncch,QQjU
temenvironmental@yahoo.com
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- Aonme County Detention Center 6/20/2018
Key West
Eq*ment & Material
$
3,293.92
TAX -B7+810
$
197.64
Subcontractors
S
36,796.00
Miscellaneous
$
-
Supervision
$
450.00
Labor
$
-
u
$
4D,737.56
Bid Amount proft
5% proft
42,774A3 11111EM
- �A
-14
F-ITMEM 1711MIM-ITT07fr4w4d 1 9'. g"Ej=',
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Rough Material Factor 1 00 1.00
Rough Material Total - $ 4S.00 0
Equipment Total 3,293.92 INS Rate 0.09700
Equip & Material Total 3,293,92
ti
100NE 3 RD STREET UNIT (F)
HALLANDALE FL. 33009
Mechanical Construction & Structural Welding
OFFICE (954) 458-WELD (954) 458-9353
Fax (954) 455-7932
CELL (305) 804-1924
PR0P0MSU Ili. i1TTEUT*
TEM ENVIR6NMENTAL &MECHANICAL SERVICES Nam
405 NWE
STOCK ISLAND CORRECTION CENTER
III 14
We PropO 910 hereby to furnish labor and materials ® complete In accordance with above specifications, for the sum of
50% BEFORE STARTING AND 50% APPON COMPLETION
PayMent to be Mada U UbW&
oullned above,
Data of Accaphince.
Aulhorl;zad
Signature . . .....
Note: This propo5M may be withd(am by
us if not accepted wn days,
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SIEMENS
Siemens Industry, nc_ Building Technologies
3021 N Commerce Parkway, Miramar, FWda 33025
5501 College Road
Key West, Florida 33040
Name Matthew Lammar
Departmert Automation Service Project
Telephone
954-364-6737
Fax
NA
Mobile
954-609-3685
E-Mall
Matthew Lammer@Sismons.com
I 7 F I F I I I i I ITT I I I �illi I
1171717�111:1� ig�II R IFTT 1,
conduit, control wiring, and 120V power Wiring from the Siemens control panel to the two now control actuators and
specialist labor to implement the revised CW valve and pump sequence,
Exclusions. &
• Permit fees.
• Painting and patching
1111111,MPTVANNTIT! �.-
FOM =—.
Company Name: Siemens Industry, Inc.
By (Signed) By (Signed):
Name Matt Lammer Name
Title: Project Manager Title: e
Date: 6118118 Date:
Siemens Industry, Inc. `1000 Deerfield Parkway
Building Technologies I):. 4:1 Buffalo Grove, IL 60089
North America Headquarters United States
Accepted
I have read the attached Terms & Conditions of Sale,
understand them fully, and agree to abide by them. I
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=211ME
MEMORANDUM
TO: Board of County Commissioners
From: Assistant County Administrator
Date: August 9, 2018
RE: Change Orders
Attached is a proposed Change Order #14 Sea Tech of the Florida Keys, Inc., HVAC
System Improvements Stock Island Jail Complex. The Contract Sum will be increased
$45,585.00. The date of Substantial Completion as of the date of this Change Order is
August 18, 2018.
According to Ordinance No. 0041999 adopted by the Board of County Commissioners,
proposed change orders are to be presented to members of the Board of County
Commissioners at least 24 hours prior to approval, assuming they are within the
Administrator's prescribed limits. Change orders not within the Administrator's authority
are placed on the BOCC agenda.
ignature
VAsis? County Administrator
Kevin G. Wilson
Print Name
M
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